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University Of Central Punjab F14

Executive Summary
The Human Resources are the most important assets of an organization. The success or failure of an
organization is largely dependent on the caliber of the people working therein. Without positive and
creative contributions from people, organizations cannot progress and prosper. In order to achieve the
goals or the activities of an organization, therefore, they need to recruit people with requisite skills,
qualifications and experience. While doing so, they have to keep the present as well as the future
requirements of the organization in mind.
'An accurate and detailed job description is an increasingly crucial component of the effective use of
valuable human resources in libraries and other organizations.' The primary function of a job description is
as a communication tool. They effectively communicate a great deal of information about a job, especially
between the manager and employee. Well written job descriptions also provide information to prospective
employees about organizational expectations of a particular job (Carlopio, 1996).
According to the theory propounded by Hackman & Oldham (1979), any job can be described in terms of
five core job dimensions namely, skill variety, task identity, task significance, autonomy, feedback. All these
five job characteristics are expected to produce three critical psychological states. The first one is the
experienced meaningfulness the belief that ones work is worthwhile or important. The second state is
experienced responsibility feeling of personal accountability for the outcomes of efforts. The third
psychological state is knowledge of results employees seek information about the consequences of their
work effort. All these critical psychological states determine the outcomes namely work motivation, growth
satisfaction, general satisfaction and work effectiveness (McShaneet.al, 2006). Loher, Noe, Moeller &
Fitzgerald (1985) found that employees who have a high need for growth and who see their jobs as being
high on the five core job characteristics have the most positive work outcomes.
Measurement of the motivating potential of the jobs in organizations is an important element of all in this
theory. In this study an attempt is made only to measure job characteristics and the motivating potential
score of all the jobs in the hospital defined by their job descriptions. In order to measure the motivating
potential score (MPS) of each job, the following computation suggested by Hackman and Oldham (1976)
which is utilized in this study.

Skill variety Task Identity Task Significance


MPS= feedback Autonomy
3

Introduction of Main Topics Used In Report


Job Description

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What Is A Job Description?


A job description is a written document that summarizes:
Major duties and responsibilities of the position
Nature
Purpose
Level of work
Job specifications required to perform the job
Knowledge
Skills
Abilities
Behaviors required performing the job
Working conditions
Why Is A Job Description Important?
A job description is a powerful tool that is used:
To communicate the job expectations to the employee.
To focus recruitment efforts.
To manage employee performance.
To set employee and organization goals.
For workload management.
For succession planning.
To create training and development plans.
For the job evaluation and classification process.
To establish fair, competitive pay rates for staff members.
To develop career paths and opportunities for job growth.
To help maintain compliance with federal regulations.

Components of a Job Description

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Job Title A brief description (1-3 words) of the job which reflects the
content, purpose, and scope of the job, and is consistent with job
titles of similar jobs at Rice.
Position Summary Defines the purpose of the job and summarizes the duties and
Job Requirements responsibilities of the job.
EDUCATION REQUIRED Designates the minimum level and
& Qualifications
type of education needed to be successful at the job as well as any
acceptable substitutions (i.e. additional experience in lieu of the
required degree).
EXPERIENCE REQUIRED Designates the minimum level and
type of experience needed to be successful at the job as well as any
acceptable substitutions (i.e. additional education in lieu of the
required experience).
LICENSE / CERTIFICATION REQUIRED - Designates any
licenses or certifications necessary to do the job (i.e. Bus Driver
must have a valid Texas Drivers License).
OTHER SKILLS REQUIRED - List any skills, abilities, or
knowledge that an incumbent must have to be successful in the job.
Essential Staff Indicates positions that are considered essential during a campus
Member emergency.
Describes: The supervision exercised by the position
Supervisory The number, type, and titles of employees supervised
Responsibilities The hire/fire authority of the job incumbent
The supervision or guidance the position typically receives
(general direction, close supervision, etc.)
Fiscal Describes the level and type of budgetary or financial
Responsibilities responsibilities of the position.
Internal/External Describes the nature of contact, the people contacted, and the
Contacts extent to which the incumbent has / makes contact with others
within and outside of the University.
Physical Demands Describes the type, intensity (how much), frequency (how often),
and duration (how long) of physical demands or mental
capabilities required by the job. This component is important and
key for compliance with the Americans with Disabilities Act
(ADA).
Working Describes irregular or unusual work schedules and any conditions
Conditions / of the physical environment that an employee may fine unpleasant
or hazardous.
Environment
Job Duties / Conveys the job expectations, role, and scope by describing the
Responsibilities essential tasks, duties, and responsibilities of the job.

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Motivational Potential Score (MPS)

Introduction
Hackman and Oldham (1975) further broke the first Loci of Work Satisfaction intrinsic factors (the job
itself) into five dimensions. Any given job can be analyzed, utilizing these five dimensions for its motivating
potential. The job can then be redesigned to eliminate what is bothering the workers. Listed below are the
five dimensions of motivating potential:

Skill variety

The degree to which a job requires a variety of challenging skills and


abilities.

Task identity

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The degree to which a job requires
completion of a whole and identifiable piece
of work.

Task significance
Tthe degree to which the job has a perceivable
impact on the lives of others, either within the
organization or the world at large.

Autonomy

The degree to which the job gives the worker freedom and independence in
scheduling work and determining how the work will be carried out.

Feedback

The degree to which the worker gets information about the effectiveness of his or
her efforts, either directly from the work itself or from others.

To calculate MPS, formula is following


Equation

Skill variety Task Identity Task Significance


MPS= feedback Autonomy
3

Selected manager
Project manager is selected by me.
Project Manager
A project manager is an individual who is responsible for the planning, organization, resource
management, and discipline pertaining to the successful completion of a specific project or objective.

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This position may refer to a temporary endeavor containing an end coinciding with the end of the
assigned project, but can also be a semi- permanent or permanent position.
Job Purpose
The Project Manager oversees the planning, implementation, and tracking of a specific short-term
project which has a beginning, an end and specified deliverables.
Primary Duties and Responsibilities
The Project Manager performs a wide range of duties including some or all of the following:
Plan the project
Define the scope of the project in collaboration with senior management.
Create a detailed work plan which identifies and sequences the activities needed to successfully
complete the project.
Determine the resources (time, money, equipment, etc) required to complete the project.
Develop a schedule for project completion that effectively allocates the resources to the activities.
Review the project schedule with senior management and all other staff that will be affected by the
project activities; revise the schedule as required.
Determine the objectives and measures upon which the project will be evaluated at its completion.
Staff the project
In consultation with the appropriate manager, recruit, interview and select staff and/or volunteers
with appropriate skills for the project activities.
Manage project staff and/or volunteers according to the established policies and practices of the
organization.
Ensure that personnel files are properly maintained and kept confidential.
Ensure that all project personnel receive an appropriate orientation to the organization and the
project.
Contract qualified consultants to work on the project as appropriate.

Implement the project


Execute the project according to the project plan.
Develop forms and records to document project activities.
Set up files to ensure that all project information is appropriately documented and secured.
Monitor the progress of the project and make adjustments as necessary to ensure the successful
completion of the project.
Establish a communication schedule to update stakeholders including appropriate staff in the
organization on the progress of the project.
Review the quality of the work completed with the project team on a regular basis to ensure that
it meets the project standards.
Control the project
Write reports on the project for management and for funders.
Communicate with funders as outlined in funding agreements.
Monitor and approve all budgeted project expenditures.
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Monitor cash flow projections and report actual cash flow and variance to senior management
on a regular basis (monthly/bimonthly).
Manage all project funds according to established accounting policies and procedures.
Ensure that all financial records for the project are up to date.
Prepare financial reports and supporting documentation for funders as outlined in funding
agreements.
Evaluate the project
Ensure that the project deliverables are on time, within budget and at the required level of
quality.
Evaluate the outcomes of the project as established during the planning phase.
*Some Project Managers also have responsibilities for program Volunteers.

Qualifications
Education
University Degree in a related subject
Professional designation
None
Knowledge, skills and abilities
Knowledge of project management
Proficiency in the use of computers for:
Word processing
Simple accounting
Data base management
Spreadsheets
E-mail
Internet
Personal characteristics
The Project Manager should demonstrate competence in some or all of the following:
Behave Ethically:
Understand ethical behavior and business practices, and ensure that own behavior and the behavior
of others is consistent with these standards and aligns with the values of the organization.
Communicate Effectively:
Speak, listen and write in a clear, thorough and timely manner using appropriate and effective
communication tools and techniques.
Creativity/Innovation:
Develop new and unique ways to improve operations of the organization and to create new
opportunities.
Foster Teamwork:

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Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that
enhance organizational effectiveness.
Lead:
Positively influence others to achieve results that are in the best interest of the organization.
Make Decisions:
Assess situations to determine the importance, urgency and risks, and make clear decisions which are
timely and in the best interests of the organization.
Organize:
Set priorities, develop a work schedule, monitor progress towards goals, and track
details/data/information/activities.
Plan:
Determine strategies to move the organization forward, set goals, create and implement actions plans,
and evaluate the process and results.
Solve Problems:
Assess problem situations to identify causes, gather and process relevant information, generate
possible solutions, and make recommendations and/or resolve the problem.

Experience
2 to 3 years planning and/or management experience
Working Conditions
Project Managers usually work in an office environment but the purpose of the project may
sometimes take them to non standard workplaces.
Project Managers work a standard work week but may be required to work some evenings and
weekends to meet project milestones.

Methodology

The sector which I have chosen is Banking Sector.

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Primary Research
In primary research, I select banks in which Project Managers are working. These are the following
banks:
Bank Name
Address
Bank Name
Address
Bank Name
Address
Bank Name
Address
Bank Name
Address
Secondary Research
In secondary Research, I ask some questions from project managers & collect their answers.
General Questionnaire

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Hackman and Oldham developed a self-report instrument for managers to use in diagnosing their
work environment. The first step in calculating the motivating potential score (MPS) of your job is
to complete the following questionnaire
My job provides:
Disagree (1)
Slightly Disagree (2)
Slightly Agree (3)
Agree (4)

A lot of variety.
1 2 3 4
Allows me the opportunity to complete the work I start.
1 2 3 4
Is one that may affect a lot of other people by how well the work is performed?
1 2 3 4
Lets me be left on my own to do my own work.
1 2 3 4
Provides feedback on how well I am performing as I am working.
1 2 3 4
Provides me with a variety of work.
1 2 3 4
Is arranged so that I have a chance to do the job from beginning to end.
1 2 3 4
Is relatively significant in the organization.
1 2 3 4
Provides the opportunity for independent thought and action.
1 2 3 4
Provides me with the opportunity to find out how well I am doing.
1 2 3 4

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Gives me the opportunity to do a number of different things.
1 2 3 4
Is arranged so that I may see projects through to their final completion.
1 2 3 4
Is very significant in the broader scheme of things.
1 2 3 4
Gives me considerable opportunity for independence and freedom in how I do
my work.
1 2 3 4
Provides me with the feeling that I know whether I am performing well or
poorly.
1 2 3 4

Calculation Of MPS
Skill Variety Total the scores for questions 1, 6, 11= _______/3=
Task Identity Total the scores for questions 2, 7, 12= ______/3=
Task Significant Total the scores for questions 3, 8, 13= _______/3=
Autonomy Total the scores for questions 4, 9, 14= _______/3=
Feedback About Results Total the scores for questions 5, 10, 15= _______/3=
Job Descriptions of project managers
IT project manager
Raja Shahwar khan
raja1@hotmail.com.
0321-1239876
Bank Esquire,The Mall,Lahore
UBL
~~~~~~~~~~ Personal Statement ~~~~~~~~~~
I am a successful Project Manager with expertise in project life cycles, planning, executing,
controlling and closing projects delivering business value and delighting stakeholders.
~~~~~~~~~~Brief Description~~~~~~~~~~
IT Project Coordinators manage IT projects and project segments by specified objectives and within
Specified resources.
~~~~~~~~~~Responsibilities~~~~~~~~~~
Cooperate in determining benchmark figures for project implementation and decision documents
for project release.
Produce technical, business and economic feasibility studies for project ideas.
Plan project progress [define sub goals, milestones and tasks, time and resource planning].
Plan personnel utilization [determine responsibilities, personnel planning].
Cooperate in the development of the marketing strategy for the project.
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Manage project personnel responsible for implementation of the project tasks [hold and chair
regular works meetings, motivate staff, manage conflicts and crises].
Monitor project progress and success [assess risks and hazards to the success of the project and
take appropriate measures for avoidance].
Document project progress [project file, project log].
Present and document interim results cooperate with management, customers and steering
committees, carry out reviews.
Hand over project results, draw up final project report.
Analyze and process the project experiences [best/worst practice].
Questionnior
My job provides:
Disagree (1)
Slightly Disagree (2)
Slightly Agree (3)
Agree (4)

A lot of variety.
1 2 3 4
Allows me the opportunity to complete the work I start.
1 2 3 4
Is one that may affect a lot of other people by how well the work is performed?
1 2 3 4
Lets me be left on my own to do my own work.
1 2 3 4
Provides feedback on how well I am performing as I am working.
1 2 3 4
Provides me with a variety of work.
1 2 3 4
Is arranged so that I have a chance to do the job from beginning to end.
1 2 3 4
Is relatively significant in the organization.
1 2 3 4
Provides the opportunity for independent thought and action.
1 2 3 4
Provides me with the opportunity to find out how well I am doing.
1 2 3 4
Gives me the opportunity to do a number of different things.
1 2 3 4
Is arranged so that I may see projects through to their final completion.
1 2 3 4

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University Of Central Punjab F14
Is very significant in the broader scheme of things.
1 2 3 4
Gives me considerable opportunity for independence and freedom in how I do my
work.
1 2 3 4
Provides me with the feeling that I know whether I am performing well or poorly.
1 2 3 4
Calculation Of MPS
Skill variety Task Identity Task Significance
MPS= feedback Autonomy
3

Skill Variety Total the scores for questions 1, 6, 11= _______/3=


Task Identity Total the scores for questions 2, 7, 12= ______/3=
Task Significant Total the scores for questions 3, 8, 13= _______/3=
Autonomy Total the scores for questions 4, 9, 14= _______/3=
Feedback About Results Total the scores for questions 5, 10, 15= _______/3=
MPS =

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Noman Gondal
noman.gondal@yahoo.com.
042-373373
Liberty Market Branch,127 Liberty Market,Gulberg,Lahore
See Career Ones advice articles, videos and resume building tool here
~~~~~~~~~~ PERSONAL STATEMENT ~~~~~~~~~~
Project manager at corporate division
HBL
~~~~~~~~~~Profile Statement~~~~~~~~~~
Certified project management professional with X years experience in project planning, implementation and
execution. Proven ability to support multiple projects with medium to high complexity. Consistent track
record of on-time and on-quality delivery.
Offers the following ~~~~~~~~~~excellent skills~~~~~~~~~~
efficiently synthesize project information and accurately establish project scope
set project costs and productivity benchmarks
successfully manage and control budgets up to $X
develop good working relationships with stakeholders at all levels to build consensus
effectively lead and coordinate project teams of up to X members
solve critical issues in a time-sensitive environment
proven quality assurance, risk management and change management expertise
Thorough knowledge of:
cross-functional project management concepts, methods and practices
information technology applications, processes, software and equipment
business systems design and business process management
testing techniques and methodologies
A results-driven professional with strong client-centric skills and an agile approach to project management.
Questionnaire
My job provides:
Disagree (1)
Slightly Disagree (2)
Slightly Agree (3)
Agree (4)
A lot of variety.
1 2 3 4
Allows me the opportunity to complete the work I start.
1 2 3 4
Is one that may affect a lot of other people by how well the work is performed?
1 2 3 4

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Lets me be left on my own to do my own work.
1 2 3 4
Provides feedback on how well I am performing as I am working.
1 2 3 4
Provides me with a variety of work.
1 2 3 4
Is arranged so that I have a chance to do the job from beginning to end.
1 2 3 4
Is relatively significant in the organization.
1 2 3 4
Provides the opportunity for independent thought and action.
1 2 3 4
Provides me with the opportunity to find out how well I am doing.
1 2 3 4
Gives me the opportunity to do a number of different things.
1 2 3 4
Is arranged so that I may see projects through to their final completion.
1 2 3 4
Is very significant in the broader scheme of things.
1 2 3 4
Gives me considerable opportunity for independence and freedom in how I do my
work.
1 2 3 4
Provides me with the feeling that I know whether I am performing well or poorly.
1 2 3 4
Calculation Of MPS
Skill variety Task Identity Task Significance
MPS= feedback Autonomy
3

Skill Variety Total the scores for questions 1, 6, 11= _______/3=


Task Identity Total the scores for questions 2, 7, 12= ______/3=
Task Significant Total the scores for questions 3, 8, 13= _______/3=
Autonomy Total the scores for questions 4, 9, 14= _______/3=
Feedback About Results Total the scores for questions 5, 10, 15= _______/3=

Curtis Deberg
Curtis,deberg@gmail.com
042-373732
Liberty Market Branch,127 Liberty Market,Gulberg,Lahore
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University Of Central Punjab F14

life insurance division


HBL
~~~~~~~~~~ PERSONAL STATEMENT ~~~~~~~~~~
plan, direct and co-ordinate activities of multiple projects ranging in value from $X to $X in the
areas of IT, Systems Integration and Business Process Management and Re-engineering
Responsible for the following projects........
define project scope, objectives, staffing, resources and deliverables
develop project plans that identify key issues, approaches and performance metrics
plan and schedule project timelines and milestones
formulate risk management plans
assemble and coordinate multi-disciplinary project teams
lead and mentor up to X project staff
manage vendor relationships including negotiating and controlling contracts
track project deliverables
monitor quality assurance measures
control project variances through root cause analysis and correction
implement and manage project changes and interventions
manage and control project budgets
develop and present reports on project progress
maintain communication with project stakeholders and manage expectations
evaluate projects and assess results

Questionnaire
My job provides:
Disagree (1)
Slightly Disagree (2)
Slightly Agree (3)
Agree (4)
A lot of variety.
1 2 3 4
Allows me the opportunity to complete the work I start.
1 2 3 4
Is one that may affect a lot of other people by how well the work is performed?
1 2 3 4
Lets me be left on my own to do my own work.
1 2 3 4
Provides feedback on how well I am performing as I am working.
1 2 3 4
Provides me with a variety of work.
1 2 3 4

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Is arranged so that I have a chance to do the job from beginning to end.
1 2 3 4
Is relatively significant in the organization.
1 2 3 4
Provides the opportunity for independent thought and action.
1 2 3 4
Provides me with the opportunity to find out how well I am doing.
1 2 3 4
Gives me the opportunity to do a number of different things.
1 2 3 4
Is arranged so that I may see projects through to their final completion.
1 2 3 4
Is very significant in the broader scheme of things.
1 2 3 4
Gives me considerable opportunity for independence and freedom in how I do my
work.
1 2 3 4
Provides me with the feeling that I know whether I am performing well or poorly.
1 2 3 4
Calculation Of MPS
Skill variety Task Identity Task Significance
MPS= feedback Autonomy
3

Skill Variety Total the scores for questions 1, 6, 11= _______/3=


Task Identity Total the scores for questions 2, 7, 12= ______/3=
Task Significant Total the scores for questions 3, 8, 13= _______/3=
Autonomy Total the scores for questions 4, 9, 14= _______/3=
Feedback About Results Total the scores for questions 5, 10, 15= _______/3=

Muhammad Awais
awais.ali@yahoo.com
042-3578975
BarkatTown Branch,Lahore
~~~~~~~~~~ PERSONAL STATEMENT ~~~~~~~~~~
Car financing
MCB
responsible for management of all phases of client service projects in areas of information
technology and business systems engineering
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defined and documented business requirements and business processes
Developed project plans identifying key dates and resource requirements for the following
projects.........
assembled and directed project teams of X members
defined and controlled project budgets of up to $X
tracked key milestones and adjusted project plans accordingly
prepared and delivered reports and recommendations
worked with clients (name clients e.g. Texas Industries ) to coordinate project systems testing,
installation and support

Questionnaire
My job provides:
Disagree (1)
Slightly Disagree (2)
Slightly Agree (3)
Agree (4)
A lot of variety.
1 2 3 4
Allows me the opportunity to complete the work I start.
1 2 3 4
Is one that may affect a lot of other people by how well the work is performed?
1 2 3 4
Lets me be left on my own to do my own work.
1 2 3 4
Provides feedback on how well I am performing as I am working.
1 2 3 4
Provides me with a variety of work.
1 2 3 4
Is arranged so that I have a chance to do the job from beginning to end.
1 2 3 4
Is relatively significant in the organization.
1 2 3 4
Provides the opportunity for independent thought and action.
1 2 3 4
Provides me with the opportunity to find out how well I am doing.
1 2 3 4
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University Of Central Punjab F14
Gives me the opportunity to do a number of different things.
1 2 3 4
Is arranged so that I may see projects through to their final completion.
1 2 3 4
Is very significant in the broader scheme of things.
1 2 3 4
Gives me considerable opportunity for independence and freedom in how I do my
work.
1 2 3 4
Provides me with the feeling that I know whether I am performing well or poorly.
1 2 3 4
Calculation Of MPS
Skill variety Task Identity Task Significance
MPS= feedback Autonomy
3

Skill Variety Total the scores for questions 1, 6, 11= _______/3=


Task Identity Total the scores for questions 2, 7, 12= ______/3=
Task Significant Total the scores for questions 3, 8, 13= _______/3=
Autonomy Total the scores for questions 4, 9, 14= _______/3=
Feedback About Results Total the scores for questions 5, 10, 15= _______/3=

Haseeb Waqas
Waqas23@gmail.com
042-3578967
Kot Lakhpat,Green Town,Lahore
~~~~~~~~~~ PERSONAL STATEMENT ~~~~~~~~~~
Junior Project Managercar finacing
MCB
reviewed, evaluated, formulated and executed project plans, schedules and budgets for small to
mid-size IT and organizational projects
coordinated software design and development activities
managed project closing and ensured project deliverables achieved within time, cost and scope

Questionnaire
My job provides:
Disagree (1)
Slightly Disagree (2)
Slightly Agree (3)
Agree (4)

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A lot of variety.
1 2 3 4
Allows me the opportunity to complete the work I start.
1 2 3 4
Is one that may affect a lot of other people by how well the work is performed?
1 2 3 4
Lets me be left on my own to do my own work.
1 2 3 4
Provides feedback on how well I am performing as I am working.
1 2 3 4
Provides me with a variety of work.
1 2 3 4
Is arranged so that I have a chance to do the job from beginning to end.
1 2 3 4
Is relatively significant in the organization.
1 2 3 4
Provides the opportunity for independent thought and action.
1 2 3 4
Provides me with the opportunity to find out how well I am doing.
1 2 3 4
Gives me the opportunity to do a number of different things.
1 2 3 4
Is arranged so that I may see projects through to their final completion.
1 2 3 4
Is very significant in the broader scheme of things.
1 2 3 4
Gives me considerable opportunity for independence and freedom in how I do my
work.
1 2 3 4
Provides me with the feeling that I know whether I am performing well or poorly.
1 2 3 4
Calculation Of MPS
Skill variety Task Identity Task Significance
MPS= feedback Autonomy
3

Skill Variety Total the scores for questions 1, 6, 11= _______/3=


Task Identity Total the scores for questions 2, 7, 12= ______/3=
Task Significant Total the scores for questions 3, 8, 13= _______/3=
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Autonomy Total the scores for questions 4, 9, 14= _______/3=
Feedback About Results Total the scores for questions 5, 10, 15= _______/3=
graph
Discussion of Results
Learnings
Limitations
Recommendations
Bibliography

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