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Creating Illustrated Posters

Microsoft Word 2010


INFOCUS COURSEWARE

Designed to fast-track you through the process of learning


about computers and information technology, the In Focus
range is a unique and innovative concept in learning.
A quick reference summary of key procedures is provided at
the bottom of each page together with handy tips and
additional information.
Each title in the In Focus series can be used as:
a classroom workbook for instructor-led teaching and
training;
a self-study guide for self-paced learning;
a tutorial guide for distance education programs;
a resource collection of just-in-time support and
information for help desk users and support staff;
a handy, desk-side reference for computer users.

This publication has been created using ER Profiler


document management and publishing software developed
by Watsonia Publishing.

CREATING ILLUSTRATED POSTERS


MICROSOFT WORD 2010
Product: LSEB016
ISBN: Custom

(c) 2011 Watsonia Publishing


CREATING ILLUSTRATED POSTERS
MICROSOFT WORD 2010
........................................

ISBN Custom

Copyright 2011 Melbourne


by Watsonia Software Pty Ltd (ABN 64 060 335 748)
Published by Watsonia Publishing

47 Greenaway Street
Bulleen Vic Australia 3105
Telephone: (61 3) 9851 4000
Facsimile: (61 3) 9851 4001
Web site: www.watsoniapublishing.com

Product Code LSEB016


First published: September 2010
........................................

Production Acknowledgments
This course is the result of team collaboration. However, several
individuals need to be singled out for acknowledgement including
Natalie Ford, Lisa Charlesworth, Marie Krupa (proofing), and Ron
Krupa (course assembly and publishing).

Trademark Acknowledgments
All terms mentioned in this manual that are known to be trademarks or service marks
have been appropriately acknowledged or capitalised. Watsonia Software cannot
attest to the accuracy of this information. Use of a term in this manual should not be
regarded as affecting the validity of any trademark or service mark.

Screen Shots 1983-2011 Microsoft. All rights reserved.

Disclaimer
Every effort has been made to provide accurate and complete information. However,
Watsonia Software assumes no responsibility for any direct, indirect, incidental, or
consequential damages arising from the use of information in this document. Data
and case study examples are intended to be fictional. Any resemblance to real
persons or companies is coincidental.

Copyright Notice
This publication is protected in accordance with the provisions of the Copyright Act.
Apart from permissions expressed in the Copyright Act pertaining to copying for
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written permission from Watsonia Software Pty Ltd.
READ ME FIRST
In case you're not familiar with the terminology, This section contains some important information to
Read Me First is quite often the name given to a help you use this book so we thought we'd start
computer file that contains important information with a Read Me First section.
for people to know prior to using an application.

Who this course is for... This course is designed for learners who need to use Microsoft Word 2010 to create posters
and flyers.

What skills and This course will teach you how to use the key graphical elements of Microsoft Word 2010
knowledge you will such as WordArt, text boxes, and photo and picture manipulation, to create vivid posters.
acquire...
What you'll need to This course assumes a basic understanding of Microsoft Word 2010 and the creation of
know before beginning simple documents. It would be beneficial to have a general understanding of personal
this course... computers and the Windows operating system environment.

The objectives of this At the completion of this course you should be able to:
guide
insert and work with WordArt and text effects
insert and work with text boxes
insert and work with pictures in a Word document

What you get in a Each of the chapters is comprised of a1 summary page listing the topics covered in that
Chapter... chapter. The chapter then consists of single-page topic sheets pertaining to the theme of the
chapter.

What you'll need to Many of the topics in this course require the attendee to open an existing file with data in it.
have before These files are available for download or by contacting your instructor.
4
commencing this
course...
As you work through It is strongly recommended that you close all open files, if any, prior to commencing each
this guide new chapter in this learning guide. Each chapter, where relevant, has its own set of course
files and any from a previous chapter are no longer required.

Where to from here... Have a look at the next page which explains how a topic page works, ensure that you have
access to the exercise files (see above), and you're ready to make a start.
WORKING WITH TOPIC SHEETS
The majority of this book comprises single-page additional reference (optional) material at the
topic sheets. There are two types of topic sheets: bottom. Task sheets contain a Try This Yourself
task and reference. The layout of both is similar step-by-step exercise panel in the detail area as
an overview at the top, detail in the centre and shown below.

5 6

Topic name

General topic overview provides an introduction to the topic

Try This Yourself (Task-based topic sheets) is a detailed step-by-step practice


exercise for you to work through. In Reference topic sheets this is usually replaced
by a box with reference information.
In Task topic sheets screen shots and graphics provide a visual clue as to what
will happen when you work through the Try This Yourself practice exercise. In
Reference topic sheets the screen shots and graphics are used to visually
represent information and concepts.
The For Your Reference (optional) element provides a quick summary of the steps
required to perform a task. These usually only appear in Task-based topic sheets.
The Handy To Know (optional) element provides additional information such as
alternate ways of accomplishing a task or further information providing handy tips.
Creating Illustrated Posters - Microsoft Word 2010

Contents
Chapter 1 WordArt .......................................................................................................................................... 1
Understanding WordArt.................................................................................................................................. 2
Applying WordArt ........................................................................................................................................... 3
Positioning WordArt ....................................................................................................................................... 4
Editing WordArt Text ...................................................................................................................................... 5
Formatting WordArt Text ................................................................................................................................ 6
Applying Text Effects ..................................................................................................................................... 7
Deleting WordArt ............................................................................................................................................ 8
Chapter 2 Text Boxes ..................................................................................................................................... 9
Understanding Text Boxes ........................................................................................................................... 10
Inserting A Preformatted Text Box ............................................................................................................... 11
Typing Text Into A Text Box ......................................................................................................................... 12
Positioning A Text Box ................................................................................................................................. 13
Resizing A Text Box ..................................................................................................................................... 14
Drawing A Text Box ..................................................................................................................................... 15
Formatting A Text Box ................................................................................................................................. 16
Chapter 3 Pictures ........................................................................................................................................ 17
Understanding Pictures ................................................................................................................................ 18
Inserting A Picture ........................................................................................................................................ 19
Changing The Picture .................................................................................................................................. 20
Removing A Picture Background ................................................................................................................. 21
Correcting Pictures ....................................................................................................................................... 22
Changing Picture Colouring ......................................................................................................................... 23
Applying Artistic Effects................................................................................................................................ 24
Changing Picture Styles ............................................................................................................................... 25
Changing Picture Effects.............................................................................................................................. 26
Changing The Picture Layout ...................................................................................................................... 27
Cropping A Picture ....................................................................................................................................... 28
Inserting Clip Art ........................................................................................................................................... 29
Modifying Clip Art ......................................................................................................................................... 30
Practice Exercise ............................................................................................................................................. 31

London School of Economics and Political Science


Creating Illustrated Posters - Microsoft Word 2010

London School of Economics and Political Science


Creating Illustrated Posters - Microsoft Word 2010

CHAPTER 1 WORDART
INFOCUS

LSE_W841

WordArt enables you to display text graphically by applying colours


and effects to text. For example, you might apply a glow or
reflection to your WordArt text. You can also distort text using
WordArt. Word provides many WordArt styles that you can easily
apply to text for that creative touch and to make a visual statement.

In this session you will:

gain an understanding of WordArt


learn how to apply WordArt
learn how to position WordArt
learn how to edit WordArt text
learn how to apply font formatting to WordArt text
learn how to apply text effects to WordArt text
learn how to delete WordArt.

London School of Economics and Political Science Page 1 WordArt


Creating Illustrated Posters - Microsoft Word 2010

UNDERSTANDING WORDART
Words presented as graphics, with colour, text. WordArt can be used to emphasise specific
distortion, shadows or other 3D effects can add words, for headings and cover pages, for example.
interest and impact to a document. In Word you You can apply a WordArt style to text and then
can create these effects by applying WordArt to modify the style to suit your needs.

The WordArt Gallery


The WordArt gallery provides 30 styles to choose
from. To display the WordArt gallery, click on the Insert
tab and then click on WordArt in the Text group.

The Difference Between WordArt And Text


Effects
The styles in the WordArt gallery are based on the
range of available text effects in Word. When
applying text effects to text, you simply select the text
and then apply the desired effects. However, when
applying WordArt to text, the text will be placed into a
text box. The text box can then be repositioned,
resized and the like.

WordArt Text Effects


Once you have applied a WordArt style to your text, you can then modify the style as required using
the tools available on the Drawing Tools: Format tab that appears when you apply WordArt. As well
as changing the fill and outline colour, for example, Word provides a range of text effects that you can
apply:

You can also apply gradients and patterns to


WordArt.

WordArt Controls
WordArt is created with special handles that enable
you to adjust its size, position and shape. The blue
squares on the sides and blue circles on the
corners are used for sizing. The green circle at the
top is used for rotation. Some text effects, such as
the transform effects, will also display an angle
handle, which appears as a pink diamond. This can
be used to adjust the angle of the text.

London School of Economics and Political Science Page 2 WordArt


Creating Illustrated Posters - Microsoft Word 2010

APPLYING WORDART
There are two ways to apply WordArt to text. Or you can select a WordArt style first and then
You can select existing text and then select a type the text into the text box that appears. WordArt
style from the WordArt gallery, at which point is best used for short snippets of text, such as
Word will copy and insert the text into a text box. headings and captions, for example.

2
Try This Yourself:
Before starting this exercise
Open
File

you MUST open the file W841


WordArt_1.docx...

Click on the Insert tab, then


click on WordArt in the
Text group to display the
WordArt gallery

Point to the different styles


When you point to a WordArt
style, its name will display as a
tool tip. There are five styles in
each row...

Click on Fill Blue, Accent 1,


Inner Shadow Accent 1 (2
th
row, 4 column) to apply this
nd

3
style and create a WordArt
text box
A WordArt text box will be
inserted on the page with the
words Your text here
highlighted ready for you to
type the text 4

Type AGE Research Institute


then press and type
Green Force Project

Click outside the WordArt text


box on a blank area of the
document to deselect the text
box
The WordArt text box will no
longer be editable

For Your Reference Handy to Know


To apply WordArt: WordArt is automatically sized to 36 pt. The
1. Click on the Insert tab, then click on font that is used is determined by the theme
WordArt in the Text group that is applied to your document.
2. Click on a WordArt style
3. Type the required text

London School of Economics and Political Science Page 3 WordArt


Creating Illustrated Posters - Microsoft Word 2010

POSITIONING WORDART
When you apply WordArt, the text box will be use the Position command to position it precisely.
placed at the insertion point in the document. If Note that when you select a position for a WordArt,
you want to move the WordArt text box, you can Square text wrapping will be applied and the other
drag it to a new location, use the arrow keys or text in the document may be affected.

1
Try This Yourself:
Continue using the previous file with
Same
File

this exercise, or open the file W841


WordArt_2.docx...

Click in the WordArt text box, then


hover over the boundary of the text
box until the pointer appears as a four-
headed arrow
5
Drag the boundary of the text box to
move the WordArt text box down over
the other text on the page
The text will not be affected as the
WordArt is formatted by default with
the in front of text text wrapping. Lets
position the WordArt accurately now

Click on the boundary of the WordArt


text box to ensure that it is selected
The boundary will change to an
unbroken line showing that the text
box is selected

Click on the Drawing Tools: Format


tab, click on Position in the
Arrange group to display the Position
gallery, then point to each option
under With Text Wrapping and watch
as Word moves the WordArt around
the page in Live Preview
The position of the other text on the
page will be affected by some
choices...

Click on Position in Top Centre with


Square Text Wrapping to position the
drawing at the top middle of the page

For Your Reference Handy to Know


To position WordArt: If you want to position WordArt exactly on a
1. Click on the text box to select it and then: page, click on Position and select More
Click on the Drawing Tools: Format tab, Layout Options. This will open the Layout
click on Position and select a dialog box. Change the Text Wrapping to
anything other than In line with text, then
position, or
adjust the Position settings to position the
Drag the text box to its new position drawing.

London School of Economics and Political Science Page 4 WordArt


Creating Illustrated Posters - Microsoft Word 2010

EDITING WORDART TEXT


Editing text in a WordArt text box is the same as In this exercise you will update some of the existing
if you were editing text in a normal document. text in the WordArt text box to demonstrate editing
You must first either select the text or position the text in a text box.
cursor and then type or edit the text as required.

1
Try This Yourself:
Continue using the previous
Same

file with this exercise, or open


File

the file W841


WordArt_3.docx...

Double-click on the word


Project in the WordArt text
box to select it
When you double-click on a 2
word in a WordArt text box, the
text box automatically
becomes active (editable)

Type Venture

Deselect the WordArt text box


to see the result

Save the document

For Your Reference Handy to Know


To edit WordArt text: As well as editing the text in a WordArt text
1. Click in the WordArt text box to position the box, you can apply font and paragraph
cursor, or select the text to edit formatting to selected text using any of the
formatting commands on the Home tab.
2. Make the desired changes
3. Deselect the text box

London School of Economics and Political Science Page 5 WordArt


Creating Illustrated Posters - Microsoft Word 2010

FORMATTING WORDART TEXT


Once youve applied a WordArt style to your text, style and more. You can also apply paragraph
you can format the WordArt text as required to formatting to WordArt text. In this exercise you will
personalise the WordArt, such as changing the fill modify the text fill and outline colour and increase
or outline colour, font size, font type, WordArt the font size of the WordArt text.

3
Try This Yourself:
Continue using the previous file with
Same
File

this exercise, or open the file W841


WordArt_4.docx...

Click on the boundary of the WordArt


text box to select it, then click on the
Drawing Tools: Format tab
Lets apply a fill
6
Click on Text Fill in the
WordArt Styles group and select
st th
Orange, Accent 6 (1 row, 10 col)
Lets change the outline colour

Click on Text Outline in the


WordArt Styles group and select
st nd
Black, Text 1 (1 row, 2 col) to
apply this colour to the WordArt text
Lets change the size of just some of
the text

Select the text Green Force Venture

Click on the Home tab, click on 36 in


Font Size, type 48, then press
Notice that the text at the bottom of
the page has been forced to the next
page. This is simple to fix

Click below the WordArt text box and


press 11 times, or until all of the
text appears on the page
Alternatively, you could have clicked
on Wrap Text and selected In Front
of Text on the Drawing Tools: Format
tab

For Your Reference Handy to Know


To format WordArt text: As well as formatting the WordArt text, you
1. Select the WordArt text box or select the text can also format the text box, such as
to be formatted applying borders and shading and the like.
Select the text box and then apply formatting
2. Apply formatting using the formatting
using the Shapes commands on the
commands on the Home tab and Drawing
Drawing Tools: Format tab.
Tools: Format tab as required

London School of Economics and Political Science Page 6 WordArt


Creating Illustrated Posters - Microsoft Word 2010

APPLYING TEXT EFFECTS


Each of the styles in the WordArt gallery is apply different text effects to the style. Some of the
created using a combination of different text effects include glow, reflection, 3D, transforming,
effects available in Word. Once you have applied shadow and bevel. Here you will apply a glow to
WordArt to text, you can modify the text effects or the WordArt and transform the text.

4
Try This Yourself:
Continue using the
Same

previous file with this


File

exercise, or open the file


W841 WordArt_5.docx...

Select the WordArt text box

Click on the Drawing


Tools: Format tab, then
7
click on Text Effects
in the WordArt Styles
group to display the Text
Effects gallery

Point to Glow to display the


various glow effect options

Click on Orange, 5pt glow,


Accent Colour 6 to apply
this glow effect to the
WordArt text
You will now transform the
text

With the text box selected,


click on Text Effects
in the WordArt Styles
group, then point to
Transform to display the
various transform effects
th

Click on Deflate Inflate (7


rd
row, 3 col) under Warp to
apply this text effect

Deselect the WordArt text


box to see the result

For Your Reference Handy to Know


To apply text effects to WordArt text: Make sure you consider your audience and
1. Select the WordArt text box communication purpose when applying text
2. Click on the Drawing Tools: Format tab, effects. Many of the text effects, while
then click on Text Effects in the visually appealing and interesting, may not
WordArt Styles group be appropriate to the audience or tone of the
document.
3. Point to a text effect to display a gallery of
effects, then click on an effect to apply

London School of Economics and Political Science Page 7 WordArt


Creating Illustrated Posters - Microsoft Word 2010

DELETING WORDART
If you have inserted WordArt that you no longer adjust to fill the space that becomes available on
want or need, you can easily delete the text box. the page. If the WordArt is formatted as being in
If the WordArt text box has text-wrapping options front of text, the text will be unaffected.
applied, the text surrounding the text box will

1
Try This Yourself:
Before starting this exercise
Open
File

you MUST open the file


W841 WordArt_6.docx...

Select the text box

Press
The WordArt will be removed
and the remaining text will 2
move up the page to fill the
space. This is because the
WordArt text box had the
Square text-wrapping option
automatically applied to it
when you positioned the
WordArt at the top centre of
the page earlier in this
chapter...

Press
deletion
+ to undo the

Tip: To convert WordArt text to


normal text in a text box, select
the text box and click on Clear
Formatting in the Font group
on the Home tab.

For Your Reference Handy to Know


To delete WordArt: To convert WordArt into normal text with text
1. Select the WordArt text box effects (except transformations) applied,
select the text in the text box, press + ,
2. Press or
and then delete the text box. Press +
to paste the text into the document. The
WordArt will then behave like other text in the
document but with text effects applied.

London School of Economics and Political Science Page 8 WordArt


Creating Illustrated Posters - Microsoft Word 2010

CHAPTER 2 TEXT BOXES


INFOCUS

LSE_W839

A text box is an object that behaves the same way as a shape or


an image, that is, a text box can be selected, moved and resized.
Text boxes are designed to enable you to place text more precisely
on the page, and are common in desktop publishing. Text boxes
can be used for flow charts, callouts, captions, wherever there is a
need for ultimate control over the position of text on a page.

In this session you will:

gain an understanding of text boxes


learn how to use preformatted text boxes
learn how to type text in a text box
learn how to position a text box
learn how to resize a text box
learn how to draw a text box
learn how to format a text box.

London School of Economics and Political Science Page 9 Text Boxes


Creating Illustrated Posters - Microsoft Word 2010

UNDERSTANDING TEXT BOXES


Text boxes are objects designed specifically for structure for text placement, or as part of a
text. Text boxes enable you to position text diagram. Text boxes can either be selected from
precisely on a page. They can be used to provide the Text Box gallery or you can draw your own.
emphasis for specific text, to provide an invisible Text boxes can also be formatted.

Types of Text Boxes


In Microsoft Word, you can either select one of the available text box styles in the Text Box gallery,
or you can draw your own text box. The Text Box gallery can be accessed by clicking on Text Box
in the Text group on the Insert tab of the Ribbon.

The Text Box Gallery


The Text Box gallery contains 44 text box styles, each with their own formatting, alignment and
other graphical elements applied. You can simply select a text box style, and then modify it to suit
the requirements of the document. The following are examples of two text box styles available in
Word.

Hand-Drawn Text Box


You can also draw a text box just like you would any other
shape. When you click on Text Box , the option Draw
Text Box appears at the bottom of the menu. Click on this
option, then click and drag on the page, to create a text box.

Text Box Controls


Text boxes are adjusted with special control handles that
enable you to refine their shape and size. The blue
handles on the sides and corners are used for sizing. The
green circle handle is used for rotation. The yellow
diamond handle (if available) is used to adjust the
proportions of some text boxes, such as making this
turned corner narrower or wider.

London School of Economics and Political Science Page 10 Text Boxes


Creating Illustrated Posters - Microsoft Word 2010

INSERTING A PREFORMATTED TEXT BOX


The Text Box gallery has a selection of 44 specific position on the page when inserted. Each
preformatted text box styles for you to choose text box style also contains placeholder text that
from. Each text box style has various formatting suggests the type of content that could be typed
applied, as well as being aligned to sit in a into the text box.

1
Try This Yourself:
Before starting this exercise
Open
File

you MUST open the file W839


Text Boxes_1.docx...

Click on the Insert tab, then


click on Text Box in the
Text group to display the Text
Box gallery

Scroll through the gallery to


browse the available text box
styles
They include side bars,
centrally placed text boxes and
even fancy graphics...

Click on Austere Quote to


insert it in the document
The text box is automatically
placed in the centre of the
page and includes side
borders

For Your Reference Handy to Know


To insert a preformatted text box: Preformatted text boxes are automatically
1. On the Insert tab, click on Text Box in inserted with Square text wrapping applied,
the Text group so that the text in the document will wrap
around the text box. Each preformatted text
2. Click on the text box style to insert box is inserted at a specific position on the
page as shown in the thumbnails in the Text
Box gallery.

London School of Economics and Political Science Page 11 Text Boxes


Creating Illustrated Posters - Microsoft Word 2010

TYPING TEXT INTO A TEXT BOX


Preformatted text boxes include placeholder text you to start typing. Quote-style text boxes and
that suggests what to type in the text box. smaller side bars will adjust to fit the text you enter.
When you insert a preformatted text box, the Full side bar text boxes dont change in size but
placeholder text is already selected, ready for occupy the full length or width of the page.

1
Try This Yourself:
Continue using the previous
Same

file with this exercise, or


File

open the file W839 Text


Boxes_2.docx...

Click in the text box if the


placeholder text isnt
selected

Type The only emissions


from hydrogen fuel cells
are water and heat.
Notice that the text box
automatically resizes to fit
the text that youve typed...
2
Click outside of the text box
to deselect it

For Your Reference Handy to Know


To type text in a preformatted text box: Once youve typed text into a text box, you
1. Click in the text box can edit the text by clicking on it.
2. Type the text Text in a text box can be formatted in exactly
the same way as any other document text.

London School of Economics and Political Science Page 12 Text Boxes


Creating Illustrated Posters - Microsoft Word 2010

POSITIONING A TEXT BOX


Preformatted text boxes are inserted at a specific of nine alignment positions to choose from. You
position on the page. If the default position can also drag the text box to a different position, or
doesnt suit you, you can reposition the text use the , , and keys to position the text
box. Word makes this easy by providing a gallery box precisely on the page.

Try This Yourself:


Continue using the previous file with
Same
File

this exercise, or open the file W839


Text Boxes_3.docx...

Click in the text box then, on the


Drawing Tools: Format tab, click on
Position in the Arrange group,
to display a gallery of position options

Click on Position in Middle Right 2


with Square Text Wrapping, then
deselect the text box
This position doesnt look quite right.
Lets use the mouse and keys to
position the text box precisely

Click in the text box, move the pointer


to the border until the pointer changes
to a four-headed arrow, then click
once to select the text box

Click and hold the left mouse button


on the border of the text box, then
drag the text box into position as
shown 4
If the text box jumps when you move
it, this is because you are trying to
override the position setting. Just
keep trying

With the text box selected, use the


and keys to move it into the final
position, as shown

Save the document

For Your Reference Handy to Know


To position a text box: If you want to position a text box precisely on
1. Select the text box and then: a page, click on Position and select
Click on Position and select a More Layout Options to open the Layout
position option OR dialog box. Change the Text Wrapping to
anything other than In line with text, then
Drag the text box to its new location OR adjust the Position settings.
Use the , , and keys

London School of Economics and Political Science Page 13 Text Boxes


Creating Illustrated Posters - Microsoft Word 2010

RESIZING A TEXT BOX


There are several ways to resize a text box. You options on the Drawing Tools: Format tab or in
can click and drag on one of the control handles, the Layout dialog box. The options allow you to
or you can select the text box and specify the adjust the width and/or the height of the text box
exact height and width dimensions using the incrementally and precisely.

3
Try This Yourself:
Continue using the previous file
Same
File

with this exercise, or open the


file W839 Text Boxes_4.docx...

Select the text box, then click


on the Drawing Tools: Format
tab
You can specify the height and 5
width in the Size group at the
far right of the ribbon

Click on the up spinner arrow


for Shape Height until it
reads 2 cm

Click on the down spinner


arrow for Shape Width
until it reads 5 cm 6
Some of the text is cut off. Lets
resize by dragging the handles
to get the exact shape

Move the pointer to the bottom,


centre handle until it changes to
a double-headed arrow

Click and drag down slightly,


then release the mouse button
7
Click and drag the left, centre
handle to the right slightly, so
that the text box appears as
shown

Use the , , and


to position the text box as
keys

shown, then save the document

For Your Reference Handy to Know


To resize a text box: You can specify the width and height of a
1. Select the text box, then: text box in the Layout dialog box. Click on
the dialog box launcher for the Size group
Adjust the Shape Height and Width in
on the Drawing Tools: Format tab to
the Size group on the Format tab OR
display the Layout dialog box. Here you can
Click and drag a text box handle OR also set text wrapping, specify the exact
Use the , , and keys position, or even rotate the text box.

London School of Economics and Political Science Page 14 Text Boxes


Creating Illustrated Posters - Microsoft Word 2010

DRAWING A TEXT BOX


Sometimes it will be easier to draw a text box applies a 0.5 pt border, but no other formatting,
and format it the way you want, rather than using alignment or text wrapping options will be applied.
a preformatted text box style from the gallery. Drawing a text box is simply a matter of click and
When you draw a text box, Word automatically drag.

1
Try This Yourself:
Before starting this exercise
Open
File

you MUST open the file


W839 Text Boxes_6.docx...

Click on the Insert tab, then


click on Text Box in the 2
Text group and select Draw
Text Box
The pointer will change to a
crosshair, ready for you to
draw

Position the mouse on the


page, then click and drag
down and across to the right,
to draw a text box as shown
The text box has a 0.5 pt
border around it and sits in 3
front of the text, indicating
that no text wrapping options
are applied

On the Drawing Tools:


Format tab, click on Wrap
Text and select Square
The text wraps around the
text box

Type The only emissions


from hydrogen fuel cells
are water and heat.
5

Deselect the text box and


save the document

For Your Reference Handy to Know


To draw a text box: If you simply click but not drag in the
1. Click on the Insert tab, then click on Text document to draw a text box, a text box of
Box and select Draw Text Box default proportions will appear ready for you
to start typing. As you type, the text box will
2. Click and drag in the document to draw a expand to fit the text, until you press .
text box of the desired size
3. Release the mouse button

London School of Economics and Political Science Page 15 Text Boxes


Creating Illustrated Posters - Microsoft Word 2010

FORMATTING A TEXT BOX


Once youve drawn your text box and typed in the ensure that the colours complement those used in
necessary text, you may want to format the text the document. Here you will first format the text,
box, such as adding borders or fill colour, or then apply a shape style to the text box and
formatting the text. When formatting a text box, change the shape of the text box.

3
Try This Yourself:
Continue using the previous file with
Same
File

this exercise, or open the file W839


Text Boxes_7.docx...

Click on the edge of the text box to


select it, then click on the Home tab
and click on the drop arrow for
Font Size and select 12 pt
5
Click on Bold
click on Centre
, Italic , then

Click on the drop arrow


Colour
for Font
and select Olive Green,
Accent 3
You will now apply a shape style to
the text box

With the text box selected, click on


the Drawing Tools: Format tab,
6

then click on the down arrow for


the Shape Styles gallery three
times to display row 4

Click on Subtle Effect, Olive Green


Accent 3
Lets now change the shape of the
text box

Click on Edit Shape in the 7


Insert Shapes group, select
Change Shape, then click on
Rounded Rectangle in Rectangles

Resize and position the text box as


shown

Save and close the document

For Your Reference Handy to Know


To format a text box: The Format dialog box contains many
1. Select the text box and click on the Drawing formatting options for text boxes and any
Tools: Format tab other shape. Right-click on the border of the
text box and select Format Shape to display
2. Click on the down arrow for the Shape
the Format dialog box, or click on the dialog
Styles gallery and click on a shape style
box launcher for the Shape Styles group,
3. Click on Edit Shape and select a shape in the Drawing Tools: Format tab.

London School of Economics and Political Science Page 16 Text Boxes


Creating Illustrated Posters - Microsoft Word 2010

CHAPTER 3 PICTURES
INFOCUS

LSE_W832

Amongst the major improvements in Word 2010 are a whole collection of


tools designed to help you edit digital images. As in previous versions, you
can resize photos and remove rectangular sections of them by cropping.
Now you also can re-colour them, strip out backgrounds, add special effects
and more.

In this session you will:

gain an understanding of pictures Word 2010


learn how to insert a picture in Office 2010 (same as
2007)
learn how to replace a picture
learn how to remove the background of a picture
learn how to make corrections to a picture
learn how to change the colouring of a picture
learn how to apply artistic effects to a picture
learn how to change picture styles
learn how to change picture effects
learn how to change the picture layout
learn how to crop a picture
learn how to insert a clip art image into a document
learn how to modify a clip art image.

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Creating Illustrated Posters - Microsoft Word 2010

UNDERSTANDING PICTURES
Youve been able to insert pictures into a Word requirement of the document. In Word 2010 a
file for many versions now. However, it was swathe of tools are included to not only insert a
generally assumed that these pictures had picture but also to edit it.
already been doctored to suit the particular

1 Inserting a Picture
Pictures are digital photos which can be inserted into a document using the Picture command on
the Insert tab of the Ribbon.

2 Picture Positioning
Pictures are positioned either as inline or floating. An inline picture is one that is embedded into
the text itself, while a floating picture can be placed anywhere, even in front or behind the text (as
shown to the right).
Floating pictures can be positioned
anywhere on the page or screen and
can even have text wrap around
them.

Picture Tools A Picture Editing Application


3
After it is inserted a picture can be edited by clicking on it to select it. When a picture is selected
the Picture tab appears on the Ribbon to reveal a whole range of editing commands and
options in many ways you are provided with a range of tools previously only found in more
sophisticated picture editing applications.

The commands found here, like others typical


of the Ribbon interface, will display galleries of
options for you to choose from. And like gallery
options as you move your mouse about in
them, Live Preview will instantly show how
your picture will look when the option is
selected.

London School of Economics and Political Science Page 18 Pictures


Creating Illustrated Posters - Microsoft Word 2010

INSERTING A PICTURE
Pictures, that is digital photos, are inserted into a and findable by your computer. In Microsoft Word a
document from the Picture command on the picture will be inserted as either an inline shape or
Insert tab on the Ribbon. Pictures need to be in a floating shape depending upon Words settings.
a relevant file format, most usually a JPG file,

2
Try This Yourself:
Before starting this exercise
Open
File

you MUST open the file


W832 Pictures_1.docx...

Click at the start of the first


paragraph this is where
well insert the picture

Click on the Insert tab and


click on Picture in the
Illustrations group to display
the Insert Picture dialog box

Navigate to the folder where


the student files can be found
(H:\Course Files)

Scroll to and click on Queen


Victoria.jpg and click on
[Insert]
4

Click on the value in the


Height command in the Size
group and type 4 cm

Click on the Position


command in the Arrange
group

Hover over the options and


watch how Live Preview
moves the picture around
8
Click on the top right position
then press until the
picture is level with the first
line of the paragraph, as
shown

For Your Reference Handy to Know


To insert a picture into a file: Each of the major applications has an
1. Click in the location for the picture Illustrations group of commands on the
Insert tab of the Ribbon. Each one has a
2. Click on the Insert tab and click on Picture
Picture command for inserting pictures.
in the Illustrations group
3. Locate and click on the desired picture and
click on [Insert]

London School of Economics and Political Science Page 19 Pictures


Creating Illustrated Posters - Microsoft Word 2010

CHANGING THE PICTURE


A lot of work is often done inserting a picture, Word 2010 you now have a Change Picture
getting it in the right location with text wrapping command on the Picture Tools: Format tab which
and resizing it. But what if you have to change makes swapping a picture very easy indeed.
the picture, perhaps to replace it with another? In

1
Try This Yourself:
Continue using the
Same

previous file with this


File

exercise, or open the file


W832 Pictures_2.docx...

Click on the picture to


select it if it is not already
selected

Click on the Picture Tools:


Format tab and click on
Change Picture in the 4
Adjust group to display the
Insert Picture dialog box

Scroll to and click on


Queen Victoria 2.jpg and
click on [Insert] to replace
the previous picture with
this one

Click on 4 cm in Height,
type 10 cm and press

For Your Reference Handy to Know


To change a picture: The great feature of the Change Picture
1. Click on the existing picture to select it command is that important properties such
as location, text wrapping and the like are
2. Click on Change Picture in the Adjust
retained by the replacement picture.
group on the Picture Tools: Format tab
3. Locate the desired replacement picture and
click on [Insert]

London School of Economics and Political Science Page 20 Pictures


Creating Illustrated Posters - Microsoft Word 2010

REMOVING A PICTURE BACKGROUND


Youd expect dedicated (and extensive) photo the picture editing features of Word 2010. One of
editing applications to do a lot of sophisticated these is the ability to remove a background from a
photo manipulation. But there are also some of picture. Our picture of Queen Victoria has a grey
the cool tools youd find in these applications in background that we could dispense with.

2
Try This Yourself:
Continue using the previous
Same

file with this exercise, or


File

open the file W832


Pictures_3.docx...
3
Click on the picture to select
it if it is not currently
selected

Click on the Picture Tools:


Format tab, then click on
Remove Background to
display the Picture Tools:
Background Removal tab
notice the recolouring of the
image

Using the mouse drag the


square handles to the edge
of the picture so that the
selecting square is as large
as the picture

Click on the text and off the


picture to perform the
operation
4

For Your Reference Handy to Know


To remove the background of a picture: Background removal works best when there
1. After selecting the picture click on the is a great deal of contrast between the
Picture Tools: Format tab and click on background and what you want to keep.
Remove Background Background removal is not a substitute for
the proper masking techniques youll find in
2. Drag the square handles so that the part you
products like Photoshop.
want to keep is enclosed and click off the
picture

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Creating Illustrated Posters - Microsoft Word 2010

CORRECTING PICTURES
Pictures vary in quality and contrast. Some older Adjust group on the Picture Tools: Format tab
pictures may be a bit dull and could use some will allow you to adjust the contrast and brightness
correction in contrast and brightness to give them by choosing from a gallery of options.
a bit of a lift. The Corrections command in the

2
Try This Yourself:
Continue using the
Same

previous file with this


File

exercise, or open the file


W832 Pictures_4.docx...

Click on the picture to


select it if it is not
currently selected

Click on the Picture Tools:


Format tab and click on
Corrections in the Adjust
grouping to see a gallery of
possible corrections

Hover over the options in


the gallery and use Live
Preview to see the
changes in the picture

Click on the setting that you


think presents the picture
best

For Your Reference Handy to Know


To correct a picture: If you want to make corrections using
1. After selecting the picture click on the settings in a dialog box, you can click on the
Picture Tools: Format tab and click on Picture Corrections Options command that
Corrections appears at the bottom of the gallery.
2. Click on the desired option

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Creating Illustrated Posters - Microsoft Word 2010

CHANGING PICTURE COLOURING


In Word 2010 you can make changes to the recolour a picture. Many of these alterations fall
colouring of a picture. Here you can change into the artistic arena so there is no right or wrong
things such as colour saturation, colour tone, or even better or worse.
and if you are feeling really radical, you can even

2
Try This Yourself:
Before starting this
Open

exercise you MUST


File

open the file W832


Pictures_5.docx...

Click on the picture to


select it if it is not
currently selected

Click on the Picture


Tools: Format tab
and click on Colour in
the Adjust grouping to
see a gallery of colour
options

Hover over the options


in the gallery and use
Live Preview to see
the changes in the
picture

Click on Sepia (the


third option in
Recolour) to give the
4

picture a sepia effect

For Your Reference Handy to Know


To change the colouring of a picture: The three commands at the bottom of the
1. After selecting the picture, click on the gallery allow you to recolour the picture using
Picture Tools: Format tab and click on settings in dialog boxes rather than through a
Colour Live Preview gallery.
2. Click on the desired option

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Creating Illustrated Posters - Microsoft Word 2010

APPLYING ARTISTIC EFFECTS


Do you like the Impressionists? Perhaps youre 2010 using the picture artistic effects. There are
a fan of the Cubists? Do you have a Picasso on quite a few effects here some youll probably look
the wall of the office? Whatever your artistic bent at and tell yourself youll never use in a million
you can let your creative juices run riot in Word years!

2
Try This Yourself:
Continue using the
Same

previous file with this


File

exercise, or open the file


W832 Pictures_6.docx...

Click on the picture to


select it if it is not
currently selected

Click on the Picture


Tools: Format tab and
click on Artistic Effect in
the Adjust grouping to
see a gallery of effects

Hover the mouse over the


various items in the
gallery and observe the
changes to the picture in
the document
There arent too many
options here to make our
picture more appealing
within the context of the
case study

Click anywhere in the


document to cancel the
operation

For Your Reference Handy to Know


To apply artistic effects: Sometimes less is more. Just because
1. After selecting the picture click on the Microsoft throws all of these effects at you, it
Picture Tools: Format tab and click on doesnt mean you have to use all of them.
Artistic Effect
2. Click on the desired option

London School of Economics and Political Science Page 24 Pictures


Creating Illustrated Posters - Microsoft Word 2010

CHANGING PICTURE STYLES


Like many other areas of Word 2010 Microsoft you can easily apply to a picture without having to
have added the concept of styles to pictures. sit there and painstakingly try to work out an
Picture Styles are akin to normal text styles interesting effect for your pictures. And, like other
they offer a series of pre-ordained settings that styles, Picture Styles are presented in a gallery.

3
Try This Yourself:
Continue using the
Same

previous file with this


File

exercise, or open the file


W832 Pictures_7.docx...

Click on the picture to


select it if it is not
already selected

Click on the Picture


Tools: Format tab

Hover the mouse over the


various Picture Styles
and notice how the picture
changes

Click on Drop Shadow


Rectangle to apply this
style to the picture
4

For Your Reference Handy to Know


To change a picture style: You can use a Picture Style as a starting
1. Click on the picture to select it point and then tweak it with the other
settings. You can then use the Format
2. Click on the Picture Tools: Format tab
Painter command on the Home tab to apply
3. Click on the desired Picture Style the style and the changes to other pictures in
your file.

London School of Economics and Political Science Page 25 Pictures


Creating Illustrated Posters - Microsoft Word 2010

CHANGING PICTURE EFFECTS


Effects, effects, effects theyre all over the include features such as rotation, shadows,
bloomin place. In Word 2010 you have artistic glows, edging, and more. These can be used to
effects to bring out the Rembrandt in you! You make the picture become more or less part of its
also have more pragmatic picture effects which surroundings and the file it is embedded in.

3
Try This Yourself:
Continue using the
Same

previous file with this


File

exercise, or open the file


W832 Pictures_8.docx...

Click on the picture to


select it if it is not
already selected

Click on the Picture


Tools: Format tab and
click on Picture Effects in
the Picture Styles group
to see a list of options

Point to Preset to see a


further gallery of options
7
Hover over the various
options to see how the
picture will look
2

Point to Shadow to see a


gallery of Shadow effects

Repeat the above steps


with the other options
(Reflection, Glow, Soft
Edges, etc)

Point to Glow and click on


Orange, 18pt glow,
Accent colour 6 (which is
on the right)

For Your Reference Handy to Know


To change a picture effect: All we have dealt with here are pre-ordained
1. Click on the picture to select it settings via the galleries. Each of the Picture
Effect categories has an option at the bottom
2. Click on the Picture Tools: Format tab and
of its respective gallery to create your own
click on Picture Effects
settings via a dialog box. Glow, for example,
3. Click on the appropriate effect in the list and has More Glow Options.
the galleries

London School of Economics and Political Science Page 26 Pictures


Creating Illustrated Posters - Microsoft Word 2010

CHANGING THE PICTURE LAYOUT


In Office 2007 Microsoft introduced a new objects. In Word 2010 some of these SmartArt
drawing feature known as SmartArt this tool is layouts have now been made available to your
great for creating things like organisation charts pictures using the Picture Layout command.
and the like, and uses multiple shapes and

2
Try This Yourself:
Before starting this
Open

exercise you MUST open


File

the file W832


Pictures_11.docx...

Click on the picture to


select it if it is not
already selected

Click on the Picture


Tools: Format tab and
click on Picture Layout in
the Picture Styles group
to see a gallery of layouts

Hover over the various


gallery items and notice
how the picture changes
sometimes dramatically
4

Click on Vertical Picture


Accent List (last row,
second left)

Type Queen Victoria and


notice how the text size
adjusts to the shape

Press and type


(1819 1901)
8
Click on the picture to put
selection handles around
it

Move the mouse pointer


to the border and drag the
picture up and right

For Your Reference Handy to Know


To change a picture layout: SmartArt uses the drawing canvas concept
1. Click on the picture to select it first introduced in Office 2003. The drawing
canvas (which appears as a frame) allows
2. Click on the Picture Tools: Format tab and
you to place multiple objects and shapes,
click on Picture Layout
including pictures, into a frame so that all of
3. Click on the desired layout the objects are treated as one shape.

London School of Economics and Political Science Page 27 Pictures


Creating Illustrated Posters - Microsoft Word 2010

CROPPING A PICTURE
Cropping a picture is like using a pair of for instance, when you have a lot of redundant
scissors on a printed photo you can trim the background in an image and only have a small
image to display only the portion that you want to space on the page by trimming the image, it will
appear in your document. This might be useful, better fit in the space available.

4
Try This Yourself:
Before starting this exercise
Open
File

you MUST open the file


W832 Pictures_13.docx...

Click on the image, then


open the Picture Tools:
Format tab

Click on the top half of


Crop in the Size group
5
to display cropping handles
around the image

Hover over the cropping


handle in the middle of the
right edge of the image until
the pointer changes to a
crop icon

Click and drag to the left


until it is about 1 cm from
the flower, then release the
mouse button 6

Repeat step 4 to crop the


left side of the image

Press
crop
to complete the

You can also simply click


anywhere in the text to
complete the crop

Tip: If you want to crop both sides of an image by an equal


amount, press while dragging a central cropping handle. If
you want to crop all four sides of an image by an equal amount,
press while dragging a corner cropping handle.

For Your Reference Handy to Know


To crop a picture: After cropping an image, you can alter the
1. Select the image original crop marks to either crop more or
2. Click on Crop in the Size group on the less of the image. To do this, click on the
Picture Tools: Format tab image and then click on Crop in the Size
group. The crop marks plus the marquee
3. Drag the cropping handles as required
showing the original size of the image will
4. Press appear. Adjust as desired

London School of Economics and Political Science Page 28 Pictures


Creating Illustrated Posters - Microsoft Word 2010

INSERTING CLIP ART


Microsoft Word has access to clip art in various clip art images are categorised so that you can
locations: either installed on your computer or search the library and display only those based on
online. You can retrieve these images at any time specified keywords. The selected clip art image is
and insert the clip art into the document. The inserted wherever you position the insertion point.

3 4
Try This Yourself:
Before starting this
Open

exercise you MUST


File

open the file W836 Clip


Art_1.docx...

Click at the start of the


first text paragraph of
the document

Click on the Insert tab


on the Ribbon and click
on Clip Art in the
Illustrations grouping to
display the Clip Art
pane

Click on the drop arrow


for Results should be,
click on the tick box next
to All Media Types until
the ticks have
disappeared then click
on the tick box next to 5
Illustrations

Click in Search for, type


House and click on [Go]
to display illustrations of
houses

Click on the first


illustration to place it in
the document

Click on the close button


of the Clip Art pane
to close the pane

For Your Reference Handy to Know


To insert clip art: There are literally thousands of images
1. Click in the desired location in the document available in libraries online. If you are not
satisfied with what the search produces click
2. Click on the Insert tab and click on Clip Art
on Find more at Office.com at the bottom of
3. Type a keyword in Search and click on [Go] the pane to see more images.
4. Click on the desired clip art

London School of Economics and Political Science Page 29 Pictures


Creating Illustrated Posters - Microsoft Word 2010

MODIFYING CLIP ART


Surprise Clip Art images can be modified and SmartArt is selected, the Ribbon will extend to
formatted in much the same way as pictures. In show one or two additional tabs such as Format
fact, what youll discover in Word 2010 is that and sometimes also Design. The commands found
when an object such as a picture, or clip art, or here are very similar for all objects.

2
Try This Yourself:
Continue using the
Same

previous file with this


File

exercise, or open the file


W836 Clip Art_2.docx...
4
Click on the clip art
image if it is not
currently selected

Click on the Picture


Tools: Format tab on
the Ribbon and click on
Position in the Arrange
group

Hover the mouse over


the various options and
notice how the clip art
5

image moves about in


the document to
different locations

Click on the top right


position under With
Text Wrapping

Click on the Drop


Shadow Rectangle
style in the Picture
Styles gallery
Hey! Arent we working
with Clip Art? See, Clip
Art, SmartArt and
whatever else share
common commands and
operations

For Your Reference Handy to Know


To format a Clip Art image: Even though Pictures and Clip Art use the
1. Click on it to select it same Format tab commands, some of the
commands are available in one and not the
2. Click on the Format tab and work with
other. For example, you cant alter the
formatting commands as appropriate
background of a clip art image or add artistic
effects.

London School of Economics and Political Science Page 30 Pictures


Creating Illustrated Posters - Microsoft Word 2010

PRACTICE EXERCISE

Task: create an A4 poster advertising the (fictitious) LSE 2012 Film Festival similar to the
example on the next page.

Create a new Word document named Festival Poster.docx. Use WordArt to create a title at the
top of the page.
Hint: the example uses a WordArt quick style, a black text outline (experiment with the icon in the
WordArt Styles) and a coloured outline for the shape style. Change the text box shape using the
Change Shape option available from the Edit Shape icon on the Format tab (dont forget to
select the text box first!).

Open Film_Festival_Poster_text.doc. Copy and paste the text onto the poster. Format the
text in the first five paragraphs as shown.
Hint: Try using the Text Effects icon in the Font cluster on the Home tab to achieve the effect
shown.

Create the dates at the bottom in the same WordArt format as on top by copying, pasting and
positioning the text box, replacing the text with the dates required and changing the shape to a
rectangle.
Hint: To make the text box shape invisible, change the text box shape outline colour to no
outline.

Add the first clip art graphic and apply an appropriate text wrapping style. Hint: change the
media type to illustrations and search for film star.

Add the photo of the woman, and format it as shown.


Hint: change the media type to photo and search for woman, scarf. Try various picture styles;
the one used here is bevel, perspective left.

Search for a photo in clipart using the keywords movie, males and
insert the photo of a man holding a film reel. Try removing the
background. (The background needs to be distinct for this to work;
this photo is not a good choice!)
Replace the photo with one of the cowboy (searching for cowboys,
animals). Remove the background behind the cowboy. Then
apply an artistic effect so that it looks like the photo on the poster.
Hint: to remove the background behind the cowboy, drag the
square handles until the man and his horse are completely
enclosed within the frame. You may need to experiment with this
before you are successful! Then resize the picture to fit the poster,
and apply the glow edges artistic effect.

Draw a text box near the bottom of the poster and change it to the Cloud shape in the Callouts
group. Cut the final paragraph, paste it into the shape and format it as shown.
Hint: to move the position of the small bubbles in the cloud, select the shape and move the
small yellow box as required.

Save your work.

Files required for Film_Festival_Poster_text.doc


exercise:
Files/work created by Festival Poster.docx
student:

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Creating Illustrated Posters - Microsoft Word 2010

London School of Economics and Political Science Page 32 Pictures