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VACANCY ANNOUNCEMENT

World Health Organization

Vacancy Notice No: WR/INO/10/02 Date: 30 June 2010

Title: Clerk II (Procurement/ Deadline for applications: 22 July 2010


Logistics)
Grade: DJ. 04 Duty Station: Jakarta, Indonesia

Contract type: Temporary Organizational Unit: WHO Representative,


Indonesia
Duration of Contract:

up to December 2011

Objectives of the Programme


To provide full range of administrative support in the procurement, inventory
management of medical and other supplies for the WHO collaborative programs
especially Avian Influenza at country level.
Description of duties
Under the direct supervision of Technical Officer (Procurement & Logistics), the
incumbent performs the following duties:

1. To assist in processing procurement requests with appropriate suppliers for


specialized technical items such as drugs, vaccines, hospital and lab equipment
and any other administrative supplies.
2. To prepare purchase orders, routine correspondence and to maintain associated
monitoring and statistical reports.
3. To reconcile Purchase Orders against Purchase Authorizations and follow-up as
required ensuring satisfactory and timely delivery of supplies and equipment.
4. To take necessary follow-up actions in order to expedite the procurement
process to timely meet the logistical needs of the WHO collaborative programs.
5. To ensure that inventories for WHO property/assets are consolidated, physically
checked and reconciled at Jakarta and field level when required. Make sure
receipt of supplies and equipment with timely customs clearance at the
respective entry point.
6. To identify potential sources of supply and assist in liaise with suppliers to
maintain updated catalogues, delivery and price information for items mentioned
above. Share with HQ/WHO where considered suitable to include in the WHO
catalogue.
7. To utilize WHO web-buy catalogues and procurement applications, effectively.
8. To perform other duties as assigned.
QUALIFICATIONS REQUIRED:

Education and special training

Completion of Secondary school. Training in procurement and/or logistics.


Knowledge and skills

- Knowledge of modern office procedures;


- Knowledge of WHO policy and procedures for supply and equipment, familiarity with
health related procurement with particular reference to hospital and lab suppliers
and/or drugs and pharmaceutical products;
- Ability to draft routine official correspondence, summary of meetings, etc, in English.
- Ability to use Ms Office software applications and internet/email. Familiarity with
automated software applications for procurement and logistics support management
system is desirable.
Experience (length and nature)

Minimum 3 years experience in procurement and or logistics. Relevant working


experience with WHO and other UN Organizations in area of procurement and
logistics would be an asset.
Languages

Good command of spoken and written English languages and Bahasa Indonesia.

Salary: In accordance with WHO salary scale

Interested candidates meeting above requirements should apply to the WHO


Representative Indonesia (Attention: Technical Officer – Logistics & Procurement),
P.O. Box 1302, Jakarta. Please submit application in the attached ‘Personal History
Form’ in English and send necessary certificates of qualifications and experience.
At the top left of the application, please mention (Vacancy Notice No.WR/INO/10/02).
Only short listed applicants will be contacted.

WHO has a smoke-free environment and does not recruit smokers or other
tobacco users.

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