Issue Date : 01/01/2010

Issue-Rev. No. : 1 - 0 PROVISION OF RESOURCES

HR-OP-4.4.1 -01
Rev. Date : 01/01/2010
..
OHSAS 18001:2007 International Drilling Material Manufacturing Co. S.A.E
OHSAS Management
system

Changes and distribution lists

Changes list
Rev. Date .Issue-Rev. No Changes Pages No
1/01/2010 1- 0 Issued for the first time according to the All
requirements of OHSAS 18001:2007

Distribution list

Cop Department Copies Cop Department Copie

y y s
No. No.
1 Chairman & MD 1 2 General Manager & MD 1
3 Plant Manager 1 4 Technical Manager 1
5 Procurement Manager 1 6 Sales/Marketing Manager 1
7 Admin / HR Manager 1 8 QHSE Manager 1
9 1 10 1
11 1 12

Approved by Revised by Prepared by

Chairman Management Admin/ HR Manager
Representative
SIGN. : SIGN. : SIGN. :

Stamp Page 1 of 12
Issue Date : 01/01/2010
Issue-Rev. No. : 1 - 0
Rev. Date : 01/01/2010
PROVISION OF RESOURCES
HR-OP-4.4.1 -01
..
OHSAS 18001:2007 International Drilling Material Manufacturing Co. S.A.E
OHSAS Management
system

1. PURPOSE:

The purpose of this procedure is to

- define the responsibilities and the methods to determine and provide the
resources needed
a) To implement and maintain the quality and occupational health and safety
management system and continually improve its effectiveness, and
b) To prepare the job description for each job affecting on products quality and
occupational health and safety in the company.

2. Scope:

2.1 preparing the company structure (organization chart)

2.1 Requisition for adequate qualified employees.
2.2 Preparing the job description
3.2 Requisition for other resources and supplies.

3. QUALIFIED LABOR:

3.1 Each Manager shall make requisition for qualified personnel

Employment Request Form using form no. (HR-F-4.4.1 -01)
for his division through the Human Resources department by
mentioning the job designation and required competence of candidates
in terms of: education , experience, skills and training.

3.2 The Human Resources department should forward the requisition to the
two Managing Directors (the chairman & general manager) to study &
approve.

3.3 In case of acceptance by the Managing Director for this requisition,

the Human Resources department shall initiate actions for selecting
the required workers through advertising, direct contact or any
other means.

3.4 Upon receipt of application for employment as a response to the

advertisement or other means, the Human Resources Department shall
make sure that they receive the copy of complete documents with

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Issue Date : 01/01/2010
Issue-Rev. No. : 1 - 0
Rev. Date : 01/01/2010
PROVISION OF RESOURCES
HR-OP-4.4.1 -01
..
OHSAS 18001:2007 International Drilling Material Manufacturing Co. S.A.E
OHSAS Management
system

the application proving the applicants qualifications and

experience, as required by the requisition of department concerned.

3.5 The Human Resources Department shall refer the suitable applicants
to the department concerned for examining his suitability for the
job, and the Department will arrange interview / examination of the
applicant and report the results to Managing Director.
3.6 The applicant shall fill in the employment application using form no.
(HR-F-4.4.1 -02)

3.7 If the applicant passes the interview / examination, he will be

appointed temporarily for a probationary period of three months.
The appointment will be done by the Managing Director.

3.7 On completion of the probationary period, the Head of the

Department shall prepare a report on the performance of the
employee during the probationary period and his recommendation /
assessment indicating that the employee is suitable for the post OR
terminating the contract as he is not qualified for the proposed job
using the new employee evaluation form no. (HR-F-4.4.1 -03)

3.8 The Head of the Department or the Manager shall complete an annual
performance appraisal report using form no. (HR-F-4.4.1-04) for each
employee, and submit it to the Administration Department for study
and approval by the Managing Director / Administration Manager.

3.9 Any employee who is found inefficient or does not perform his
job in accordance with the requirements / instructions of the
Quality, occupational health and safety management System, will be
terminated immediately through the Administration Department,
according to the Egyptian Labor Law 12/2003 and the instructions
of the Company.

4. Preparing the job description

4.1 The human resources manager is responsible for preparing the job
description using form no. (HR-F-4.4.1 -05) for each job affecting
on products quality and occupational health and safety in the company.
4.2 The job description should include at least qualification, experience,
training, skills, authorities and responsibilities.
4.3 The job description shall be matching with the documents of the
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Issue Date : 01/01/2010
Issue-Rev. No. : 1 - 0
Rev. Date : 01/01/2010
PROVISION OF RESOURCES
HR-OP-4.4.1 -01
..
OHSAS 18001:2007 International Drilling Material Manufacturing Co. S.A.E
OHSAS Management
system

management system.
4.4 The chairman is responsible for approving the job description.

5. Other supplies and resources:

5.1 Each section shall make its requirement of supplies through requisition
which is to be approved by the Managing Directors.

5.2 The procurement departments shall arrange to purchase the supplies and
equipment from the vendors as indicated in Purchasing procedures.

5.3 Any urgent requisition will be dealt with by preparing the requisition
order immediately as mentioned in item 5.1 above.

Stamp Page 4 of 12
Issue Date : 01/01/2010
Issue-Rev. No. : 1 - 0 PROVISION OF RESOURCES
HR-OP-4.4.1 -01
Rev. Date : 01/01/2010
..
OHSAS 18001:2007 International Drilling Material Manufacturing Co. S.A.E
OHSAS Management
system

Stamp Page 5 of 12
 Personal Requisition Form
This form is required when replacing or adding new employee, also for summer training and
.outsourced staff. Additional information may be attached to this form if necessary
: Candidate Name
: Requested By M/C Operator : Job Title

.Production Mgr :Reports To Technical : Division

Net
Organization Chart
M/C Operator :Position Monthly
Position No
:Salary
Approved Headcount [ ] Replacement [ ]
Definite [ ] New addition [ ]
Casual [ ] Summer Training [ ]
Others [ ]

Employee Contract Type Indefinite Period Definite Period Training

:Expected Starting Date

Employee Skills
Language Skills : Excellent Very Good Good Fair
:PC Skills

:Other Skills
:Minimum Qualification (Describe required education and experience.)

:Major Responsibilities (Provide a brief description.)

:Approved By

Gen. Manager & Managing Director Chairman & Managing Director

Signature/ Date Signature/ Date

(HR-F-4.4.1 -01)
 EMPLOYMENT APPLICATION FORM

Job Applied for :.................................................................... .................................................................................:

Name: ..............................................................................................:

General Information

Address/ : No./ ..Street/ ..... Please

....Area/ .................City/...................... Place your
Tel./ Home/.......................Work(1)/.......................W(2) recent
Mobile(1) / :..........................................Mobile(2) / :............................................ Photo

E-mail(1)/ ...............................................E-mail(2).

Date of Birth/ : ..// Place of Birth/ :.........................

Nationality/.........................Military status/ ........................................

Marital status/ : [ ]Single/ ] [ Married/ ] [ Divorced/ ] [ Widow/

No. of Kids/ :. Ages/ : ,,,.

When are you available to start work? Date: . Expected Salary :.

Would you accept employment anywhere in Egypt? [ ] YES [ ] NO

Preferred Locations : (1).. (2) (3) .
Education

Faculty, Institute - University (begin from most recent) / -.Degree/Cert Date obtained or
Major
) - Expacted
1-
2-

Training

Training Institute (begin from most recent) / Topic / Date obtained or

Duration /
) Expacted

1-
2-

Language Skills

Please Rate your skill according to the following

Language/ Basic Good / Excellent /

1-Arabic [] [] []
2-English [] [] []
3-French [] [] []
4-Other(...) [] [] []

(HR-F-4.4.1 -02) face 1

Copmuter Skills

Please Rate your skill according to the following

Application/ User Proffessional / Programmer /
[] [] []
[] [] []

Work Experience

Describe all work experience starting with most recent

Position/ : .
 Name of employeer/ ) :

Address of employeer / ) :..

Working type [ ] Full time/ [ ] Part time /( No#of hours / week ..)
[ ] Summer/
[ ] Internship [ ] Other/)(

Duties/ :

..

Position/ : .

Name of employeer/ ) :

Address of employeer / ) :..

Working type [ ] Full time/ [ ] Part time /( No#of hours / week ..)
[ ] Summer/
[ ] Internship [ ] Other/)(

Duties/ :

..

Position/ : .

Name of employeer/ ) :

Address of employeer / ) :..

Working type [ ] Full time/ [ ] Part time /( No#of hours / week ..)
[ ] Summer/
[ ] Internship [ ] Other/)(

Duties/ :

..

Summary

Demonstrate your sutability for position(s) sought , byoutlining your career objectives. Show how your experience (educational, training and work)is relevant to the
position, organization, and/or field of work for which you are applying.

I understand that any omission or misrepresentation with respect to this information may be cause for denial or immediate termination of employment

Date Signature

(HR-F-4.4.1 -02) face 2

New Employee Evaluation form

/
( ) ..........................: ....................................... :
/ / / / :
..........................: ..........................:
:



25
15


25
10
 15
10 ) (

100



:


................................................................................................................................ :
..........
................................/
:

............................................................................................................................
/................................
)(HR-F-4.4.1 -03

Annual performance appraisal report

: : :
: /:

............................ :

% 10%

% 10%

% 10%

% 10%

% 10% ) (

% 10%

% 10%

% 10%
 % 10%

% 10%

% 100%

:
: :
: :

(HR-F-4.4.1 -04)

Job Description form

Job: Department:

Qualification/ Education:

Experience:

Training:

Skills:

General Responsibilities:

Duties:

Authorities:

The job description has been received and understood

Signature of employee
 Admin/HR Manager: Chairman & MD:

(HR-F-4.4.1 -05)
Hiring (Personal) Data Form
Employee Personal Data

Employee Name: ___________________________________ _______________________________________________:

Employment Date: __________________________________ __________________________________________:
Gender: ___________________________________________ _______________________________________________:
Date & Place of Birth: _______________________________ ______________________________________:
Nationality: _______________________________________ ______________________________________________:
Home Address: ____________________________________ __________________________________________:
Tel. Land Line: ____________________________________ _____________________________________:
Mobile phone: _____________________________________ __________________________________________:
Passport / ID: ______________________________________ ________________________________________:
Place & Date of Issue: :
__________________________________________________ ___________________________________________________
Driving License No.( if any):__________________________ ________________________________( )
Qualification:______________________________________ _______________________________________________:
Obtained Date:_____________________________________ ______________________________________ :
Military Status: :
Served Fully Exempted Temp. Exempted
Martial Status:
Single Married Window Divorced
Spouse Name: ____________________________________ ____________________________________________:
Child Name: :
-_______________________________________________ ___________________________________________________-

-_______________________________________________ ___________________________________________________-

Emergency Data
Contact Name / Phone No1: ( )
____________________________________________ ___________________________________________________
Contact Name / Phone No2: ( )
____________________________________________ ___________________________________________________
Contact Name / Phone No3: ( )
____________________________________________ ___________________________________________________
Know Allergies / Diseases:______________________ _________________________________: /
Blood Group:_________________________________ _____________________________________________:

* I certify that all the above are correct and true and I understand that any .
falsification Shall be sufficient cause for dismissal. I also declare that I dont have .
any relatives working in the company. I warrant notifying the company of any .
changes thereto within one week from the date of change.

Employees Signature: --------------------------

Date : --------------------------

Employees Hiring Documents

You are kindly requested to deliver to the H.R.

Dept. the attached hiring documents within one
 . week from the date you receive this letter.

:1 Original Birth Certification or Official transcript :1

:2 Copy from identification Card. :2

:3 ( ) 6 6 personal Photographs ( passport Size ) :3

:4 Original Education Certificate. :4

:5 6 Social Insurance Form No 6 ( photocopy ) :5

:6 Police Record ( finger Print ) :6

:7 Original Military Services Certificate :7

:8 Labor Office registration slip :8

:9 Medical Report :9

:10 ( ) Letter of release Form Previous Employer :9

(if any)

:11 ( ) Services Certificate (s) Form Previous Employer (if any) :10

Copy from Syndicate certificate (if any)

:12 ( ) :11
Copy from Spouse ID & Children Birth Certification
:13 :12

Received By: ----------------------------

Date : ----------------------------