Professional Documents
Culture Documents
ARTICLE I
General
Section 4. Fiscal Year. The fiscal year of the corporation shall begin on the first
day of January and end on the thirty-first day of December.
Section 5. Purposes. The purposes and objectives for which this corporation has
been established are as set forth in the Articles of Incorporation.
Section 6. Seal. The seal of the corporation shall be circular in form and shall
bear the name of the corporation, the name of the Commonwealth of Pennsylvania, and
the year of its incorporation.
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ARTICLE II
Members
Section 2. Fellows.
A. Charter Fellows. All persons who as of June 1, 1991 are serving or who
have previously served as members of the Executive Committee or Board of
Directors of CPDD shall become Charter Fellows. Also, all persons who have
received as of June 1,1991 the Eddy Award of CPDD shall become Charter
Fellows.
B. Fellows. Eddy Award recipients shall become Fellows at the time of their
receipt of the Eddy Award. Additionally, the Credentials Committee may
nominate as Fellows professionals identified as having given extraordinary,
distinguished service to the College and/or some aspect of the field of drug
abuse research, or related activities, who then may be elected Fellows of the
CPDD by the Board of Directors.
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Section 5. Student and In-Training Members. Any post-baccalaureate full-time
or part-time student matriculated in an advanced degree program or anyone
participating in a post-doctoral training program (but not yet meeting criteria for
Associate Membership) in any field related to research on problems of drug
dependence may be considered for this membership category. Selection shall be made
by the Credentials Committee based on interest in the field. Membership shall be re-
certified annually and may extend for one full year after the calendar year in which the
terminal degree is awarded or the post-doctoral training program is completed.
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B. Regular Members. Regular members shall: 1) participate in election of two
Regular Members annually to serve as members of the Nominating
Committee; 2) be eligible to vote in the annual election of Officers and Board
of Directors and on all issues brought to full CPDD membership vote at the
annual meeting of the members; 3) be eligible to submit and to sponsor
papers for consideration for presentation at the Annual Scientific Meeting.
Section 11. Mail Ballot. In lieu of obtaining the vote of members at a regular or
special meeting, the Board of Directors may submit any matter to the voting members
for approval by mail ballot. An official ballot shall be mailed to each voting member.
Ballots postmarked later than the announced deadline will not be counted. Except as
otherwise required by law, the Articles of Incorporation of CPDD or these Bylaws, the
affirmative vote of a majority of the members voting by ballot shall be the act of the
members.
ARTICLE Ill
Corporate Members
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ARTICLE IV
Board of Directors
Section 2. Term. Each elected director shall serve for a single four (4)-year term.
Such term shall begin and end following the Annual Scientific Meeting unless the
director is earlier removed under Section 10, below. Elected Board members may not
serve consecutive full four-year terms and can be reelected only after an intervening
three-year period following last service on the Board as either an elected member or as
an officer (serving in office after his regular elected term has expired). Terms of elected
Board members will be staggered such that four new Board members are elected
annually.
Section 3. Election and Nomination. Sixteen (16) members of the Board shall
be elected by Fellows and Regular Members of the College. They shall be selected
from among various disciplines concerned with problems associated with the use of
dependence-producing drugs.
A Nominating Committee shall submit a list of not more than three candidates for
each position to be vacant for elected Board membership. These lists, along with
qualifications of both the nominees and Board members completing regular elected
terms, shall be submitted to all Fellows and Regular Members of the College who shall
fill each position by plurality vote. This vote shall be taken in November by mail ballot
(as specified in Article II, Section 11). Each elected candidate shall become a member
of the Board for a four-year term. Suggestions of candidates may be submitted to the
Nominating Committee by any member of the College. Names and qualifications of
retiring members shall be sent to members of the College, along with a request for
nominations for Board members, sixty (60) days in advance of the deadline for
nominations, a date which shall be set by the Nominating Committee.
Section 4. Powers and Duties. The Board of Directors shall have plenary control
over the management, business and affairs of the corporation.
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Section 5. Meetings of Directors. The Board of Directors shall meet annually,
usually in conjunction with the Annual Scientific Meeting held in June, but at such time
and place as the Board of Directors shall determine. Special meetings of the Board of
Directors may be called by the Chair of the Board or shall be called by the Executive
Officer upon petition by any five directors addressed to the Executive Officer. The time
and place of a special meeting shall be determined by the Chair of the Board or the
petitioning directors, whomever shall have called the meeting.
Notice of all directors' meetings shall be given by the Executive Officer not less
than ten (10) days before the date of the meeting. Notice shall be given pursuant to
Article XI.
An agenda containing the matters scheduled for a vote at any directors' meetings
shall accompany the notice. Whoever shall call the meeting shall prepare the agenda.
At any meeting of the Board of Directors, a quorum of the Board must be present
to transact business. A majority of the members of the Board shall constitute a quorum.
Less than a quorum shall have power to adjourn from time to time, until a quorum shall
be present. Unless otherwise provided in these Bylaws or by law, action shall be taken
by a majority of the votes cast. Each member shall be entitled to one vote at all
meetings of the members on matters presented to the Board for a vote.
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Section 8. Committees. In addition to the committees specified in Articles VI and
VIII, the Chair shall appoint the members of the committees from time to time created by
the Board, and such committees shall have such terms and powers as the directors
shall determine. Except as otherwise specified in these Bylaws, they shall not have any
management authority with respect to the business and affairs of the corporation.
Section 10. Vacancies; Removal. A vacancy on the Board shall be filled at the
time of the next annual election of Members of the Board of Directors by a vote of a
majority of the Fellows and Regular Members of the College. A vacancy filled hereunder
only shall be for the unexpired term of the member. However, the person filling the
vacancy is eligible for election for one full four-year term immediately thereafter. Any
director may be removed with or without cause, at any time, by an absolute two-thirds
vote of the members of the Board of Directors.
Section 11. Audit. The Board of Directors shall cause the Treasurer to cause the
books and accounts of the corporation to be audited at least annually by an
independent certified public accountant.
Section 12. Mail Ballot. In lieu of obtaining the vote of Board members only for
election of Regular and Associate Members of the College at a regular or special
meeting, the Executive Committee may submit this matter to the voting Board members
by mail ballot. An official ballot shall be mailed to each voting Board member. Ballots
postmarked later than the announced deadline will not be counted. The affirmative vote
of two-thirds of the Board members shall be the act of the Board of Directors.
ARTICLE V
Officers
Section 1. Officers. The corporation shall have the following officers who shall
be voting members of the Board: President (who shall also serve as Chair of the Board
and of the Executive Committee); President-Elect (who shall automatically become
President upon expiration of the term or vacancy in the office of President); Past-
President; Treasurer; and such other officers as the Board of Directors may from time to
time determine. The corporation shall also have an Executive Officer who shall be an ex
officio, non-voting member of the Board and who shall function as the Corporate
Secretary under Pennsylvania law. The selection, term, duties and removal of the
Executive Officer are specified in Article VII.
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Section 2. Election and Nomination. Except with respect to the President-Elect
who shall automatically become President upon the expiration of the term or vacancy in
the office of President, and except further with respect to the President who shall
become Past-President on expiration of his term as President, and except further with
respect to the Executive Officer whose selection is specified in Article VII, below,
officers shall be elected by a majority vote of the Fellows and Regular Members of the
College from among the members of the Board of Directors and those who have
completed their service on the Board of Directors (either as an elected member or an
officer serving in office after his regular elected term has expired) within three years of
the initiation of the new term of office for the election being held. This vote shall be
taken in November by mail ballot (as specified in Article II, Section 11). A Nominating
Committee shall submit a slate of not more than two candidates for each office to be
elected (President-Elect and Treasurer). The slate will be submitted by mail ballot to the
Fellows and Regular Members of the College who will elect each officer by majority
vote. In the event that more than two candidates are nominated for a single office and
no candidate receives a majority on the first vote, the two candidates with the largest
number of votes will be resubmitted to the Fellows and Regular Members of the College
for a run-off election.
Section 3. Term. Except for the Treasurer and Executive Officer, officers shall
serve for one year. The Treasurer shall serve for a 3-year term and may be re-elected
for a second consecutive 3-year term. Such terms shall begin and end following the
Annual Scientific Meeting unless the officer is earlier removed under Section 6, below.
A. Duties of the President. The President shall preside at all meetings of the
Board of Directors and of the Executive Committee, shall appoint all members
of committees created by the Board, and shall have such duties as the Board
of Directors by resolution shall from time to time determine.
B. Duties of the Treasurer. The Treasurer shall have responsibility for the
custody and safekeeping of all funds of the corporation and shall have charge
of their collection, receipt and disbursement; shall have responsibility for the
custody and safekeeping of all securities; shall receive and have authority to
sign receipts for all moneys paid to the corporation and shall deposit the
same in the name and to the credit of the corporation in such banks and
depositories as the Board of Directors shall approve; shall endorse for
collection on behalf of the corporation all checks, drafts, notes and other
obligations payable to the corporation; shall disburse the funds of the
corporation in such a manner as the Board of Directors may require; shall
sign and countersign all notes, endorsements, guarantees and acceptances
made on behalf of the corporation when and as directed by the Board of
Directors; shall keep full and accurate accounts of the transactions of the
office in books belonging to the corporation and render to the Board of
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Directors at the meeting in conjunction with the Annual Scientific Meeting or
whenever they may require, an account of transactions as Treasurer and of
the financial condition of the corporation. The Treasurer shall have such other
powers and perform such other duties as are customarily incident to the office
of Treasurer and as may from time to time be assigned by the Board of
Directors. The actual performance of these duties, under the direction of the
Treasurer, may be delegated to the Executive Officer.
Section 5. Number of Offices Held. No person may hold two or more offices in
the corporation at the same time.
ARTICLE VI
Executive Committee
Section 2. Term. Each member of the Executive Committee shall serve on the
committee for such term as they serve the corporation as an officer.
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Section 4. Quorum, Adjournment, Voting, Waiver of Notice. Attendance by a
member at a meeting shall constitute a waiver of notice except where a member of the
Executive Committee attends a meeting for the express purpose of objecting to the
transaction of any business because such meeting is not lawfully convened.
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Section 9. Vacancies and Removal. A vacancy on the Executive Committee
shall be filled as specified in Article V, Section 6 (Vacancies; Removal).
ARTICLE VII
Executive Officer
Section 2. Term. The Executive Officer shall serve for a three-year term,
renewable indefinitely.
ARTICLE VIII
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A. Nominating. The Nominating Committee shall consist of nine (9) members
as follows: five (5) members of the Board of Directors (appointed by the
President); two (2) Fellows (elected by the Fellows); two (2) Regular
Members (elected by the Regular Members and Associate Members).
The Committee shall set the time schedule for annual election of members of
the Board of Directors, solicit nominations from the members of the College,
prepare slates of candidates for the vacant positions and distribute the lists
to the Fellows and Regular Members of the College. In addition, the
committee shall propose to the Fellows and Regular Members of the College
nominee(s) for the position of President-Elect and Treasurer. The Committee
shall propose to the Board of Directors nominee(s) for the position of
Executive Officer.
C. Budget and Finance. One member of the committee shall be the Treasurer,
who shall serve as committee Chair; the Chair of the Board of Directors and
the Executive Officer shall be ex officio, voting members. The duties of the
committee shall be as follows: to propose an annual budget for the
corporation for approval at a meeting of the Board of Directors; to review an
audit of the books of the corporation as soon as possible after the end of the
fiscal year (Dec. 31); to prepare a financial report reviewing expenditures of
the corporation for presentation and approval at the meeting of the Board of
Directors held in conjunction with the Annual Scientific Meeting; to advise the
corporation regarding appropriate methods for producing income for the
corporation; to assure that all financial undertakings of the corporation are
consistent with its status as a tax-exempt institution.
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F. Publications. This committee shall be responsible for all publications bearing
the imprimatur of the CPDD, including both serial and non-serial publications.
The CPDD requires investigators to affirm that original studies reported in the
scientific publications of the CPDD have been carried out in accordance with
the Declaration of Helsinki and/or with the Guide for the Care and Use of
Laboratory Animals as adopted and promulgated by the National Institutes of
Health.
G. Rules. This committee shall be responsible for reviewing the Bylaws and
preparing changes as necessary.
The CPDD requires investigators to affirm that original studies reported in the
scientific programs of the CPDD have been carried out in accordance with the
Declaration of Helsinki and/or with the Guide for the Care and Use of
Laboratory Animals as adopted and promulgated by the National Institutes of
Health.
Section 2. Ad Hoc Committees. The Board of Directors may create such ad hoc
committees as it may in its discretion from time to time determine, and such committees
shall have such terms and powers as the Board of Directors may determine. The Chair
shall appoint the members of such ad hoc committees created by the Board under this
section.
Section 3. Committee Membership. Persons who are not members of the Board
of Directors may serve on committees of the corporation, other than the Executive
Committee.
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Section 4. Limitation on Committee Authority. No committee shall have any
power or authority as to the following:
ARTICLE IX
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ARTICLE X
(i) The Director has breached or failed to perform the duties of his or her
office under Section 5715 of the Pennsylvania Consolidated Statutes;
(iii) The Director is liable for action taken under Section 8332.2 of Title 42
of the Pennsylvania Consolidated Statutes.
B. This Section shall not, except as otherwise provided in Section 8332.2 of Title
42 of the Pennsylvania Consolidated Statutes, limit a Director's liability for
monetary damages to the extent prohibited by Section 5713 of Title 15 of the
Pennsylvania Consolidated Statutes.
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Section 3. Expenses. Expenses incurred by a person covered by Section 2
hereof in defending a threatened, pending or completed civil or criminal action, suit or
proceeding shall be paid by the corporation in advance of the final disposition of such
action, suit or proceeding upon receipt of an undertaking by or on behalf of such person
to repay such amount if it shall ultimately be determined that such person is not entitled
to be indemnified by the corporation, except as otherwise provided in Section 4 of this
Article.
A. The term "to the fullest extent permitted by applicable law", as used in this
Article X, shall mean the maximum extent permitted by public policy, common
law or statute. Any person covered by Section 2 hereof may, to the fullest
extent permitted by applicable law, elect to have the right to indemnification or
to advancement or reimbursement of expenses, interpreted, at such person's
option (i) on the basis of the applicable law on the date this Article X was
adopted, or (ii) on the basis of the applicable law in effect at the time of the
occurrence of the event or events giving rise to the action, suit or proceeding,
or (iii) on the basis of the applicable law in effect at the time indemnification is
sought.
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B. The right of a person covered by Section 2 hereof to be indemnified or to
receive an advancement or reimbursement of expenses pursuant to Section 3
hereof: (i) may also be enforced as a contract right pursuant to which the
person entitled thereto may bring suit as if the provisions hereof were set forth
in a separate written contract between the corporation and such person, and
(ii) shall continue to exist after the rescission or restrictive modification (as
determined by such person) of this Article X with respect to events, acts or
omissions occurring before such rescission or restrictive modification is
adopted.
E. Nothing contained in this Article X shall be construed to limit the rights and
powers the corporation possesses under the Pennsylvania Nonprofit
Corporation Law of 1988 (as amended from time to time) or otherwise,
including, but not limited to, the powers to purchase and maintain insurance,
create funds to secure or insure its indemnification obligations, and any other
rights or powers the corporation may otherwise have under applicable law.
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F. The provisions of this Article X may, at any time (and whether before or after
there is any basis for a claim for indemnification or for the advancement or
reimbursement of expenses pursuant hereto), be amended, supplemented,
waived, or terminated, in whole or in part, with respect to any person covered
by Section 2 hereof by a written agreement signed by the corporation and
such person.
G. The corporation shall have the right to appoint the attorney for a person
covered by Section 2 hereof, provided such appointment is not unreasonable
under the circumstances.
ARTICLE XI
Notice
ARTICLE XII
Amendments
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ARTICLE XIII
Dissolution
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