REGULATIONS OF UNIVERSITI SAINS ISLAM MALAYSIA

(GRADUATE STUDIES) 2007

(AMENDMENDS 2013)

Table of Contents Page

1.0 NAME AND INTERPRETATION 4

1.1 Enforcement of the Regulations 4
1.2 Interpretation 4
2.0 MODES OF STUDY 6
3.0 ADMISSION REQUIREMENTS 6
3.1 Admission to Post-Graduate Diploma 6
3.2 Admission to Masters Degree 6
3.3 Admission to PhD Degree 7
3.4 English Language Proficiency Requirements 8
3.5 Arabic Language Proficiency Requirements 9
4.0 APPLICATION FOR ADMISSION 9
5.0 REGISTRATION AND PAYMENT OF FEES 9
5.1 Types of Registration 10
5.2 Registration of International Students 10
5.3 Change of Registration 10
5.4 Registration and Enrolment Into the Subsequent Semester 11
5.5 Drop/Add Courses 11
5.6 Transfer of Credit and Exemption of Courses 11
5.7 Withdraw from Courses 12
5.8 Registration for Students Who Have Submitted
13
Thesis/Dissertation
5.9 Payment of Fees and Charges 13
5.10 Payment of Fees for Students Who Have Submitted
13
Thesis/Dissertation
5.11 Refund of the Paid Tuition Fees 13
6.0 DURATION OF STUDY 14
6.1 Duration for Post-Graduate Diploma 14
6.2 Duration for Masters by Coursework 14
6.3 Duration for Masters by Mixed Mode 14
6.4 Duration for Masters by Research 15
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 6.5 Duration for PhD 15
6.6 Exemption from the Requirement of Minimum Study Period 15
6.7 Extension to Maximum Study Period 16
7.0 RESIDENTIAL REQUIREMENT 16
8.0 CONVERSION FROM MASTERS TO PHD DEGREE PROGRAMME 16
8.1 Provisions for Conversion to PhD Programme 16
8.2 Application for Conversion to PhD Programme 17
9.0 POSTPONEMENT, CHANGE OF PROGRAMME AND
17
TERMINATION OF STUDY
9.1 Postponement of Study 17
9.2 Termination of Study 18
9.3 Change of Programme of Study 18
10 GRADUATION REQUIREMENTS AND CONFERMENT OF
19
DEGREE
10.1 Graduation Requirements of Post-Graduate Diploma 19
10.2 Graduation Requirements of Masters Degree by Coursework 19
10.3 Graduation Requirements of Masters Degree by Mixed Mode 19
10.4 Graduation Requirements of Masters by Research 20
10.5 Graduation Requirements of PhD Degree 20
10.6 Settlement of Monies Due 20
10.7 Termination of Visa for Graduating International Students 21
11.0 SUPERVISION OF RESEARCH STUDENTS 21
11.1 Roles, Duties and Responsibilities of Supervisors 21
11.2 Appointment of Supervisor or Co-Supervisor or Chairman of the
22
Supervisory Committee
11.3 Change of Supervision and Supervisors 22
11.4 Report on Research Students Progress 22
12.0 QUALIFYING TEST (QT) AND APPROVAL OF RESEARCH
23
PROPOSAL FOR RESEARCH AND MIXED MODE STUDIES
12.1 Time Period for Proposal Approval 23
12.2 Appointment of Panel and Conduct of Proposal Defense 24
12.3 Appointment of QT Committee and Conduct of QT 24
12.4 Repeat of QT or Proposal Defense 25
12.5 The Report of QT Result and Corrections 25
12.6 All Research Proposals to be Lodged in PPS 26
13.0 THESIS OR DISSERTATION 26
13.1 Length of Thesis or Dissertation 26

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 13.2 Approval for Length of Thesis or Dissertation Outside the Limit 27
13.3 Preparation and Submission of Thesis or Dissertation for
27
Examination
13.4 Ownership of Intellectual Property of Thesis or Dissertation 27
14.0 ASSESSMENTS AND EXAMINATIONS 28
14.1 Assessment of Post-Graduate Diploma 28
14.2 Assessment of Masters By Coursework 30
14.3 Assessment of Masters By Mixed Mode 32
14.4 Assessment of Masters and PhD 32
14.5 Assessment of Students Research Progress 32
14.6 Examination of Courses, Re-sit and Appeal of Examination
32
Results
14.7 Examination of Thesis or Dissertation 33
14.8 Appointment of Examiners 34
14.9 Oral Examination 34
15.0 SUBMISSION OF HARDBOUND THESIS OR DISSERTATION 35
15.1 Submission of Thesis or Dissertation of Full Acceptance
36
(Without Correction)
15.2 Resubmission of Thesis or Dissertation With Conditional
36
Acceptance (After Corrections)
15.3 Extension of Time for Resubmission 36
16.0 TERMINATION OF STUDENTS 37
17.0 GENERAL 37

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 REGULATIONS OF UNIVERSITI SAINS ISLAM MALAYSIA
(GRADUATE STUDIES) 2007
(AMENDMENDS 2013)

1.0 NAME AND INTERPRETATION

These Regulations may be cited as the Regulations of Universiti Sains Islam
Malaysia (Graduate Studies) 2007 (Amendmends 2013) and will be referred to
as the Regulations.
1.1 Enforcement of the Regulations
This Regulations shall remain enforced from the date of Senate approval
dated 30 August 2013.
1.2 Interpretation
For the purpose of this Regulations unless otherwise requires, the
following expressions shall have the following meanings:
Centre for Graduate Studies or PPS refers to the administrative
entity in USIM that manages the post-graduate programmes;
Co-supervisor and Supervisory Committee Members refer to
academic members of the Universiti or qualified individuals from other
institutions appointed by the Dean of Graduate Studies on the
recommendation of the Dean of the Faculty to carry out the duty and
responsibility of supervising the work of the supervisee and overseeing
the performance of the students throughout the period of study;
Coursework mode refers to the mode of study whereby the students
are required to undertake stipulated courses within stipulated time
periods in fulfillment of the requirements for the award of the degree
pursued;
Deferment of registration refers to permission granted to those who
have been offered admission to defer registration as a first time student
to another semester. For registered students please see Postponement
of Study;
External Examiner refers to an academic member of an academic
institution or qualified individual outside the Universiti appointed by the
Dean of Graduate Studies on the recommendation of the Dean of
Faculty and approval of JKPSU to examine the thesis or dissertation and
the oral examination (viva voce);
Graduate studies refers to programme of studies leading to
conferment of degree of masters, doctor of philosophy and post-graduate
diploma;
IELTS refers to International English Language Testing System;

Internal Examiner refers to an academic member of the Universiti

appointed by the Dean of Graduate Studies on the recommendation of
the Dean of Faculty and approval of JKPSU to examine the thesis or
dissertation and the oral examination (viva voce);

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MUET refers to Malaysian University English Test conducted by Majlis
Peperiksaan Malaysia;
Oral Examination Committee refers to the committee established
under this Regulation;
Postponement of study refers to permission granted to a registered
student who wish to suspend his/her studies;
Programme of study refers to the academic programmes offered by
the Universiti;
Qualifying Test Committee refers to the committee established by
the respective Faculty to assess and determine whether research
proposal prepared by the student is acceptable or otherwise before the
student is accepted as a research degree candidate;
Senat refers to the Senate of Universiti Sains Islam Malaysia (USIM);

Supervisor, Main Supervisor and Chairman of Supervisory

Committee refer to academic members of the Universiti appointed by
the Dean of Graduate Studies on the recommendation of the Dean of the
Faculty to carry out the primary duty and responsibility of supervising the
work of the supervisee and overseeing the performance of the students
throughout the period of study. He/She shall lead the team as in the case
of joint supervision or supervisory committee;
Thesis or dissertation refers to the original document prepared by
the students based on research work done in accordance to USIMs
Handbook for Academic Writing within the stipulated time period in full
fulfillment or partial fulfillment for the conferment of the degree pursued.
Thesis connotes the document prepared by the Ph.D students and
dissertation is by the masters students;
TOEFL refers to Test of English as a Foreign Language;

Universiti refers to Universiti Sains Islam Malaysia or USIM;

University Committee for Graduate Studies or JKPSU

(Jawatankuasa Pengajian Siswazah Universiti) refers to the committee
established by the Senat, responsible for the general direction of PPP in
relation to matter of admission, instruction, research and examination at
the postgraduate level and chaired by the Deputy Vice Chancellor
(Academic and International);
Withdraw course refers to permission granted to the registered
students who wish to withdraw after the add/drop period, from one or
more of the courses they have registered but still maintain as enrolled in
other courses for the semester. The withdrawn courses will be recorded
in the transcript with a given grade W.
Withdraw from study refers to permission granted to the registered
students who wish to terminate his/her study. Students may reapply for
admission.

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2.0 MODES OF STUDY
Students who are accepted for admission into the graduate studies shall
pursue their study through the following modes of study:
(1) Coursework mode
Students are required to attend and pass all the stipulated
courses and subjected to various course assessments and
examinations. In addition, the students may also be required to
conduct Masters Project which carries not more than 30% of the
programme total credit; or
(2) Mixed mode
That is a combination of research and coursework with the
research component of at least 50% but not more than 70% of the
programme credit and the thesis or dissertation becomes a partial
fulfillment of the degree requirement; or
(3) Research Mode
Whereby the research component is not less than 70% of the
programme credit, culminating into thesis or dissertation and
subjected to written examination and oral examination of the
thesis/dissertation. The thesis or dissertation is full-fulfillment of
the degree requirement.

3.0 ADMISSION REQUIREMENTS

Applicants who wish to apply for admission to the graduate studies
should have the academic qualification and also fulfill other requirements
as follows:
3.1 Admission to Post-Graduate Diploma

The qualification for admission to post-graduate diploma studies are set

out in the Schedule 1.
3.2 Admission to Masters Degree
(1) A relevant Bachelor degree with honors with a CGPA of 2.75 and
above from the Universiti;

or
(2) A relevant Bachelor degree with honors recognized by the Senat
with achievements as follows:
(i) Jayyid, or
(ii) CGPA of 2.75/4.00 and above, or
(iii) CGPA of 3.50/5.00 and above, or
(iv) Overall marks of 60% and above;

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 or

(3) A relevant Bachelor degree from the Universiti or any other

institutions of higher learning recognized by the Senat with the
following grades AND at least five (5) years of relevant work
experience after the degree:
(i) Makbul, or
(ii) CGPA less than 2.75/4.00 but more than 2.50/4.00, or
(iii) CGPA less than 3.50/5.00 but more than 3.00/5.00, or
(iv) Overall marks less than 60% but more than 50%;

or

(4) Other qualifications equivalent to a Bachelor degree with honors

AND relevant professional work experience;

or

(5) A relevant Diploma with at least CGPA 2.75/4.00 and above from
institutions of higher learning recognized by the Senat AND with
at least seven (7) years of relevant work experience;

or

(6) A relevant Diploma with CGPA less than 2.75/4.00 from

institutions of higher learning recognized by the Senat AND with
at least twelve (12) years of relevant work experience.
(7) The amount of credit hours for the relevant bachelor degrees and
diplomas shall be as follows:
(i) Bachelor 120 credit hours
(ii) Diploma 90 credit hours
3.3 Admission to PhD Degree
(1) A relevant Masters degree with a minimum CGPA of 3.00 or
equivalent from the Universiti;

or

(2) A relevant Masters degree with a minimum CGPA of 3.33/4.00 or

equivalent from another institution of higher learning recognized by
the Senat;

or

(3) Other relevant qualifications equivalent to a Masters degree AND

with relevant professional experience recognized by the Senat;

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 or

(4) Incumbent Masters degree students who have fulfilled the

requirement of Para. 8 and are approved by the JKPSU and the
consent of the Senat to convert their study to PhD degree.
3.4 English Language Proficiency Requirements
All applicants are required to show evidence of proficiency in English
regardless of whether they are pursuing the study by coursework, mixed
mode or research, and whether will be writing the thesis or dissertation in
English or other languages, as follows:
(i) TOEFL minimum score of 510 (paper based) or 180
(computer-based) or 64 (internet-based), or
(ii) IELTS minimum score of Band 5, or
(iii) MUET minimum score of Band 3, or
(iv) Graduated from degree programme that uses English
language as medium of instruction, or
(v) The native mother-tongue is English Language.
(1) Students who DO NOT fulfill any one of the items 3.4 (i) to (v)
above shall be required to take and pass the Universiti English
Proficiency Test (UEPT) conducted by the Universiti.
(2) Students who have successfully attained a minimum Band 3 in the
UEPT will be allowed to register in the program.
(3) Those who failed to attain a minimum of Band 3 in UEPT may opt
for any of the following:
(i) Register and attend the Intensive English Language
Proficiency Program (IELP) conducted by the Universiti. In
this instance, the students will be registered as graduate
student and the Universiti will assist the international students
to obtain a valid Student Visa; or
(ii) May choose to register and attend English Language course
offered by other outside institutions recognized by the
Universiti, and sits for IELTS, MUET or TOEFL. In this case,
USIM will not assist, and the students will have to secure the
valid Student Visa on their own.
(4) The IELP is meant only to assist the students to sit for the
proficiency exams TOEFL/IELTS/MUET/UEPT. It is not a
substitute of those tests.
(5) The IELP is conducted outside the regular degree program and
separate fees are chargeable. Students may require Six (6) to
twelve (12) additional months, prior to attending regular duration
of study and should pay additional fees.

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 3.5 Arabic Language Proficiency Requirements
(1) All applicants are required to show evidence of Arabic language
proficiency regardless of whether the applicant will be pursuing the
study by coursework, mixed mode or research, and whether will be
writing the thesis in Arabic or other languages. Students may apply
for exemption of the Arabic language requirement if they fulfilled the
conditions as follows:
i. Graduated from institution using the Arabic language as the
medium of instruction, or
ii. Arabic as their mother-tongue, or
iii. Passed the Arabic Proficiency Test (APT) conducted by
Universiti.
(2) Students, who do not satisfy the requirement in Para 3.5(1) above
may be admitted for registration but must register, attend and pass
the Arabic course at basic conversational level conducted by the
Universiti prior to graduation as a part of graduation requirements.
(3) Students who wish to write their thesis in Arabic must either have
been graduated from institution using the Arabic language as the
medium of instruction or have Arabic as their mother-tongue or have
shown an excellent level of proficiency in the language.
4.0 APPLICATION FOR ADMISSION
(1) Application for admission to Graduate studies shall be through an on-
line application system only.
(2) All applications will be reviewed and endorsed by the respective
Facultys Selection for Admission Committee and approved by the
JKPSU.
(3) Application for admission is open throughout the year and applicants
will be informed of the outcome through the email. However,
registration will be subject to programme of study requirement as
stipulated in Para. 5.0.
5.0 REGISTRATION AND PAYMENT OF FEES
The intake and registration of new students shall be as follows:
(1) Research mode students intake and registration are anytime during
the year and the fees will be charged accordingly. The semester in
which the students are registered shall be counted for the minimum
or maximum duration of study.
(2) Mixed mode and Coursework mode students intake shall register at
the beginning of each semester.
(3) The faculty reserves the right to determine which semester the mixed
mode and coursework mode students shall be admitted.

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5.1 Types of Registration
Students may register either as:
(i) Full-time (FT) students, or
(ii) Part-time (PT) students, or
(iii) Open distance learning (ODL) students, or
(iv) A combination of FT and ODL students, or
(v) A combination of PT and ODL students.

(1)The number of credits taken shall be as follows:

Type of Semester Two-Semester Three-Semester

System System System
Amount of Credits Min. Max. Min. Max.
Full-Time 12 15 9 12
Part-Time 3 9 3 6
ODL or Combination
Subject to FT/PT Subject to FT/PT
of ODL/FT/PT

(2) The JKPSU reserves the right to determine the suitable type of
registration.
5.2 Registration of International Students
International students must register either as full-time or ODL or
combinations of ODL/FT
5.3 Change of Registration
Under certain circumstances and subject to Para 5.2 above, students
may apply to the Dean of Graduate Studies to change to any of the types
of registration as in Para 5.1 above. The students must fully consider all
the requirements of each type of registration and abide by the
Regulations as stipulated there-in. There shall be processing fee or
charges imposed for each request for change as stipulated by the
Universiti and shall be paid before the application is processed.
(1) Applicants who are accepted for admission into graduate studies
are required to register as a student with the Universiti and pay
the appropriate fees. Those who failed to register within the first
two (2) weeks of the semester, the offer for admission will
automatically be revoked.
(2) The JKPSU may allow for registrations after the stipulated date in
Para 5.3(1) above, subject to students giving reasonable reasons.
A late registration fees will be charged.

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 (3) The applicants may defer registration by giving written notice
within a stipulated time period, failing to do so may result in the
offer for admission to be automatically revoked.
(4) The deferment of registration may be allowed for a period of one
(1) semester only i.e. for the semester the student is offered and
must register in the following semester, failing to do so may result
in the offer for admission to be automatically lapsed. The applicant
may re-apply for admission.
(5) The registered students now may enroll into the study program
under which the students have been admitted. Only registered
students may enroll into study programs.
5.4 Registration and Enrolment Into the Subsequent Semester
(1) The students are required to register every semester within the
first two (2) weeks of the semester, and shall maintain the
students status throughout the study program failing which the
status as a student may be terminated.
(2) In order to register for the subsequent semester, students are
required to settle all the fees, charges and other monies due to
the Universiti and shall keep the accounts clear of all financial
encumbrances.
(3) Students are required to maintain satisfactory progress of the
most recent semester failing which he/she may be subjected to
dismissal.
(4) Students who failed to register for two (2) consecutive semesters
without permission of the Universiti as stipulated by Para. 9 are
deemed to have failed and the student shall be terminated.
(5) In the case of foreign students who have been terminated, the
Immigration Department will be notified for the termination of
Visas.
5.5 Drop/Add Courses
Students may drop courses in which he/she have enrolled and/or add
more courses within three (3) weeks of the semester subject to the
minimum and maximum credit as stipulated in Para. 5.1(1) above. The
fees may be charged or refunded subject to Para 5.9, 5.10 and 5.11.
Students who wish to Drop courses after the stipulated period are
subject to Para. 5.7.
5.6 Transfer of Credit and Exemption of Courses
Students who are in good standing and have completed certain
postgraduate courses from the Universiti or other institutions recognized
by the Senat may apply in writing to the faculty to transfer the credits

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 previously earned or obtain exemption from taking certain courses in the
current programme.
(1) The approved credit transfer shall be added to the programmes
degree conferment requirement that will result into the students
taking fewer courses.
(2) The approved exemption shall exempt the students from taking
certain stipulated courses. However, the students must enroll into
other similar or different courses of same credits as replacement
to meet the degree conferment requirements.
(3) Course sought for credit transfer or course exemption must meet
the conditions as follows:
(i) The courses are similar and equivalent to the corresponding
courses in the current programme offered at the faculty.
(ii) Courses at undergraduate level are not allowable for transfer
or exemption at masters or PhD levels.
(iii) The courses obtained a minimum of grade B.
(iv) The courses were taken not more than five (5) years from the
date of registration to the Universiti.
(v) The maximum number of credits allowable is not more than
30% of the total credits in the current programme.
(vi) Application must be made to the faculty not later than two (2)
weeks from commencement of the first registration.
(4) The faculty shall inform the PPS of the transfer or exemption.
5.7 Withdraw from Courses
(1) Registered students who wish to drop courses after the Drop/Add
period may apply for withdrawal of courses. This may be made
through the online system and subject to the conditions stipulated
by the PPS.
(2) Applications for the withdrawal of courses may be made after the
last day of Drop/Add but not later than the end of eighth (8th) week
of the semester. The fees will be charged accordingly as
stipulated in Para. 5.9. Withdrawal of courses after eighth (8th)
week is subject to the approval of JKPSU by giving valid and
acceptable reason(s).
(3) Once the withdrawal is approved, the requested courses in which
the students have enrolled will be dropped from the enrolment.
However the withdrawal will be recorded in the academic
transcript as grade W.
(4) Students who have withdrawn are deemed as not earned credits
in the course and must make a fresh enrolment in the semester
that follows and fulfill all the requirements of the courses including
the attendance, assessments, etc.

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5.8 Registration for Students Who Have Submitted Thesis/Dissertation
Students who have submitted the thesis/dissertation for examination
shall still be required to register and enroll in the program until all the
process of thesis evaluations including examinations, corrections and
resubmission of the thesis is completed.
5.9 Payment of Fees and Charges
All students are required to settle all fees and the monies due to the
Universiti.
(1) Graduating students are required to settle before leaving the
Universiti.
(2) Registered students are required to settle before registering into
the following semester.
(3) Students who have withdrawn courses as stipulated in Para. 5.7
or have been approved postponement or termination as stipulated
in Para. 9.0 and have not paid tuition fees and charges the
Universiti shall charge based on the following calculation:
(i) Before the end of fifth (5th) week of the semester, 50% of
the tuition fee and full charges shall be due for payment.
(ii) Between the fifth (5th) and eighth (8th) week of the
semester, 75% of the fee and full charges shall be due for
payment.
(iii) After the end of eighth (8th) week of the semester, 100%
fee and full charges shall be due for payment.
5.10 Payment of Fees for Students Who Have Submitted
Thesis/Dissertation
Subject to Para. 5.8 students who have submitted thesis will be charged
all the fees and charges for the semester in which the submission or
resubmission is made. However, if the re-submission is done within three
(3) weeks into the new semester, there shall be no fees imposed on the
students for that semester and subsequent to that.
5.11 Refund of the Paid Tuition Fees
Students who withdrawn courses as stipulated in Para. 5.7 or have been
approved postponement or termination as stipulated in Para. 9.0 and
have paid the tuition fees the Universiti shall refund the tuition fee only
on the following calculation
(1) Before the end of fifth (5th) week 50% of the paid fee shall be
refunded.
(2) Between the fifth (5th) and eighth (8th) week of the semester,
25% of the paid fee shall be refunded;
(3) After the end of eighth (8th) week of the semester, no refund
for the fee paid.

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6.0 DURATION OF STUDY
Students who pursue graduate studies shall be subjected to the following
duration of study:
6.1 Duration for Post-Graduate Diploma
The full-time, part-time and ODL study durations are subject to the
minimum duration as follows. Students may extend up to maximum
duration without prior approval of the Senat.

Type of Registration Two-Semester Three-Semester

System System
Min. Max. Min. Max.
Full-Time 2 3 3 4
Part-Time 4 6 5 7
ODL Subject to FT/PT Subject to FT/PT

6.2 Duration for Masters by Coursework

The full-time, part-time and ODL study durations are subject to the
minimum duration as follows. Students may extend up to maximum
duration without prior approval of the Senat.

Type of Registration Two-Semester Three-Semester

System System
Min. Max. Min. Max.
Full-Time 4 6 5 8
Part-Time 6 8 8 10
ODL Subject to FT/PT Subject to FT/PT

6.3 Duration for Masters by Mixed Mode

Full-time, part-time and ODL study durations are subject to the minimum
duration as follows. Students may extend up to maximum duration
without prior approval of the Senat.

Type of Two-Semester Three-Semester

Registration System System
Min. Max. Min. Max.
Full-Time 3 6 4 8
Part-Time 4 8 5 10
ODL Subject to FT/PT Subject to FT/PT

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6.4 Duration for Masters by Research
Full-time, part-time and ODL study durations are subject to the minimum
duration as follows. Students may extend up to maximum duration
without prior approval of the Senat.

Type of Two-Semester Three-Semester

Registration System System
Min. Max. Min. Max.
Full-Time 4 6 5 8
Part-Time 6 8 8 10
ODL Subject to FT/PT Subject to FT/PT

6.5 Duration for PhD

Full-time, part-time and ODL study durations are subject to the minimum
duration as follows. Students may extend up to maximum duration
without prior approval of the Senat.

Type of Two-Semester Three-Semester

Registration System System
Min. Max. Min. Max.
Full-Time 6 8 6 9
Part-Time 8 10 9 12
ODL Subject to FT/PT Subject to FT/PT

6.6 Exemption from the Requirement of Minimum Study Period

(1) Students whose study is by mixed mode or by research and who
met the following requirements may apply for exemption from the
minimum study period requirement:
(i) Shown excellent performance and has high potential to
complete the thesis within the requested period.
(ii) Made an application in writing and recommended by the
Supervisor or Main Supervisor or Chairman of the Supervisory
Committee.
(iii) Fulfill the graduation requirement as stipulated in Para. 10.
(2) The application shall be made through the Faculty and shall be
approved by JKPSU and endorsed by the Senat.
(3) Upon getting approval of the Senat, the students may proceed to
submit the thesis or dissertation for examinations as stipulated in
the Regulations.

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 6.7 Extension to Maximum Study Period
(1) Students who have reached the end of the maximum period of
study will automatically deem as failed and shall be terminated
from the Universiti.
(2) In the case of foreign students who have been terminated the
Immigration Department will be notified for the termination of
Visas.
(3) The students may apply in writing for the extension beyond the
maximum study period.
(4) Application must be made through the respective faculty for the
approval of the Dean of Graduate Studies and endorsement of the
Senat by stating the reasons for the extension. The Universiti
reserves the rights for approving or not approving the extension.
(5) The maximum period of extension is one (1) semester for
Masters student and two (2) semesters for PhD students.
(6) Upon getting approval of the Senat, the students may proceed
with the study and submit the thesis/dissertation for examinations
as stipulated in the Regulations.
7.0 RESIDENTIAL REQUIREMENT
All students must fulfill the residential requirements being part of
graduation requirements, as follows:
(1) Full-time and part-time students must be present in the campus or
Universitis off-shore campus throughout the study period.
(2) ODL students are expected to be present in the campus or
Universitis off-shore campus for at least 30 days cumulatively
throughout the study period. The attendance is based on
academic activities including orientations.
8.0 CONVERSION FROM MASTERS TO PHD DEGREE PROGRAMME
Students who have satisfied the conditions stipulated in Para. 8.2 may
apply for conversion from a Masters (by Research or Mixed-Mode) to
Doctoral level (PhD) degree program. Successful students are required
to comply with all requirements of a PhD degree.
8.1 Provisions for Conversion to PhD Programme
The student must fulfill the following conditions:
(1) Completed at least one (1) semester.
(2) For Mixed mode students:
(i) Attained a CGPA 3.67 for the coursework.
(ii) The initial research proposal has been approved and accepted
by the faculty.
(iii) Shown an excellent progress in research
(iv) Recommended by the Supervisor
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 (3) For Research mode students:
(i) Passed the Research Methodology and Data Analysis.
(ii) Passed the qualifying test (QT)
(iii) Achieved excellent reports throughout the duration of study
based on end of semester Supervisor reports.
(iv) Recommended by the Supervisor.

(4) Published or shown proof of acceptance for publication a part of

the research done, either as an article in a refereed journal or its
equivalent.
8.2 Application for Conversion to PhD Programme
A written application must be submitted to the Faculty together with an
extended research proposal that satisfies PhD level study.
(1) The Faculty upon receipt of the application shall immediately
establish the PhD Degree Conversion Committee (Jawatankuasa
Penukaran Ijazah Doktor Falsafah JKPID), comprising either the
original members of the QT or Proposal Defense Panel, or a new
set with a minimum of three (3) members as follows:
(i) Dean of the Faculty or his representative as the Chairman
(ii) At least two (2) members from the Faculty or outside but
excluding the original supervisory members.
(2) The JKPID upon receipt of the request shall take the following
actions:
(i) Evaluate the extent to which the Masters research has
progressed and the quality of works produced.
(ii) Examine the appropriateness of the proposal for the doctoral
research via an oral examination presided by JKPID;
(iii) Submit through the Faculty a comprehensive report using
specified format to the PPS to be tabled to the JKPSU for
approval and the Senat for consent.
(3) Upon approval of the conversion the candidate shall proceed with
the study. The Candidate shall be now subjected to the rules and
regulations as stipulated for the PhD program of study.

9.0 POSTPONEMENT, CHANGE OF PROGRAMME AND TERMINATION OF

STUDY
9.1 Postponement of Study
(1) Registered students who have reasonable reason(s) may apply to
postpone their study by writing through the respective Faculty to
the Dean of Graduate Studies and stating the reason(s) for the
postponement.

17 |
 (2) Applications for the postponement of study must be submitted to
the Dean of Graduate Studies not later than the end of the
semester.
(3) Postponement of study may be allowed for a period of not more
than two (2) semesters consecutively.
(4) In the case of foreign students who have been postponed the
Immigration Department will be notified for the cancellation of
Visas.
(5) The semester(s) postponed shall be taken into calculation of the
minimum and maximum period of study as in Para 6.0 except for
the reason(s) as follows:
(i) Due to prolong illness which has been certified by a
government medical officer/certified medical practitioner
(ii) Has been certified pregnant for a period of six (6) months or
more at the commencement date of the semester.
(6) The postponement shall be effective from the semester the
application is received. The fees for the semester concerned will
be charged as stipulated as Para. 5.9, 5.10 and 5.11.
(7) The students with postponement of study status shall not be
required to pay any fees and shall not be considered as the
students of this Universiti and are not allowed to use any of
Universitis facilities except to seek advice on resumption of study.
9.2 Termination of Study
(1) Registered students who wish to terminate the study may inform
by writing through the respective Faculty to the Dean of Graduate
Studies and stating the reason(s) for the termination.
(2) All the fees and monies due to the Universiti must be settled and
any item borrowed must be returned before submitting the Notice
of Termination of Study. The Notice must be submitted to the
Dean of Graduate Studies at any time of the study period.
(3) Once the notice of termination is approved, the students shall no
longer be recognized as the Universitis student and all rights and
privileges as the students of this Universiti are withdrawn.
(4) In the case of foreign students who have been terminated the
Immigration Department will be notified for the termination of
Visas.
(5) Students who have been self-terminated may re-apply for
admission to the Universiti by making a fresh application.
9.3 Change of Programme of Study
Students are allowed to change programme of study, either inter or intra
faculty once only during the period of study subject to the following

18 |
 conditions:
(1) The student has been accepted for admission in the new
programme.
i. The mixed mode and research students shall submit new
research title and the Faculty shall appoint the appropriate
supervisors.
ii. The student may also be required to enroll and pass pre-
requisite courses specified by the faculty.
(2) The student has obtained a release statement from the current
programme.
(3) Submit application for change of programme of study to the Dean
of Graduate Studies through the respective Faculty for approval of
the JKPSU and, consent of the Senate.
(4) Upon approval, the student must register for the new programme
and abide by the rules and regulations of the new programme.
10 GRADUATION REQUIREMENTS AND CONFERMENT OF DEGREE
A post-graduate diploma, masters or PhD degree may be conferred to a
candidate who has fulfilled the entire requirements of the respective
programme of study.
10.1 Graduation Requirements of Post-Graduate Diploma
(1) Passed all the required courses specified by the Faculty that may
include compulsory, core, elective or prerequisite courses.
(2) Passed the English language requirements.
(3) Passed the Arabic language requirements.
(4) Attained a minimum CGPA of 3.00 subject to the calculation in
Para. 14.1.
(5) Passed the final semester.
10.2 Graduation Requirements of Masters Degree by Coursework
(1) Passed all the required courses specified by the Faculty that may
include compulsory, core, elective or prerequisite courses.
(2) Passed the English language requirements.
(3) Passed the Arabic language requirements.
(4) Attained a minimum CGPA of 3.00 subject to the calculation in
Para. 14.2.
(5) Pass the final semester.
10.3 Graduation Requirements of Masters Degree by Mixed Mode
(1) Passed all the required courses specified by the Faculty that may
include compulsory, core, elective or prerequisite courses.
(2) Passed the English language requirements.
(3) Passed the Arabic language requirements.
(4) Attained a minimum CGPA of 3.00 for all the courses specified by
the faculty.
19 |
 (5) Passed the written and oral examinations of the dissertation.
(6) Have presented at least one (1) paper in recognized conference
or seminar.
(7) Have lodged the hardbound and CD copies of the dissertation.
10.4 Graduation Requirements of Masters by Research
(1) Passed the compulsory courses in research methodology and
data analysis and attained at least a grade B for each of the
courses.
(2) Passed all the required courses specified by the Faculty that may
include prerequisites courses.
(3) Passed the English language requirements.
(4) Passed the Arabic language requirements.
(5) Attained a minimum CGPA of 3.00 for all the courses stipulated by
the faculty.
(6) Passed the qualifying test (QT).
(7) Have published at least one (1) paper in a refereed journal.
(8) Have presented at least one (1) paper in a recognized conference
or seminar.
(9) Passed the written and oral examinations of the dissertation.
(10) Lodged the hardbound and the CD copies of the dissertation.
10.5 Graduation Requirements of PhD Degree
(1) Passed the compulsory courses in research methodology and
data analysis and attained at least a grade B for each of the
courses.
(2) Passed all the required courses specified by the Faculty that may
include pre-requisite courses.
(3) Passed the English language requirements.
(4) Passed the Arabic language requirements.
(5) Attained a minimum CGPA of 3.00 for all the courses specified by
the faculty.
(6) Passed the qualifying test (QT).
(7) Have published at least one (1) paper in a refereed journal,
recognized by the Universiti.
(8) Have presented at least two (2) papers in a recognized
conferences or seminars.
(9) Passed the written and oral examinations of the thesis.
(10) Lodged the hardbound and the CD copies of the thesis.
10.6 Settlement of Monies Due
Notwithstanding the requirements stipulated in 10.1, 10.2, 10.3, 10.4 and
10.5 above, the candidate must also fulfill the followings:
(1) Have been recommended for degree conferment by the Graduate
Examiner Committee or the Oral Examination Committee or

20 |
 JKPSU and endorsed by the Senate; and
(2) Have settled all stipulated payments, monies due to the Universiti
and have returned all the borrowed properties of the Universiti.
10.7 Termination of Visa for Graduating International Students
In the case of foreign students who have graduated the Immigration
Department will be notified for the termination of Visas.

11.0 SUPERVISION OF RESEARCH STUDENTS

Students pursuing the graduate studies by mixed mode or by research
shall be supervised by any one of the following types of supervision:
(i) Sole supervision, supervised by a Supervisor; or
(ii) Joint supervision, supervised by a Main supervisor and a Co
Supervisor; or
(iii) Supervisory Committee, supervised by the Chairman and
Members of Supervisory Committee. The committee may
consist of two (2) to three (3) members, one (1) of which can
be from outside the Universiti.
11.1 Roles, Duties and Responsibilities of Supervisors
The supervisor, main supervisor, co-supervisor, chairman of the
supervisory committee and the committee members shall be informed of
their duties and responsibilities upon appointment which shall include:
(i) Assisting and guiding the students to prepare the research
proposal.
(ii) Assisting and guiding the student in the research.
(iii) Guiding the writing of proposal and thesis or dissertation
according to the Universitis required format, language and
style.
(iv) Reminding the students on the rules, regulations and ethics
while the students remain registered in the Universiti.
(v) Overseeing and monitoring the performance of the students
and provide the progress report every end of the semester
throughout the period of study.
(vi) Keeping records of all the formal meetings and
communications with the students.
(vii) For joint supervision and supervisory committee the Main
Supervisor and the Chairman of Supervisory Committee
respectively shall bear the primary duty and responsibility for
overseeing the overall coordinating of the supervision and
reporting on performance of the students and provide the
progress report every end of the semester throughout the
period of study.

21 |
 (viii) Other such duties and responsibilities may be assigned by
the Dean of Graduate Studies from time to time.

11.2 Appointment of Supervisor or Co-Supervisor or Chairman of the

Supervisory Committee
(1) All Supervisors in Para 11.0 shall be appointed by the Dean of
Graduate Studies upon the recommendation by the Dean of
Faculty and approval of the JKPSU.
(2) The Supervisor, Main Supervisor and Chairman of Supervisory
Committee must only be among the serving academic members
of the Universiti.
(3) The Co-Supervisor and Members of the Supervisory Committee,
however, may be appointed either from among the serving
academic members of the Universiti or qualified individuals from
other institutions or those who are being seconded to other
institutions, or have retired or resigned from the Universiti.
(4) Under certain circumstances, however, individuals mentioned in
Paragraph 11.2(2) above, may be appointed as a Supervisor,
Main Supervisor or Chairman of Supervisory Committee, based
on a special agreement made.
11.3 Change of Supervision and Supervisors
(1) If, for any reasons, any of the supervisors in Para. 11.0(i), (ii), and
(iii) are incapable of carrying out the supervisory duties and
responsibilities, the Dean of Graduate Studies shall appoint a
substitute based on the recommendation of the Dean of the
Faculty.
(2) If needs arise, the students may apply to change any of the
supervisors in Para 11.0(1)(i), (ii), and (iii) that have been
assigned subject to endorsement by the respective faculty and the
approval of the JKPSU. The JKPSU have the rights to refuse the
approval or the consent.
(3) Applications to change the supervisor(s) must be made in writing
to the Dean of Graduate Studies for deliberation and approval, not
later than two (2) semesters after the appointment of the
supervisor or the cosupervisor or any member of the supervisory
committee, as the case may be.
11.4 Report on Research Students Progress
(1) Supervisor or Main Supervisor or Chairman of the Supervisory
Committee is required to submit to the Dean of Graduate Studies,
the evaluation and assessment of the students performance and
progress at the end of each semester.
(i) The report shall be tabled at the respective Facultys
22 |
 Graduate Examination Committee first before being sent to
PPS.
(ii) Failure to submit the report within the stipulated time will
result in the student being given an LBS status.
(2) The report shall be made using the prescribed format. The
Supervisor or Main Supervisor or Chairman of the Supervisory
Committee shall grade each stage of the research progress and
students attributes towards study at the end of each semester,
subject to Para. 14.5 and Para. 14.6.
12.0 QUALIFYING TEST (QT) AND APPROVAL OF RESEARCH PROPOSAL
FOR RESEARCH AND MIXED MODE STUDIES
Students pursuing graduate studies by research or mixed mode are
required to obtain approval of the research proposal within the stipulated
time before being allowed to carry out the research and writing up a
thesis or dissertation, as follows:
(i) Research mode students are required to sit and pass a
qualifying test (QT). The qualifying test is a defense of
proposal for academic research in the presence of the
Qualifying Test Committee.
(ii) Mixed mode students must present their proposal to the
Panel of Proposal Defense and approved by the Faculty.
(iii) ODL students will follow the same procedure in (i) and (ii)
above and the session will be conducted through
teleconferencing.
12.1 Time Period for Proposal Approval
(1) Students who pursue graduate studies on a full time basis are
required to get their proposal approved within the time period, as
follows:

Last Date to Sit for Last Date for

Mode of Study QT or Approval of Repeat QT or
Research Proposal Proposal Defense
Masters by
Sem. I Immediate
Mixed Mode
Masters by
Sem. I Sem. II
Research
PhD Sem. II Sem. III

23 |
 (2) Students who pursue graduate studies on a part time basis are
required to get their proposal accepted within the time period, as
follows:
Last Date to Sit for
Mode of Last Date for
QT or Approval of
Study Repeat QT
Research Proposal
Masters by
Sem. II Immediate
Mixed Mode
Masters by
Sem. II Sem. III
Research
PhD Sem. IV Sem. V

12.2 Appointment of Panel and Conduct of Proposal Defense

The respective Dean of faculty upon request by the Head of Programme
shall without delay after the Research Methodology course ended
arrange for proposal defense.
(1) The Proposal Defense Panel shall consist of at least three (3)
members including a Chairman to administer the test. The
Committee shall be appointed from qualified individuals by the
Dean of faculty based on the expertise, as follows:
(i) Head of Programme or representative as the Chairman.
(ii) At least two (2) members from the Universiti or outside but
excluding the supervisor.
(2) The proposal defense for ODL students may be by way of
teleconference.
(3) The Panel shall announce the results of the defense to the
student within the same day of the meeting.
(4) The decision of the Panel shall be final and no review shall be
entertained.
12.3 Appointment of QT Committee and Conduct of QT
The respective Dean of faculty, upon receipt of the application for QT not
later than one (1) month shall appoint a QT Committee and convene a
meeting of QT.
(1) The QT Committee shall consist of at least three (3) members
including a Chairman to administer the test. The Committee shall
be appointed from qualified individuals by the Dean of the Faculty
based on the expertise, as follows:
(i) Dean of the respective Faculty or representative as the
Chairman.
(ii) At least two (2) members from the Universiti or outside but
excluding the supervisor.

24 |
 (2) The QT for ODL students may be by way of teleconference.
(3) The Committee shall announce the results of the QT to the
student within the same day of the meeting.
(4) The decision of the Committee shall be final and no review shall
be entertained.
12.4 Repeat of QT or Proposal Defense
(1) Research mode students who failed QT are allowed to retake the
test once within the additional time.
(2) Mixed mode students who failed the proposal defense must
repeat the proposal defense.
12.5 The Report of QT Result and Corrections
The Chairman of the Committee shall prepare a report on Qualifying Test
in a specified format, which will then be submitted to the Dean of the
Faculty for endorsement. The report shall be signed by all the members
of the QT Committee.
(1) The faculty shall submit the results of the QT together with the QT
Committee report for approval of the JKPSU not later than two (2)
weeks after the QT.
(2) The results of the Qualifying Test can be either one as follows:
(i) Accepted and recommended to candidacy.
(ii) Conditional acceptance subject to minor corrections.
(iii) Conditional acceptance subject to major corrections.
(iv) Not accepted and not recommended to proceed. The student
will be subjected to repeat the QT.
(3) Corrections may be construed as modifications, amendments,
rectifications, addition or deletion of any parts of the proposal
including the content, data, format, bibliography, language or
writing style.
(4) If the acceptance is subject to minor corrections the students will
be allowed not more than one (1) month to resubmit the proposal.
i. The corrected proposal to be examined by the Supervisor
only. Once satisfied the Supervisor will submit to the faculty
for endorsement.
ii. The faculty will submit to the PPS together with the corrected
proposal for approval of the JKPSU. The student will proceed
with the research.
iii. Students who failed to resubmit within the stipulated period
shall be deemed failed the proposal. The students shall be
subject to repeat the QT.
iv. The students may request for additional time for correction
subject to the recommendation of the Supervisor and
approval of the faculty. The faculty reserves the right to
approve or otherwise. The faculty shall inform PPS on its
25 |
 recommendation.
(5) If the acceptance is subject to major corrections the students will
be allowed not more than one (1) semester to resubmit the
proposal.

i. The corrected proposal to be examined by the Supervisor

and at least one QT member. Once satisfied the Supervisor
will submit to the faculty for endorsement.
ii. The faculty will submit to the PPS together with the corrected
proposal for approval of the JKPSU. The student will proceed
with the research.
iii. Students who failed to resubmit within the stipulated period
shall be deemed failed the proposal. The students shall be
subject to repeat the QT.
iv. The students may request for additional time for correction
subject to the recommendation of the Supervisor and
approval of the faculty. The faculty reserves the right to
approve or otherwise. The faculty shall inform PPS on its
recommendation.
12.6 All Research Proposals to be Lodged in PPS
All final research proposals from the mixed mode or research mode
studies shall be sent to PPS for registration and record.
(1) PPS will maintain a registry of all graduate research.
(2) In the case of proposals require corrections, the faculty shall send
the corrected version not later than two (2) weeks from the
allowable correction period.
13.0 THESIS OR DISSERTATION
The thesis must be written either in Arabic or English. Thesis or
dissertation written in Arabic must contain an Abstract in the Malay and
English translations. Thesis or dissertation written in English must
contain an Abstract in Malay and Arabic translations.
13.1 Length of Dissertation and Thesis
(1) Masters by Mixed Mode - Students are required to conduct
research and write a dissertation as partial fulfillment of
graduation requirement of not more than 45,000 words (The total
number of words excludes footnotes, excerpts, appendices,
formulas, tables, diagrams, bibliographies, etc.).
(2) Masters by Research Mode - Students are required to conduct
research and write a dissertation as full fulfillment of graduation of
not more than 60,000 words (The total number of words excludes
footnotes, excerpts, appendices, formulas, tables, diagrams,
bibliographies, etc.).

26 |
 (3) PhD Students are required to conduct research and write a
thesis as full fulfillment of graduation requirement of not exceeding
100,000 words (The total number of words excludes footnotes,
excerpts, appendices, formulas, tables, diagrams, bibliographies,
etc.).
13.2 Approval for Length of Thesis or Dissertation Outside the Limit
Students who wish to write thesis or dissertation outside the stipulated
limit in Para 13.1 above shall have the approval of the Senat. Application
for the approval must be forwarded to the Dean of Graduate Studies for
Senates approval not less than three (3) months prior to the submission
of thesis to be examined.

13.3 Preparation and Submission of Thesis or Dissertation for

Examination
Thesis must be prepared according to the Universitis publication USIMs
Handbook on Academic Writing.
(1) Subject to Para. 14.0, students who are under research mode and
about ready to submit the thesis or dissertation for examination
shall notify the PPS their intention to submit thesis not less than
three (3) months of actual submission of the thesis.
(2) Students who have completed the thesis or dissertation and after
the approval of the Supervisors and endorsement of the
respective Faculty shall submit the thesis or dissertation for
examination by making official application to the Dean of
Graduate Studies and making the prescribed payment.
(3) Students shall submit the thesis or dissertation only after the
approval of the Supervisor and endorsement of the Faculty. The
Supervisor may refuse or delay approval for submission by giving
reasonable and detailed explanation to the Faculty. The Faculty
shall decide whether the thesis or dissertation is ready for
submission or otherwise and shall proceed accordingly.
(4) Research must be completed and thesis or dissertation must be
submitted within the period of the study stipulated in Para. 6.0.
Students who are unable to submit the thesis within the stipulated
time will be terminated as stipulated under Para. 6.7.
13.4 Ownership of Intellectual Property of Thesis or Dissertation
(1) The Universiti acknowledges the students ownership of copyright
to the thesis or dissertation being submitted. However, whenever
the students submit the thesis or dissertation to fulfill the
programme and graduation requirements, the students shall be
subject to the followings:

27 |
 (i) If the thesis or dissertation contains intellectual property
domains such as patent or trademark or copyright to the
materials, ideas or other that the Universiti deems beneficial,
then the Universiti have the right on the ownership of the
thesis or dissertation.
(ii) If the thesis or dissertation contains data, models or tangible or
intangible output, then the students copyright will only extend
to the form of expression of the data, models or output in the
document. Ownership of the research data, the data base,
models or output shall remain as the property of the Universiti.
(2) The physical document and/or device on which the students
authored work was recorded or stored or printed and submitted to
the Universiti such as the thesis or dissertation document, the
examination scripts, term papers, project works, models,
drawings, case studies, CDs, DVDs, tapes, etc., will become the
property of the Universiti unless returned to the student by the
Universiti and the Universiti owns the rights to utilize them as it
seems fit.
(3) The ownership of the intellectual property also extents to the
policy document on intellectual property officially approved by the
Universiti.
14.0 ASSESSMENTS AND EXAMINATIONS
14.1 Assessment of Post-Graduate Diploma
(1) Students will be assessed based on the grades of all the courses
taken including the non-prescribed courses for the programme of
study.
(2) The criteria for assessment and grades given will be based on the
following components:
(i) Continuous assessment that stresses on the soft-skill domain
which may include tutorials, laboratory work, class
participations, assignments, project reports, field works,
presentations, practicum and others.
(ii) Final examinations in the form of written responses to
questions or case studies or others either by way of sit-in,
take-home or on-line.
(3) Continuous assessment component must not be less than 50% of
the total assessment of the course.

28 |
(4) The marks and grades are as follows:

Marks Grades Points Classification

80 100 A 4.00 Excellent
75 79 A- 3.75 Credit
70 74 B+ 3.50 Satisfactory
65 69 B 3.00 Pass
60 64 B- 2.75 Weak Pass
55 59 C+ 2.50 Fail
50 - 54 C 2.00 Fail
0 49 F 0.00 Fail
(5) The following grades are given and recorded in the transcript but
will not be included in the calculation of GPA or CGPA:

Grades Points Classification

G - A Fail for Pass/Fail course
P - A Pass for Pass/Fail course
R - Repeat course
TH - Absent from final examination with
permission
TL - Incomplete
U - Audit
W - Withdraw
(6) The minimum passing grade for a course is B-
(7) Students who obtain a grade B- and lower for any course are
allowed to repeat the course. In the case of repeat, the higher
grade will be recorded and taken for calculating the grade point
average (GPA) and its cumulative (CGPA). The redundant grade
will be denoted with R.
(8) The GPA is calculated as follows:

GPA = ( =1( ))/ =1

Where,
V = Value Points for course
C = Credit Hours for course
= Number of courses taken in the
semester
29 |
 (9) Subject to Para. 10, a student must attain a minimum CGPA of
3.00 and a Pass in the final semester in order to be eligible for
graduation (LDI).
(10) The status of a student will be determined as follows:

Conditions Status
CGPA 3.00 Pass and continue studies (LTP)

2.50CGPA<3.00 Pass with probation (LBS)

CGPA<2.50 Fail and dismissed (GDB)

- Postpone study (TP)

(11) Students who attain status pass with probation twice

consecutively shall be terminated and recorded as fail and
dismissed (GDB).
14.2 Assessment of Masters By Coursework
(1) Students will be assessed based on the performance of all the
courses taken.
(2) The criteria for assessment and grades given will be based on the
following components:
(i) Continuous assessment that stresses on the soft-skill domain
which may include tutorials, laboratory work, class
participations, assignments, project reports, field works,
presentations, practicum and others.
(ii) Final examinations in the form of written responses to
questions or case studies or other forms either by way of sit-in
or take-home.
(3) The continuous assessment component must not be less than
60% of the total assessment of the course.
(4) The marks and grades are as follows:

Marks Grades Points Classification

80 100 A 4.00 Excellent
75 79 A- 3.75 Credit
70 74 B+ 3.50 Satisfactory
65 69 B 3.00 Pass
60 64 B- 2.75 Weak pass
55 59 C+ 2.50 Fail
50 - 54 C 2.00 Fail
0 49 F 0.00 Fail

30 |
(5) The following grades are given and recorded in the transcript but
will not be included in the calculation of GPA or CGPA:

Grades Points Classification

G - A Fail for Pass/Fail course
P - A Pass for Pass/Fail course
R - Repeat course
TH - Absent from final examination with
permission
TL - Incomplete
U - Audit
W - Withdraw
(6) The minimum passing grade for a course is B-
(7) Students who obtain a grade B- or lower for any course are
allowed to repeat the course. For repeated courses, the higher
grade will be taken for calculating the grade point average (GPA)
and its cumulative (CGPA). The redundant grade will be denoted
with R.
(8) The GPA is calculated as follows:

GPA = ( =1( ))/ =1

Where,
V = Value Points for course
C = Credit Hours for course
= Number of courses taken in
the semester
(9) Subject to Para. 10, a student must attain a minimum CGPA of
3.00 in order to be eligible for graduation (LDI).
(10) The status of a student will be determined as follows

Conditions Status
Pass and continue studies
CGPA 3.00 (LTP)
2.50CGPA<3.00 Pass with probation (LBS)

CGPA<2.50 Fail and dismissed (GDB)

Postponement of study
- (TP)

31 |
 (11) Students who attain status pass with probation twice
consecutively shall be terminated and recorded as fail and
dismissed (GDB)
14.3 Assessment of Masters By Mixed Mode
Students will be assessed based on the following:
(i) For all the courses taken, subject to Para. 14.2.
(ii) The research proposal defense, subject to Para. 12.2.
(iii) Thesis Examinations, subject to Para. 14.7.
14.4 Assessment of Masters and PhD
Students will be assessed based on the following:
(i) For all the courses taken, subject to Para. 14.2.
(ii) The Qualifying Test (QT), subject to Para. 12.3.
(iii) Progress Report, subject to Para. 14.5.
(iv) Thesis or Dissertation Examinations, subject to Para. 14.7.
14.5 Assessment of Students Research Progress
(1) Students will be assessed based on the followings:
(i) Output and quality of research.
(ii) Attributes of the students toward the study.
(2) The status of a student will be determined as follows:

Conditions Status
Pass and continue studies
Marks 75
(LTP)
Pass with probation (LBS)
60.00Marks<75.00
Fail and dismissed (GDB)
Marks<60.00
Postponement of Study (TP)

14.6 Examination of Courses, Re-sit and Appeal of Examination Results

(1) The course lecturer will assess the students performance via
continuous assessment and final examination.
(2) For the Final Examination, examination slips are required for
admission into the Examination Hall
(3) All PT or FT students are required to attend at least 80% of all
lectures, tutorials, seminars, laboratory work, etc. of the course in
order to qualify to sit for the final examination. Failure to meet the
attendance requirement will result the student being barred from
sitting the final examination.
(4) ODL students are required to fulfill at least 80% of synchronous
tasks that have been assigned of courses that have been
registered for in order to qualify to sit for the final examinations.
Failure to meet this requirement will result the student being
32 |
 barred from sitting the final examination.
(5) Examination entry slips can be obtained from the student portal
after completing the e-Nilai forms and also fulfilling the attendance
and financial requirements.
(6) It is the responsibility of the students to comply with and be
present at the Examination Hall or any specified venue during the
stipulated time, date and place of the examination.
(7) Students who are barred or absent from Final Examination without
approval, irrespective of the carry marks for the continuous
assessment will be given grade F (Fail) and deemed to have
failed the course.
(8) Students who are unable to sit for final examination due to illness
are required to immediately notify the Examination Officer, PPS in
writing with supporting Medical Certificates from a recognized
hospital or clinic. A replacement examination will be conducted
latest by second (2nd) week of the following semester.
(9) Students who failed the final examination for only one course for
graduation will be allowed to re-sit the examination. Only one re-
sit is allowed. The students shall repeat the course if the re-sit is
failed.
(10) Students are allowed to appeal on the examination results of
any course not later than two (2) weeks after the following
semester commenced. A written appeal should be submitted to
PPS and appeal fee is charged for each course appealed.
(11) The appeal shall be heard by a committee set-up by the Dean of
respective faculty. The committee shall comprise of at least three
(3) members including the Dean of the respective faculty as
Chairman. The other members shall be appointed among the
faculty, one of which must be the Course Lecturer.
(12) The results of the appeal will be tabled at the JKPSU and
endorsed by Senat. The results are final and no further appeal
shall be entertained.
14.7 Examination of Thesis or Dissertation
The thesis submitted for partial or full fulfillment of a degree shall be
examined by the Internal and External examiners and also the Oral
Examination Committee and subject to Para. 14.9.
(1) The examiners shall be given maximum four (4) weeks for
dissertation and eight (8) weeks for thesis, to complete the
examination and submit a written thesis/dissertation evaluation
report in a prescribed format. The results of the written
examination can be in one of the followings:
(i) Accepted without corrections.
(ii) Conditional acceptance subject to minor corrections.
(iii) Conditional acceptance subject to major corrections.

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 (iv) Rejected and failed.
(2) Corrections may be construed as modifications, amendments,
rectifications, addition or deletion of any parts of the
thesis/dissertation including the content, data, format, language or
writing style.
(3) The thesis must receive either full or partial acceptance from at
least one examiner in order to proceed to oral examination. If all
the examiners reject the thesis is deemed failed and oral
examination will NOT be allowed.
(4) The evaluation of the examiners is final and no review shall be
entertained.
(5) The Oral Examination Committee will convene not later than one
(1) month after receipt of thesis evaluation reports from all the
examiners.
(6) The results of the thesis examinations will be announced not later
than one (1) week after the oral examination.
14.8 Appointment of Examiners
(1) The Centre for Graduate Studies shall upon receiving the notice of
intention to submit thesis for examination require the Dean of the
respective faculty to nominate a list of qualified individuals as
external examiners and internal examiners.
(2) The Dean of Graduate Studies shall then submit the names
proposed by the faculty to the JKPSU for deliberation and
approval and Senat for endorsement.
(3) The Dean of Graduate Studies shall then appoint in writing the
external and the internal examiners.
(4) The number of examiners shall be as follows:
(i) The masters dissertation must be examined by at least two
(2) examiners, one of whom shall be an external examiner.
(ii) The PhD thesis must be examined by at least three
examiners, two of whom are external examiners.
14.9 Oral Examination
Students are required to defend their thesis or dissertation before the
Oral Examination Committee subject to Para. 14.7. The Dean of
Graduate Studies shall appoint the members of the Committee.
(1) Membership of the Oral Examination Committee shall consist of
the followings:
(i) Dean of the Faculty or representative as Chairman.
(ii) Internal Examiner.
(iii) External Examiners.
(iv) Representative of the respective Faculty.
(v) Member at large (a qualified person from within the Universiti)

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 (vi) Assistant Registrar of Centre of Graduate Studies or the
Faculty as Secretary of the Committee.
(vii) Supervisor or Main supervisor or Chairman of the
Supervisory Committee of the candidate (presence in
attendance).
(2) At the end of the oral examination session, the Chairman of the
Committee shall prepare an oral examination report in a
prescribed format. The report shall be signed by all the members
present.
(3) The quorum for the Oral Examination is at least fifty percent (50%)
including the Chairman.
(i) In case the Dean is unable to chair the examination may
appoint a qualified member of the Faculty to chair on his/her
behalf.
(ii) The attendance of the External Examiner is optional. In his/her
absence the written evaluation will be used to assess the
candidate.
(4) Upon completion of the Oral Examination session the Committee
will preside and decide on the results of the examination. The
results of the oral examination shall be announced not later than
one (1) week after the oral examination.
(5) The results of the oral examination can be in one of the followings:
(i) Recommended for acceptance without corrections.
(ii) Conditional acceptance subject to minor corrections.
(iii) Conditional acceptance subject to major corrections.
(iv) Rejected and the candidate is deemed to have failed.
(6) Corrections may be construed as modifications, amendments,
rectifications, addition or deletion of any parts of the proposal
including the content, data, format, bibliography, language or
writing style.
(7) In case of Para. 14.9(5)(ii) and 14.9(5)(iii) above, the Committee
may decide on whether the thesis or dissertation shall be orally re-
examined or otherwise.
(8) The decision of the Oral Examination Committee is final and no
review shall be entertained.
(9) The decision of the Oral Examination Committee will be put in
minutes and shall be forwarded for endorsement by the Dean for
Graduate Studies for Senat approval.
15.0 SUBMISSION OF HARDBOUND THESIS OR DISSERTATION
Subject to the rules stipulated in this paragraph, students who have
fulfilled all the thesis or dissertation examination requirements are
allowed to submit the thesis to the PPS using the prescribed form for the
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 purpose of graduation, as follows:
(i) Five (5) hardbound copies.
(ii) Two (2) copies of CD.
15.1 Submission of Thesis or Dissertation of Full Acceptance (Without
Correction)
Students whose thesis have been recommended for acceptance as
stipulated in Para. 14.9(5)(i) above may proceed to submit the thesis as
stipulated in Para. 15.0 above.
15.2 Resubmission of Thesis or Dissertation With Conditional
Acceptance (After Corrections)
(1) Student whose thesis have been subjected to conditional
acceptance as in Para 14.9(5)(ii) and 14.9(5)(iii) above, the
supervisor shall take the necessary actions as follows before
allowing the students to re-submit the thesis as stipulated in Para.
15.0 above:
(i) The corrections are made in accordance to the comments of
Oral Examination Committee reports.
(ii) The corrected thesis has been endorsed by the members
stipulated by the Oral Examination Committee.
(iii) The re-submission of thesis is within the time limit stipulated
by the Oral Examination Committee.
(2) Failure to comply with the requirements of the Oral Examination
Committee stipulations the student shall be deemed failed the
examination and be terminated.
(3) In the case of foreign students who have been terminated the
Immigration Department will be notified for the termination of
Visas.
15.3 Extension of Time for Resubmission
(1) Student who need more time to make the corrections are allowed
to apply for extension of the thesis re-submission period for a
maximum of six (6) month. Application for extension for time must
be submitted to PPS using prescribed form at least one (1) month
before expiry of the first submission period.
(2) Students who are unable to submit within stipulated extension
period are deemed as failed the examination and shall be
terminated.
(3) In the case of foreign students who have been terminated the
Immigration Department will be notified for the termination of
Visas

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16.0 TERMINATION OF STUDENTS
The students can be terminated based on the following condition:
(1) Failure to register in two consecutive semesters.
(2) Fail to submit progress report in two consecutive semesters.
(3) Unable to complete within the specified period of studies as
stated in Para 6.
(4) Failing in the academic status stipulated in this Regulations
(5) Obtaining two consecutive probational pass (LBS).
(6) The students performance is found to be unsatisfactory or for
any other reasons deemed as appropriate by the Senate
(7) Found guilty based on the law of this country.
(8) Found guilty of disciplinary causes and resulted in dismissal from
this Universiti.
(9) Provided false or misguided information in the credentials during
application for admission.
(10)International students who have been dismissed or terminated
shall be reported to the Immigration Department Malaysia for
termination of student visa.
17.0 GENERAL
(1) The Universitys Senate reserves the right to take any action it
deems proper if the candidate is found to have given false
information to gain entry into the programme offered.
(2) Any student found guilty of plagiarism will be subjected to
dismissal or in the case of graduates the degree conferred being
revoked.
(3) Any student charged for any criminal offence and found guilty will
be subjected to dismissal.
(4) Any student involved in any gross misconduct and unethical
behaviors that affect the good image of the Universiti on its
discretion may be punished leading to termination.
(5) Any appeal relating to the rules, regulations and schedule of the
same rules and regulations of the graduate studies from any
registered students, must be submitted to the Dean of Graduate
Studies through their respective supervisor or main supervisor or
chairman of supervisory committee and the respective Faculty.
(6) The Dean of Graduate Studies shall then submit the appeal to the
JKPSU for deliberation and decision. If need arises, the Dean of
Graduate Studies may put forward the appeal to the Senat for the
same purpose before informing the candidate.

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(7) If there is any need to interpret this Regulations, it shall be
referred to the PPS.
(8) The Senat may exempt the enforcement of any part of this
Regulations as it deems, fits, proper and just.

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