G4AW Facility - Guidelines for CSR policy

Below you will find some guidelines that you may find useful as a tool to further develop your
CSR policy for each of the relevant themes. You should focus your CSR policy according to your
own assessment of themes that are of particular relevance and importance for your product or
activity depending on your sector or size.
In general

Government/public organizations: CSR policy or compliance statement is not required

Freelancer: is effectuated by signing the application form or partner form which includes a
compliance statement for the most relevant CSR themes

Sub-supplier (data processing and delivery of semi-finished products to others): a CSR

policy with at least an explanation of the relevant themes below is required, proportional to
the size of the organization.

Other organizations (e.g organizations in direct contact with the customer and/or
responsible for the service during and after the project): a CSR policy with at least an
explanation of the relevant themes below is required, proportional to the size of the
organization.
Relevant themes
I. Concepts, Principles and Human Rights: explain the vision of your company regarding your
employees, your suppliers, your clients and investors in relation to attitude, sustainability,
capacity development. Explain how you deal with the impact that your activities may have on
others, in particular when these effects are detrimental.
II. Disclosure: explain how your CSR policy, including codes of conduct, will become public and
published, e.g. on your website. Does your company publish a CSR report on an annual basis?
III. Employment and industrial relations: do you have fair and transparent labour contracts for
all workers? What is your policy regarding salaries and secondary labour conditions, in
particular on wage levels (for example living wage), medical care and training? Does your
company utilise effective health and safety instructions and do you train your workers in
this?
Regarding the ILO Labour rights:
a. Are your workers free to organise themselves in a labour union, a works council or
other parallel means for worker representation?
b. Is your company free of child labour or forced labour?
c. Is your company free of discrimination in selection and recruitment on the base of
race, colour, gender, religion, political opinion, nationality or social background?
IV. Environmental protection: explain how your company utilise effective instructions and do
how you train your workers in this. Explain if your company has an environmental management
system in operation. Is your company continuously improving its environmental performance by
savings and the implementation of clean innovative technology?
V. Combating bribery: explain your companys policy on combating bribery and how you will train
your workers in this.
VI. Consumer interest: explain how all your products and services meet the legal requirements
with regard to health and safety.
VII. Science and technology: explain how your company contributes to the scientific and
technological development of the host country
VIII. Competition: explain how your company is free of anti-competitive agreements like price
agreements or illegal division of markets.
IX. Taxation: explain your companys policy on paying tax in the host country
X. Supply chain responsibility: are you familiar with the whole supply chain and where the
vulnerable parts are? Are you aware if all products that you procure are produced in accordance
with the OECD guidelines in particular regarding child and forced labour? Do

you produce according to a quality standard?