ffi

EW

Republic of the Philippines

Deportrnent of @luration

Region Vll, Centrol Visoyos

scHoors DtvtstoN oF BoHoL
City of Togbiloron

July 15, 2016

DIVISION MEMORANDUM

No.l9-3, s.2016
CALL UP ON THE SUBMTSSION OF ENHANCED SCHOOL TMPROVEMENT PLAN (Stp)
TO:

O I C, Assi sto nt Sch oo I s Divi s i o n 5u pe ri n te n d e nt

Chiefs- CID & SGOD
Public Schools Districi Supervisors/Acting PSDSs

Education Program Supervisors & Division Area Coordinotors

Elementary snd Secondary Schao! Heads/Principals
Last April and May, 2A76, the Division of Bohol conducted an Enhanced School
lmprovement Plan (SlP) Training Workshop for School Heads. This is compliance to DepED
Order No. 44, s. 2015 wherein every school is mandated to have a School lmprovement Plan
{SlP) as a roadmap that lays down specific interventions that a school with the help of the
community and other stakeholders, will undertake within a period of three consecutive years.
1.

Prior to the acceptance of the 5lP by the Schools Division Superintendent,

done. ln this connection, attached please find the
Flowehart on SiF Appraisal, Review and Evaiuation Forms, Assessment Tool and tlre
Composition of District and Division Appraisal Committees for your guidance and information.
2.

SIP Appraisal, Review and Evaluation shall be

Only one (L) copy of the SIP per school shall be submitted and accepted for
appraisal, review and evaluation. The District Appraisal Committee will conduct the Rapid
Appraisal ancj check if ail Annexes are present within the month of Juiy, 2016. The Division
Appraisal Committee will conduct the Review and Evaluation using the Assessment tool from
August 1-31, 2016.
3.

4.

lmmediate dissemination of and strict compliance with this Memorandum

directed.

,*(-

WILFREDA D. BONGSITOS, Ph.D., CESO

Schools Division Superintenden
SGOD/dvd

is

coMPoslTloN oF DlsTRlcT scHool tMPRovEMENT P|.AN (StPl APPRA|SAL COMMTTTEE

Chairman: Public Schools District Supervisor
Co-Chairmen:
Central School Principal
Senior High School Principal

Members:
1 Elementary School Head/Elem. School Principal
1 Secondary School Head/Sec. School Principal

1 District Bookkeeper
COMPOSITION OF THE DIVISION SIP APPRAISAT COMMITTEE

Chairman: Asst. Schools Division Superintendent

Co-Chairmen:
Chief, School Governance & Operations Division
Chief, Curriculum lmplementation Division

Members:
Budget Officer
Planning Officer

M & E Coordinator
All Education Program Supervisors and

1,.

2.
3.
4.
5.
6.
7.
8.
9.

Felix Galacio
Cirilo Calatrava
Grace Mendez
Pablito Villalon

Jupiter Maboloc
Carmela Restificar

Wilfreda Flor
Josephine Eronico
Herm$nilda Gracio

10. Lope Hubac

11. Elizabeth Pido
L2. Elsa Hingpit
13. Neiliabuhab
14. Jean Saturinas
15. Julia Macas

ALS SEPS (Please refer

to the District assignments below):

S-Bullones, Pilar, Alicia, Da

Tubigon East, Tubigon West, Clarin, San lsidro

1.ry]e!, O!!is, Corella, Sikatuna

Carmen East, Carmen West, Batuan, Bilar
Ubay 1", 2,3, Candij
Loon South, Loon North, Calape, Maribojoc
San Miguel, Trinidad, Bien Unido, CPG
Talibon L, 2, Getafe, Valencia
, Guindulman, Duero, G-Hernandez
lnabanga North, lnabanga South, Danao, Sagbayan
Baclavon, Alburquerque, Cortes
Mabini, Anda, Balilihan
Catiebian, Loboc. Antequera
Loay, Lila, Dimiao
Buenavista, Sevilla

LIST OF ENHANCED SIP ANNEXES:

SIP Annex 14 - School Community Data

- Child Mapping Tools

- Child Friendly School Survey
SIP Annex 2B Child Protection Policy
SIP Annex 2C - Student-Led Watching & Hazard Mapping
SIP Annex 3 - Gap Analysis Template
SIP Annex 18

SIP Annex 2A

4 - Priority lmprovement Areas

5 - Planning Workshop
SIP Annex 6 - Guidelines for Voice of Learners & Stakeholders
5lP Annex 7 - Walk the Process Guidelines
SIP Annex 8 - Root Cause Analysis
SlPAnnex9 - ProjectWork Plan & Budget
SIP Annex
SIP Annex

5lP Annex 10

Annual lmplementation Plan

School Report Card Summary of Information

SIP Annex 12A- School Report Card Template (Basic)
5lP Annex 128- School Report Card Template (Advanced)
SIP Annex 1L

SIP

Appraisal Process Flow

to District Appraisal Committee

District to Division Appraisal Committee

School

July 15-29,2AL6
August 1-31, 2016

At the Division Office, all SlPs will be received by the School Governance & Operations Division c/o Mrs.
Mildred Piquero for recording and attachment of Tracking Form. She will distribute the SIP to the
assigned Education Program Supervisors & ALS Education Program Specialists.

The assigned EPS/ALS EPS conduct the appraisal and review. lf the SIP needs improvement, it will be
returned to the School through Mrs. Mildred Piquero. lf the SIP passed the review and appraisal it will
be given back to the SGOD clo Mrs. Maulitte Yap (for Planning Review) & Mrs. Tonette Lazara (for M &
E Review).

From SGOD, the SIP wilt be forwarded to the CID c/o Mrs. Casiana P. Caberte and Mrs. Victoria Jaspe of
the Budget Section for further review and appraisal.
Once the SIP Appraisal is completed, the Office of the ASDS will prepare the Forms of Acceptance by the
Schools Division Superintendent. The copy of accepted SIP will be returned to the schools through the

School Governance & Operations Division care of Mrs. Mildred Piquero. The Xerox copies of the
Certificate of Acceptance and Year 1 of the Annual lmplementation Plan (AlP) will be kept by the
Planning Office.

Flowchart on Enhanced

SIP

Appraisal, Review, Evaluatlon and Acceptance

START

endorsed by the
School Planning
Team (SPT) to the
District Appraisal
Committee

District Appraisal
Committee accepts
proposal and
conducts appraisal

Maulitte Yap
{Planning Review)
Tonette Razala
(M & E Review)
Mctoria Jaspe
(For Budgei &

ASDS:
-recommends
for the
acceptance of
SIP to SDS.

Passed
Appraisal?

Mrs. C. Caberte
(Curriculum
Review)

-Accepts the StP

-lssues Letter
of Acceptance

$GOD c/o tvtildred

to School.

Piquero. She attaches

Tracking Form &
distributes to the
assigned EPS for the

Yes
Passed the
eva!uation?

SGOD
c/o Miidred Piquero.
She returns the
accepted SIP to the
school..

No
proposal with

commentsl
recommendations

keeps custody of the

Copy of Accepted
SIP Certificate and

to Mrs. Piquero and

she returns back the
SIP to school

I
END

ENHANCED SIP RAPID APPRAISAL FORM

Name of School:

District:

Name of School Head/Principal:

Endorsement and Message

Item
I

lt

SPT endorsement

Participatory

for acceptance by
the SDS.

ptanned with

tr

Com ments/Observation s

Yes

t-I
U Lt
IIU^

siqnatures.
ls the message

tr

data-based,
hotistic and clear
of its direction?

trNo

Yes

CORE Values

Criteria

Description

visionstatement

based on

and

aati,

prioritized

areas

I Mission Statement

Rapid Appraisal

Com

ments/Observations

i.h:i:rtffi,
lnves
j understood by att i n
j
j

ll

Rap!d Appraisal

comptete

Message

Chapter 1- VMG and

Item

Criteria

Description

No

for

improvement?

Does the mission

tr

statement
inftuence the

trNo

Yes

priority programs

lll

I Core Vatues

and oroiectsT
Do the core
vatues present in

the entirety of
the ptan?

Yes

trNo

ll. School's Current Situation

Item
il-A

ll=B

Criteria

Description

Rapid Appraisal

PersonneI

ls the Situational

tr

(Contenti

Analysis of Human
Resources togical
and comolete?

UNo

Physicat facitities

(Content)

Yes

ls the Situational
Anatysis of

tr

Physicat Facilities
togicat and
comptete?

trNo

Yes

Comm ents/Observations

Item

il-c

Criteria

Description

Are the resources

Fiscat Management

Rapid Appraisal

ments/Observation

Comments/Observation

Com

rJ tu5

mobitized and
managed in
linkage to the
VMG and the

trNo

schoots priority
noaA I <?

il-D

Are the
Performance

Performance

lndicators

indicators valid
and linked to the

tr

Yes

Il

No

VMG and

Situational
Anatysis?

lll- Planning Worksheet

Item

Description

Criteria

lil- A

Priority
lmprovement Areas

Have appropriate
processes been
used to devetop

(Process)

ill-B

Priority

lmprovement Areas
(Content)

III.C

Priority
lmprovement Areas
(Vatidity and
Feasibitity)

the Drioritv areas?

Are the priority
areas clearty
stated with an
evident tinkage to
the VMG?
ls there an
evident linkage to
Division Priorities

Rapid Appraisal

tr

Yes

trNo

tr

Yes

fl

No

tr

Yes

trNo

(lmproved
Educationat

Quality, Aecess to
Schoots, lmproved
EducationaI
Service Detivery,
and Equity and to

the situational
Analysis and VMG?

Are the priority

areas directed

tr

towards
improving school

trNo

effectiveness?
Are the projects

identified
fottowing the
basic principtes o
continuous
improvement?

tr

Yes

Yes

trNo

lV. lvlonitoring and Evaluation

Item

Criteria

Description

IV.A

tr

Yes

tr

|.lo

Are sufficient
detaits provided

Yes

of the C.l project

UNo

Project Design

Was an

teams organization

appropriate

lmptementation and
Monitoring and

process used to
identify project
design teams'

Evatuation
(Process)

Com

mentsl0bservations

organization

Project Design

VI.A

Rapid Appraisat

teams Organization
structure Required

(Content)

imptementation
requirements and
the M& E system?

design

imptementation
Monitoring and

VI.B

Evaluation

{Content}
Vl. A I Proiect
& B I lmptementation,
] Monitoring and

structure?
ls the M&E ptan

tr

comprehensive
and comptete?

trNo

Yes

ctear i tr Yes
tinkage between
the SIP priority r tr No
improvement
areas and the Cl
ls there a

I Evatuation
I (Vatidity and
i Feasibitityi

design

projects

imptementation

structure and
M&E

the

ptan?

project

implementation

Are the

design

structure and

the | tr

Ptan
technicatty,

M&E

jn

ves
No

financialty and
managerially
feasible?

Action of the District Appraisal Committeer Passed ? YTS - /

NO-

DISTRICT APPRAISAL COMMITTEE:

(Chairman)
(Co-Chairman)

(Co-Chairman)

(Member)

(Member)

(Mernber)

/ /

TRACKING FORM OF SIP APPRAISAL

District:
School:
PERSON/OF FrCE RESPONST BLE
SGOD c/o Mildred Piquero
Assigned EPS/ALS SEPS
Plannins - c/o Maulitte Ya

M&

c/o Tonette Lazara

c/o Casiana Caberte

* c/o Victoria Jaspe
office of the AsDS
Office of the SDS
SGOD c/o Mildred Piquero
CID

Name of School Head:

Name of PSDS:
Date Received

Name of Receiver

Signature

DEPARTMENT OF EDUCATION

School lmprovement Plan tSlP) Quality Assessment Tool

SchooilD:
School Name:
Division:
Name of person who submitted the SIP:
Name of quality assessor:
Date of SIP Submission:
Date of SIP quality assessment:

lnstructions: The Quality Assessment Tooi is a tool that you may use to assess the quality of your Schooi iitprovement
Plan{SlP). Thequestions/criteriainthesuceedingsheetsareintendedtoassistinyouinassessingwhethertheSlP
meets quality standards. Read each statement carefully. Decide if the questionsl criteria have been met with a "Yes" or
"Nott.

Yes

No

NA

Not applicable

DEPARTMENT OF EDUCATION

School lmprovement Plan (SlP) Quality Assessment Tool

Output Checklist
Preparatory Activities
.!
L

School- Community Data Template

School Repcrt Card

List of SPT members

Documentation of vision sharing

List of SPT with roles and responsibilities

Stvle and Language

6
7
8

8.1

9)
8.3
d-+

8.5

Gao Analvsis Temolate

Priority lmprovement Area (PlA) Template
Planning Worksheet
lntermediate Outcomes
Priority ! mprovement Areas

General Obiectives
Rooi Cause

Timeframe

t2

Proiect Team members with roles and responsibiiities

Documentation of listening to the voice of the learners
Flowchart of school processes relevant to each PIA
Project Work Plan and Budget Matrix

13

Annual lmplementation Plan

9
10
11

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DEPARTMENT OF EDUCATION

School lmprovement Plan tSlPl Quality Assessment Tool

School lD:
School Name:
Division:
Name of person who submitted the SIP:
Name of quality assessor:
Date of SIP Submission:
Date of SIP quality assessment:

7A%
3A%

Criteria
Content
Style and Language

r 1: Vision- Mission- Values

r 2: School's Current Situation
Planning Worksheet
Monitoring and Evaluation
Overall Quality Assessment

Definition

Scale

3.5- 4, Highly Satisfactory. This is a good example of a well written SIP that may be used as benchmark by other
schools. The plan responds well to the voice of the learners and other stakeholders. lt also demonstrates good
practice in following DepEd guidelines in drafting SlPs.
2.5-3.49, Satisfactory. This SIP is well written but falls short of being a benchmark plan. The plan responds well to
the voice of the learners and other stakeholders. There are minor revisions needed to make the SIP compliant with

the DepEd guidelines in drafting education development plans.

L.5-2.49, Marginally Satisfactory. This SIP is well written but it needs major improvement in several areas. The
plan responds well to the voice of the learners and other stakeholders, but it needs major improvement in other
areas. The 5lP follov,rs the DepEd guidelines in dr^afting education developmeni plans.

<1.49, Unsatisfactory. This SIP needs significant improvement in severalareas. lts content needs major
improvenrents in several areas that may iake sorne tinie to revise. The style and language this plan uses is not
consistent with the DepEd guidelines in drafting education development plans.

Rating = NA. lf the item being rated is not applicable.