Republic of the Philippines

Department of Education
Region VII, Central Visayas
DTWSION OF BOHOL
City of Tagbilaran
July 7,2016

DIYISION MEMORANDUM
No. 2Bl , s.2016
DIYISION OF BOHOL SPORTS, CULTURE AND ARTS PROGRAM AND
GUIDELINES ON SELECTION OF ATIILETES/PERFORMERS ANI)
OFFICIALS TOR THE SCHOOL YEAR 2016.2017

To:

Chief Curriculum and Implementation Division

Chief Schools Governance Operation Division
Education Pro gram Supervisors
Public Schools District Supervisors / OIC PSDS
Public Elementary and Secondary School Heads
Private Elementary and Secondary School Heads
District PESS and Culture and Arts Coordinators

In preparation for the forthcoming Central Visayas Regional Athletic Association Meet
which is scheduled in the month of February,2017 and in order to meet the legitimate
demands of improving and developing the skills of our athletes/performers, this offrce
announces the Division of Bohol Sports, Culture and Arts Program and the documents
required of athletes/performers to quali$ for the participation thereof are issued for the
information and guidance of the field for school year 2016-2017.

2.

Events to be competed shall be based on Section 27, Rule YI - Sports Events and
Standards of Enclosure to DepED Order No. 43, s. 2016. Each district/delegation is
given the option to select what events they will specialize and participate. In the Bohol
Provincial Athletic Meet, each tearn/delegation shall composelparticipate a minimum of
five (5) Individual/Dual events and three (3) team sports. Likewise, events to be
contested for Culture and Arts are as follows: Ukulele and Flute Ensemble; Guitar
Ensemble; Folk Song; Folk Dance; Balitaw and Dance Sports. The above activities are
tentatively scheduled, to wit:
July/August 2016
August 2016
September 2016
October 2016
November 16-18,2016
December 2016
January 2017
February 2017
May 2017

- School Meet / Intamurals

-

Disftict / Municipal Athletic Meet

Bohol Provincial Athletic Meet

Pre-Training (School-Based)
Centralized Training
CVIRAA Meet
Palarong Pambansa

- Sub-Congressional District Athletic Meet

- Congressional Athletic Meet

J.

All High Schools will conduct their own intramurals. The town or district with more than
one high school shall conduct an interschool athletic meet before participating in the Sub-

Congressional District Athletic Meet.

4.

NO athletic meets shall be held without the prior approval of this office. If possible,
competitions should be done on weekends in order to minimize the withdrawal of
teachers and pupils/students from their classes.

5.

The cut-off date for the age requirement of the Elementary School athletes is January
2004 while that of the Junior and Senior High School athletes is January l,1999.

6.

The required documents are the following:

1,

(Sports)
a. Original and photo copy of Birth Certificate issued by National Statistics Office
(NSO). Late registration may be accepted the same was issued one (l) year prior to
current Palarong Pambansa.
b. Photocopy of Form 137 from the original with fresh/original signature of teacheradviser/registrar and Principal using blue ink.
c. Medical and Dental Certificate
d. Parent's / Guardian's Consent.

(Culture and Arts)

a. Medical Certificate
b. AppointmenVService Record (Balitaw Teacher Category)
c. Certificate of Enrollment signed by the Principal
d. Parent's Permit
e. Photocopy of Form 137 from the original with fresh/original signature of teacheradviser/registrar and Principal using blue ink.
(Teachers Category)

a. Service Record
b. Medical Certificate
7.

PSDS/OIC PSDS, District PESS, Culture and Arts Coordinators are directed to
coordinate with the municipal, congressional and provincial govemment offrcials in the
organization and conduct of the athletic meets.

8.

All

school administrators with participating athletes/performers are instructed to inform

their teachers to give make-up activities on their respective athletes/perfonners in order to
maintain or increase their ratings per learning area. In this case, no grades of
athletes/per{ormers wiII decrease due to participation of sports, culture and arts
activities. In addition to this, all school heads are enjoined to arrange training schedules
making sure not to affect academic performance of the athletes.

each
preparation for the inter-Division and Regional sports competition,
years
(men 37
districymunicipatity is encouraged to organize DepED teachers' basketball
(men &
volleyball
and
old and below category and 3S y.*t ild and above category)
meets provided that
women open categoiyli.u*r. These will be included in our athletic
playing'
tn"y ,fr4inur" prrfo*ed their duties and responsibilities of the day before

9.

In

10.

The Bohol provincial Athletic Meet

Sports Complex, Tagbilaran CitY.

11.

guidelines on the
For a better and successful conduct of the different competitions,
officials is hereby
selection of atneteslpeiformers, coaches, chaperons and officiating

will be conducted at the Pres. Carlos P' Garcia

issued. (Please see attached copy.)

12.

Immediate and wide dissemination of this memorandum is desired'

,*(

WTLFREDA

D. folxduos,

Ph.D.,

CESgI{t

Schools Division Superinten **.agA-

Incls.: As

stated

To be indicated in the Perpetual Index in the following subjects:

ATHLETIC

PROGRAM

SCHOOLS

OFFICIALS

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Republic of the Philippines

DePartment of Education
Region VII, Central Visayas
DIVISION OF BOHOL
City of Tagbilaran

CRITERIA ON THE SELECTION OF ATHLETES, COACHES, CHAPERONS AND

OFFICIATING OFFICIALS OF BOHOL DIVISION SCHOOL YEAR 2016-2017

I.

Criteria on the Selection of Athletes

A. Individual Events

l.
2.

Athletics
a. All Gold Medalist shall be chosen except in relay;
b. In case of incomplete team/lineup, the TMIBDCASS has the prerogative to choose
athlete/s to complete the teamllineup.
Archery
a. Archer with the highest score;
b. In case of non-participation of the winner, the next in rank is automatically qualified;
c. Must have a desirable attitude and behavior.

3.

Swimmine
a. Highest number of gold medals earned by individual swimmers;
b. Best time in their stroke event nearest to the CVIRAA time record in previous year;
c. In case of tie in Silver and Bronze, the distance will be considered (800m,400m,200m
for Secondary and 400m, 200m, l00m for Elementary). Also, the hardest stroke (butterfly
and back stroke) will be considered.
d. In case of incomplete team/lineup, the TM/BDCASS has the prerogative to choose
athlete/s to complete the teanr/lineup

4.

Gymnastics
a. Highest number of gold medals earned by individual gymnast;
b. In case of non-participation of the winner, the next in rank is automatically qualified.

5.

Chess

a. Gold and Silver Medalists in individual standing for every category;

b. In case of non-participation of the winner, the next in rank is automatically qualified.

B. Dual Events

l.

Racket Sports
1.1 Tennis
a. Winner in Singles A and Singles B
b. Winner in Doubles

c. Alternates for the singles and doubles in case athletes

need replacement

1.2 Table Tennis

a.
b.

c.

Winner in each category (A,B,C,D)

If round robin format is used, top 4 players will be selected;
In case of non-participation of the winner, the next in rank is automatically qualified.

1.3 Badminton
a. Top 2 rank for singles; (First 2 players for singles

A and B will be competed in a single

round robin)

b. Winner in Doubles
c. Altemates for the singles and doubles in case athletes

2. Combative

need replacement

Sports

a. Arnis

l.

Winner of the full contact in each weight category.

2. In case of non-participation of the winner, the next in rank is automatically qualified;
3. In case the winner cannot perform Anyo, the priority is given to the player with
Anyo skill to complete the three (3) member team for synchronize Anyo.

b.

Taekwondo

l. Select the best in individual category

2. Winner take all, but if there are other potential players, the coach and the BDCASS
will be given the prerogative in selecting the potential athlete.
3. To complete the core team, select the best in full contact and in any vacant weight
category in the remaining weight categories.
4. In Elementary boys and girls categories l-4, the height shall be reduced by two (2)
centimeters in order to meet the required height during the Regional Meet and
Palarong Pambansa.

C.

Team Events

1.

2.

The core players shall be taken from the champion team in all team events except Football
and Futsal which will be decided during solidarity meeting. However, the Champion
coach and the BDCASS may select athletes from the other teams depending on the
position and skill needed.
The remaining player/s will be selected from the runners-up based on the performance of
athleteis.

Reminders:
Athletes who will be selected for the CVIRAA Meet but failed to join the said event
without valid reason shall be banned from playing/participating in the lower level meets up to
CVIRAA Meet in the following year. Further, the attrlete will have to reimburse all the expenses
transportation)
SubCongressionaVCongressional./Provincial levels.

incurred (uniform, food and

during the

D. Culture and Arts

1. Participant/s who won during the congressional level competition is/are disqualified to
join in the lower level competition;

NOTE: Matters/situations arising which are not covered by the above criteria will be
deliberated during the solidarity meeting. Unresolved matters will be decided by the
Division MAPEH Supervisor.

II.

Criteria for the Selection of Coaches and Chaperons for the

CVIRAA Meet

1.

2.
3.

4.
5.

Must be a teaching or non-teaching (public or private schools) personnel.

Must have been in the service for at least six (6) months for private schools.
Must have no record of misconduct during the lower meets, CVIRAA Meet and previous
Palarong Pambansa.
Selection of coaches and chaperons must undergo strict deliberation process after the
championship game.
Coaches and chaperons who will handle the team shall possess the following criteria:
a. Knowledgeable in the sports/event;
b. Responsible for the preparation and accomplishment of athletes' credentials;
c. Physically and mentally fit;
d. Value-oriented that serves as good example and a role model to the athletes;
e. Responsible to be with the athletes from departure and back to station;
Adhere to the guidelines set.

f.

III.
l.

2.
3.
4.
5.
6.
7.

Criteria on the Selection of Trainers

Knowledgeable and with skills in the sporUevent;
Must have an experience and expertise in training of athletes for at least 3 years in the
Provincial/Regional Meet;
If teacherlDepED personnel, he/she must have an athlete coming from his/trer respective
school;
Physically and mentally fit;
Value-oriented that serves as good example and a role model to the athletes;
Commiued to be with the athletes during the entire training and competition;
Adhere to the guidelines set.

IV. Criteria
1.

2.

on the Selection of Officiating Officials

Must be a teaching or non-teaching (public or private schools) personnel with technical

know-how in officiating;
Must be accredited in local, regional and national accreditation by
DPESS/RPESS/Central OffrceA.{SA;

3.
4.
5.
6.
7.

Must be physically and mentally fit with valid medical certificate;

Must be recommended by BDCASS in-charge of the different sports/events,
recommending approval by the Division PESS Supervisor and approved by the Schools
Division Superintendent;
Must have at least a very satisfactory ffS) perfonnance in the previous lower meets and
CVIRAA Meet;
Must have an athlete coming from their respective school (teacher or school
administrator) and from their respective district (PSDS or District PESS Coordinator).
Non-accredited teachers, officials or school personnel but with competence and
capabilities to offrciate as identified by the BDCASS in each sport/event can be included
in the list of officiating officials upon approval of Division PESS Supervisor.