Wedding Planner

Sections

Make wedding planning easier by using this template to keep your

information in one place. Track to-dos, compare vendors, monitor your
budget, and plan the ceremony.

OVERVIEW

Each sheet tab is organized by category. You can fill them out in any order
you wish. Feel free to add, delete, or customize each one based on your
specific needs.

BUDGETS

Collaborate with friends and family by sharing this sheet with them.
Learn how to share
GUESTS

NOTE
Some cells contain formulas. Try not to edit them; they'll recalculate
automatically based on other values you've entered.

Congratulations, and have fun planning your

big day!

LOCATIONS

Sections
OVERVIEW

STYLE

To-do

Attire

Coordination

Hair & makeup

Wedding day schedule

Flowers

BUDGETS

FOOD

Budget estimator

Wedding cake

Detailed budget

Caterer

GUESTS

PHOTOGRAPHY

Guest list

Photographer

Invitations

Videographer

Seating chart
Gifts
LOCATIONS
Venue
Hotel

ENTERTAINMENT
Entertainment
Music

To-do list
To do

Due date

Progress

Find your perfect partner

9/2

Done

Start entering guest list

Today

In progress

Fill out budget planning & tracking estimates

9/5

Not started

Collect addresses for invitations

9/6

Not started

Create a wedding website for guests

9/7

Not started

Interview photographers

9/8

Not started

Pick out caterer

Next month

Not started

Pick out reception location

Not started

Notes
Change the formatting of 'Done' items under the 'Format > Conditional formatting...' menu on the web.
You can add or remove 'Progress' options under the 'Data > Validation...' menu on the web.

Coordination

List roles that can be done by friends or profess

Name

Role

Phone #

Email

First Last

Wedding coordinator

123-456-7890

email@email.com

hat can be done by friends or professionals, such as a wedding coordinator, officiant, or MC.

Website
website.com

Cost
$0

Notes

Wedding day schedule

Time Item
12:00 PM

Notes

Budget estimator
Enter your estimates for each category below. You can add, remove, or customize
any categories that don't apply.
Totals will be calculated for you automatically. 'Actual' amounts are pulled from
the 'Detailed budget' tab.
Total budget:

$25,000
Estimate

Actual

% of budget

$25,000

$300

100%

Ceremony

$500

$300

2%

Reception

$750

$0

3%

Printed materials

$750

$0

3%

Gifts/favors

$750

$0

3%

Venue

$2,250

$0

9%

Attire

$2,250

$0

9%

Rings

$500

$0

2%

Hair & makeup

$250

$0

1%

$2,000

$0

8%

$500

$0

2%

Caterer & drinks

$8,500

$0

34%

Photography

$3,000

$0

12%

Entertainment

$1,750

$0

7%

Misc

$1,250

$0

5%

Totals

Flowers
Cake

Custom category 1

0%

Custom category 2

0%

Custom category 3

0%

Custom category 4

0%

Detailed budget

breakdown by filling out the 'Estimated' and 'Actual' amounts here.

The 'Planned budget' , 'Estimated total', and 'Actual total' will

Ceremony
Decorations/accessories
Location fee
Planned budget
$500

Reception
Decorations
Parking/transportation
Planned budget
$750

Printed material
Save-the-dates
Invitations
Wedding programs
Planned budget
$750

Gifts/favors
Attendant gifts
Favors
Parent gifts
Planned budget
$750

Venue
Location fee
Addt'l costs
Planned budget

Estimated
$150
$250

Actual
$300
$0

Estimated total
$400

Actual total
$300

Estimated
$500
$250

Actual
$0
$0

Estimated total
$750

Actual total
$0

Estimated
$100
$625
$100

Actual
$0
$0
$0

Estimated total
$825

Actual total
$0

Estimated
$250
$375
$125

Actual
$0
$0
$0

Estimated total
$750

Actual total
$0

Estimated
$2,000
$250

Actual
$0
$0

Estimated total

Actual total

$2,250

Attire
Wedding attire
Alterations
Planned budget
$2,250

Rings
Wedding rings
Planned budget
$500

Hair & makeup

Hair/makeup
Planned budget
$250

Flowers
Bouquets
Decorations/centerpieces
Planned budget
$2,000

Cake
Cake + cutting fee
Planned budget
$500

Caterer & drinks

Food + servers
Drinks + bartenders
Planned budget
$8,500

$2,250

$0

Estimated
$2,000
$250

Actual
$0
$0

Estimated total
$2,250

Actual total
$0

Estimated
$500

Actual
$0

Estimated total
$500

Actual total
$0

Estimated
$250

Actual
$0

Estimated total
$250

Actual total
$0

Estimated
$1,000
$1,000

Actual
$0
$0

Estimated total
$2,000

Actual total
$0

Estimated
$0

Actual
$0

Estimated total
$0

Actual total
$0

Estimated
$7,000
$1,500

Actual
$0
$0

Estimated total
$8,500

Actual total
$0

Photography
Photographer
Videographer
Extra prints
Planned budget
$3,000

Entertainment
Ceremony
Reception
Planned budget
$1,750

Misc
Coordinator
Misc. items
Planned budget
$1,250

Estimated
$1,500
$1,250
$250

Actual
$0
$0
$0

Estimated total
$3,000

Actual total
$0

Estimated
$250
$1,500

Actual
$0
$0

Estimated total
$1,750

Actual total
$0

Estimated
$500
$750

Actual
$0
$0

Estimated total
$1,250

Actual total
$0

Guest list
CONTACT INFO
First Name(s)

Last Name(s)

Address

Email

First name

Last name

111 Address Way

New York, NY 11201

email@email.com

First name

Last name

Invited by...

Customize your guest list by adding

INVITATIONS

WEDDING

Save the date

Invitation

Response

Attending

Sent

Sent

Maybe

REHEARSAL
Children

# Invited
1

Going

Customize your guest list by adding new columns and rows. You can relabel or delete any sections you don't need.

DETAILS
Dietary restrictions

Table #

Vegetarian

Gift description

Thank-you sent?

Notes
Additional notes

Invitations
# of invitations:

50

# of RSVP cards:

50

# of programs:

50

# of placecards:

100

Name

Phone

Email

Website

Stationery Inc.

123-456-7890

email@email.com

website.com

# of thank-yous:

Invitation
$0.00 ($0 total)

Change the total number of invitations, cards and programs to the left.
Next, enter the cost per item in the table below.
Total costs will automatically be calculated for you.

50

RSVP card
$0.00 ($0 total)

Thank-you
$0.00 ($0 total)

Program
$0.00 ($0 total)

Placecard
$0.00 ($0 total)

Total cost
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0

Seating chart
After filling in your guests' names, the total number of people at each table will be displayed to the right in cell J3.

Head Table

Table 1

Table 2

Table 3

Table 9

Table 10

Table 11

Table 12

Person 1

displayed to the right in cell J3.

Total guests:

Table 4

Table 5

Table 6

Table 7

Table 8

Table 13

Table 14

Table 15

Table 16

Table 17

Gifts
Name

Phone

Email

Website

Gift description

# of gifts

website.com

Description

website.com

Description

FAVORS
Store #1

111-111-1111 email@email.com

Store #2
Store #3
Store #4
ATTENDANT GIFTS
Store A
Store B
Store C
Store D

222-222-2222 email@email.com

List possible favors for guests and gifts for the wedding party.
Cost (per gift)

$0.00

Total Notes

$0
$0
$0
$0

$0.00

$0
$0
$0
$0

Venue
Venue

Contact name

Phone

Email

Venue name

First Last

123-456-7890 email@email.com

Website
website.com

Address
111 First St., New

Capacity

# of hrs

Room cost

Cost/person

Food/drink min.

$0

$0

$0

List possible venues for the wedding.

Notes

Hotel
Hotel name

Contact name

Phone

Website

Hotel 1

First Last

123-456-7890 website.com

Group room
rate
$0

Reserve group rates and bridal suite if the wedding is not at a hotel.

Suite rate

Min # of rooms
required

$0

Notes

Wedding Attire
Category

Name

Phone

Email

Website

Wedding dresses

Bridal Store #1

123-456-7890

email@email.com

website.com

Need alterations?
No

Total cost

Notes

$0

Includes alterations

Hair & Makeup

Bride (hair/makeup): 1
Additional people:

# of hours (hair): 3

Makeup: Bride
Name

Phone

Email

Website

Pricing

Makeup artist 1

123-456-7980

email@email.com

website.com

Per person

Trial
$0

Hair: Bride
Name

Phone

Email

Website

Pricing

Trial

Hair stylist 1

123-456-7980

email@email.com

website.com

Hourly

$0

Compare different makeup artists and hair stylists before the big day.
Bridal makeup is often priced differently than makeup for the rest of the wedding party, so it's listed separately.

Makeup: Bride
Day-of Subtotal
$0

$0

Hair: Bride
Day-of Subtotal
$0

$0

Makeup: Others
Day-of
Subtotal

Extra costs

Total

$0

$0

$0

Hair: Others
Day-of
Subtotal

Extra costs

Total

$0

$0

$0

$0

$0

pare different makeup artists and hair stylists before the big day.
makeup for the rest of the wedding party, so it's listed separately.

Notes
Notes

Notes
Notes

Flowers
# of bouquets:

# of boutineers:

14

Name

Phone

Email

Website

Bouquet (bride)

Florist 1

123-456-7890

email@email.com

website.com

$0.00

List of possible florists and the breakout costs of major items.

Bouquet (other)

Boutineer

Other

Total cost

$0.00

$0.00

$0.00

$0.00

List of possible florists and the breakout costs of major items.

Notes
Notes about flower arrangements

Wedding cake
Number of slices (approximate):

200

Name

Phone

Email

Website

Cost (per slice)

Bakery

123-456-7890

email@email.com

website.com

$0.00

Most cakes are calculated on a per slice basis.

There may be additional charges for decoration and transportation.

Transport cost

Total cost

$0.00

$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

Notes

Caterer

List of

Estimated number of guests:

80

Caterer

Contact name

Phone

Caterer 1, Inc.

First Last

123-456-7890 email@email.com

Email

Website

Cost/person

website.com

$0

List of possible caterers and descriptions of their food style.

Total cost
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0

Notes

Photographer
Name

Phone

Email

Photographer 1

123-456-7890 email@email.com

Website

Wedding day

website.com

$0

Engagement
photos

Photo
album

Total cost

$0

$0

$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0

Notes

Videographer
Name

Phone

Email

Videographer 1

123-456-7890 email@email.com

Website

Cost

website.com

$0

Notes

Entertainment
Name

List of possible DJs or any live entertainment, an

Phone

Email

Website

Estimated cost Hours

123-456-7890

email@email.com

website.com

$0

123-456-7890

email@email.com

website.com

$0

RECEPTION
DJ

CEREMONY
String quartet

DJs or any live entertainment, and what is included in their costs.

Notes

Music

List of songs to be played at the ceremony and rec

Track name
Ceremony

Instrumental music

Artist

List of songs to be played at the ceremony and reception.

Notes