Word Processing

Help Book

Contents
CONTENTS............................................................................................................. 2
FORMATTING A PARAGRAPH...................................................................................3
1.
2.
3.
4.
5.

APPLY SHADING TO THE PARAGRAPH/LINE/WORD..........................................................................3

APPLY BULLETS OR NUMBERING TO THE LIST................................................................................3
REMOVE BULLETS OR NUMBERING FROM THE LIST.........................................................................3
APPLY INDENT (LEFT/RIGHT/FIRST LINE).....................................................................................3
INDENT ONLY THE FIRST LINE OF A PARAGRAPH.............................................................................3

APPLY THE STYLE................................................................................................... 4

APPLY LINE SPACING TO THE PARAGRAPH........................................................................................... 4
APPLY BORDER TO THE WORD/LINE/PARAGRAPH...................................................................................4
INSERT / MODIFY TABLE.........................................................................................5
INSERT A TABLE............................................................................................................................ 5
CHANGE THE WIDTH OF THE COLUMNS.............................................................................................. 6
INSERT A ROW OR COLUMN............................................................................................................. 7
DELETE A ROW OR COLUMN............................................................................................................ 8
PAGE LAYOUT........................................................................................................ 9
CREATE CUSTOM PAGE MARGIN SETTINGS........................................................................................... 9
CHANGE THE ORIENTATION OF YOUR ENTIRE DOCUMENT......................................................................10
INSERT A CUSTOM HEADER OR FOOTER............................................................................................10
ADD A PAGE NUMBER TO AN EXISTING HEADER OR FOOTER.................................................................10

Formatting a Paragraph
1. Apply shading to the Paragraph/line/word
1) Highlight the Paragraph/line/word
2) Click on down arrow key () of the Shading button
3) Select the colour of your choice.

2. Apply bullets or numbering to the list

1) Highlight the list
2) Click on bullets or numbering button

3. Remove bullets or numbering from the list

1) Highlight the list
2) Click on down arrow key () of the bullets or numbering
3) Click on None to remove bullets or numbering

4. Apply indent (Left/Right/First line)

1) Highlight the paragraph
2) Click on

arrow key to open the

Paragraph dialogue box.

3) From the Indentation section, click the
arrows next to Left/Right to increase or
decrease the left/right indentation of the
paragraph.

5. Indent only the first line of a

paragraph
1) Click in front of the line that you want to
indent.
2) In the Special list under Indentation,
click First line, and then in the By box, set
the amount of space that you want the first
line to be indented.

Apply the style

1) Highlight the word/line/paragraph
2) Click on
button of Styles
3) Click on the style that asked for.

Apply Line spacing to the paragraph

1) Select the text that you want to change.
2) On the Home tab, in the Paragraph group, click Line and Paragraph Spacing.
3) Select the required option from the list.

Apply border to the word/line/paragraph

1) Select the word/line/paragraph that you want to apply border
2) On the Home tab, in the Paragraph group, click on border button and
select the border that you want to apply.

Insert / modify table

Type Business Trip Budget and apply Heading 1.

Insert a table
1) Click Table in Tables on the Insert tab.
2) Drag to select the number of rows and columns you need for the table you'll create. In this
example, select 7 rows and 7 columns.

The table is inserted.

Change the width of the columns

Position the mouse pointer between
columns. When you do this, the
pointer turns into a cross.

Drag the mouse to the left or right to

change the width of the column.
Adjust the widths of columns however you like.

The heights of rows can also be changed in the same way. Position the mouse pointer between
rows and drag up or down.

Insert a row or column

If you want to insert a row or column, click the cell where you want to insert the row or column.

Click the Layout tab in the Table Tools.

Click Insert Above in the Rows & Columns to insert a row above the cell where you clicked.

If you click Insert Below, Insert Left or Insert Right, a row or column is inserted into the position
you specified.

Delete a row or column

If you want to delete a row or column, click one of the cells that belong to the row or column you
want to delete.

Click the Layout tab in the Table Tools.

Click Delete in the Rows & Columns, and then click Delete Rows to delete the row.

If you click Delete Columns, the column is deleted.

Page layout
Create custom page margin
settings
1) On the Page Layout tab, in the Page
Setup group, click Margins. The Margins
gallery appears.
2) At the bottom of the Margins gallery,
click Custom Margins. The Page
Setup dialog box appears.
3) Enter new values for the margins.

Change the orientation of your entire document

1) On the Page Layout tab, in the Page
Setup group, click Orientation.
2) Click Portrait or Landscape.

Change the size of the page

1) On the Page Layout tab, in the Page
Setup group, click Size.
2) Select the size that is required.

Insert a custom header or footer

1) On the Insert tab, in the Header & Footer group,
click Header or Footer.
2) Click Edit Header or Edit Footer.
3) Type text or insert graphics and other content by using the options in the Insert group on
the Design tab, under
the Header & Footer
Tools tab.

Add a page number to an existing header or footer

1) Double-click the header or footer area.
2) Position the cursor where you want to insert the page
number.
3) On the Insert tab, in the Header & Footer group, click Page
Number.
4) Click Current Position.
5) Choose a page number design from the gallery of designs.