Introduction to Process Design

and Time Management

Claudio Monterrubio

Brief
Wishes
Customers
Requests
Process

Innovation
Future uses
Paradigms changes

Your Own Process will be strictly attached to:

TIME

Imagine you are in a team.

Science Computer

Psychology

Civil Engineer
Industrial Design
Design And Visual Communication
Architecture
Biomedical Engineer

Business

What are we - as a team - going to achieve ?

What can I contribute toward this goal ?

What are possible obstacles to succeed ?

For Friday your team must have a:

Goal Statement

Goal Statements:

Specific:

Be specific when stating the goal that

you would like to accomplish.

Measurable:

Can the progress and completion of the

goal be measured? You will know when you succeed.

Attainable:

The goal must be relatively within your

grasp, yet provides an opportunity for personal growth.

Realistic:

Can the goal be accomplished

realistically and safely?

Timed:

Timelines and deadlines are stated clearly and

specific.
The following is an example of a clear, concise Goal
Statement:
We will have a man on the moon and safely returned
to earth in this decade.
- President John Fitzgerald Kennedy

Cultural Level
Agree on Communication Rules and Schedules
(both must have been thoroughly discussed)
Denmark
Switzerland

Switzerland

Taking decitions
Tough task

Teams Process Wall

Goal Statement of the Team

(based on shared understanding)

Phases:
Only certain projects are possible to divide into phases.
It may be counter productive to divide a project into phases.
For example: if it is possible for activities to overlap, then there is no point on
waiting to get started solely because of phases.

Milestones:
A good milestone should leave no doubt as to whether it has passed or not.

A milestone should be:

Measurable
Meaningful
The best milestones do not need further definition

Process Modelling Built on Different Levels

Introspection (Reflection)

Execution Level
Team Level (Social Relationship)
Cultural Level

Goal

Starting Point

Management Level

Process Modelling Built on Different Levels

Management Level: Decisions

Introspection (Reflection)

Execution Level
Execution Level: Input and Process Iteration

Team Level (Social Relationship)

Cultural
Execution Level
Level: Documentation, Data Management

Goal

Starting Point

Management
Execution Level: Level
Output

Key elements of a successful process planning

1. Understand the problem
2. Set clear goals (each team will present its goal statement)
3. Set up time line and milestones
4. Determine relevant process levels
5. Determine decisions and decision making rules
6. Determine output (Product that you want to deliver)
7. Determine necessary inputs (additional expert knowledge)
8. Agree on collaboration rules
9. Start with documenting the process from the very beginning on

10. Define Roles with corresponding responsibilities

A full week

Viel Erfolg!
Veel succes

Best of luck

In bocca al lupo
Mucho xito

Kebahagiaan