Butler County Democratic Party Executive Committee

January 26, 2017 Meeting

Agenda:
I.
II.
III.
IV.
V.
VI.

VII.
VIII.
IX.
X.

Welcome
Pledge of Allegiance
Declaration of Quorum
Meeting Minutes for November 17, 2016 Executive Committee Meeting
Treasurers Report
2020 Vision Plan Update and 2017-18 Strategic Goals
a. Strategic Planning and Party Infrastructure
b. Candidate Recruitment and Campaign Resources
c. Communications
d. Volunteer Recruitment
e. Fundraising
Election to Nominate Member to the Butler County Board of Elections, term commencing March
1, 2017 (voting procedures below)
Old Business
New Business
Adjournment

Upcoming Events:
Annual Valentine Dance
Friday, February 10, 2017
The Barn at Niederman Farm
4972 LeSourdsville West Chester Rd. in Liberty Twp.
7pm 10pm, featuring live music from Outta Here, Dan Gattermeyers band.
Sponsor Level: $100 per couple or $50 per person
Attendee Level: $50 per couple or $25 per person
Next Party Meeting Thursday, March 16, at 7:00pm; Location TBA (2017 Meeting Schedule
attached)
Remember to Become a Sustaining Member of the Party:
secure.actblue.com/contribute/page/sustainingmember
or return your check payable to the Butler County Democratic Party today!

224-226 Park Avenue

(513) 896-5201
Hamilton, OH 45013
Paid for by the Butler County Democratic Party, Mickey Smith, Treasurer.
Contributions are not tax-deductible.

2017 Meeting Schedule

The following dates were adopted by the Governing Board of the Butler County Democratic
Party for Executive Committee Meetings in 2017. Please mark your calendar to attend.
Thursday, January 26, 2017 at 7:00pm
Thursday, March 16, 2017 at 7:00pm
Thursday, May 18, 2017 at 7:00pm
Thursday, August 17, 2017 at 7:00pm
Thursday, October 19, 2017 at 7:00pm
Thursday, November 16, 2017 at 7:00pm
Holiday Party TBD in December
Other important dates:
Annual Valentine Dance on Saturday, February 13 at Niederman Farm in Liberty Twp
2017 Spring Gala on date TBD in April
Memorial Day Parades on Monday, May 29
4th of July Parade in Hamilton on Tuesday, July 4

Voting and Election Procedures from

Butler County Democratic Party Constitution and By-laws
A. OPEN VOTING
No secret ballot shall be conducted. Open voting is required by the Democratic National
Committee.
B. CASTING VOTES
1. Each member of the Central or Executive Committee shall be entitled to only one (1)
vote on any election or issue at any meeting.
2. No voting by proxy shall be allowed.
C. VOTING PROCEDURE
1. The chair will ask for nominations of candidates for one office at a time. Nominations
require no seconding. Nominations are closed after the Chair has asked, "Are there any
other nominations?" two times without receiving an affirmative response.
2. If there is only one person nominated for any given office, the Chair will declare that
person duly elected.
3. If more than one person is nominated for the office of Chair of the Executive Committee,
Chair of the Central Committee, or Board Member of the Butler County Board of
Elections, each nominee or his or her representative may speak for up to ten (10) minutes.
Following the presentations of all candidates nominated for that office, there shall be no
more than ten (10) minutes supporting speeches, discussions, and debates, during which
the Chair will strive to allow equal time for the supporters of various candidates.
4. If more than one person is nominated for any office other than described in subsection 3
above, each nominee or his or her representative may speak for up to five (5) minutes.
Following the presentations of all candidates nominated for that office, there shall be no
more than five (5) minutes of supporting speeches, discussions, and debates, during
which the Chair will strive to allow equal time for the supporters of various candidates.
5. To be declared elected, a candidate must receive a majority of the votes cast. If no
candidate receives a majority of the votes on any ballot, the candidate with the fewest
votes is eliminated and another ballot is taken.
D. QUORUM
1. Any number of members of the Central Committee, present at a duly called and properly
noticed meeting shall constitute a quorum.
2. Any number of voting members of the Executive Committee present at a duly called and
properly noticed meeting shall constitute a quorum.