Event Proposal

Prepared for:
[Client.FirstName] [Client.LastName]
[Client.Company]
Prepared by:
[Sender.FirstName] [Sender.LastName]
[Sender.Company]

[Sender.Company]

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EVENT
CONTRACT
SCHEDULE A

SCHEDULE B

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[Client.
Compa
ny]'s
EVENT
We are very
familiar with and
have
successfully
assisted
numerous
clients in your
industry in the
past. However
you envision
your event to
be, we can
make it happen.

Catering for XYZ

Event
Catering for ABC
Event

[Sender.Company]

Corporate cocktail party for Acme Inc.

Here's what a few of our former clients had to say:

March 2015 [Company X], [X Event].
"[Sender.Company] did an amazing job with our event. We'd recommend them to
anyone looking for their event done professionally and the way you want it!" --[Company
X Rep]
September 2015 [Company Y], [Y Event] .
"[Sender.Company] took all the stress out of planning our event and it couldn't have
gone smoother. Everyone had an awesome time!" --[Company Y Rep]
We know how important your next event is and we want to take all of the stress out planning
and organizing it for you while making sure it is a great success.

Pricing
Item
Venue Fee
Event Staff (per hour/per person)
Event chairs, tables, etc. sets
Event materials/decorations
Food (per person)

[Sender.Company]
Tax 1 (8%)

Total

$14,620.50

[Sender.Company]

EVENT
CONTR
ACT
This Event
Contract (the
Contract)
states the terms
and conditions
that govern the
contractual
agreement
between
[Sender.Compa
ny] having its
principal place
of business at
[Sender
Address](the
Company),
and
[Client.Compan
y] (the Client)
who agrees to
be bound by
this Contract.
WH
ER
EA
S,
the
Clie
nt
is

con
duc
ting
[Ev
ent]
,
[Ev
ent
Des
crip
tion
],
on
[Ev
ent
Dat
e]
(the
Ev
ent
);
and
W
H
E
R
E
A
S
,
t
h
e
C
o

m
p
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n
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v
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n
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s
a
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d
it
i
o
n
s
h
e
r
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i
n
.

NOW,
THERE
FORE,
in
conside
ration
of

the

mutual
covena
nts and
promise
s made
by

the

parties
within
this
Contrac
t,

the

Compa
ny and
the
Client
(individ
ually,
each a
Party
and
collectiv
ely, the
Parties
)
covena
nt

and

agree
as
follows:

1.
COMPAN
YS
DUTIES.
The
Company
shall handle
the
manageme
nt and
planning
duties for
the Event in
the manner
described
on
Schedule A
attached
hereto.

2.
PAYMENT
.
The total cost to
be paid to the
Company by
the Client for
the services
hereunder shall
be [Total Cost].
The dates on
which
payments are
due are listed
on the payment

schedule
attached hereto
as Schedule B.

3.
CANCELL
ATIONS.
In the event
circumstances
change and the
Client must
cancel the
Event, the
Company will
make its best
efforts to modify
its planning to
reflect the
Clients needs.
However, the
Client agrees
and
acknowledges
that a change in
short notice
may cause
severe
complications
for the
Company and
thus the Client
shall forfeit its
deposit of
[Deposit] in the
event the Client
must cancel the
Event within
[Days Event

Cancel] days of
the stated date
of the Event.

4.
PROMOTI
ON.

[Sender.Company]

The Client
hereby
authorizes the
Company to
utilize the
Clients logo
and associated
trademarks as
well as any
media, photos,
or footage from
the Event, in
promoting the
Companys
services.

5. NO
MODIFIC
ATION
UNLESS
IN
WRITING.
No
modific
ation of
this
Contrac
t shall
be valid
unless
in
writing
and
agreed

upon by
both
Parties.

6.
APPLICA
BLE LAW.
This Contract
and the
interpretation
of its terms
shall be
governed by
and
construed in
accordance
with the laws
of the State of
[State] and
subject to the
exclusive
jurisdiction of
the federal
and state
courts located
in [County],
[State].
IN
WITNES
S
WHERE
OF, each
of the
Parties
has

executed
this
Contract,
both
Parties
by its
duly
authorize
d officer,
as of the
day and
year set
forth
below.
[Sender.Company]
Approved by:
[Sender.FirstName] [Sender.LastName]
Date:

[Sender.Company]

SCHE
DULE
A
[Sender.Compa
ny]'s DUTIES
PreEvent
planni

ng:
[Send
er.Co
mpany
] will
plan
event
accord
ing to
[Client
.Comp
any]'s
specifi
cation
s.
Phy
sica
l set
up
of
Eve
nt
site:
[Sen
der.
Co
mpa
ny]
will
set
up
the
Eve
nt
and
dec
orat
e it
acc

ordi
ngly.
Welcomin
g Event
attendees:
[Sender.Co
mpany] will
prepare the
Welcome
Event prior
to the
Event the
night
before.
P
r
e
p
a
r
i
n
g
a
n
d
d
i
s
t
r
i
b
u
t
i
n
g

E
v
e
n
t
m
a
t
e
r
i
a
l
s
:
[
S
e
n
d
e
r
.
C
o
m
p
a
n
y
]
w
i
l
l

h
a
v
e
s
t
a
f
f
d
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s
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r
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e
[
C
l
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n
t
.
C
o
m
p
a
n
y
]
'
s

E
v
e
n
t
m
a
t
e
r
i
a
l
s
.
Food/bev
erage
preparati
on:
[Sender.C
ompany]
will
prepare
food and
beverages
as well as
serve
them to
the
guests.
Speak
er
acco
mmod
ations
:
[Send
er.Co

mpany
] will
overse
e
[Client
.Comp
any]'s
speak
er
accom
modati
ons.
PostEvent
analysi
s:
[Sender.
Compan
y] will
provide
[Client.C
ompany]
with an
evaluati
on form
on
[Sender.
Compan
y]'s
perform
ance.

SCHE
DULE
B

PAYMENT
SCHEDULE
Total amount:

DATE
Immediately
3 months before event
1 month before event
1 week before event

PAYMENT
METHOD

[Sender.Company]

Please choose
your preferred
method of
payment:
______________
______________