Project Management Processes: Based On PMBOK® Guide - Fifth Edition

Project Management Processes
Based on PMBOK Guide Fifth Edition
PMBOK is a registered mark of the Project Management Institute, Inc.
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Agenda
Project life cycle vs. project management process

The five project management process groups
Process groups, knowledge areas, and project management process
mapping
Project Life Cycle vs. Project Management

Process
Project life cycle What to do to get the work done
Project management process What to do to manage the project
Project management processes are divided into five groups:
o
o
o
o
o
Initiating process group

Planning process group
Executing process group
Monitoring and controlling process group
Closing process group
Project Management Process Groups
Project Management Institute, A Guide to the Project Management Body of Knowledge, (PMBOK Guide) Fifth Edition,
Project Management Institute, Inc., 2013, Page 50.
Process Groups Interaction
Project Management Institute, A Guide to the Project Management Body of Knowledge, (PMBOK Guide) Fifth Edition,
Project Management Institute, Inc., 2013, Page 51.
Project Management Process Group,

Knowledge Area, and Project Management
Process Mapping
Please access the Process Map provided

at the end of the book
Initiating Process Group
This process group defines a new project or phase.

When the project charter is approved, the project is officially authorized.
Inputs in the initiating
process group:
Project statement of work

Agreements
Business case
Enterprise environmental
factors
Organizational process assets
Procurement documents
Actions taken during the initiating

processes:
Review the statement of work and business
case
Clarify the assumptions and constraints
Establish the feasibility of the project
Identify the key stakeholders of the project
and their interest in the project
Confirm the organizations willingness and
capability to work on the project
Planning Process Group

This process group establishes the total scope of effort, objectives, and
course of action required to attain those objectives.
Inputs to planning process group
Project charter
Requirements
Stakeholder register
Stakeholder management strategy
Enterprise environmental factors
Teaming agreements
Resource calendars
Actions taken during planning processes

Refine requirements and convert it into a scope
statement and the work breakdown structure
Get stakeholder approval and buy-in
Develop the baseline scope, cost, and schedule
Select project team and determine their roles and
responsibilities
Determine projects quality standards and plan
Framework for risk management, identification,
analysis, and response planning
Determine what needs to be purchased
Determine how to execute and control the project
Document the project management plan
Handle updates on the plan arising out of change
requests
Executing Process Group

This process group completes the work defined in the project management
plan to satisfy the project specifications.
Inputs to executing process
group
Project management plan

Resource calendars
Project documents
factors
Seller proposals
Approved change requests
Quality control measurements
Performance reports
Make-or-buy decisions
Source selection criteria
Actions taken during executing processes
Manage stakeholder engagements

Deliver the work packages as planned
Implement quality assurance activities
Produce project reports
Remove project bottlenecks
Organize team building activities
Organize training for the team members
Conduct project progress meetings
Implement approved changes, corrective actions,
preventive actions, and defect repair
Obtain customer/sponsor acceptance, etc. Finalize
procurement arrangements and contracts
Monitoring and Controlling Process Group

This process group tracks, reviews, and regulates the progress and
performance of the project; identifying any areas in which changes to the
plan are required; initiating the corresponding changes.
Inputs to monitoring and
controlling process group
Deliverables
Work performance
information
Change requests
Organizational process
assets
Project management
plan and documents
Selected sellers
Actions taken during monitoring and controlling

processes
Measure project performance against the baseline
Determine variances and take appropriate action
Recommend changes, corrective, and preventive
action
Facilitate conflict resolution
Identify root causes of problems
Obtain formal acceptance for the deliverables
Administer contracts with sellers
Control changes
Conduct status review meetings, etc.
10
Closing Process Group

This process group finalizes all activities across all project management
process groups to formally complete the project, phase, or contractual
obligations.
Inputs to closing process
group
Project plan and
documents
Accepted project
deliverables
Procurement
documentation
Organizational process
assets
factors
Actions taken during closing process

Confirm that all project requirements are met
Obtain formal signoff from customer
Make payment to all parties and update cost
records
Complete contract closure
Update lessons learned database
Measure customer satisfaction
Handover project deliverables to operations
team
Release resources from the project
11
Summary
Process: A series of steps to achieve a result

Five project management process groups:
o Initiating
o Planning
o Executing
o Monitoring and controlling
o Closing
Categorization of processes by process groups and knowledge areas
12
Quiz 1
1.
A project manager is validating the scope. Which process group is the

project manager working in?
A.
B.
C.
D.
Planning
Monitoring and Controlling
Initiating
Closing
13
Quiz 1
1.
A project manager is validating the scope. Which process group is the

project manager working in?
A.
B.
C.
D.
Planning
Initiating
Closing
Answer 1: The right answer is B. Monitoring and Controlling (see PMBOK Guide
section 3.6). During project closure the project manager reviews the acceptance
documentation from scope validation to ensure that all project requirements are
completed.
14
Quiz 2
2.
Which of the following is an output of the initiating process group?

A.
B.
C.
D.
Project charter
15
Quiz 2
2.
Which of the following is an output of the initiating process group?

A.
B.
C.
D.
Project charter
Answer 2: The right answer is A. All other options are inputs to the initiating
process group.
16
Quiz 3
3.
Who is in control of the project during the planning processes?

A.
B.
C.
D.
Project manager
Functional manager
Team members
Stakeholders
17
Quiz 3
3.
Who is in control of the project during the planning processes?

A.
B.
C.
D.
Project manager
Functional manager
Team members
Stakeholders
Answer 3: The correct answer is A. The project manager is in control of the

project throughout the project life cycle.
18
Quiz 4
4.
The high level project schedule constraints have just been determined.
Which process group is the project in?
A.
B.
C.
D.
Planning
Closing
Initiating
19
Quiz 4
4.
The high level project schedule constraints have just been determined.
Which process group is the project in?
A.
B.
C.
D.
Planning
Closing
Initiating
Answer 4: The correct answer is D. The high level constraints of schedule and
budget are determined during the initiating process group. The detailed planning
is done during the planning process group.
20
Quiz 5
5.
Of the following, which is not true about project life cycle?

A. Cost and staffing levels are low at the start, peak as the work is carried
out, and drop rapidly as the project draws to a close
B. Stakeholder influences are greatest towards the end of the project
C. Risk and uncertainty are greatest at the start of the project
D. Cost of changes increases as the project approaches completion
21
Quiz 5
5.
Of the following, which is not true about Project Life cycle?

A. Cost and staffing levels are low at the start, peak as the work is carried
out and drop rapidly as the project draws to a close
B. Stakeholder influences are greatest towards the end of the project
C. Risk and uncertainty are greatest at the start of the project
D. Cost of changes increases as the project approaches completion
Answer 5: Correct answer is B. Stakeholder influences are greatest towards the

beginning of the project
22
Quiz 6
6. In every project, which process groups must always be included?

A.
B.
C.
D.
Initiating, planning, executing, monitoring and controlling, closing

Planning, executing, monitoring and controlling
Planning, executing, closing
Initiating, planning, executing
23
Quiz 6
6. In every project, which process groups must always be included?

A.
B.
C.
D.
Initiating, planning, executing, monitoring and controlling, closing

Planning, executing, monitoring and controlling
Planning, executing, closing
Initiating, planning, executing
Answer 6: Correct answer is A. In every project, all five process groups must be
included but the level of attention given to each process group will be governed
by the project manager depending on the project size and complexity.
24
Thank You
26

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Project Management Processes

Based on PMBOK Guide Fifth Edition

PMBOK is a registered mark of the Project Management Institute, Inc.