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Project description
This project works by using both Microsoft Access and Microsoft Visual basic to
create a more efficient data storing and information viewing. The end-users only need to
key-in the matric number and id number to view the students club activity, and the merit
received.
The aim for this project is to replace the current paper-based or stand-alone
information database system in academic institution with a more affective database
system so that the internal user as well as other can get information related to the
students extra-curriculum activities. We hope, by the end of this project, we could
somehow help making it easier for users to access on the information regarding students
club activity.
Objective
Problem statement
The most common problem that one gets when using the current system is that
the data might be duplicated or not up-to-date. It is harder to manage the installed data,
difficult to access as well as the possibility of data loss. The inexperience workers might
make any mistake when using the manual system.
The college authorities, parents as well as the students themselves would want
to or need to keep tracks on the students involvement outside the academic related
activities for various reasons. It is crucial to have a working, accurate and end-user
friendly database system so that the users can obtain the information they needed
without any difficulties.
Solution
With database application such as Microsoft Access and Microsoft Visual Basic,
we are going to create an end-user friendly database system so that the users
can obtain the information more easily and more accurate information.
The online website consist programme schedule.
End-user can access it online or via smartphone.
Can prevent students lying from doing club activities.
Parents can keep tracks on their children extra curriculum activities.
Scope
The audience that we are focus on;
Data admin
College authorities
Students
Lecturers
Parents
Entity
STUDENT
o A learner or someone who attends an education institution and most likely to
participate in the extracurricular activity organize by CLUB.
CLUB-MT
O STUDENTs who hold the highest rank in the CLUB.
MEMBER
O STUDENTs who join the CLUB.
CLUB
O An organization established and organized by the STUDENTs.
ACTIVITY
o A thing that CLUB does or had done.
ORGANIZE
o Make arrangements or preparations for an ACTIVITY
JOIN
O To enter the CLUB
PARTICIPATE
O To take part in the ACTIVITY
Attribute
STUDENT
O STU_ID
O STU_NAME
CLUB
O CLUB_CODE
O CLUB_NAME
ACTIVITY
O ACT_DESC
O ACT_TIME
O ACT_DATE
O ACT_PLACE
O ACT_DURATION
ORGANIZE
O CLUB_CODE
O BUDGET
O ACT_CODE
JOIN
O STU_ID
O CLUB_CODE
PARTICIPATE
O STU_ID
O ACT_CODE
CLUB-MT
O POSITION
MEMBER
O STATUS
Business Rules
ERD
P
K
/
F
K
ORGANIZE
CLUB_CO
DE
P
ACT_COD
K
JOIN E
/ STU_ID
P
F
K
K
, CLUB
2
F
BUDGET
CLUB_CO
K
DE
1
P
CLUB_CO
CLUB_NA
K
DE
ME
K
2
STUDENT
STU_ID
STU_NA
ME
PK
ACTIVITY
ACT_CO
DE
ACT_DE
SC
ACT_TIM
E
ACT_DAT
E
ACT_PLA
CE
ACT_DU
R
MEMBER
STATUS
AIS 300
PROJECT REPORT
Prepared by:
DATA IMPLEMENTATION
SAMPLE
TABLE
DATA
CLUB-MT
SAMPLE
QUERIES
SAMPLE ADVANCE QUERY CLUB
SAMPLE FORM
SAMPLE REPORT
SAMPLE ACTIVITY AND CLUB REPORT