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AIESEC Exchange Program Contract

D Global Citizen

D Global Talent

The contract is made between Sending Entity and the Exchange Participant.
Sending Entity : AIESEC Jyvaskyla ry
Business ID: 1732691 - 2
Address: PL 35, Jyvaskylan Yliopisto
Phone number:
E-mail:
and
Exchange Participant:
Phone number:
Email:
Permanent address:
ID/Passport number:
Emergency contact name:
Emergency contact phone number:

Background
An AIESEC Exchange Program is a practical working and learning experience for the Exchange
Participant to develop their competencies of self-awareness and solution-orientation, while
empowering others, in order to become a Global Citizen. A/ESEC's various exchange activities are run
to have an impact on the participants, the AIESEC members, the company/organization, the
communities and the trainee.

The aim of an internship shall be to provide the student with the following:
1. A positive learning experience
2. Interaction with a different social and cultural environment with a view to gaining
intercultural competencies;
3. Development of theoretical and practical leadership skills;
4.

Opportunity to apply personal and professional skills, knowledge, attitudes and values to
work for the organization as well as the host communities;

5.

Develop awareness and knowledge of social issues and different practices of the sending and
hosting country;

6. Opportunity to contribute to personal and professional life goals.

The aim of an internship is not:

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1.

To

provide

an

opportunity that the

sole

purpose is earning money

2. To provide a holiday
3. To act as a permanent career placement or recruitment opportunity. If the organization
decides to extend the working contract on a permanent basis, AIESEC will have no role in
facilitating this;
4. To provide permanent residence in the hosting country
5. To be an internal AIESEC leadership position.

Roles & Responsibilities

Responsibilities of the sending Local Committee

a) Organize an interview and ensure that every person participating in an internship passes
through it.
b) Assist in the matching process with a specific opportunity.
c) Inform and advise about other available opportunities, and support the exchange participant
in determining other options.
d) Prepare the exchange participant for the internship experience according to the Exchange
Program Policies (XPP).
e) Advise and assist in acquiring the required documentation and legal papers (e.g. work
permit, visa, residence permit, insurance and other requirements).
f) Maintain communication throughout the duration of the internship.
g) Prepare opportunities for re-integration of the student upon return from his/her internship.
h) Support in communication with all parties of the exchange process.

Responsibilities of the hosting Local Committee

a)

Provide a letter from the company/organization stating the terms of the internship (salary
or compensation, working hours, dates of traineeship, job description).

b) Provide all the necessary information about visa, insurance, work permit and all other legal
requirements.
c)

Provide adequate reception as stated in the Exchange Program Policies (XPP).

d) Organize events that involve the exchange participant and local people in cultural learning .
e) Give initial assistance in establishing and orienting the exchange participant upon arrival for
his/her internship (accommodation, bank account, first day at work, local transportation,
grocery shopping, etc.).
f)

Provide assistance and support to the exchange participant when he/she has problems with
the company/organization or any other aspect of his/her internship.

g)

Provide assistance in ensuring that the internship maximizes its potential for cultural
learning and community involvement.

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Responsibilities of the company/organization

a)

Provide work experience between 6 and 78 weeks.

b) Provide a detailed job description.

c)

Provide an experience during the internship that allows the exchange participant to enhance
their learning.

d) Provide adequate working conditions, orientation, guidance, training, etc. for the exchange
participant to achieve the objectives agreed accordingly to the job description
e) Ensure the student performs the job stated on the internship Form unless otherwise agreed
upon.
f)

Give the exchange participant feedback on his/her performance during and after the
traineeship to enable the exchange participant to learn and improve through the experience.

Responsibilities of the Exchange Participant

a)

Participate in a consultation meeting with the Local Committee

b) If taking a Global Citizen program, pay the exchange participant fee of 250,00 (two hundred
fifty) euros, within one (1) week after signing the contract and after being accepted to an
opportunity; the fee is not refundable.
c)

If taking a Global Talent program, pay the exchange participant fee of 350,00 (three
hundred fifty) euros, within one (1) week after signing the contract and after being accepted
to an opportunity; the fee is not refundable.

d) Participate in the Outgoing Preparation Seminar organized by AIESEC Sending Entity.

e) Attend preparation events and complete the preparation requirements of the hosting
country and territory.
f)

Read and follow Exchange Program Policies (XPP) and safety recommendations provided by
AIESEC.

g) Acquire the necessary legal documents to participate in an internship in the foreign country
(visa, insurance, working permit and other required documents). The student should incur
all expenses.
h) Incur all expenses related to transportation to the host country/territory and back.

i)

Maintain communication with the host and home Local Committees throughout the
internship .

j)

Inform the sending Local Committee immediately if he/she becomes unavailable for a
internship, or if he/she is looking into other opportunities outside AIESEC scope.

k)

Inform the sending entity any changes in his/her preferred start dates, and keep them within
the duration of this contract.

I)

Pass through another selection process and sign a new contract, if he/she decides to change
the internship start dates after the validity of this contract.

m) If accepted to one of our opportunities and decide not to go, pay the exchange fee.

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n) Leave contact information with the Local Committees so that an AIESEC representative can
contact him/her when the acceptance to the internship occurs.
o) Re -evaluate the options specified on his/her forms if he/she has not been accepted after
several attempts.
p) Have enough money to cover his/her living expenses for the first few weeks of the
internship.
q) Prepare to give presentations about his/her country and culture to company/organization
employees, AIESEC members, and other audiences.
r)

Take a proactive and independent role in getting involved in the community and in other
activities outside the internship.

s)

Complete the survey 1 about his/her satisfaction with the program at the end of the
internship. The survey will be automatically sent to the participant .

t)

Participate in the Reintegration Seminar organized by Sending Entity.

u) Provide AIESEC sending entity with feedback and promotion materials (pictures, blog
materials, etc .) after completing the experience.
v)

Be solution-oriented during the duration of the internship in case issues occur.

w) Purchase valid travel and medical insurance for the duration of the internship
As an Exchange Participant in an AIESEC internship, we recommend that you keep this contract with
you to remind yourself of your responsibilities, the responsibilities of the home and host local
committees, the company/organization you have been accepted with , also to read the exchange
program policies which contains all AIESEC's exchange procedures globally.
An AIESEC official platform for all the opportunities is internships .aiesec.org. Th is will support you
prior and during your exchange experience, follow up your account, and make sure you fill all of
your internship information there .

Sta nd ard s a nd Sati sfacti o n Survey .

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Confirmation of Understanding and Agreement

I understand and agree with the Exchange Participant Contract and confirm that all information
stated on my "Curriculum Vitae" and "Exchange Participant Contract" is valid and correct .
I agree that I fulfill the following minimum criteria:

YES

I have some knowledge of AIESEC, its purpose, its objectives and its activities
I have the adaptability, awareness and maturity to handle the challenges of an internship in a

different country/territory and culture

I am officially enrolled to an institution of tertiary education or; I am at the latest within two (2)
years after obtaining my last tertiary degree, or at the latest within three (3) years after completing

I am at the age of 30 or under

ri
M

I can communicate fluently in English

&J

a full time AIESEC position

I have the ability to cover travel and other related costs to the location of the internship I am

going
I have read, understood and agreed with Exchange Program Policies (XPP)
I have selected 3 projects I want to participate in order of interest

The contract is made out in 2 (two) original copies, one for each of the parties.

Date and Place

J 8I 5 I Ji) t6

Exchange Participant Signature

Sending Entity Representative Signature

We wish you the best wishes on your internship.

It will be a wonderful experience both for you and for AIESEC.

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Attachment No. 1

Others
YES

NO

I want to get a free cultural analysis by AIESEC partner organization ITIM International (Available

after you have been matched to a project) 2

I want 20% of discount to get the ISIC International student card, normal value 15.00

The purpose of thi s survey is to make yo u aware of potential cultu ra l pitfall s and to increase effect iveness in dea lin g
with those born and ra ised in yo ur country of preference.

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Quality standards of AIESEC Exchange Opportunities

Category

Logistics

Job

Living

Experience
and
Learning

Responsible
Entity

Stan dard

Description

Host

Visa and Work

Permit

The EP can legally enter and stay in the country/territory and perform the activities stated in
the TN form. AIESEC has provided in written format all the information required to arrange for
any documents, visa or work permits that may be required.

Host

Arrival Pickup

The EP is picked up by a representative of AIESEC. The Host entity will state in the TN form
where the EP will be picked up/options on where will the EP be picked up. Before realisation
the Host entity has provided written information to the EP on any domestic transportation
required to arrive at this point of pick up.

Host

Departure
Support

The Host entity has offered in written format information on how to depart from the country
two weeks before the end of the internship.

Host

Job Description

The Job Description executed by the EP has to correspond with the Job Description of the TN
form.

Host

Duration

The internship lasts from a minimum of 6 weeks to a maximum of 78 weeks from the first day
to the last day of the internship.

Host

Working Hours

The activities related executing the Job Description are a minimum of 35 hours/week for
Global Talent and 25 hours/week for Global Citizen.

Host

1st day of Work

A representative of AIESEC accompanies the EP to the place/organization of work on the first

day of the internship.

Host

Individual
Responsibility &
Goals

The host entity has provided EP or ensured EP knows individual responsibility and goals in a
written format latest one week after the start of the internship, and the EP acknowledges to
have received, understood and accepted it.

Home

Insurance

The EP has valid insurance policy to cover basic medical costs for the duration of the
exchange.

Host

Accommodatio
n

The accommodation standard, conditions and costs during the internship correspond to the
information provided on the TN form. AIESEC arranges this accommodation for the EP.

Host

Basic Living
Costs

The TN form specifies if any financial or non-financial compensation would be provided during
the internship and the actua I conditions correspond with it.

Home

AIESEC purpose

The home entity has provided minimum information to the EP about AIESEC purpose, inner
and outer journey and role of exchange in it, in a written format.

Home

Expectations
Setting

The home entity has provided the AIESEC standards and the XPP in written format to the EP
who acknowledges in a written format to have received, understood and accepted them.

Home

Preparation

The home entity has provided with basic information regarding the country/territory of their
internship in a written format including as a minimum information on culture, political
situation, safety, living standards, home and host contacts (phone number and email)

Host

Host-Facilitated
Learning

Home

Home
Facilitated
Learning

The TN form has to state what personal development spaces and opportunities are offered by
AIESEC before, during and after the internship. The delivered spaces have to correspond with
the TN form. As a minimum standard host entity must offer one facilitated space on
leadership development of EP due to the internship towards the end of internship before EP
returns home.
The EP has been provided with information in written format on what personal development
spaces and opportunities are offered by the home entity before, during and after the
internship. The delivered spaces have to correspond with the information provided. As a
minimum standard home entity must offer one facilitated space on personal goal setting
before EP leaves for the internship.