J P MUKHERJI & ASSOCIATES PVT LTD

TSFP

BID DATA SHEET (BDS)

Section - III
Page - 1 / 14

BID DOCUMENT FOR

POWER GENERATION PLANT

SECTION III

BID DATA SHEET (BDS)

The following bid-specific data for the plant and equipment to be procured shall amend
and/or supplement the provisions in the Instructions to Bidders (ITB). Whenever there is a
conflict, the provisions herein shall prevail over those in the ITB.

INTRODUCTION
ITB 1.1

Name of Project TENDAHO SUGAR FACTORY PROJECT

ITB 1.1

Name of Contract POWER GENERATION PLANT

ITB 2.1

Name of Employer:
Tendaho Sugar Factory Project (TSFP), P. O. Box. 2574, 6th Floor,
Bole Road, Addis Ababa, Ethiopia.

ITB 2.4

The bidder should have a minimum current net worth of US $ 10

million, certified by Chartered accountant.

ITB 3.2

Origin: India covering atleast 85 % of the supply and the balance

from any other country.
THE BIDDING DOCUMENTS

ITB 6.1

For Clarification of bid purposes only, the Employers address is:

Address:
City:
Country:
Telephone:
Fax:
Email address:
Kind attn:

ITB 6.4

Tendaho Sugar Factory Project (TSFP)

P. O. Box. 2574,
6th Floor, Bole Road,
Addis Ababa
Ethiopia
+ 251 11 515 4711
+ 251 11 515 4440
+ 251 11 515 4608
+ 251 11 515 9792
tsfp@ethionet.et
Ato Gebre Asrat
Factory Manager

Venue, date and time of pre-bid meeting

Venue:

Tendaho Sugar Factory Project (TSFP)

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TSFP

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BID DOCUMENT FOR

POWER GENERATION PLANT

P. O. Box. 2574,
6th Floor, Bole Road,
Addis Ababa, Ethiopia
Date:

6 weeks after Bid issuing date. It

should take place concurrently with the site
visit, if any

Time:

09:00 h

PREPARATION OF BIDS
ITB 8.1

Language of bid is: English

ITB 9.3 (c) & (e)

Qualification requirements for bidders, including members of

joint ventures, subcontractors or vendors.
It is mandatory that all the bidders shall furnish the following
information along with the Bid offer to get qualified.
The principle qualification criteria is that it has an experience of
minimum ten (10) years in supplying and installing such facilities
and implementing facilities namely POWER GENERATION PLANT
not less than 10 MWe capacity. The Bidder as an individual bidder
or as a member of Joint Venture must have executed a minimum of
2 such projects in the past 10 years. The Bidder must submit along
with its bid the following particulars.
1.0 Individual
Ventures

Bidders

or

Individual

Members

of

Joint

1.1 Constitution or legal status of Bidder: [Bidder to attach copy]

Place of registration: [Bidder to insert]
Principal place of business: [Bidder to insert]
Power of attorney of signatory of Bid: [Bidder to attach]
1.2 Total annual volume of construction work performed in the last
five years, in US Dollars : [insert]
2005
2004
2003
2002
2001

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BID DOCUMENT FOR

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1.3 Work performed as prime Contractor on works of a similar

nature and volume over the last five (5) years giving the
following details for each contract. Also list details of work
under way or committed, including expected completion date.
a)
b)
c)
d)
e)

Project name and country

Name of client, address and contact person
Size and key specifications of POWER GENERATION
PLANT. Supplied on turnkey basis
Type of work performed and year of completion
Date and value of contract (in US Dollars)

1.4 Details of manufacturing/production facilities for manufacturing

of POWER GENERATION PLANT equipment and any
auxiliaries.
1.5 Major items of Contractors Equipment [erection and related
services] proposed for installation and commissioning of the
Facilities. List all information requested in the following format.
a)
b)
c)
d)

Item of equipment
Description, make, and age (years)
Condition (new, good, poor) and number available
Owned, leased (from whom?), or to be purchased (from
whom?)

1.6 Qualifications and experience of key personnel proposed for

administration and execution of the Contract. Insert details in
the following format and attach biographical data for key
personnel.
a)
b)
c)
d)
e)
f)

Position
Name
Qualifications
Type of experience in similar functions
Years of experience (general)
Years of experience in proposed position

1.7 Proposed subcontracts and firms involved.

a)
b)
c)
d)
e)

Section / component of Facilities

Value of Subcontract
Subcontractor name, address and contact person.
Type of experience in similar work (incl. Details and value
of work done in last five years as per 1.3 above)
Years of experience (general)

1.8 Audited accounts for the last three years; bank references; etc.
[Furnish details below and attach copies.]

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TSFP

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BID DOCUMENT FOR

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1.9 Evidence of access to financial resources to meet the

qualification requirements: cash in hand, lines of credit, etc.
[Furnish details below and attach copies of supporting
documents.]
1.10 Name, address, and telephone, telex, and facsimile numbers
of banks that may provide references if contacted by the
Employer. [Furnish details below.]
1.11 Information on current litigation in which the Bidder is involved.
[Furnish details in the following format if applicable]
a)
b)
c)

Name and address of other parties

Cause of dispute
Amount involved in US Dollars

1.12 Statement of compliance with requirements of Clauses 2. of

the Instructions to Bidders.
1.13Proposed Program (work method and schedule). Descriptions,
and charts, as necessary, to comply with the requirements of
the Bidding Documents. [attach]
2.0 Joint Ventures
2.1 The information listed in 1.1 - 1.12 above shall be provided for
each partner of the joint venture.
2.2 The information in 1.13 above shall be provided for the joint
venture.
2.3 Attach the power of attorney of the signatory(ies) of the Bid
authorizing signature of the Bid on behalf of the joint venture.
2.4 Attach the Agreement among all partners of the joint venture
(and which is legally binding on all partners), which shows that
(a) all partners shall be jointly and severally liable for the
execution of the Contract in accordance with the Contract
terms;
(b) one of the partners will be nominated as being in charge,
authorized to incur liabilities, and receive instructions for
and on behalf of any and all partners of the joint venture;
and
(c)

the execution of the entire Contract, including payment,

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BID DATA SHEET (BDS)

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BID DOCUMENT FOR

POWER GENERATION PLANT

shall be done exclusively with the partner in charge.

3.0 Additional Requirements
3.1 Bidders should provide any additional information required in
the Bidding Data or the Bid Documents.
ITB 9.3 (d) (ii)

The period is: Two years

Spares required for
completion: 20 years

ITB 9.3 (g)

operation;

number

of

years

following

The bid document specifies a specified sizing/number of turbo

alternator sets.
The bidder should also quote for 2 # 20 MWe & 2 # 40 MWe
turbo-alternator sets in his bid document. The general
technical specifications of 20 MWe turbo alternator set is
similar to 40 MWe turbo alternator set along with all accessory
equipment. Inlet steam temperature & pressure and extraction
pressures are also similar to 40 MWe turbo alternator set.
However, inlet steam flow rate 20 MWe turbo alternator set will
be nearly equal to half the inlet steam flow to 40 MWe set
specified in the bid document. Similarly extraction steam flow
rate will be nearly half of 40 MWe turbo alternator set.
BID PRICE AND CURRENCY

ITB 11.3

Separate numbered Schedules shall be used for each of the

following elements. The total amount from each Schedule (1 to 6)
shall be summarized in a Grand Summary (Schedule 7) giving the
total bid price(s) to be entered in the Bid Form.
Schedule No. 1

Plant and Equipment (including Mandatory

Spare Parts) Supplied from Abroad

Schedule No. 2

Plant and Equipment (including Mandatory

Spare Parts) Supplied from within the
Employers Country

Schedule No.3

Insurance for Ocean and Local Transportation

Schedule No. 4

Ocean Transportation

Schedule No. 5

Local Transportation

Schedule No. 6

Installation and other Incidental Services

[excluding civil works, civil foundations, but

J P MUKHERJI & ASSOCIATES PVT LTD

TSFP

BID DATA SHEET (BDS)

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BID DOCUMENT FOR

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including foundation grouting}

Schedule No. 7

Grand Summary (Schedule Nos. 1 to 6)

Schedule No. 8

Recommended Spare Parts

Bidders shall note that the plant and equipment included in

Schedule Nos. 1 and 2 above exclude materials used for civil,
building and other construction works. All materials required for
installation and other purposes shall be included and priced under
Schedule No. 6, Installation Services.
ITB 11.4 (a)

ITB 11.4 (b)

i)

Plant and equipment to be supplied from abroad shall be

quoted on basis of DDU Tendaho Sugar Project site.
Employer assumes import custom clearances and
payment of custom duties and taxes.

ii)

In addition, bidders shall indicate EX works price, FOB port of

dispatch price also.

iii)

Named place of destination for above Incoterm delivery is

Tendaho Sugar Project site, which is adjacent to the AddisDjibouti tarmac highway with a convenient distance from port
of Djibuti.

i)

Prices shall be quoted DDU Tendaho Sugar Project

ii)

In addition, bidders shall indicate EXW price also.

iii)

Named place of destination for DDU is Tendaho Sugar Project

Site.

ITB 11.6

The price shall be fixed.

ITB 12.1 (b)

This should be quoted in Local Currency Only.

ITB 12.1 (c)

The choice of currencies in ITB Sub-Clause 12.1 (c) shall be as

under.
-

Insurance will be in Local Currency only as the goods /

cargo has to be Insured by Ethiopian Insurance Corporation
Only.

Ocean fright will be in local Currency or in Foreign Currency

depending upon whether the cargo is being shipped through
an Ethiopian Shipping line or any other shipping line.
Shipment through Ethiopian Shipping line is a must if the
shipping line plies to the Port of Shipment.

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TSFP

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BID DOCUMENT FOR

POWER GENERATION PLANT

Local Transportation will be in Local Currency only.

Installation Services could be either in Foreign Currency or in

Local Currency depending upon the type of currency in which
the Expenditure is likely to occur.

BID PREPARATION AND SUBMISSION

ITB 13.1

Bid shall include a Bid Security (issued by bank or surety) included

in Section VII Bidding Forms;
Amount of bid security US $ 50,000 or equivalent in freely
convertible foreign Currency.

ITB 13.2

Bid Security shall be in the form of Bank Guarantee from a

reputable banking institution.

ITB 14.1

Bid validity period 120 days from the date of bid opening.

ITB 15.1 & 19.2

The number of copies of the Bid to be completed and returned shall

be ONE original plus FOUR copies plus ONE electronic copy on
a Data Compact Disk (CD) in Microsoft Word format for text and
Microsoft Excel format for quantitative information. (Only Technical
and commercial bid excluding price bid shall be included on CD)
In case of any discrepancies between the submissions, the original
bid shall be considered to be correct.

ITB 16.1

Bidders shall not have the option of submitting their bids only
electronically but with hard copies as indicated under BDS 15.1.

ITB 17.1

For bid submission purposes, the Employers address is:

Address:

Tendaho Sugar Factory Project (TSFP)

P. O. Box. 2574,
6th Floor, Bole Road,

City:
Country:

Addis Ababa
Ethiopia

Telephone:
Fax:

+ 251 11 515 4711

+ 251 11 515 4440
+ 251 11 515 4608
+ 251 11 515 9792

Email address:

tsfp@ethionet.et

Kind attn:

Ato Gebre Asrat, Factory Manager

J P MUKHERJI & ASSOCIATES PVT LTD

TSFP

BID DATA SHEET (BDS)

Section - III
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BID DOCUMENT FOR

POWER GENERATION PLANT

The deadline for the submission of bids is:

Date: 24th January, 2007
Time: 1200 hour
ITB 20.1

Location, time and date of bid opening

Same address as given above under Clause ITB 17.1
Bid opening date & time
Date: 24th January, 2007
Time: 1300 hour
BID EVALUATION

ITB 22.5

Bid Responsiveness
Responsiveness are those important points which conform to the
major conditions set out in the Bid, without which, the Bid is
considered as non-responsive and will not be considered for further
evaluation. Following six points are considered under this category.
Table-1 below is to be filled for marking Yes I No against each
points for each Bidder.
Table- 1
Sl. No.
1
2
3
4
5
6

Description

Bidder # 1

Bid form
Bid security and its validity
Bid validity
Scope of work including amendments
Technical data
Price schedule

Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No

All Bids should pass the Responsiveness before advancing to

Technical & Financial evaluation.
ITB 23.2

Currency chosen for the purpose of converting to a common

currency: Ethiopian Birr
Source of exchange rate:

Commercial bank of Ethiopia,

Addis Ababa.

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BID DOCUMENT FOR

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Date of exchange rate:

ITB 24.1

28 calendar days prior to original

deadline for the receipt of bids as
specified in BDS 17.1

The Employer will adopt marking system for technical evaluation. A

total of 100 marks have been kept for technical and Financial /
Commercial Evaluation. Merit points shall be allotted for Technical
and Financial evaluation as given below:
i)
ii)

Technical Evaluation (ST)

Financial Evaluation (SF)

Total (ST + SF)

80
20
----100

Technical Evaluation
The technical evaluation shall be carried out in the following four
major categories:
1) Technical specification which covers Technical specification,
Technical Schedule, Drawings and flow diagrams, Scope of
work, Terminal points of supply, Performance Parameters,
Erection and Commissioning, etc.
2) Project Time Schedule
3) Training
4) Bidders Company Structure & Profile which includes
Company reputation, Financial position, Shop facility and set
up, Key personnel CV, Experience in similar jobs, Document
presentation, Resource Level, Quality plan, Confidence in
method statement, understanding the requirement, etc.
Following merit point system shall be followed for Technical
Evaluation. Upon completion of evaluation, the marks will be
corrected to level of 80 from 200.

Sl.No

Description

1.
1.1
1.2
1.3

Technical Specification
Technical Schedule
Drawings / Flow Diagrams
Terminal points of supply

Max.
Marks
20
25
25
10

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BID DOCUMENT FOR

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1.4
1.5

Performance parameters
Erection & Commissioning

2.
3.
4.
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
4.10

Project Time Schedule

Training
Bidders Qualification
Organizational Strength
Resource / Finance position
Shop facility / setup
Reputation
Experience in similar jobs
Understanding requirement
Document Presentation
Back up services
Experience in Ethiopia
Response to calls

Sub Total

Sub Total
Total Score (1+2+3+4)
Technical evaluated score corrected to 80

15
25
100
10
10
5
10
5
10
15
5
5
10
10
5
80
200
80

Bidders who have scored marks of 80 % and above is the technical

evaluation are only qualified for the commercial evaluation.
ITB 25.1

The comparison shall be DDU named place of destination price for

all.

ITB 25.2

Marking system will be adapted for Financial / Commercial

Evaluation. Following points shall be considered for financial
evaluation.
1.0

Evaluated Price

A)

Corrected Bid Price

Prices received from various bidders shall be brought to common

accepted figures for comparison.
i)

The prices shall be converted to a single common currency

for evaluation purpose.

ii)

For those figures, which were not filled by the bidders, the
corresponding maximum value of other bidder shall be filled
for evaluation purpose.

iii)

For sea freight, insurance and clearance, corresponding

percentage values shall be applied, if not filled by the Bidder.

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TSFP

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BID DOCUMENT FOR

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Based on above, the bid price shall be calculated to a corrected Bid

Price for all bidders, for evaluation purpose.
B)

Cost due to deviation in Terms of Payment

Deviation in Terms of Payment will be compensated at an interest

rate of 10 % per annum.
C)

Cost due to deviation in Time Schedule

Deviation in Time Schedule will be compensated with 2 % of quoted

price for every month, if the time schedule is extended beyond the
stipulated months of trial completion. If the time schedule exceeds 2
months above the stipulated months, the Bid will be considered as
Non-Responsive.
D)

Cost due to deviation in Performance

Deviation in performance will be compensated by an adjustment of

0.5 % of bid price for each unit drop in the performance below the
norm of 100.
The evaluated price shall be calculated as follows:
a)
b)
c)
d)

Corrected Bid price

Cost due to deviation in payment schedule
Cost due to deviation in time schedule
Cost due to drop in efficiency figures

=
=
=
=

Total Evaluated price

2.0

xxxxx
xxxxx
xxxxx
xxxxx
-------xxxxx
--------

Financial Evaluated Score

Based on the above considerations, the financial evaluation shall be

carried out for all bidders. The evaluated score shall be calculated
as per the following formula based on maximum score of 35 for
financial evaluation.
Evaluated Score
Where,

P
Pmin
Pmax

=
-

20 x [1 (P Pmin)/Pmax]

Evaluated price of Bidder

Evaluated Minimum price
Evaluated Maximum price

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TSFP

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BID DOCUMENT FOR

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The evaluated price and the evaluated scores of individual bidder

shall be tabulated as per the following table.
Particulars

Max. Marks

Bidder #

Evaluated Price
Financial Evaluated score
3.0

20.00

xx . xx

Total Evaluated Score

Particulars

Max. Marks

Bidder #

Technical Evaluated Score

Financial Evaluated Score

80
20

xx . xx
xx . xx

Financial Evaluated score

100

xx . xx

4.0

Winning Bidders

The first 2 or 3 Bidders scored highest in Total Evaluated Score

shall be considered as Winning Bidders and called for negotiation
subject to the said bidder subsequently determined as a
qualified bidder as detailed in ITB 28.
5.0

Award of Contract

The 1st successful and qualified bidder shall be invited for AWARD
OF CONTRACT.
ITB 25.3 (b)

Time schedule:
Time to complete the facilities from the effective date specified in
Article 3 of the Contract Agreement for determining time for
completion of pre-commissioning activities shall be as under.
a)

For POWER GENERATION PLANT Minimum 78 weeks and

maximum 86 weeks. For the purposes of bid evaluation Time
to complete the facilities will be considered as 78 weeks.

The adjustment rate in the event of completion beyond the

minimum period shall be 0.2 % for each week of delay from that
minimum period.
In case of earlier delivery, a credit of 0.2% per week will be given
counting from minimum period.

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TSFP

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ITB 25.3 (c)

ITB 25.3 (d)(i)

Functional
Guarantees

Operating and maintenance costs factors for calculation of the life

cycle
i)

number of years for life cycle [Bidder to indicate in his bid]

ii)

operating costs [Bidder to indicate inputs for a period of life

cycle]

iii)

maintenance costs, including the cost of spare parts for the

initial period of operation, [to be specified by the Bidder for the
life cycle]

iv)

rate, in percent, to be used to discount to present value, all

annual future costs calculated under (ii) and (iii) above for the
period specified in (i)

For POWER GENERATION PLANT:

Following are the desired performance for Power Generation Plant
OPTION 1 MILLING
1. Power Generation
Minimum Power production of 35.03 MW of power with steam flow
of 205 t/hr steam for each set, while operating in Mode A as
specified by the employer
Or
The best possible power generation guaranteed by the supplier at
the given duty condition.
2. Power Consumption:
Lowest of power consumed (within the battery limits ) amongst
the bids received.
OPTION 2 DIFFUSER
1. Power Generation
Minimum Power production of 35.43 MW of power with steam flow
of 214 t/hr steam for each set, while operating in Mode A as
specified by the employer
Or
The best possible power generation guaranteed by the supplier at
the given duty condition.

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2. Power Consumption :
Lowest of power consumed (within the battery limits ) amongst
the bids received.
ITB 25.3 (d) (ii)
Adjustment factor
used in bid
evaluation

ITB 25.3 (f)

The following adjustment factors will be used for the Power

Generation Plant options.
a)

Addition of US $ 100,000 for each 100 kW reduction in power

output when compared to specified power generation or
prorated for less than 100 kW of capacity indicated above,
while operating in Mode A.

b)

Addition of US $ 5000 / 100 kW excess power consumption

when compared to the bid received with lowest power
consumption within the battery limits.

Nil
CONTRACT AWARD

ITB 33

Amount of performance security - Ten percent (10%) of the contract

price.