FERNHILL GARDEN CO-OP. HSG.

SOC.LTD.
Regn. No. MUM/WP/HSG/TC/9687/97-98 Dt. 26-06-97
D Monty Lane, Orlem, Malad (W) Mumbai 400 064

19th Annual General Body Meeting

Minutes of 19th Annual General Body Meeting of Fernhill Gardens CHS Ltd was held on
Wednesday, August 14, 2014 at 8.00 p.m. in the Society premises (Stilt Car Parking). As
the required quorum was available the meeting started at the appointed time.
No. of members attended: 11
The Hon. Chairman Mr John DMello welcomed the Members, who were present. The
following matters were discussed.

Agenda No 1. To read and confirm the minutes of the last A.G.M held on _____.
The Hon Secretary Mr. Salarine D Souza informed the members that AGM minutes have
been circulated to all members. Members were asked for their queries/observation on the
said minutes.

Resolution No 1:
As there were no queries / observation from the members it was Resolved that the
Minutes of the Last A.G.M held on ________ 2013 be and hereby be approved
Proposed by: Mr. Sanjay Kashikar Flat no 601
Seconded by: Mrs.Cheryl DMello Flat no 102
Passed unanimously.

Agenda No 2. To approve and adopt the Audited Income and Expenditure A/c and
balance sheet for the year 13 14 and audit report for the same.
The Hon. Chairman Mr. John DMello read out the highlights of the balance sheet,
Income and Expenditure and asked members for their queries. Since there were no further
queries, the following Resolution was passed.
Resolution No 2
Resolved that the Audited Statement of accounts and Balance sheet for the year ended
31st March 2014 be and hereby be approved.
Proposed by: Mr. Panchanon Parur Flat no 201
Seconded by: Mr. Norbert Pinto Flat no 402
Passed unanimously.

Agenda No 3. To appoint a new managing committee and new office bearers for the
posts of Chairman, Secretary and Treasurer.
It was decided to appoint new Managing committee and office Bearers and the following
were elected.
1) Mr John DMello

: Hon Chairman

2) Mr Salarine D Souza : Hon Secretary

3) Mr Norbert Pinto

: Hon Treasurer

4) Mr Sanjay Kashikar : Committee Member

5) Mr Panchanon Parur : Committee Member
Resolution No 3: The above mentioned members were unanimously elected as Office
bearers and part of managing committee members for the period of 2014 to 2019.

Agenda No 4. To appoint Statutory Auditors of the society for the year 2014-15 and fix his
Remuneration.
The members of society agreed to appoint existing Statutory Auditors M/s.M.B.Joshi for
the financial year 2014 15.Accordingly, the following Resolution was passed.
Resolution No 4:
Resolved to appoint M/s.M.B.Joshi & Associates as Statutory Auditor for financial year
2014 -15, be and hereby be approved
Proposed by: Mr. Norbert Pinto Flat no 402
Seconded by: Mr. Panchanon Parur- Flat no 201
Passed unanimously.
Agenda No 5. To discuss and approve the annual salary hikes for the watchmen and
sweeper.
Resolution No 5: It was resolved that the day watchman Lal Singh who was a hard
worker be given a hike of Rs 700/- and the night watchman by Rs 500/-. As the sweeper
was not doing her job effectively, it was decided not to increase her salary
Proposed by: Mr. Sanjay Kashikar Flat no 601
Seconded by: Mrs.Cheryl DMello Flat no 102
Passed unanimously.
Agenda No 6.To discuss the possibility of Repairing the Stair case from ground floor to
the Terrace of the building.

Resolution No 6. It was resolved to postpone it for the next SGBM or AGM

Proposed by: Mr. Norbert Pinto Flat no 402
Seconded by: Mr. Panchanon Parur- Flat no 201
Passed unanimously.
Agenda No 7. To discuss the possibility of appointing a Manager on part time basis to
handle society work. Members can inform the Secretary if they have any known
references for this job. Mr Bharat Kalavar an experienced person has been invited to
attend, to present his credentials so that members can decide if he is suitable and to fix his
exact role and remuneration.

Resolution No 7: The matter was differed as his role had to be clearly defined to him
and his fees for the same to be communicated to us for approval . In the interim, members
were informed to explore alternate people who could work on part time basis for the
society.
Proposed by: Mrs. Cheryl DMello Flat no 102
Seconded by: Mr. Panchanon Parur- Flat no 201
Since there were no points for further discussion, the meeting ended with a vote of thanks
to the Chair at 9.30 pm.

For Fernhill Gardens CHS Ltd.,

Salarine D Souza
Hon. Secretary