Accounting Editing Options

Purpose

Accounting Editing Option functionality simplify user to maintain those parameters

which user need not to set again and again for the SAP screens in order to post/display
the documents. User can modify Accounting Editing Option settings at any time as per
their requirement and this functionality helps to save the time as user dont need to
change setting again and again.

There are seven different tabs for this option but this document covers only document
entry options.

Here we go:

Menu Path

Use the following menu path in order to access for this transaction:

SAP Menu ==> Accounting ==> Financial Accounting ==> General Ledger
==> Environment ==> User Parameters ==> Editing Options

Transaction Code for Accounting Editing Options - FB00

Start the transaction using the menu path or transaction code.

Figure: 01

Accounting Editing Options- Below shown scree will appear:

Figure: 02

In the above screen, there are seven tabs named Document entry, Doc. Display, Open
Items, Line Items, Credit Mgt., P.adv, Cash Jrnl

Document entry
Document entry tab controls settings related to document entry/posting only. User can
select one or multiple options. Each option is described in the following document.

General Entry options First column is general entry options under documents entry.

General Entry Options

Figure: 03

Detailed description for the each tab:

Document only in local currency

Figure: 04

Document only in local currency option is used to suppress currency rate field at header
level for posting. When Currency/ Rate field is suppressed at that time system will pick
local company code currency.
Figure (05) shows Currency/ Rate field when this option is not selected and figure (06)
shows Currency/ Rate field is suppressed when this option is selected.

Figure: 05

Figure: 06

Amount fields only for document currency

Figure: 07

Amount fields only for document currency option helps in determining foreign currency
amount.

If Amount fields only for document currency is not checked then while posting any
document user can provide input in the foreign currency field like figure(08) and if this

this option is checked then user cannot provide input in foreign currency field as this
field will be suppressed (figure:09) and local currency amounts are determined by the
system.

Figure: 08

Figure: 09

Exchange Rate from first line item

Figure: 10

Exchange Rate from first line item option is used to determine Exchange Rates.

If this option is selected, the exchange rate entered manually in the first line item
(Figure) will be copied in the header automatically and field BSEG-HWMET (Figure-12)
is update to E, informing that the exchange rate was manually determined.

Figure: 11

Figure: 12

No Special G/L transactions

Special GL transaction is used to differentiating display with Ordinary Receivables &

Payables in the Balance Sheet for better controlling and monitoring purpose. This can
be achieved by setting special indicators. Some examples of SPL GL Indicators are
Down Payments, bill of exchange, Guarantees, Reserves for Bad Debts etc. T Code
OBXY & OBYR are used to customize Special GL Indicators.

Once this indicator is checked then entry field for special G/L transaction is suppressed
(Figure: 15) during the document entry and vice versa (Figure: 14).

Figure: 13

Figure: 14

Figure: 15

Document not cross-company code

In Cross Company Code Transaction, One company performs transaction on behalf of

other company code.
In this transaction offsetting entry is posted in second Company code and System post
a separate document with its own Document Number in each Company Code and it will
also generate common Cross Company Code number.

Once this indicator is set, Input fields are removed from the entry screen (Figure: 17)
and vice versa (Figure: 18)

Figure: 16

Figure: 17

Figure: 18

Documents must be complete for parking

Documents must be complete for parking option is used to define settings with respect
to parking of a document. If this indicator is set then User can park (save) documents
when document is complete. Figure (20) shows that park option comes in display mode
as document dont have zero balance.

When this option is not selected then User can park document as Figure (21)

Figure: 19

Figure: 20

Figure: 21

No partner business area in head. Screen

Trading partner business area is used for business area consolidation. User can enter
the partner business area in thePartner business area field in the document header and
this entry is then defaulted in each G/L account item.

Once this indicator is set then Trading Part BA field is suppressed (Figure: 24) and vice
versa (Figure: 23)

Figure: 22

Figure: 23

Figure: 24

Calculate taxes on net amount

Figure: 25

If the tax amounts are to be calculated, you can specify here that the G/L account
amounts are to be entered net (i.e. excluding tax). If not, the system assumes that the
G/L account amounts entered are gross and not net of tax.

When user is trying to simulate after entering all the details for customer invoice
without selecting Calculate taxes on net amount, Information message is coming
Posting is only possible with Zero Balance; Correct Document (Figure: 26)

Once this option is selected document simulated without any message (Figure: 27)

Figure 26

Figure 27

Copy text for G/L account entry

Figure: 28

This Indicator is used to transfer item text to G/L account items. For example t-code
FB50 is used to post the document and text is written in text field Test for text copy.

When user is trying to simulate after entering all the details, text is not updated for all
the G/L accounts (Figure: 30) as Copy text for G/L account entry is not checked.

Once this field is checked then Text is updated automatically after simulating (Figure:
31)

Figure: 29

Figure: 30

Figure: 31

Do not copy tax code

Figure: 32

This indicator is used to deactivate the standard setting that the last tax code entered
is automatically copied into the G/L account item. Once user will select this indicator
then tax code is not going to be copied or vice- versa.

Fast entry via ISR number

ISR stands for In-payment Slip with Reference number. In Switzerland, a document is send to
customers along with the invoice which contains all the details such as the payment that the
customer has to make, bank details, the amount to be paid, and a payment reference number.

ISR Procedure Number is provided by Swiss Postal Service to firms based in Switzerland.

Once Fast entry via ISR number indicator is set, entry for the invoices can be done by ISR number.
User doesnt use to give account number. This indicator simplifies entry using a scanner.

ISR Entry with Control Display

This indicator helps, when there are several vendors with the same ISR number but one of them has
the ISR subscriber number stored in the master record, then only this vendor is determined.

If this indicator is set, then the account determined via the POR number is also displayed on a
selection screen, assuming it is clear, during fast entry via the POR subscriber number.

Figure: 33

Fast entry via ISR number and ISR Entry with Control Display indicators are not checked as of now.
In the below screen user is performing entry by FB60 and provided ISR no. and ISR reference no.
but system did not picked vendor account no. automatically. (Figure: 35)

Scroll down for ISR Reference.

Figure: 34

Figure: 35

Figure: 36

Fast entry via ISR number and ISR Entry with Control Display indicators are checked now. In the
below screen user is performing entry by FB60 and provided ISR no. and ISR reference no. and
system picked vendor account no. automatically. (Figure: 37)

Figure: 37

Figure: 38

Do not update control totals

Figure: 39

Control total is used to verify the documents are posted correctly or not. While selecting this
indicator control total will not get updated. For example control total is 500 RON for vendor (Account
type- K) maintained in the system.

Figure: 40
We have posted 200 RON document and checked the balance, while indicator was not set, balance
become 300 RON (Figure: 41).

Figure: 41

We have posted 100 RON document and checked the balance, while indicator was set, balance is
300 RON (Figure: 42), which is same. This is not updated.

Figure: 42

Automatic Negative Posting

Figure: 43

This indicator helps to post negative posting for automatically triggered accounts or for batch input
sessions for user. For example G/L account no. 411010 (Tax account) in company code R001 has
12.828,92 RON debit balance for period 6 (Figure: 44).

Figure: 44

After reversal posting amount got reduced from the debit balance instead of credit posting. (Figure:
45)

Figure: 45

Default document currency

Figure: 46
As per above screen, User can define default currency for the document by using Local currency,
last document currency used and none option.

Local Currency

When someone selects Local currency option then system will pick currency as per Co. codes local
currency. In the below example Local currency for DE01 co. code is EUR so system picked EUR.

Figure: 47

Last document Currency Used

When someone selects Last document Currency Used option then system will suggest currency as
per last document posted. In the below example last document was posted in USD so system picks
USD for Co. Code DE01 as per last document posted.

Figure: 48

None

When someone selects none option then system will not pick any currency and User has to fill that
option. In the below example Currency option comes blank.

Figure: 49

Default Company Code

No Company Code Proposal

This option is used to suppress the proposal of a Company Code. For example once check is there
then no Company Code will be displayed (Figure: 51) or vice versa (Figure: 52). This option is very
useful to them, who have to enter document in several different Company Codes.

Figure: 50

Figure: 51

Figure: 52

Screen templates and line layout variant for document entry

Screen templates and layout is used to control settings of screens as which fields are displayed
and/or ready for input during entry / fast entry. User can define screen templates and layout as per
requirement. In this tab User can select screen templates and layout, which are defined in the
system for the different screens.

Example: G/L account items fast entry Various variants are defined in the system for G/L account
items fast entry as per (figure: 53).

Figure: 53

First we select screen variant as UK001 as per figure:54 and we can check the settings for this
variant by SPRO==>IMG ==>Financial Accounting==>General Ledger Accounting ==>Business
Transactions ==>G/L Account Posting==>Make and Check Document Settings==>maintain Fast
Entry Screens for G/L Account Items (Figure:55)

Once UK001 is selected then, while posting screen (figure: 56) comes and when we select screen
variant as SAP01 (Settings for this variants screen- Figure: 57) screen Figure: 58 comes. One can
notice that there is difference between Figure (56) and Figure (59)

Figure: 54

Figure: 55

Figure: 56

Figure: 57

Figure: 58

Figure: 59