[Insert Agency Logo]

Value for Money Evaluation

[Department/Agency]
[Branch]
[Contact Person]
Phone: [Your Phone]
Fax: [Your Fax]
Email: [Your E-Mail]
Web: [Agency Web Address]

This document describes the evaluation process used to determine value for money for a
procurement. The findings and recommendations of an evaluation process are recorded
below.

NOTE
You will need to complete
this document for medium
and high risk procurements.

Background
On [Insert Date], we approached [#] Suppliers by [Insert Contact Method] for [Insert Supplies]. [#]
offers/ quotes were received.

(Complete for
Medium, High)
Contact method may
include phone, email
or AusTender.

The process followed for this procurement has complied with Division 1 of the Commonwealth
Procurement Rules for procurements with an estimated value below $80,000. The number of
potential suppliers approached complies with our agencys internal requirements ([Insert Reference])

Evaluation Methodology
The offers were evaluated as set out in the Commonwealth General Conditions of Offer available on
AusTender (www.tenders.gov.au) to determine the best value for money outcome for [Insert Agency Name].
The evaluation panel consisted of [Insert Name(s)].

Evaluation Rating
Very Good

The Offer satisfies the Selection Criterion to a very high standard and presents
minimal or no risk to the Commonwealth and its claims are fully supported by the
information provided.

Good

The Offer satisfies the Selection Criterion to a high standard and/or presents limited
risk to the Commonwealth. The Respondents claims, in the view of the Evaluation
Committee (EC), are supported by the information provided.

Satisfactory

The Offer satisfies the Selection Criterion to a satisfactory degree and/or presents an
acceptable level of risk to the Commonwealth. In the view of the EC, there are some
minor deficiencies and shortcomings in the information provided.

Poor

The Offer barely satisfies the Selection Criterion and/or presents some degree of
unacceptable risk to the Commonwealth. In the view of the EC, there are major
deficiencies in the information provided.

Unsatisfactory

The Offer does not satisfy the Selection Criterion and/or presents an unacceptable
level of risk to the Commonwealth.

(Complete for
Medium, High)
Insert names of
members of the
evaluation panel
and any support
staff including
the specific
roles and/or
responsibilities
for each.

A Poor or Unsatisfactory rating for one or more Selection Criteria will exclude the
Respondent from being recommended. The Selection Criteria are not weighted.

The document forms part of the Department of Finance and Deregulation suite of templates for low, medium and high risk procurements with an estimated
value of less than $80,000. This suite of templates is for use by FMA agencies. You may make specific changes in line with your agencys guidelines.
V1.0

Evaluation Report

Date: [Insert Date]

The submissions were evaluated as set out in the Commonwealth General Conditions of Offer
to determine the best value for money.
Criteria
the extent to
which the
respondents offer
met the
Commonwealths
requirement set
out in the RFO
the respondents
capacity to
provide the
requirement
the total costs to
be incurred by the
Commonwealth
Overall ie Value
for Money (VFM)

Respondent
[Insert Name]
[Insert Rating and further
detail where possible]

Respondent
[Insert Name]
[Insert Rating and
further detail where
possible]

Respondent
[Insert Name]
[Insert Rating and further
detail where possible]

[Insert Rating and further

detail where possible]

[Insert Rating and

further detail where
possible]

[Insert Rating and further

detail where possible]

[Insert Rating and further

detail where possible]

[Insert Rating and

further detail where
possible]
[Insert Rating and
further detail where
possible]

[Insert Rating and further

detail where possible]

[Insert Rating and further

detail where possible]

(Complete if
using an
evaluation
panel)

[Insert Rating and further

detail where possible]

Findings of the Evaluation

[#] offers received were fully assessed and found to be compliant with the request.
[#] were non-compliant ([Insert Reason]) and, in accordance with the Commonwealth General Conditions
of Offer were not further considered.

Supplier Selection
In the Evaluation Panels opinion, [Insert Recommended Tenderer] provided an offer that was
comparable to other offers in terms of quality but was [insert percentage number] lower in price.
In the Evaluation Panels opinion, [Insert Recommended Tenderer] provided an offer that was
comparable to other offers in price but offered better quality supplies.

(Complete for Medium,

High)
Use one of the four
listed options or insert
alternative text that is
more specific to your
process. Delete the
other options.

In the Evaluation Panels opinion, [Insert Recommended Tenderer] provided an offer that was
comparable to other offers in price but provided a better quality in terms of its proposed personnel.
In the Evaluation Panels opinion, [Insert Recommended Tenderer] provided an offer that was
clearly better in terms of both quality and price.

The document forms part of the Department of Finance and Deregulation suite of templates for low, medium and high risk procurements with an estimated
value of less than $80,000. This suite of templates is for use by FMA agencies. You may make specific changes in line with your agencys guidelines.

Evaluation Panel Chair

Evaluation Panel Member

Evaluation Panel Member

Evaluation Report

Date: [Insert Date]

Recommendation
(Complete for Medium, High)

The evaluation panel unanimously recommends that [Insert Recommended Tenderer] be

contracted for [Insert total amount] GST inclusive to provide [Insert Supplies]. This decision is
based on the evaluation panels assessment that the offer from [Insert Recommended
Tenderer] provides the best value for money outcome for [Insert Agency].
[Insert Signature]

[Insert Signature]

[Insert Signature]

[Insert Name]

[Insert Name]

[Insert Name]

Date: [Insert Date]

Date: [Insert Date]

Date: [Insert Date]

(Complete for Medium, High)

Number of Panel Members is
commensurate with level of risk

Next Steps
For low, medium and high risk procurements, complete a Regulation 9 Approval.

The document forms part of the Department of Finance and Deregulation suite of templates for low, medium and high risk procurements with an estimated
value of less than $80,000. This suite of templates is for use by FMA agencies. You may make specific changes in line with your agencys guidelines.