Preparation, Verification, and Approval of Engineering Outputs

DOP1000-PRC-002-0-04
Legend

Process Measure

Local/Project Variation

Activity Steps

END End

1.0

IDENTIFY REQUIRED OUTPUTS

1.1
1.1

From project inputs, identify the

engineering outputs required and enter
into the deliverables register. Identify
the review and approval authority for
each phase of the project.

HSE
RIS
K

1.2
1.2
RIS
K

1.3

PURPOSE,
PURPOSE, SCOPE,
SCOPE,
DEFINITIONS,
DEFINITIONS,
REVISION
REVISION HISTORY
HISTORY

Assign responsibilities for preparation,

verification, and B&R-C approval for
each engineering output.
Yes

Is preparation of output being

subcontracted?

Refer to
subcontract

No

2.0

PREPARATION

2.1

Is client or 3rd party clarification of

requirements or coordination required?

2.2

Client / 3rd Party Agency

Business Risk

B&R-C Approval Authority

Meeting (plus attendees)

Preparer

RIS
K

Author:
Tom FARMER
Reviewd by:
Nasser Iguertsira
Approved by:
Taoufik FERHAT
Revision Status:
0

ST

X X

HSE HSE Alert

Document Control

Decision

Additional Note

Verifier (Checker)

Involved in Activity

Project Manager

Start

P.E.M. / T.E.M.

Accountable for Activity

B&R-C Reviewers

Engineering Discipline Lead

Responsible and
Accountable for Activity
ST

Responsible
for Activity

B&R-C Quality Management System

Engineering

Yes
No

Coordinate as necessary to agree on

preparation of output.

X X
X

DG-FRM-0002-1
DG-FRM-0002-1
Liste
Liste de
de Prsence
Prsence
DG-FRM-0001-2
DG-FRM-0001-2
Compte
Compte Rendu
Rendu de
de Runion
Runion

2.3

Prepare technical output to satisfy

project input requirements.

HSE

3.0

VERIFICATION (OFFICE CHECK)

3.1

Obtain check copy from preparer and

verify output.

3.2

Review and discuss comments.

3.3

Is correction required?

Yes
No

3.4

Sign output to indicate verification is

complete and issue to discipline lead.
Paper copies of this Process Map are UNCONTROLLED. Please refer to the B&R-C website for the current version.

Page 1 of 11

Preparation, Verification, and Approval of Engineering Outputs

DOP1000-PRC-002-0-04
Legend

Process Measure

Local/Project Variation

Activity Steps
3.5
HSE

END End

Is single discipline or interdiscipline

coordination required?

4.0

SDC / IDC REVIEW

4.1

Issue document to Document Control

for review.

4.2

Issue internal document transmittal to

required discipline leads.

4.3

Check output and verify coordination.

Make comments on review copy, initial,
and date.

4.4

Return reviewed output to Document

Control for return to preparer.

4.5

Update document management system

and return reviewed output.

4.6

Review comments and clarify questions

as needed

4.7

Do coordination comments require

correction or a variation in engineering
output?

Author:
Tom FARMER
Reviewd by:
Nasser Iguertsira
Approved by:
Taoufik FERHAT
Revision Status:
0

PURPOSE,
PURPOSE, SCOPE,
SCOPE,
DEFINITIONS,
DEFINITIONS,
REVISION
REVISION HISTORY
HISTORY

Formulaire
Formulaire
PS-FRM-0006-0
PS-FRM-0006-0
Document
Document Distr
Distr Matrix
Matrix

Review for discipline coordination and

interdiscipline coordination
requirements.

3.6

Client / 3rd Party Agency

Business Risk

B&R-C Approval Authority

Meeting (plus attendees)

Document Control

RIS
K

Preparer

X X

HSE HSE Alert

Project Manager

Decision

Additional Note

Verifier (Checker)

Involved in Activity

Start

P.E.M. / T.E.M.

Accountable for Activity

B&R-C Reviewers

Engineering Discipline Lead

Responsible and
Accountable for Activity
ST

Responsible
for Activity

B&R-C Quality Management System

Engineering

No

5.1

Yes

Formulaire
Formulaire
PS-FRM-0005-0
PS-FRM-0005-0
Document
Document Distr
Distr Request
Request

No
Yes

2.3
4.8

Is a variation to engineering output

required?

No
Yes

4.9
RIS
K

Prepare scope of PVN and issue to

Project Controls Manager

5.0

APPROVAL

5.1

Confirm output was signed by preparer

and verifier.

5.2

Obtain signature of B&R-C approver.

2.3

Formulaire
Formulaire
PM-FRM-PVN1
PM-FRM-PVN1
Project
Project Variation
Variation Notice
Notice

Paper copies of this Process Map are UNCONTROLLED. Please refer to the B&R-C website for the current version.

Page 2 of 11

Preparation, Verification, and Approval of Engineering Outputs

DOP1000-PRC-002-0-04
Legend

Process Measure

Local/Project Variation

5.2
5.3

Activity Steps

END End

Client / 3rd Party Agency

Business Risk

B&R-C Approval Authority

Meeting (plus attendees)

Document Control

RIS
K

Preparer

X X

HSE HSE Alert

Project Manager

Decision

Additional Note

Verifier (Checker)

Involved in Activity

Start

P.E.M. / T.E.M.

Accountable for Activity

B&R-C Reviewers

Engineering Discipline Lead

Responsible and
Accountable for Activity
ST

Responsible
for Activity

B&R-C Quality Management System

Engineering
Author:
Tom FARMER
Reviewd by:
Nasser Iguertsira
Approved by:
Taoufik FERHAT
Revision Status:
0

PURPOSE,
PURPOSE, SCOPE,
SCOPE,
DEFINITIONS,
DEFINITIONS,
REVISION
REVISION HISTORY
HISTORY

Does output require Client or 3rd party

review or approval?
Yes

5.5

Issue output to Document Control for

required distribution.

5.6

Update document management system

and distribute output.

6.0

CLIENT / 3rd PARTY VERIFICATION

6.1

Issue output to Document Control for

required distribution.

6.2

Update document management system

and distribute output.

6.3

Verify output.

6.4

Receive response, update document

management system and return output.

6.5

Output approved without reservation.

Formulaire
Formulaire
PS-FRM-0005-0
PS-FRM-0005-0
Document
Document Distr
Distr Request
Request

END
Formulaire
Formulaire
PS-FRM-0005-0
PS-FRM-0005-0
Document
Document Distr
Distr Request
Request

No

6.6

Issue output to Document Control for

required distribution.

6.7

Update document management system

and distribute output.

No

Yes
Formulaire
Formulaire
PS-FRM-0005-0
PS-FRM-0005-0
Document
Document Distr
Distr Request
Request

END

6.8

6.6

Do comments require
- a correction to the output?
- clarification or change to input
requirements?
Issue output to Document Control for
required distribution.

Yes

No
Formulaire
Formulaire
PS-FRM-0005-0
PS-FRM-0005-0
Document
Document Distr
Distr Request
Request

Paper copies of this Process Map are UNCONTROLLED. Please refer to the B&R-C website for the current version.

Page 3 of 11

Preparation, Verification, and Approval of Engineering Outputs

DOP1000-PRC-002-0-04
Legend

Process Measure

Local/Project Variation

Activity Steps
6.7

END End

Client / 3rd Party Agency

Business Risk

B&R-C Approval Authority

Meeting (plus attendees)

Document Control

RIS
K

Preparer

X X

HSE HSE Alert

Project Manager

Decision

Additional Note

Verifier (Checker)

Involved in Activity

Start

P.E.M. / T.E.M.

Accountable for Activity

B&R-C Reviewers

Engineering Discipline Lead

Responsible and
Accountable for Activity
ST

Responsible
for Activity

B&R-C Quality Management System

Engineering
Author:
Tom FARMER
Reviewd by:
Nasser Iguertsira
Approved by:
Taoufik FERHAT
Revision Status:
0

PURPOSE,
PURPOSE, SCOPE,
SCOPE,
DEFINITIONS,
DEFINITIONS,
REVISION
REVISION HISTORY
HISTORY

Update document management system

and distribute output.
END

6.8

Do comments require clarification or

change input requirements?
No

6.9

Clarification / review meeting

Yes

2.3
6.10 Is a variation to engineering output
required?

DG-FRM-0002-1
DG-FRM-0002-1
Liste
Liste de
de Prsence
Prsence

No

DG-FRM-0001-2
DG-FRM-0001-2
Compte
Compte Rendu
Rendu de
de Runion
Runion

Yes

6.11
HSE

Prepare scope of PVN and issue to

Project Controls Manager

2.3

Formulaire
Formulaire
PM-FRM-PVN1-1
PM-FRM-PVN1-1
Project
Project Variation
Variation Notice
Notice

Paper copies of this Process Map are UNCONTROLLED. Please refer to the B&R-C website for the current version.

Page 4 of 11

Preparation, Verification, and Approval of Engineering Outputs

DOP1000-PRC-002-0-04
Legend

Business Risk

Process Measure

Local/Project Variation

Activity Steps

END End

Author/Revised by:

Approved By :

Tom Farmer / Nasser Iguertsira

Tewfik Ferhat

Client / 3rd Party Agency

Meeting (plus attendees)

B&R-C Approval Authority

RIS
K

Preparer

X X

HSE HSE Alert

Document Control

Decision

Additional Note

Verifier (Checker)

Involved in Activity

Project Manager

Start

P.E.M. / T.E.M.

Accountable for Activity

B&R-C Reviewers

Engineering Discipline Lead

Responsible and
Accountable for Activity
ST

Responsible
for Activity

B&R-C Quality Management System

Engineering
Author:
Tom FARMER
Reviewd by:
Nasser Iguertsira
Approved by:
Taoufik FERHAT
Revision Status:
0

PURPOSE,
PURPOSE, SCOPE,
SCOPE,
DEFINITIONS,
DEFINITIONS,
REVISION
REVISION HISTORY
HISTORY

Date:
March 25, 04

Printed names here confirm the document has been signed off and the original is held by the Quality Direction.

Paper copies of this Process Map are UNCONTROLLED. Please refer to the B&R-C website for the current version.

Page 5 of 11

Preparation, Verification, and Approval of Engineering Outputs

DOP1000-PRC-002-0-04

B&R-C Quality Management System

Engineering

Purpose

The purpose of this procedure is to describe the activities of preparation, verification and approval of
engineering outputs.

Scope

This procedure applies to all engineering outputs of B&R-C Engineering.

Definitions

The terms as defined below, refer specifically to their use in this procedure.
Approval - A process that confirms the verification process was completed.
As-Built Drawing (also known as Record Drawings) - A drawing that is marked up to reflect changes
made during the construction process.
Construction Documents - A term used to represent all drawings, specifications, addenda, other
pertinent construction information associated with the construction of a specific project.
Design Calculation - Documented record produced by Engineering, with or without computers, that
establishes specific design basis and details for structures, equipment or systems.
Drawing - Document produced by Engineering that graphically illustrates the design, location and
dimensions of the components and elements contained in the project. Drawing is a general term applied
to plan views, elevations, perspectives, schematics, flow diagrams, wiring diagrams, details, notes, and
equipment or finish schedules.
Engineering Output - A deliverable issued by engineering at each design phase and at the end of the
total design effort. Examples include calculations, drawings, CAD models, reports, drawings,
specifications and any other related documents used to document or illustrate project execution criteria or
requirements.
P.E.M - Project Engineering Manager - the responsible for design and engineering on a hydrocarbon
project.
Preliminary Calculation - Documented record produced by Engineering, with or without computers, that
establishes preliminary design basis for initial sizing of structures, equipment or systems.

P.T.M. - Project Technical Manager - the responable for design and engineering on an infrastructure
project
Project Variation - A change to input requirements that require a change in output requirements.
Review - The systematic check of an output to ensure the product as designed can meet the input
requirements and / or to identify any conflicts or omissions that require correction in order for the output to
provide appropriate information for procurement, construction, operation, and maintenance.

Specification - Document that establishes the requirements for materials and equipment and may
include requirements for supplier data and samples, installation, start-up, and testing as applicable and
acceptance criteria.
Verification - The process of checking and validating an output against defined criteria and requirements.

Revision History
17-Jan-04
Rev A - Draft for review and comment

25-Mar-04

Rev A1 - Recreation to comply with QMS requirements. Combined SDC/IDC as requested by from Saad.
Added link to PVN form added to enhance complaince with new Change Control Procedure, DOP3000PRC-013-0-03. Added Client Approval activities.

agement System
Engineering

Additional Notes Section

Preparation, Verification, and Approval of Engineering Outputs
DOP1000-PRC-002-0-04

B&R-C Quality Management System

Engineering

Additional Notes
Note 1.1

Inputs used to determine deliverables include client's functional and performance requirements,
applicable laws and regulations, information from previous similar designs, industry standards and
temporary controls necessary to preserve the environment during construction.
When identifying approval authority, note regulatory requirements for agency approvals. Examples
include la Direction de la Protection du Patrimoine (DPP) for hydrocarbon facilities, Controle Technique
de la Construction (CTC) for structural designs, and Protection Civil for infrastructure life safety design
issues to ONML (Legal Metrology).

Note 1.2

It is recommended to prepare a matrix identifying the name of the preparer, verifier, and approver for
each engineering output. The verifier must be independent to the preparer and of equal or greater
technical competence.
To minimize the risk of late delivery of outputs, balance preparer and verifier assignments with project
procurement schedule and site need dates.

Note 2.1

Where 3rd party agencies hold approval authority, it is recommended that Engineering present their
design concept as soon as practical. Obtaining concurrence on design approach can reduce effort spent
defending the design once submitted for approval.

Note 2.2

Agreements reached during meetings should be documented by a Process Verbal.

Note 2.3

For infrastructure project, engineering outputs should be codified per DOP1001-WMT-001-0-03 and
drawings should follow the criteria set forth in DOP1000-WIT-001-0-04.
If the output was previously checked, a green check mark should be made at each red mark to indicate
the correction or addition was made. Upon resubmission of an output, the preparer should return the
marked up check copy to the checker.

Note 3.1

Review comments on outputs should be made using the following colors:

- Red: errors in lines, dimensions, notes; information or details to be added
- Blue: approval of lines, dimensions, details, etc.
- Black: notes to the preparer
If output was previously checked, additionally obtain marked up check copy.

Note 3.5

In general, distribution should be made in accordance with the distribution matrix for engineering
documents.
Specifications and other text based engineering outputs may be issued for comment by e-mail, document
management software, or by Internet. In such cases electronic transmission of comments is acceptable.
Document Control should be copied on e-mail transmissions to enable updating of the Document
Management System.
Intradiscipline review may include many project disciplines including Construction, Planning, Estimating,
Procurement & Materials, HSE, QA, and / or Commissioning.
HSE should be included in the review of drawings and specifications that enable an assessment of risk to
human life. Risk should be eliminated or mitigated to the greatest degree possible. This is most easily
done by changes in design or modifications to work processes.

Paper copies of this Process Map are UNCONTROLLED. Please refer to the KBR MS website for the current version.

Page 10 of 11

Additional Notes Section

Preparation, Verification, and Approval of Engineering Outputs
B&R-C Quality Management System
DOP1000-PRC-002-0-04
Engineering
Note 4.1
For some outputs requiring multiple discipline review, such as multi-network utilities drawings, a single
printed copy of the document may be used to for making reviewer comments.
To reduce the time required for the IDC review process, meetings with the effected disciplines such as
Construction, Project Services, HSE, QA, and Commissioning may be conducted. The meeting should be
chaired by the originator or engineering discipline lead as most appropriate. Meeting minutes are used to
document discussions and record decisions.

Note 5.1

Preparer signature indicates that output was prepared in accordance with input requirements.
Verifier signature indicates that output was checked for conformance with input requirements.

Note 5.2

Signature by the B&R-C approval authority indicates that the output was verified.
Approval is required on all outputs prepared by engineering that are intended as inputs to procurement or
construction.
Approval is required on all outputs prepared by engineering that require client or 3rd party approval.

Paper copies of this Process Map are UNCONTROLLED. Please refer to the KBR MS website for the current version.

Page 11 of 11