Define Catalogs Training

Revised 08/25/2000

Application:

Inventory

Process:

Create Catalogs

Objectives:

This document explains how to create an Item catalog. The catalog may then be
used for generating item descriptions (based on catalog entry values), reporting, and
for searching for items.

Prerequisites:

The Item Catalog Flexfield must be properly defined.

Overview
This procedure is used to create new catalog groups as well as apply a catalog group to a specific item.
Item catalogs are applied at the master organization level; therefore catalog assignments are visible and
consistent in all item organizations.

Copyright 2000 KPMG Consulting LLC.

All Rights Reserved.

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Define Catalogs Training

Revised 08/25/2000

Creating A Catalog Group

Navigate to:

Setup: Items> Catalog Groups

Enter a unique name for the group and a description.

If you want to make a Catalog Group inactive, enter the date on which it becomes inactive. You can no
longer assign items to this group, but you can still use the group in reports and searches.
To assign Descriptive Elements to a group, click on the Details button. Select the Descriptive Elements
alternative region.

Copyright 2000 KPMG Consulting LLC.

All Rights Reserved.

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Define Catalogs Training

Revised 08/25/2000

Any number of descriptive elements can be defined for an item catalog group.
Enter a Sequence Number for the order that you want the descriptive elements to be shown. You
should consider leaving some gaps in the sequence numbering so that, if needed, further information
could be added at a later date, e.g. 10, 20, 30. Enter the Name of a new descriptive element and a
Description.
Check the box under Required if a value for this element must be entered when you assign an item to a
Catalog Group.
Check the box under Description Default if the segment value should be used for building the items
description. Building item descriptions from catalog values is an option only. Save your work.
To delete a Descriptive Element, click on the box to the left of the element and select the Delete Record
icon from the toolbar. Save your work.
To change a Descriptive Element, click on the box to the left of the element and revise the information
as required. Save your work.

Copyright 2000 KPMG Consulting LLC.

All Rights Reserved.

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Define Catalogs Training

Revised 08/25/2000

Define Aliases for Items in the Group

Navigate to:

Setup> Items> Catalog Groups

You can create any number of aliases for a catalog group. Aliases are used for information and
reporting purposes only. You can print a list of aliases and use it as the recommended item cross
references.
Enter a unique Name and Description. Save your work.

Copyright 2000 KPMG Consulting LLC.

All Rights Reserved.

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Define Catalogs Training

Revised 08/25/2000

Specifying Recommended Categories

Navigate to:

Setup> Items> Catalog Groups

Select an Item Catalog Group and click the Details button. Select the Categories alternative region.

You can specify any number of Recommended Categories for an Item Catalog Group. Recommended
Categories are used for information and reporting purposes only.
Select a Category Set and Category. Save your work.

Copyright 2000 KPMG Consulting LLC.

All Rights Reserved.

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