IPSF Development Fund Membership Grant 2016-2017

Guidelines for Development Fund Applicants, please read carefully before

completing the application form.
1. Introduction
Thank you for your interest in the IPSF Development Fund Membership Grant 2016-2017! In this document
you will find a brief description of the Development Fund, the Development Fund committee, some dos and
donts concerning the application and what happens once your application is submitted to the Development
Fund committee. If you have any questions regarding the information provided below or on completing your
application, please do not hesitate to contact me at df@ipsf.org. I will be happy to answer your questions and
help you deliver a strong application. Remember, the deadline for sending your completed application is
the 15th of January 2016 23:59 GMT+0! Good luck!
2. Background
The main aim of the IPSF Development Fund is to give each and every pharmacy student an equal
opportunity to fully participate in IPSF activities. This fund is also intended to help promote IPSF within the
recipient member organisation and their Schools of Pharmacy. The Development Fund was initially created
with the aim of supporting students unable to attend an IPSF event due to financial constraints. Nowadays, the
Development Fund may also be used:

To pay IPSF Annual Membership Fee of organisations from low or lower middle income countries (as
defined by the World Bank list of Economies);
To financially support IPSF activities undertaken by members;
To financially support participation by members in IPSF events; and
To award Student Exchange Programme Grants.

These guidelines were designed to ensure member organisation applicants will be fully aware of the selection
process as well as the expectations, restrictions and consequences of an application. It is essential that
member organisations understand this grant is awarded to enable them to continue to implement IPSF events
in their home country. This grant will apply to the IPSF Annual Membership Fee for 2016-2017; however the
benefits to the organisation and its pharmacy students and young pharmacists in member countries are long
lasting. Please note that the Membership Fee Grant can only be used to cover IPSF Membership fees
for 2016-2017 and cannot be used to cover old debts or SEP fees.
3. Completion of the application form
Please make sure that you complete the application form accurately and add any additional information you
feel is relevant to the selection process. Every section must be completed for an application form to be valid. If
you cannot complete a section, please provide an explanation as to why it is not possible. An application
must be signed by the Member Organisations President and IPSF Contact Person.

3.1. Sponsors: Pharmacy Student Organisations thinking about applying for the IPSF Annual Membership
Fee Grant should try to obtain sponsorship to meet some of the cost of the membership fee. National, local
and private bodies often have a budget to support these kinds of initiatives. Take these first steps by
contacting potential sponsors immediately as it often takes a long time period before receiving a response.
You might even be surprised and secure more sponsors than you initially anticipated! It is necessary to
enclose the letter you have sent and the reply you received from at least one sponsor.
4. Who is involved in the DF grant selection procedure?
4.1. The decision-making committee who will consider applications is the Development Fund Committee,
which consists of four representatives from different countries and the IPSF Treasurer. It is chaired by the
Development Fund Coordinator and has three Development Fund committee members. This committee
discusses issues relating to the selection process and ways to optimise the impact of these grants at a local
level.
4.2. The applicant is an IPSF Member Organisation, either a Full Member or a Member in Association from a
low or lower income country (as defined by the World Bank list of Economies). You can find this list at the
following website: http://data.worldbank.org/about/country-classifications/country-and-lending-groups. The
applicant organisation must have held IPSF Membership for at least one full year previously. In addition, a
member country may only apply for a Development Fund Grant on two occasions within a consecutive three
year period.
Selected or not, the applicant organisation is expected to give accurate information and add any information
that would be relevant in the consideration of their application.
If the applicant organisation is selected to receive the grant, it must comply with the following obligations:

The DF Membership Grant recipients must organise at least one IPSF activity (campaign, project or
event) during the 12 months following receipt of the grant. Participation in the Student Exchange
Programme (unless this will be the first year that the particular country has hosted a SEP student) or
attendance at an IPSF event outside of the member organisations country does not fulfill this
requirement.

The DF Membership Grant recipients must submit at least one article to the IPSF News Bulletin or
IPSF Newsletter detailing the IPSF activity held in their country.

The DF Membership Grant recipients must produce a report addressed to the Development Fund
Committee and IPSF Executive Board detailing a review of IPSF events and activities within the
member country in the 2016-2017 term following receipt of the grant. This detailed report should
outline the activties, but also reflect on the plan set out in the grant application. The deadline for this
report is the 30th of September 2017, at the conclusion of the 2016-2017 term.

4.3. Awarding the Grant

All applications will be considered by the Development Fund Committee and successful applicants will be
notified by the committee before the 31st of January 2017. The Grant will equal the cost of the IPSF Annual
Membership Fee of the Member Organisation. The Grant cannot usually cover any debts of the Member
Organisation to IPSF.
4.4. Paying the Grant
In all cases, the IPSF Treasurer will transfer the awarded grant from the IPSF Development Fund account to
the IPSF account on behalf of the awarded organisation. The awarded organisation will receive a receipt as
proof of the credit towards its membership fees from the IPSF Treasurer by the 31st of January 2017. This
means the awarded organisation does not receive money from IPSF, but does not have to pay the
membership fee for one year.
5. Situations and Consequences
To avoid any misunderstanding about the procedure and misuse of the grant this section has been added to
discourage any potential applicants from hiding relevant information or give incomplete or wrong information
on their application form.
Any member organisations awarded a DF Membership Grant who do not meet all of the responsibilities as
listed above will not be eligible for a DF Membership Grant the following year. Furthermore, the member
organisation is expected to refund the grant in full. This will result in a debt for the membership fee of this year.

6. Declaration:
I declare that:
1. I have read these guidelines and understand their meaning.
2. I accept to respect these guidelines and accept the consequences undertaken by the Development
Fund Committee if I fail to respect these rules.

IPSF Member Organisation Contact Person:

Printed Name:
Date:
IPSF Member Organisation President:
Printed Name:
Date:

DEVELOPMENT FUND 2016-2017: MEMBERSHIP GRANT

APPLICATION FORM
Every Section of this application form must be completed to be considered valid. An application will only be
considered if parts A, B and C have been completed and are electronically signed.
This form must be returned to the Development Fund Coordinator (df@ipsf.org) by the 15th of January 2017
PART A: Member organisation details
Full Name of Organisation:
Abbreviation of Name:
Full Address:

Country:
Telephone Number:
Email:
Website:

IPSF Contact Person details:

Name of Contact Person:
Full Address:

Country:
Telephone Number:
Email:

President details:
Name of President:
Full Address:

Country:
Telephone Number:
Email:

Numbers of Pharmacy Schools and Students:

Number of Pharmacy Schools in Member Country:
Number of Pharmacy Students in Member Country:
Number of Pharmacy Schools that Member Organisation represents:
Number of Members of Member Organisation:

PART B Activities of Member Organisation - For each section has a maximum of 400 words
Short introduction to the Member Organisation:

Report of IPSF Activities within the past 12 months:

Pharmacy Education Activities: (Please describe in detail any campaigns or projects that you have run
during the 2015-2016 year, for example the Moving On project)

Professional Development Activities: (Please describe in detail any campaigns or projects that you have
run during the 2015-2016 year, for example Clinical Skills Events, Patient Counselling Events, PPAC)

Public Health Activities: (Please describe in detail any campaigns or projects that you have run during the
2015-2016 year, for example World Diabetes Day, Tobacco Alert, HIV/AIDS, Tuberculosis)

Student Exchange Programme Involvement: (Please give details of Student Exchange Programme
activities during the 2015-2016 year)

Other Activities: (Please describe any other activities of interest to IPSF run during the 2015-2016 year)

Planned IPSF Activities for the next 12 months: - For each section has a maximum limit of 400 words.

Pharmacy Education Activities: (Please describe any campaigns or projects that you plan to run during the
2016-2017 year, for example hosting an educational symposium or poster competition.)

Professional Development Activities: (Please describe any campaigns or projects that you plan to run
during the 2016-2017 year, for example Clinical Skills Events, Patient Counselling Events, PPAC)

Public Health Activities: (Please describe any campaigns or projects that you plan to run during the 20162017 year, for example World Diabetes Day, Tobacco Alert, HIV/AIDs, Tuberculosis)

Student Exchange Programme Involvement: (Please give details of planned Student Exchange Programme
activities during the 2016-2017 year)

Other Activities: (Please describe any other activities you plan to run during the 2016-2017 year)

PART C Finances of Member Organisation

Budget for Year 2016-2017:
Please attach your Financial Budget in English for the year 2016-2017.
Please send an electronic or a scanned version of document along with the electronic application form.
Most recent audited Balance Sheet:
Please attach the most recent audited Balance Sheet in English for your organisation.
Please send an electronic or a scanned version of document along with the electronic application form.

PART D Letter of Support and list of sponsors

A support letter from a Dean or a Professor is not required but it is beneficial for the applicant.
List of asked sponsors:
Please state the name of (at least one of) the sponsor(s), the date of contact, the response received and the
date of this response in English. Attention, this is a mandatory part of the application:

DECLARATION:
We declare that:
1. The information stated above is to the best of our knowledge, complete and accurate.
2. In the event of any changes in the information stated above, we will notify the Development Fund
Coordinator without delay in order to prevent the potential withdrawal of the grant (if the application is
successful). The Coordinator for 2016-2017 can be contacted via email at df@ipsf.org.

IPSF Contact Person:

Printed Name:
Date:
IPSF Member Organisations President:
Printed Name:
Date:
Please ensure you have:
a) read the guidelines carefully
b) completed all sections of the Application form, in as much detail as possible
c) sent an electronic copy of the Declaration and Application to df@ipsf.org
d) attached any supporting documents such as budget sheets, balances and letters of
support from sponsors