You are on page 1of 163

Configuration Document for

SAP FI Module

PREPARED BY
Rajender Kumar

Table of contents
Particulars
Define company
Define credit control areas
Create company code
Assign Company code to company
Assign compnay code to Credit control area
Maintain Field status variant
Assign company code to field staus variant
Define Ledgers
Define Ledgers and activate General ledgers
Maintain fiscal Year variant
Assign company code to Fiscal year
Define posting period variant
Open and close posting period
Assign posting period variant to company code
Enter Global parameters
Activate withholding tax
Define document types
Define document types for General Leger view
Define document for entry view
Create Number ranges for company code Data entry view
Create Numebr ranges for company code General Ledger view
Define posting Keys
Rules for changing docuements
Define tolerance for the employees
Assign users to tolerance group
Define default values
Enable fiscal year variant
Enable value date
Create chart of accounts
Assign company code to chart of accounts
Define Account group
Define retained earnings account
Define Financial statement version
Accounts payable and Accounts Receivable
Define customer account groups
Define screen layout rules
Define screen layout rules as per activity ( Customers)
Create Number ranges for customer accounts
Assign number ranges to customer account groups
Define vendor account groups with screen layout rules
Define screen layout rules per company code
Define screen layout rules per activty
Create number ranges for vendor accoutns
Assign vendor number ranges to account groups
Business transactions
Manual outgoing payments
Automatic outgoing payments
Terms of payment
Define cash discount accoutns granted
Downpayment from customer
Downpayment to vendor
Sort methods for vendors and customers

Page No
04
04
05
07
08
08
09
10
11
11
12
13
13
14
16
16
17
18
19
20
22
23
25
26
27
28
29
30
31
31
32
35
36
49
52
53
54
56
57
59
60
61
62
63
69
71
82
83
84
86
90

Bank accounting
Define House banks
Manual bank statement
Cash Journal
Asset accounting
Copy reference chart of deprciation
Copy delete derpeciation areas
Assign Input Tax Indicator for Non-Taxable Acquisitions
Specify account determination
Screen layout rules
Define number range interval
Define asset class
Intergration with General Ledger
FSV for asset reporting
Specify the document types for posting
Specify intervals and posting rules
Define depreciation areas
Specify the transfer of APC values
Specify the terms of depreciation terms
Determine derpreciation area in the asset class
Specify the maximum amount for low value assets
Depreciation
Configuration the depreciation key
Define cutoff value key
Assign accounts
Define screen layout for asset depreciation area
Assign forms
Asset data transfer
Activate company code

96
100
114
125
127
128
129
131
131
132
135
138
139
140
141
144
144
145
146
152
153
162
165
168
170
172
174

COMPANY CONFIGURATION
1.
Creating Company
For doing the configuration we use the following path on the SAP application screen:SAP Menu Tools Accelerated SAP Customizing SPRO Edit
Project
Configuration for all the modules will be done here. The above path will
not be referred henceforth; we will directly refer to the IMG node.
A Company is an organizational unit in Accounting which represents a Business
Organization according to the requirements of commercial law in a particular country.
In the SAP system, consolidation functions in financial accounting are based on
companies. A company can comprise one or more company codes.

IMG Enterprise Structure Definition Financial Accounting Define


Company.

2. Credit Control Areas


The Credit Control Area is an organizational unit that specifies and checks a credit limit for
customers.

A credit control area can include one or more Company Codes. It is not possible to
assign a company code to more than one credit control area. Within a credit control
area, the credit limits must be specified in the same currency.

IMG Enterprise Structure Definition Financial Accounting Maintain


Credit Control Area.

3. Creating company code


Company code is the basic organizational unit in SAP FI (Financial accounting) for
which a balance sheet and profit & loss account can be drawn. We create company
code KW24 (RIL Ltd.) which is located in country India.

IMG Enterprise Structure Definition Financial Accounting Define,


copy, delete, check company code

(i) Double click on Edit Company Code

By selecting the second option Edit Company


manually configure all the subsequent assignments.

Code

data

you

have

to

By selecting the first option all the configuration and tables get copied
automatically along with assignments. This option should be selected in case of
rollouts.
In the Copy option you need to click on
to copy a company code from an
existing company code. You can copy from existing company code delivered
by SAP.
You can select a four-character alpha-numeric key as the company code key. This
key identifies the company code and must be entered when posting business
transactions or creating company code-specific master data, for example.

Click on

and Update the following required fields:

The company code in SAP should be always kept numeric.


Country: The country where company code is located and the balance sheet and
income statement which will be prepared according to that country law. Here the
company is located in India so, we have selected the country id K W ( Kuw ai t )
Currency: It is the local reporting currency of the country. In this case it is KWD
(Kuwait Dinar) since the company is located in India.

Click on Address

Click

and update the following fields

to save entry.

Thus company code KW24 is created

Assign Company Code to Company

IMG Enterprise Structure Assignment Financial Accounting A s s i g n


company code to company

Assign Company Code to Credit Control Area

IMG Enterprise Structure Assignment Financial Accounting A s s i g n


c o m p a n y c o d e t o C r e d i t C o n t r o l Ar e a

1. Maintain Field Status Variants


You can define and edit field status variants and groups. You group several field
status groups together in one field status variant. You assign the field status
variants to a company code in the activity Assign Company Code to Field
Status Variants . This allows you to work with the same field status groups in
any number of company codes.
You can also define and process field status groups. You must define a field status
group in the company code-specific area of each G/L account. The field status group
determines which fields are ready for input, which are required entry fields, and
which are hidden during document entry. Bear in mind that additional account
assignments (i.e. cost centers or orders) are only possible if data can be entered in
the corresponding fields.
Field status variant 0001 is entered for company code K W 2 4 in the standard SAP
software. Field status groups are already defined for this variant.
The field status group you enter in the reconciliation accounts affects postings
to the related customer or vendor accounts. You cannot enter a field status group in
the customer or vendor accounts. Field status groups are determined
for
customer
and
vendor
accounts
from
their
respective
reconciliation
accounts, via the G/L account number in their master records.
There are other factors, besides the field status group itself, which have an
influence on the field status. Among these are:
The field status defined for the posting key.
The status "optional entry field" was assigned to posting keys 40 and 50 in the

standard system. These are the standard posting keys for G/L
postings. The "optional entry field" status has no effect on the field status.

account

Copy the Standard Field status variant 0001 to create new field status variant
KW24 The field status variant KW24 can be attached to all the group company codes
of KIMMCO

IMG Financial Accounting(New) Financial Accounting


Settings(New) Ledgers Fields Define Field Status Variants

Basic

Select the SAP standard variant 0001


Click on Copy
And change the field status variant from 001 to KW24
Click on Copy all
Click

to save entry.

Thus field status variant KW24 is created.

2. Assign Company Code to Field Status Variants


In this activity, you assign the company codes in which you want
identical field status groups, to the same field status variant.

to

use

Assign company code KW24 to field status variant KW24.

IMG Financial Accounting(New) Financial Accounting Basic


Settings(New) Ledgers Fields Assign Company code to Field Status
Variant.

Enter field status variant KW24


Click

to save entry.

Define Ledgers for General Ledger Accounting:


You define the ledgers that you use in General Ledger Accounting. The ledgers are
based on a totals table.

The following types of ledgers are available:

Leading Ledger

The leading ledger is based on the same accounting principle as the of the
consolidated financial statement. It is integrated with all subsidiary ledgers and is
updated in all company codes. You must designate one ledger as the leading ledger.
In each company code, the leading ledger automatically receives the settings that
apply to that company code: the currencies, the fiscal year variant, and the variant of
the posting periods.

Non-Leading Ledger
The non-leading ledgers are parallel ledgers to the leading ledger.
You must activate a non-leading ledger by company code.

For each ledger that you create, a ledger group of the same name automatically created.

IMG Financial Accounting(New) Financial Accounting Basic


Settings(New) Ledgers Ledgers Define Ledgers for General Ledger
Accounting.

Define and Activate Non-Leading Ledgers


you make the following settings for the non-leading ledgers for each company code:

You activate the non-leading ledgers in the company code.

You can define additional currencies beyond that of the leading ledger. The first
currency of a non-leading ledger is always the currency of the leading ledger (and
hence that of the company code). For the second and third currencies of a nonleading ledger, you can only use currency types that you have specified for the
leading ledger.

You can define a fiscal year variant that differs from that of the leading ledger. If
you do not enter a fiscal year variant, the fiscal year variant of the company
code is used automatically.

IMG Financial Accounting(New) Financial Accounting Basic


Settings(New) Ledgers Ledger Define and Activate Non-Leading
Ledgers.
Maintain Fiscal Year Variant

10

You can define the following characteristics for a fiscal year variant in SAP.
How many posting periods a fiscal year has, how many special periods you
need, how the system is to determine the posting periods when posting
When defining your fiscal year, you have the following options:

Your fiscal year is the calendar year


In this case, you must only select the Calendar year field.

Your fiscal year is not the same as the calendar year and is not year
dependent

In this case, you first enter the number of your posting periods in the Number
posting per. field. To define your posting periods, select your fiscal year variant and
select Periods on the navigation screen. On this screen, enter the month and the day
of the period end and the period in each case.

Your fiscal year is not the same as the calendar year and is yeardependent.

Enter the number of your posting periods in the field Number posting periods and
select the field Year-dependent. To define your posting periods, select your
fiscal year variant and select Periods on the navigation screen. The system asks
for which calendar year your year- dependent fiscal year variant is valid. You
then enter the month and day of the period end for each of your periods,
and the periods themselves.
You can use the standard fiscal year variant K4 in SAP where the financial
accounting year corresponds January to December
In case the financial accounting year is April to March, you can use the standard fiscal
year variant V3 in SAP

In our Company Code we have used the fiscal year variant K4 for the Leading
Ledger(0L)

IMG Financial Accounting(New) Financial Accounting Basic


Settings(New) Ledgers Fiscal Year and Posting Periods Maintain Fiscal
Year Variant (Maintain Shortened Fiscal Year)

11

Assign Company Code to a Fiscal Year Variant


For every company code, you must specify which fiscal year variant is to be used.
You have defined the relevant fiscal year variant. The variant does not contain more
than 16 periods. For more information, see Maintain Fiscal Year Variant.

IMG Financial Accounting(New) Financial Accounting Basic


Settings(New) Ledgers Fiscal Year and Posting Periods Assign Company
Code to a Fiscal Year Variant
The company code KW24 needs to be assigned to a Fiscal Year variant. This controls
which periods the company code will post data.

Assign company code KW24 to K4 fiscal year variant.


Click

to save entry.

Thus Company code KW24 is assigned to fiscal year variant K4.

Define Posting period Variant


IMG Financial Accounting(New) Financial Accounting Basic
Settings(New) Ledgers Fiscal Year and Posting Periods Posting period
Define Variants for Open Posting Periods
In this activity, you can define variants for open posting periods.
In the standard setting, a separate variant for posting periods is defined for every
company code. The name of this variant is identical to the company code name. Every
company code is allocated to this variant with the same name.
Thus f o r our C o m p a ny C o d e we will have posting period variant which is identical
to the company code i.e. KW24

Click on

and update the following fields.


12

Click

to save entry.

Thus posting period variant KW24 is created.

Open and Close Posting Periods


In this activity you specify for each variant which posting periods are open for
posting in SAP. Two intervals are available for doing this (period 1 and period 2). For
every interval, enter a lower period limit, an upper period limit and the fiscal year.
You close periods by selecting the period specifications so that the periods to be closed
are no longer contained.

IMG Financial Accounting(New) Financial Accounting Basic


Settings(New) Ledgers Fiscal Year and Posting Periods Posting period
Open and Close Posting Periods

and update the following fields.

Click on

Click

to save entry.

Thus posting periods time intervals for various account types are created for variant
KW24 in SAP
Various account types in SAP are:A Assets
D Debtors
K Creditors
M Materials
S General Ledger

Assign Posting period Variant to Company code


In this activity, you make the specification that is necessary to be able to work in
several company codes with the same variant for open posting periods. For this

13

reason, you assign the same variant key to the company codes you want to group
together.

IMG Financial Accounting(New) Financial Accounting Basic


Settings(New) Ledgers Fiscal Year and Posting Periods Posting period
Assign Variants to Company Code
The posting period variant KW24 needs to be assigned to company code KW24
Assign KW24 to company code KW24

Click

to save entry.

Thus posting period variant KW24 is assigned to company code KW24 .

11.Enter Global parameters


IMG Financial Accounting(New) Financial Accounting Basic
Settings(New) Ledgers Global Parameters for Company Code Enter
Global Parameters
In this activity, you can make various global specifications for the company code. In
addition, you can look at the most important specifications of the company code at
any time in the overview. This includes, among other things, the chart of accounts and
the fiscal year variant.
In this menu you can see all the assignment done
configure the earlier assignments done through this menu.

Double click on KW24 company code

earlier. You

can

also

14

Click

to save entry.

The company code is now configured for General Ledger (GL) posting.

Define document types for Entry View


In this activity you create document types for customer, vendor and general
ledger
business
transactions
in
Financial
Accounting.
Document
types
differentiate business transactions and control document filing.
You specify a number range for each document type. Document numbers are chosen
from this number range. You can use one number range for several document
types.
Document types are valid for all clients. You specify a number range key for each
document type. You create the desired number range intervals for each number
range key based on the company code. This means that you can specify
intervals of different sizes for the same number range.
15

IMG Financial Accounting(New) Financial Accounting Basic


Settings(New) Document Document Types Define Document Types for
Entry View
For the Company Code KW24 we have used some Standard Document Types,

Define document types for General Ledger View


In this IMG activity, you define for non-leading ledgers the document
types for the
documents in the General Ledger view. At the same time,
you assign for each
document type a number range to be applied in the
assignment of document
numbers:

You do not need to make these settings for your leading ledger because, in the
case of this ledger, the document number in the entry view always corresponds to
the document number in the general ledger view.

You only have to make these settings for any non-leading ledgers that have a fiscal
year variant that differs in at least one company code from the fiscal year variant of
the leading ledger in this company code. In this case, the document number in the
entry view does not correspond to the document number in the general ledge view
and you have to define a separate document type with document number
assignment for the general ledger view. For all non-leading ledgers that, in the
company code to which the postings are made, have a fiscal year variant
corresponding to the fiscal year variant of the leading ledger in this company code,
the document number in the entry view always corresponds to the document
number in the general ledger view.
16

Define document types for Entry View in One Ledger


Here, you make the settings specifying the document type for postings to non-leading
ledgers.
Under Define Document Types for Entry View, you make the document type
settings for postings in the entry view that effect all ledgers and for postings to the
leading ledger.
By segregating the ledger-related postings (here, for the non-leading ledgers) in a
separate number range, you ensure the contiguous assignment of document numbers
at the ledger level for each number range.
Within a ledger group, the representative ledger determines the document types and
number ranges applied. For this reason, you cannot perform this IMG activity for a
ledger group.
If you use a ledger group to make account assignments for postings, it is only possible
to verify that document numbers are assigned contiguously at the ledger level for the
representative ledger.

IMG Financial Accounting(New) Financial Accounting Basic


Settings(New) Document Document Types Define Document Types
for Entry View in One Ledger

Create document number ranges for company code- Data Entry


View
IMG Financial Accounting(New) Financial Accounting Basic
Settings(New) Document Document Number RangesDefine
Document Number Ranges for Data Entry View
Here we create the number ranges for documents. For each number range you
specify:

17

a number interval from which document numbers are selected

the type of number assignment (internal or external)

You assign one or more document types to each number range. The number
range
becomes effective via the document type specified in document entry and posting.
You can use one number range for several document types. This means you
can
differentiate documents by document type but combine them again for
filing the
original documents, provided you store your original documents under the EDP
document number.
Number ranges for documents are company code-dependent. You must
therefore create your number ranges for each company code in which the
document type is used, namely with the same number range key.

The number intervals must not overlap. If you use year-dependent number
ranges, you can specify the same interval with the same key several times for
different "to- fiscal years" (the limit up to which a number range is still valid). If you
want to define number ranges, which are independent of the to-fiscal year,
enter 9999 in the to- fiscal year field.
For sample documents, use a number range with key X2, for recurring entry
documents with key X1. These keys may not be used for other number
ranges.
To copy from another company code:Click on copy
and update the company to be copied from 0001 and
company to be copied to KW24.

To manually create number range proceeds as follows:Click on

Click on

and update the following fields:-

18

Then click on the


button
Similarly enter number key 01 to 99, X1 and X2 with no overlaps in the
number range. Number range, which is used for depreciation posting, should
be defined with
Click

tick on.

to save entry.

Thus Document number ranges are created for company code KW24. These
number ranges are year dependent. For company codes posting the number
ranges should be defined as year dependent.
Note that the number intervals are not included in the customizing request they
need to be transported manually. Click on Interval Transport

Create document number ranges for company code- General


Ledger View
In this IMG activity, you define the document number ranges for the documents in
the General Ledger view.
Number ranges for documents in the General Ledger view may only be issued
internally by the system. Do not set the External Number Assignment indicator for
any of your ranges.

IMG Financial Accounting(New) Financial Accounting Basic


Settings(New) Document Document Number RangesDefine Define
Document Number Ranges for General Ledger View
Define Posting Keys

19

In this activity you define posting keys. Users specify a posting key before entering
a line item. The posting key controls how the line item is entered and processed.
For each posting key, you define among other things:

which side of an account can be posted to,

which type of account can be posted to, and

which fields the system displays on the entry screens and whether an
entry must be made (field status).

IMG Financial Accounting(New) Financial


Settings(New) Document Define Posting Keys

Accounting

Basic

For the Company Code following Standard Posting Keys have been used

20

21

Rules for Changing the Document:


IMG Financial Accounting(New) Financial Accounting Basic
Settings(New) Document Rules for Changing Documents Document
Change Rules, Document Header
22

Standard Settings have been maintained


Define Tolerance Groups for Employees
We need to predefine various amount limits for our employees with which we
determine:

the maximum document amount the employee is authorized to post

the maximum amount the employee can enter as a line item in a


customer or vendor account

the maximum cash discount percentage the employee can grant in a line
item

the maximum acceptable tolerance for payment differences for the


employee.

Payment differences are posted automatically within certain tolerance groups. This
way the system can post the difference by correcting the cash discount
or by posting to a separate expense or revenue account.
In this respect you define:

the amounts or percentage rates up to which the system is to


automatically post to a separate expense or revenue account if it is not
possible to correct the cash discount or

up to which difference amounts the system is to correct the cash


discount. In this case the cash discount is automatically increased or
decreased by the difference. Using tolerance groups.

You can also additionally differentiate these settings by company code. Since the
same rules usually apply to a group of employees, enter the values for
employee groups. You can then enter amount limits and tolerances per
employee group and company code.
You can also define tolerances without specifying a tolerance group. Leave
the field Grp empty in this case. The stored tolerances are then valid for all
employees who are not allocated to a group. There must be at least one entry
for every company code.
You can also specify tolerances for clearing procedures depending on your
customers
or
vendors.
The
lower
limits
from
the
customer/vendor specifications and employee group are taken in each case during
clearing.
In our example we will define a blank tolerance group for company code KW24. You
can you use existing tolerance group from the sample company code.

IMG Financial Accounting(New) Financial Accounting Basic


Settings(New) Document Tolerance GroupsDefine Tolerance
Groups for Employees
Select company code

23

and click on Copy


Click

and replace company code 0001 with KW24.

to save entry.

Double click on KW24 line item

The cash discount per line item for a user is 5% and he can post amount per
document to the above limits. Further the user can per open item to the above
given limit.
The permitted payment difference for revenue and expense is 100 INR or 5 %
whichever is lower.
Thus this is a blank tolerance and applicable to all user ids.

16. Assign User/Tolerance Groups

24

IMG Financial Accounting(New) Financial Accounting Basic


Settings(New) Document Tolerance GroupsAssign User/Tolerance
Groups
The users have to be assigned to the tolerance group.
Click on
And update the user id and the tolerance group

Click

to save entry.

For our Company Code we have created a blank tolerance group therefore
there is no need to assign user to tolerance group.
Define Default Values
In this activity, you define default values for document types and posting keys
which otherwise must be entered by the user when processing business
transactions.

IMG Financial Accounting(New) Financial Accounting Basic


Settings(New) Document Default Values Define Default Values

25

Enable Fiscal Year Default

Here you determine that a fiscal year is proposed during document display
and for document change functions in SAP. The system uses the year which was
last used by the user in the work session.
This option is only useful for company codes working with year-dependent
document number ranges

IMG Financial Accounting(New) Financial Accounting Global


Settings(New) Document Default Values for Document Processing
Enable Fiscal Year Default

26

Click the check box


Click

to save entry.

Enable Default Value date


When entering line items in SAP, you may need to enter a value date. In this
activity you can determine, per company code, whether the CPU date is defaulted
as the value date.

IMG Financial Accounting(New) Financial Accounting Global


Settings(New) Document Default Values for Document Processing
Enable Fiscal Year Default

27

Click on Propose value date check box


Click

to save entry.

Create Chart of accounts


For each company code in SAP, you have to specify one chart of accounts for the
general ledger. This chart of accounts is assigned to the company code. A chart of
accounts can be used by multiple company codes. This means that the general
ledgers of these company codes have identical GL structure.
Here we define just a chart of accounts code in SAP. The GL codes are not
defined here.

IMG Financial Accounting(New) General Ledger Accounting (New)


Master Records G/L Accounts Preparations Edit Chart of Accounts List

Click on

and update the following fields

28

You can have controlling integration i.e. Manual creation of cost elements or
Automatic creation of cost elements. It is advisable to have manual creation of
cost elements in SAP FI.
But remember whenever you create a GL code (expense or revenue account)
in FI, immediately create the cost element (type 1 or 11) in the CO module of
SAP.
Click

to save entry.

Thus AICA chart of accounts is created.

Assign Company code to Chart of accounts


IMG Financial Accounting(New) General Ledger Accounting (New)
Master Records G/L Accounts Preparations Assign Company Code to
Chart of Accounts

29

Assign AICA in the Chart of accounts field to company code KW24.


Click

to save entry.

Thus Company code KW24 is assigned to AICA chart of accounts.

Define Account Group


In order to organize and manage a large number of G/L accounts better in
SAP, they are arranged in account groups.
The accounts of an account group normally have similar business functions. You
could, for example, have an account group for cash accounts, one for
expense accounts, one for revenue accounts, and one for other balance sheet
accounts, etc.
Further you can control the numbering and restrict the creation of the GL
codes within the specified number range.
Here you can copy from the account group delivered by SAP for INT chart of
accounts or you can create new account group required as per customer
requirement.

IMG Financial Accounting(New) General Ledger Accounting (New)


Master Records G/L Accounts Preparations Define Account Group
If you want to create from scratch in SAP you need to click on
and update the following fields.

30

31

32

Click

to save entry.

Thus Account groups are created for chart of accounts KW24.

Define Retained Earnings Account


You assign a retained earnings account to each P&L account by specifying a P&L
statement account type in the chart of accounts area of each P&L account.33

At the end of a fiscal year, the system carries forward the balance of the P&L
account to the retained earnings account in SAP. You can define one or more P&L
statement account types per chart of accounts and assign them to retained
earnings accounts.

IMG Financial Accounting(New) General Ledger Accounting(New)


G/L Accounts Master Data Preparations Define Retained Earnings
Account
Update chart of accounts AICA in the given field

Update the following fields

Enter X in P& L statement


Enter the account code for Retained earnings account.
You will get a message Account not created in chart of accounts KW24,
ignore it
Click

to save entry.

Thus Retained-earning account is created for chart of accounts KW24.


You need to create this GL code later on at the GL code creation stage.

34

You can create multiple retained earnings accounts in SAP, where in you
need to enter different key such as Y or Z and different GL codes.

Creating Balance sheet and Profit and Loss account

1. Define Financial Statement Version (FSV)


You define the versions you need to create a balance sheet and profit
and loss statement. You can create number of financial statement versions
for your chart of accounts one for the local reporting, one for parent reporting.
In each version you can group the GL codes differently.
You can define versions for a specific chart of accounts, for a group chart of
accounts, or without any specific assignment.
You then determine the financial statement items for your version.
You assign groups of accounts to the items at the lowest levels of the
hierarchy. You can select the criteria that determine which items the accounts are
displayed in. For example, accounts or groups of accounts can be
assigned to particular items based on their balance.
Alternatively, you can also assign functional area intervals at the lowest level
of the structure, instead of account intervals. Either account intervals or
functional area intervals can be assigned to a financial statement item. You
must explicitly define financial statement versions to which functional areas
are assigned as such. You do this by setting the "Fun.area allowed" indicator.
This financial statement version can then also be used by the notes to
financial statement in the G/L account information system.

IMG

Financial
Accounting(New)
General
Ledger
Accounting(New) Master Data G/L Accounts Preparations
Define Financial Statement Versions
Click on
to start creating FSV from scratch. In case you want to copy
from existing FSV you need to position the cursor on the FSV as source FSV e.g.
and then click on

and update the following parameters

And then click on


We will cover here Creating FSV from scratch.
Click on
35

Give the code for the FSV e.g. IGIN and name for the version.
Give the maintenance language cod e.g EN (for English)
If the item keys are required automatically then you need to select, else
deselect it.
Enter the chart of accounts AICA

Click on

Click on

The above nodes are created automatically:P+L Result gives

profit and loss in income statement

Net result: profit


Net result: loss

profit carried forward to balance sheet


Loss carried forward to balance sheet

Position the cursor on the node SR01 and then


Click on
Update the information which u feel necessary other than these items
and click the continue button

Thereafter click on any of the node

and click on

and then click on

and click on Reassign


Select subordinate or same level

Similarly assign the various nodes to the respective elements which should
finally look like this.

Double click on any of the node and update the following


36

Thereafter change the description of item by double clicking and updating the
following information

37

To create further nodes below Assets proceed as follows:Position the cursor on


click on
and update the following information

and

After updating your FSV will look like this


After creating all the above nodes the FSV configuration will look like this

38

Now we will see how to assign GL accounts to the node Bank current
accounts
Position the cursor on the node
the bank GL codes

and click on

and update

D and C are debit and credit balance of the account.


After assigning the accounts FSV will look as follows:-

39

Now if this bank account is an overdraft account i.e. Bank balance can
become a debit or credit balance. In case bank balance becomes credit i.e.
negative then it should be regrouped to the liabilities side of balance
sheet under current liabilities.

The item
under Shareholder's Equity. To do so proceed as follows:Position the cursor on
click on Select

should be placed
and

and position the cursor on

40

Likewise you need to create various node under Income statement and assign
GL account codes to each of the lowest level node.
Finally after assigning GL code to each node, you need check the non
assignment of GL codes to your company code.
Proceed as follows:Click on
And update company code KW24

This step will give you list of accounts not assigned to the various nodes
After assigning the non assigned GL codes to various nodes your FSV is ready to
be used by company code KW24

INTRODUCTION
Having configured the FI- GL component, we now need to configure the
second important module Accounts Receivable (AR) and Accounts Payable
(AP) of SAP. The AR and AP acts as sub ledger to FI- GL for managing the
balances of Customers and Vendors. The AR and AP components store all
the information and balance details for customer and vendor. Data is updated
from AR and AP in real time to the FI-GL module. Most of the Data in
AP module is obtained from the Materials Management (MM) module.
Similarly most of the Data in AR module is obtained from the Sales and
Distribution module.
Here we see the configuration for AR and AP and also cover the configuration for
Automatic payment program.
Accounts Receivable and Accounts Payable

Customer Accounts
Master Records
Define Account Groups with Screen Layout (Customers)
When creating a customer account, you must specify an account group. You use
the account group to determine:

the interval for the account numbers

whether the number is assigned internally by the system or externally by


the user (type of number assignment)

whether it is a one-time account

which fields are ready for input or must be filled when creating and
changing master records (field status)

IMG Financial Accounting )(New) Accounts Receivable and Accounts


Payable Customer Accounts Master Records Preparations for
Creating Customer Master Records Define Account Groups with Screen
Layout (Customers)

Click on
Update the following: -

Click on Save
Double Click
Double Click

Double Click

Double Click
Change Reconciliation account from Opt entry to Req. entry

Click on Save
Define Screen Layout per Company Code (Customers)
IMG Financial Accounting (New) Accounts Receivable and Accounts
Payable Customer Accounts Master Records Preparations for
Creating Customer Master Records Define Screen Layout per Company
Code (Customers)
Here in this step you specify, depending on the company code, which
company code-dependent master record fields
are ready for input

require an entry

are hidden.

This specification is linked to the field status of the account group and a
specification for the transaction. By means of the link, you can see which status
the fields have on the entry screen for master data. In this case, the fields

take on the status which has the highest priority. Hiding a field has the highest
priority, followed by a display field, a required field and then an optional
field:
The entry under the company code * applies to the company codes which are not
explicitly entered in the table. You should not delete this entry.
Normally no configuration is required except in exceptional cases. For
example, if the company codes are in different countries or some
company codes do not use automatic payment processing for customers. If
fields are to have an alternative status depending on the company code,
specify the company code and determine the status of the fields.
We will not configure anything here since we do not want field status
differently based on company codes.

Define Screen Layout per Activity (Customers)


IMG Financial Accounting (New) Accounts Receivable and Accounts
Payable Customer Accounts Master Records Preparations for
Creating Customer Master Records Define Screen Layout per Activity
(Customers)
In this activity you specify, depending on the transactions (display, create,
change) for customer master data, which master record fields

are ready for input

require an entry

are hidden.

This specification is linked with the field status of the account group and the
company code-dependent specification. By means of the link, you can see which
status the fields have on the entry screen for master data. In this case, the fields
take on the status which has the highest priority. Hiding a field has
the highest priority, followed by a display field, a required field and then an
optional field:
This, particular configuration is required if the fields are to be filled when
creating and are not to be changed via the change transaction. This is
required for reconciliation account. The reconciliation account updated during
the create mode should not be changed later on in the change mode. This will
create a lot of problem. In the change mode the field should not be available
for change. It should be only in the display mode.
Double click
Double click

Double click
Change the reconciliation account from optional entry to display

Click on

Create Number Ranges for Customer Accounts


IMG Financial Accounting (New) Accounts Receivable and Accounts
Payable Customer Accounts Master Records Preparations for
Creating Customer Master Records Create Number Ranges for Customer
Accounts
In this activity you create the number ranges for the customer accounts. To do this,
specify the following under a two-character key:

A number interval from which the account number for the customer
accounts is to be selected

The type of number assignment (internal or external number


assignment)

Click on
Click on

Click on Save

To Transport

When we transport in the above manner all intervals for the selected number
range object are deleted in the target system first. After the import, only the
intervals you export are present. The number statuses are imported with their
values at the time of export.
Dependent tables are not transported or converted.

Assign Number Ranges to Customer Account Groups


IMG Financial Accounting (New) Accounts Receivable and Accounts
Payable Customer Accounts Master Records Preparations for
Creating Customer Master Records Assign Number Ranges to Customer
Account Groups

In this step you assign the number ranges you created in the preceding step
to the account groups for customers. You can use one number range for
several account groups.

Click on Save

Vendor Accounts
Master Records
Define Account Groups with Screen Layout (Vendors)
IMG Financial Accounting (New) Accounts Receivable and Accounts
Payable Vendor Accounts Master Records Preparations for Creating
Vendor Master Records Define Account Groups with Screen Layout (Vendors)
In this step you specify the account groups for vendors. Via
the account group you determine

The interval for the account numbers

Whether the number is assigned internally by the system or externally by


the user (type of number assignment)

Whether it is a one-time account

Which fields are ready for input or must be filled when creating and
changing master records (field status)

Click on
Update the following: -

Click on Save
Double Click
Double Click
Make Reconciliation account as a Req. entry as follows

Click on
Click on Save

Define Screen Layout per Company Code (Vendors)


IMG Financial Accounting (New) Accounts Receivable and Accounts
Payable Vendor Accounts Master Records Preparations for Creating
Vendor Master Records Define Screen Layout per Company Code (Vendors)
Here you determine, depending on the company code, which company codedependent master record fields

are ready for input

require an entry

are hidden.

This specification is linked to the field status of the account group and a
specification for the transaction. By means of the link, you can see which
status the fields have on the entry screen for master data. In this case, the
fields take on the status which has the highest priority. Hiding a field has the
highest priority, followed by a display field, a required field and then an
optional field:
The entry under the company code * applies to the company codes which are not
explicitly entered in the table. You should not delete this entry.
Normally no configuration is required except in exceptional cases. For
example, if the company codes are in different countries or some
company codes do not use automatic payment processing for customers. If
fields are to have an alternative status depending on the company code,
specify the company code and determine the status of the fields.
We will not configure anything here since we do not want field status
differently based on company codes.

Define Screen Layout per Activity (Vendors)


IMG Financial Accounting(New) Accounts Receivable and Accounts Payable
Vendor Accounts Master Records Preparations for Creating Vendor
Master Records Define Screen Layout per Activity (Vendors)
In this activity you specify, depending on the transactions (display, create,
change) for customer master data, which master record fields

are ready for input

require an entry

are hidden.

This specification is linked with the field status of the account group and the
company code-dependent specification. By means of the link, you can see which
status the fields have on the entry screen for master data. In this case, the fields
take on the status which has the highest priority. Hiding a field has

the highest priority, followed by a display field, a required field and then an
optional field:
This configuration is required if the fields are to be filled when creating and
are not to be changed via the change transaction. This is required for
reconciliation account. The reconciliation account updated during the create
mode should not be changed later on in the change mode. This will create a
lot of problem. In the change mode the field should not be available for
change. It should be only in the display mode.
Let us configure that.

Create Number Ranges for Vendor Accounts


IMG Financial Accounting (New) Accounts Receivable and Accounts
Payable Vendor Accounts Master Records Preparations for Creating
Vendor Master Records Create Number Ranges for Vendor Accounts
Here you create the number ranges for vendor accounts.
You
specify
whether the number range is internal or external. Internal number range
means the system allots the number automatically from the number range.
External number range means the system expects the user to allot the
number from the specified range.

Click on
Click on

Click on
Click on Save

Assign Number Ranges to Vendor Account Groups


IMG Financial Accounting (New) Accounts Receivable and Accounts
Payable Vendor Accounts Master Records Preparations for Creating
Vendor Master Records Assign Number Ranges to Vendor Account Groups

Click on Save

Business Transactions
Incoming Invoices/Credit Memos
Maintain Terms of Payment
IMG Financial Accounting(New) Accounts Receivable and Accounts Payable
Business Transactions Incoming Invoices/Credit Memos Maintain Terms
of Payment
Here you can define rules which are stored under a four-character key called
as payment term. You assign this terms of payment to the vendors master
record. The payment term is proposed when entering a document to the
vendor account.
You can use the same key for the terms of payment for both customers and
vendors who have the same payment terms. SAP recommends, however, that
you use different terms of payment keys for customers and vendors and limit the
permitted account type correspondingly within the terms of payment.
1) Payable to vendor 60 days. If paid within 30 days 2 % cash discount can
be availed.
2) Receivable from customer within 45 days. If paid within 15 days 2 %

cash discount will be paid.


Generally document date is selected as the default baseline date. Document date
is the invoice date.
You configure both the payment terms for customers and vendor using the
same configuration path.
Click on

Click on Save
To configure another payment, Click on

Click on Save
Define Accounts for Rounding Differences
IMG Financial Accounting (New) Accounts Receivable and Accounts
Payable Business Transactions Outgoing Payments Global Settings
Define Account for Rounding Differences
This configuration is valid for both customers and vendors.
Update the following:-

Click on Save
Update the following:-

Click on Save
Define Accounts for Bank Charges (Vendors)
IMG Financial Accounting(New) Accounts Receivable and Accounts
Payable Business Transactions Outgoing Payments Global Settings
Define Accounts for Bank Charges (Vendors)
This configuration is valid for both customers and vendors.
Here you define the account numbers of your bank charges accounts. The
system posts the charges amount you specify for a bank item when settling
payment to these accounts. The bank charges accounts must be defined as
relevant to cash flow.

Double Click

Give Chart of Accounts

405000 is Bank charges account

Define Payment Block Reasons


IMG Financial Accounting(New) Accounts Receivable and Accounts
Payable Business Transactions Outgoing Payments Global Settings
Payment Block Reasons Define Payment Block Reasons
Using payment blocking reasons, you can differentiate why invoices are to be
blocked for payment.
For each block indicator, you must decide whether:

Changes are allowed in the payment proposal.


If the indicator is not set, the reason for blocking cannot be set nor
removed when a payment proposal is processed.

Documents defined with the block key are also not to be cleared during
manual payment entry.

Payment blocking reasons are valid for all company codes. By using the
reasons for payment blocking, you can also prevent items from being
processed manually with the clearing procedures "Incoming payment" and

"Outgoing payment". You define a blocking reason to do this and mark it


accordingly. Such items can always be transferred or reversed.
You can configure Payment block reasons as required by you.

Define Default Values for Payment Block


IMG Financial Accounting(New) Accounts Receivable and Accounts
Payable Business Transactions Outgoing Payments Global Settings
Payment Block Reasons Define Default Values for Payment Block
Here you can change (based on the payment terms) the blocking key value
that is proposed as a default when entering postings to customer accounts
and vendor accounts.

Manual outgoing Payments


Define Tolerances (Vendors)
IMG Financial Accounting(New) Accounts Receivable and Accounts Payable
Business Transactions Outgoing Payments Manual Outgoing Payments
Define Tolerances (Vendors)
This configuration setting is valid for both customers and vendors.
Here you specify the tolerances for vendors. These tolerances are used for
dealing with differences in payment and residual items which can occur during
payment settlement. Specify the tolerances under one or more tolerance
groups. Allocate a tolerance group to each vendor via the master record. For
each tolerance group, specify the following:

Tolerances up to which differences in payment are posted


automatically to expense or revenue accounts when clearing open
items

The handling of the terms of payment for residual items, if they are to be
posted during clearing

When clearing, the lower limit for the customer specifications and employee
group specifications are taken. Employee tolerance is configured in the FI GL
module. The tolerance needs to be assigned to the vendor master.
We are configuring a blank tolerance group
The permitted payment difference configured for gain and loss is 0.99 INR
% whichever is lower.
Click on
Update the following: -

Click on Save

Automatic Outgoing Payments

1.3.2.3.1 Set Up All Company Codes for Payment Transactions


IMG Financial Accounting Accounts Receivable and Accounts Payable
Business Transactions Outgoing Payments Automatic Outgoing
Payments Payment Method/Bank Selection for Payment Program Set
Up All Company Codes for Payment Transactions
Here you make specifications for all company codes involved in payment
transactions.
For each company code, you make the following specifications:

Paying company code


You assign a paying company code to each company code. This
means that you can have one company code process payment
transactions centrally for several company codes.

Cash discount and tolerance


The p a ym e n t p r o g r a m u s e s these entries to determine the cash
discount strategy for the company code.

Special G/L transactions


Specify which special G/L transactions are to be settled for customers and
vendors.
F = Down payment request
P = Payment request
A = Down payment on current assets

Click on

Set Up Paying Company Codes for Payment Transactions


IMG Financial Accounting Accounts Receivable and Accounts Payable
Business Transactions Outgoing Payments Automatic Outgoing
Payments Payment Method/Bank Selection for Payment Program Set
Up Paying Company Codes for Payment Transactions
Here you make the following specifications for the paying company codes:

Data for controlling the payment program


Here we specify the minimum amount for which an incoming (100 KWD)
or outgoing payment (KW24 KWD) is created.
If you do not want exchange rate difference to be generated when the
payment is in foreign currency you need to select the parameter.
If you want to make separate payment for each reference you need to
select the parameter.

Specifications for paying with bills of exchange


You can show or hide the settings for paying with bills of exchange.

Forms and sender details for advice notes and EDI accompanying
sheets

If you wish to print payment advice notes or an EDI accompanying


sheet, specify the form name. Specify also the SAPscript text modules
that contain details about the sender that are to be printed on the
payment advice note. You can go directly from this transaction to the
transaction for editing forms and text modules.
Click on

Set
Up
Transactions

and update the following fields:-

Payment

Methods

per

Country

for

Payment

IMG Financial Accounting Accounts Receivable and Accounts Payable


Business Transactions Outgoing Payments Automatic Outgoing
Payments Payment Method/Bank Selection for Payment Program Set
Up Payment Methods per Country for Payment Transactions
Here you specify which payment methods are to be used in each country.
The following parameters are entered:1) whether it is an outgoing payment or incoming payment
2) payment classification check, bank transfer
3) What master data specification required address required,
bank details required etc.
4) Document type is attached
5) The payment program name is attached.
6) Which currencies are to be permitted?

Ensure that the payment methods to be used for paying the open items of a
business partner have been entered in the appropriate customer or vendor
master record. To get a list of payment media programs, use transaction code
SA38 and enter RFFO*. Click on Utilities Find program Execute.
Click on

and update the following

In case there in no entry found for country IN you will have to manually create by
clicking new entries

Click on

In case of Bank transfers (E- Banking) the payment method is T the SAP std.
configuration settings are as follows:In the standard SAP setting only 1 currency is allowed i.e. INR, but bank
transfers can be in any currency, therefore we will create a new payment
method A (eBanking Payment Method) to incorporate all currencies.

1.3.2.3.4 Set Up Payment Methods per Company code for Payment


Transactions
IMG Financial Accounting Accounts Receivable and Accounts Payable
Business Transactions Outgoing Payments Automatic Outgoing
Payments Payment Method/Bank Selection for Payment Program Set
Up Payment Methods per Company Code for Payment Transactions
Here you specify which payment methods can be used per company code
and determine the conditions under which a payment method should be used.

Specifications for grouping items for payment (such as single payment for
marked items)
Specifications for foreign/foreign currency payments
If you specify that the payment method can also be used for foreign
currencies, all currencies are permitted.

Specifications for optimizing bank selection


You can optimize either by bank groups or by postal codes. If you

optimize by bank groups, money is transferred from the house bank to


the business partner's bank in the shortest possible time. For this to be
possible, you assign all banks in the master records to a bank group
defined by you.
If you optimize by postal codes, the house bank selection is determined
by the business partner's domicile. If you select the "Optimization by
postal codes" field, you can go directly to the activity for assigning
house banks to an interval of postal codes.

Specifications for the form to be used for the payment medium

Specifications for issuing payment advice notes


Depending on the space available on the payment medium form for
information about the note to payee, you have the following options:

If unlimited space is available, you do not need to print payment


advice notes (for checks, for example), but can do so if desired.

If there is no space available, a payment advice note containing all the


information about the purpose of payment is always printed (for bills of
exchange, for example).

If only limited space is available and there is therefore a risk that the
space will not be sufficient, you can choose from the following options:

You can have the system create a payment advice note


containing the information about the note to payee.
If a payment advice note is to be created every time, select
"Always payment advice". The note to payee is then printed on
both the form (so far as the number of lines selected on the form
allow) and the payment advice note. If insufficient space is
available, a payment advice note indicator is printed on the
payment medium.
A payment advice note can only be created if the note to
payee information does not fit into the available space. Select
Payment advice after X lines.

You can have the system distribute the items between several
forms. To do so, select No payment advice and Distribute
items, XX lines per payment.

You can have the payment program determine another


payment method if insufficient space is available. To do so,
choose No payment advice and Payment method valid to xx
lines.

We are configuring payment method check for company code KW24, the
minimum amount for which a check should be raised is KW24 INR and
the maximum amount is 9999,999,999 KWD. We have selected SAP
standard check layout form F110_PRENUM_CHECK. This need to be modified
as per the customer requirement and Z form.
Since the check will contain all the information of payment details we
have selected the parameter under Note to payee lines on the form -as many
as required and Parameter - no Payment advice.
In case you get error while entering the maximum amount enter a lower figure such
as 9999999 and press enter. System will automatically set the format
Click on

and update the following:-

Click on
Set Up Bank Determination for Payment Transactions
IMG Financial Accounting Accounts Receivable and Accounts Payable
Business Transactions Outgoing Payments Automatic Outgoing
Payments Payment Method/Bank Selection for Payment Program Set

Up Bank Determination for Payment Transactions


Before you can configure this step you need a house bank to be
configured. You can refer the SAP Bank configuration manual.
Here you define the following:

Ranking order of banks


You specify which house banks are permitted and rank them in a list.

Bank accounts
For each house bank and payment method and currency, you specify
which bank account is to be used for payments.

Available amounts

For each account at a house bank, you enter the amounts that are
available for the payment run. You enter separate amounts for
incoming and outgoing payments. Specifying available amounts
enables you to control which bank account is to be used for payments.
You can specify the amounts depending on the value date at the bank.
Value date
You specify how many days elapse between the posting date of the
payment run and the value date at the bank, dependent on the
payment method, bank account, payment amount and currency.
You can have the system determine the value date, taking into account
the bank calendar and any individual arrangements made with the
bank. To do so, choose the activity Define value date rules

Click on

and update paying co. code KW24

Select and click on

Click on

and update the following

House banks are ranked for payment based on payment method and
currency. If there are more than one house bank, the second bank will be
ranked based on payment method and currency.
Whenever you want to make payment from the desired bank you need to
check the ranking of the house bank here and change the ranking to 1, which
is possible through transaction code S_ALR_87001487 - Bank selection for
payment program (which is available on the SAP Easy access menu)

Click on
Next step is to maintain bank GL sub-accounts for these house banks.
Bank sub accounts for our bank accounts are as follows:XXX check issued out
XXX outgoing w/tfr
Select

Click on

and then click

and update the following information:-

Click on

Click on
And click on

Update the available amount for outgoing payment and the currency for the
house bank. The available amount for outgoing payment in this case we have
updated the maximum amount. The amount planned here is available for
outgoing payments. The amount is only used for payments with which the
bank debit entry is expected during the number of days displayed.
Click on
Outgoing Invoices/Credit Memos
Maintain Terms of Payment
IMG Financial Accounting Accounts Receivable and Accounts Payable
Business Transactions Outgoing Invoices/Credit Memos Maintain Terms
of Payment
Click on
Update the following:-

Click on

Define Cash Discount Base for Outgoing Invoices


IMG Financial Accounting Accounts Receivable and Accounts Payable
Business Transactions Outgoing Invoices/Credit Memos Maintain Terms
of Payment
Here you determine whether the tax amount is to be taken into consideration
in the base amount for calculating the cash discount amount. You make your
specifications per company code.
AIIG do not want the cash discount base to be net.
Incoming Payments
Define Accounts for Cash Discount Granted
IMG Financial Accounting Accounts Receivable and Accounts Payable
Business Transactions Incoming Payments Incoming Payments Global
Settings Define Accounts for Cash Discount Granted
Update the following:-

Click on
Update the following:-

Down payment received from customer


Define Reconciliation Accounts for Customer Down Payments
IMG Financial Accounting Accounts Receivable and Accounts Payable
Business
Transactions

Down
Payment
Received

Overpayment/Underpayment Define Reconciliation Accounts for Customer


Down Payments
Here you define an account in which the customer down payments or down
payment requests are managed in the general ledger. In the case of down
payments or down payment requests, the posting is automatically made to
this account instead of to the normal receivables account (reconciliation
account).
You can use the SAP standard Sp. G/L indicator
Double Click
Update the following: -

Update the following: -

Click on Save
Click on

Click on Save
Down payment made to vendor
Define Alternative Reconciliation Accounts for Down Payments made to
Vendor
IMG Financial Accounting Accounts Receivable and Accounts Payable
Business
Transactions

Down
Payment
Made

Overpayment/Underpayment Define Alternative Reconciliation Account for


Down Payments
Here you configure the special GL account for vendor down payments. The
down payment posting is then automatically made to this account instead of to
the normal payables account (reconciliation account).
Double Click

Update the following:-

Update the following:-

XXXX is the Vendor down payment account


Click on Save
Click on

Update the following:-

rd

300000 Account trade 3 parties (Reconciliation account)


Click on
Click on

Click on Save

. A is the target special GL indicator

Define
Sort Method and Adjustment Accts for Regrouping
Receivables/Payables
IMG Financial Accounting General Ledger Accounting periodic
processing Reclassify Transfer and Sort Receivables/ Payables
Here you define the periods for the remaining terms of receivables and
payables. For each period, you can specify whether transfer postings are to
be made for customer, vendor, or G/L accounts. This configuration also
regroups credit balance in Accounts Receivable and Debit balance in
Accounts Payable.
We are configuring for regrouping of AR and AP balances which are maturing
beyond 6 months.
Click on

Update the following: -

Click on Save

Double Click
Click on
Update the following: -

Click on Save
Click on
Update the following: -

Click on
Update the following: -

Click on Save
Click on
Update the following: -

Click on Save
Click on
Update the following: -

Click on Save

Click on
Double Click
Click on
Update the following: -

Click on Save
Click on

Update the following: -

Click on Save

Click on

Click on Save
Click on

Update the following: -

Click on Save
Click on
Click on Save

INTRODUCTION
The component Bank Accounting is used to handle accounting
transactions that you process with your bank. It includes the management of
bank Master data, the creation and processing of incoming and outgoing
payments. All country specific characteristics such as the specifications
for manual and electronic payment procedures, payment forms or data
media can be freely defined.
We will configure a house bank for our company code KW24 We will also
cover the configuration of Manual Bank statement Check deposit and Cash
journal.

Bank Accounting
Define House Banks
IMG Financial Accounting (New) Bank Accounting Bank Accounts
Define
House Banks
Each house bank of a company code is represented by a bank ID in the SAP
system. The House bank is used for automatic payment program, check
deposit, bank reconciliation. Thus you will only need to create a house bank
for a bank account if you want to use the aforesaid functionality.
Let us configure a house bank.
Enter Company code KW24

Click on
Update the following fields:-

House bank: This is the code for house bank. Give an alpha numeric key.
Numeric is also possible.
Bank key: Bank key is the Bank account number

Click on the
following fields

click on

to create the Bank key and update the

and update the following fields

Maintain the GL Code and the account id (Account id together with the ID for
the house bank uniquely defines a bank account).
Click on

Manual Bank Statement


Manual bank statement In case the bank is not able to give an electronic
statement then the statement can be manually entered in the manual bank
statement and uploaded.
In our scenario we have the following bank GL codes (Sub accounts) for our
Main Bank ( SBI bank, Main account a/c)::
Checks issued out to vendors will be credited to GL code 203241
,DIGWAL and check issued out, which is a clearing account.

SBI Bank

Similarly checks received from customer are debited to GL code 203242


SBI check received, which is a clearing account.
When the bank statement is manually feeded in SAP the following will happen:For checks issued out based on checks cleared in the bank account the
following entry will be passed automatically.
GL code account description
Debit /Credit
150361
SBI check issued out
Debit
150360 SBI bank Main account a/c Credit
For checks received in based on checks cleared in the bank account the
following entry will be passed automatically.
GL code account description
Debit /Credit
150362
SBI check received
Credit
150360
SBI bank Main account a/c Debit
Thus after feeding the bank statement in the system, the Main bank
account i.e. GL code 150360
SBI bank Main account a/c will exactly
match with the balance shown in the bank. All the clearing accounts having
balances will be the reconciliation items.
Define Posting Keys and Posting Rules for Manual Bank Statement
IMG Financial Accounting (New) Bank Accounting Business Transactions
Payment Transactions Manual Bank Statement Define Posting Keys and
Posting Rules for Manual Bank Statement

Enter the chart of accounts KW24


Create account symbol
Specify G/L accounts (such as bank, cash receipt, outgoing checks) to which
postings
are
to
be
made
from
account
statement. You assign account symbols to the G/L account numbers. These
are required
for the posting rules in step 2.
Click on

Click on

and type in the following:-

to save entries.

Assign accounts to account symbols


Here we assign accounts to account symbols.
Double click on
Click

and update the following:-

To avoid having to define a separate account symbol for every single


house bank account (with a different G/L account in each case), the G/L
account field can contain a masked output. The masking is done using +++++
+ for the main bank account. For the sub accounts all the other digits are
masked except the last one.
Bank charges account is hard coded. Click on
to save entries.

Create keys for posting rules


Double click

and click on

and

Update the following information:-

Click on
Define posting rules
Here you will assign the posting rules to the account symbols created.

Click on

Update the following: -

Posting Type 4 (Clear Debit G/L account)


Click on Save
Click on

Select Posting type 5 (Clear credit G/L acct)

Click on Save

Create and Assign Business Transactions


IMG Financial Accounting (New) Bank Accounting Business
Transactions Payment Transactions Manual Bank Statement
Create and Assign Business Transactions
Herein this step you store an indicator for each business transaction and
allocate a posting rule to each business transaction.
Click on
Update the following:-

Click on
Define Variants for Manual Bank Statement
IMG Financial Accounting (New) Bank Accounting Business
Transactions Payment Transactions Manual Bank Statement
Define Variants for Manual Bank Statement
Here you can create separate account assignment variants for the
manual bank statement in order to adapt the arrangement and/or the
selection
of account assignment fields to your company-specific
requirements.
Standard Variant SAP01 is available which is generally not suitable for
customers need. It is not modifiable. Therefore we need to create a
new variant.
Let us see the standard variant SAP01

Double click on

Click

to continue.

These are the fields available.

The last 4 fields are not suitable for us.


Let us create a new variant.
Click on

and update the following:-

Position the cursor on


and click on
to delete
the field.
Similarly delete Customer matchcode, foreign currency, and foreign currency
amt

Check Deposit
Define Posting Keys and Posting Rules for Check Deposit
IMG Financial Accounting (New) Bank Accounting Business
Transactions Check Deposit Define Posting Keys and Posting Rules for
Check Deposit

Update the following

Click on new entries to create account symbol

Click on
Double click

Click on
Select existing account symbol bank and the one configured by us.

Click on

Double click

Click on

Click on
Double click
Select

Click

Now change the Posting rule and the acct symbol with the one we configured

Click

Click on

Create and Assign Business Transactions


IMG Financial Accounting (New) Bank Accounting Business
Transactions
Check Deposit Create and Assign Business Transactions
Here you store transaction indicators for check deposit and allocate
these indicators to a posting rule. We have created posting rule ZCHK in the
earlier step. We need to allocate this to the transaction indicator. You
specify this indicator in the "Transaction" field on the initial screen of check
deposit.
Click on
Update the following:-

Click on
Define Variants for Check Deposit
IMG Financial Accounting (New) Bank Accounting Business
Transactions
Check Deposit Define Variants for Check Deposit
Here you can create your own account assignment variants for check deposit
in order to modify the arrangement and/or selection of account assignment

fields according to your company-specific requirements.


One variant SAP01 is delivered as a default. It cannot be changed.
We will create a new variant.

Double click variant maintenance: check deposit

Position the cursor on variant SAP01 and click

Update the following:-

Delete 3 digit check number by clicking on 3 digit number and click

Similarly Delete 8 digit bank key and Invoiced amount


Double click 10-digit check number

Click

Save it.

to confirm

Cash Journal
Create G/L Account for Cash Journal
IMG Financial Accounting (New) Bank Accounting Business transactions
Cash Journal Create G/L Account for Cash Journal
Here you create a G/L account for the cash journal in the company code
KW24. The GL code must be switched on post automatically.
If you want to run several cash journals with different currencies in this
account, make sure that

The indicator Balances in local currency only is not set

The account currency corresponds to the company code currency

1.4.2 Define Document Types for Cash Journal Documents


IMG Financial Accounting (New) Bank Accounting Business Transactions
Cash Journal Define Document Types for Cash Journal Documents
Here you can use the standard accounting document type SK or you
can create your own document type. Lets see the standard document type
SKs configuration settings.

1.4.3 Define Number Range Intervals for Cash Journal Documents


IMG Financial Accounting (New) Bank Accounting Business Transactions
Cash Journal Define Number Range Intervals for Cash Journal Documents
You have to define a number range interval for cash journal documents. Each
document then receives a unique number that does not clash with the
G/L document number.

Click on
Click ON

1.4.4 Set Up Cash Journal


IMG Financial Accounting (New) Bank Accounting BusinessTransactions
Cash Journal Set up Cash Journal
If you want to run a cash journal whose currency does not correspond
to that of the company code, you have to consider the following details
in the corresponding cash journal G/L account master data:

The indicator Balances in local currency only should not be set


The account currency must correspond to the company code
currency

You can run several cash journals with different currencies in one cash journal
G/L account. Several cash journals with the same currency in one G/L
account is however not possible.
If you want to run several cash journals in the same currency in one company
code, you have to select different cash journal G/L accounts.
Click on
Update the following:-

Click on
1.4.4 Create, Change, Delete Business Transactions
IMG Financial Accounting (New) Bank Accounting BusinessTransactions
Cash Journal Create, Change, Delete Business Transactions
Here you can create, change, and delete accounting transactions for the cash
journal.

Alternatively, you can create the accounting transactions online using the
cash journal document entry. From the SAP Easy Access screen, select
Accounting
Financial Accounting (New)
Banking
Input or
Outgoings Cash journal.

Click on

Click on

1.4.5 Set Up Print Parameters for Cash Journal


IMG Financial Accounting (New) Bank Accounting BusinessTransactions
Cash Journal Set Up Print Parameters for Cash Journal
In order to print the cash journal and the cash journal receipts, you have to set
up the corresponding print program parameters per company code.
Select

Click on

Asset Accounting

INTRODUCTION
Asset accounting module in SAP is a very important module. It manages fixed
assets data of an organization by way of asset master records. Asset
accounting module thus acts as a sub ledger to the FI module for managing
asset records.
SAP gives us the functionality in Asset module of managing depreciation and
assets parallely according to various reporting requirements i.e.
Local Reporting, Parent company reporting, Tax reporting, US GAAP
reporting and
so on.
You must assign a chart of depreciation to each company code that is defined
in Asset Accounting. SAP provides country-specific charts of depreciation with
predefined depreciation areas. These charts of depreciation serve only as a
reference for creating your own charts of depreciation, and are therefore not
directly accessible in the SAP system. When creating a chart of depreciation,
you have to copy the reference chart of depreciation.
We configured in the FI GL configuration book a company AIIG with the
company code KW24. The currency of the company code is INR. The
reporting period is considered as October to September.
RIL LTD is required to report depreciation for local reporting as per the statutory
reporting requirement of India. Further it is also required to report depreciation
as per the parent company located in India.

A) Organizational Structures
For doing the configuration we use the following path on the SAP application
screen:SAP Menu Tools Accelerated SAP Customizing SPRO - Edit
Project
Configuration for all the modules will be done here. The above path will
not refer henceforth; we will directly refer to the IMG node.

Copy Reference Chart of Depreciation/Depreciation areas


IMG Financial Accounting (New) Asset Accounting
Organizational Structures Copy Reference Chart of Depreciation/Depreciation
Areas
The chart of depreciation is a list of depreciation areas arranged according to
business and legal requirements. The chart of depreciation enables you
to manage all rules for the valuation of assets in a particular country.
You must assign a chart of depreciation to each company code that is defined
in Asset Accounting. SAP provides country-specific charts of depreciation with

predefined depreciation areas. These charts of depreciation serve only as a


reference for creating your own charts of depreciation, and are therefore not
directly accessible in the SAP system. When creating a chart of depreciation,
you have to copy the reference chart of depreciation.
When you create a chart of depreciation, the system copies all of the
depreciation areas in the reference chart of depreciation. You have to delete
any depreciation areas that you do not need in your chart of depreciation.
Depreciation areas that are not used can still be activated at a later point in
time (after the production startup). A newly activated depreciation area can
take over values from another depreciation area.
SAP has provided chart of depreciation for various countries. Therefore we
use Indian chart of depreciation.
Let us copy the chart of depreciation from Sample chart of depreciation: India to
create new chart of depreciation.
Double Click on

Specify Description of chart of accounts/Delete


depreciation areas
IMG Financial Accounting (New) Asset Accounting Organizational
Structures Copy Reference Chart of Depreciation/Depreciation Areas
Change the Description of chart of depreciation so copied.

Change the following: -

Click on Save

3. Copy/Delete Depreciation Areas


IMG Financial Accounting (New) Asset Accounting Organizational
Structures Copy Reference Chart of Depreciation/Depreciation Areas
Double Click on
And update the depreciation area

We will delete the unwanted depreciation areas which were copied from the
reference chart of depreciation.
We select the areas for deletion like this

Then Click on

Click on Save

4. Assign Input Tax Indicator for Non-Taxable Acquisitions


IMG Financial Accounting (New) Asset Accounting Integration with

the General Ledger Assign Input Tax Indicator for Non-Taxable Acquisitions
In this step, you specify an input tax indicator per company code. The system
then uses this indicator when you post acquisitions that are not subject to tax,
but which are posted to accounts that are tax-relevant.
Assign input tax indicator V0 (Input tax 0%)
Assign output tax indicator A0 (output tax 0%) to company code KW24

Click on Save

5. Assign Chart of Depreciation to company code


IMG Financial Accounting (New) Asset Accounting Organizational
Structures Copy Reference Chart of Depreciation/Depreciation Areas
One of the important steps is the assignment of chart of depreciation to the
company code. Here by this step, we link the asset accounting module to the
FI company code.
Assign Chart of depreciation IGIN to company code KW24.
Click on Save

6. Specify Number Assignment across Company codes


(Optional)
IMG Financial Accounting (New) Asset Accounting Organizational
Structures Specify Number Assignment Across Company Codes
You can assign the main asset account number across company codes.
Therefore, for every company code, you can determine from which (other)
company code number assignment is to be carried out. In this step, you
define a cross-company code assignment of the main asset number. If you do
not want a cross-company code number assignment, you do not need to
define any system settings here.
We do not want across company codes number range. So we do not
anything here.

7. Specify Account Determination


IMG Financial Accounting (New) Asset Accounting Organizational
Structures Asset Classes Specify Account Determination

The key of an account determination must be stored in the asset class. The
account determination links an asset master record to the general
ledger accounts to be posted for an accounting transaction using the asset
class.
Usually, you need at least the same number of account determinations as you
have asset balance sheet accounts in the general ledger
Click on

and update the following: -

Click on Save

8. Create Screen Layout Rules


IMG Financial Accounting (New) Asset Accounting Organizational
Structures Asset Classes Create Screen Layout Rules
The screen layout specifies the status of the fields in the asset master record.
You use the screen layout to determine if fields are required entry or optional
entry fields, or if they are suppressed completely,
for example.
In this step, you create only the keys and descriptions of the screen

layout controls. You define the field group rules for the screen layouts
themselves in the step Master data.
You can enter a screen layout rule in one of two places: either in the part of
the asset class valid in the entire client, or in the part of the asset class valid
for the chart of depreciation. The screen layout rule is then valid either for all
assets in the asset class, or for all assets in the asset class/chart of
depreciation.
You can use the standard screen layout or you can copy the standard screen
layout to create new one.
We will copy the screen layout.

Click on Save
Similarly we will copy the screen layout for Buildings, Plant and
Machinery,
Vehicles and Asset under construction.

Define Number Range Interval


IMG Financial Accounting (New) Asset Accounting Organizational
Structures Asset Classes Define Number Range Interval
Number range interval is required for the main asset number for the company
code. Normally we should specify internal number ranges for assets. The
number range key is then assigned to each of the asset class.

Update Company code KW24


And click on
Click on

Click on

and update the following: -

to add further intervals

Click on Save

10. Define Asset Classes


IMG Financial Accounting (New) Asset Accounting Organizational
Structures Asset Classes Define Asset Classes
The asset class is the most important criteria for structuring fixed assets from
an accounting point of view. Every asset has to be assigned to exactly one
asset class. The asset class is used to assign the assets (and their business
transactions) to the correct general ledger accounts. Several asset
classes can use the same account assignment. You can see that it is
possible to make finer distinctions at the level of the asset class than at the

level of the general ledger accounts. The most important tasks of the asset
classes are:
Assignment of default values when creating assets.
Grouping of assets for reporting purpose
You should group together assets with the same depreciation terms into an
asset class.

Click on

and update the following: -

Click on Save
Likewise create Building, Plant & Machinery, and Vehicles. In these you need

to select the following indicator

In case of Asset under construction update the following: -

11. Specify Chart-of-Dep.-Dependent Screen Layout/Acct

Assignment (Optional)
IMG

Financial
Accounting (New)
Asset
Accounting

Organizational Structures Asset Classes Specify Chart-of-Dep.Dependent Screen Layout/Acct Assignment


Generally, the control specifications (the screen layout and the account
determination) for the asset class apply throughout the client, that is, for
all charts of depreciation. It is therefore sufficient to make control
specifications once per asset class.
You only need to carry out this step, if, contrary to the usual case, you want
these control specifications to be country-specific (that is, different depending
on the chart of depreciation). The system then uses the entries you
make here depending on the chart of depreciation in the given company
code. The system then ignores the control specifications in the asset
class that are independent of the chart of depreciation.
Normally this is not required.
We do not any configuration here.

B) Integration with the General Ledger


12. Define How Depreciation Areas Post to General Ledgers
IMG Financial Accounting (New) Asset Accounting Integration with the
General Ledger Define How Depreciation Areas Post to General Ledger
The system can post the APC transactions of one depreciation area to
the general ledger online automatically. Usually this is the book depreciation
area
01. You can post transactions from other depreciation areas to the
general ledger automatically using periodic processing. (The exception to this
rule are the depreciation areas for investment support shown on the
liabilities side, which can also post online.) You always have to use
periodic processing to post depreciation to the general ledger.

13. Assign G/L Accounts


IMG Financial Accounting (New) Asset Accounting Integration with the
General Ledger Assign G/L Accounts
In this step you assign the balance sheet accounts and the depreciation
accounts for Asset accounting.

Select

And click on

ouble Click on

Update the following: -

For land there is no Depreciation so we do not allocate any GL code.


Click on Save
Similarly allocate GL codes to other account determination.
We will see the GL account assignment of Asset class Building for
accumulated depreciation.

After selecting the account determination KW240 Click

Click on Save

14. Specify Financial Statement Version for Asset Reports


IMG Financial Accounting (New) Asset Accounting Integration with the
General Ledger Specify Financial Statement Version for Asset Reports
You specify which financial statement version the system is to use as a
default per depreciation area. This default applies when the
financial statement version is contained in the sort version used for a given
report.
Select company code KW24

And click on

You can assign different Financial statement version for different depreciation
area.
Click on Save

15. Specify Document Type for Posting of Depreciation


IMG Financial Accounting (New) Asset Accounting Integration
with the General Ledger Post Depreciation to the General Ledger
Specify Document Type for Posting of Depreciation
The standard document type AF (Dep. Postings get attached to the co.
code), since we have copied the chart of depreciation form 0IN.

16. Specify Intervals and Posting Rules


IMG Financial Accounting (New) Asset Accounting Integration
with the General Ledger Post Depreciation to the General Ledger
Specify Intervals and Posting Rules
You define the posting cycle (how often depreciation is posted) whether
monthly, quarterly, semi annual or annual and the account assignment rules
for the depreciation-posting run.

The values for posting cycle are as follows:1 - monthly posting


3 - quarterly posting
6 - semi-annual posting
12 - annual posting

Select company code KW24

Click on
Double Click on

Click on Save

C) Valuation
17. Define Depreciation Areas
IMG Financial Accounting (New) Asset Accounting
Depreciation Areas Define Depreciation Areas
Double Click on

follows:Click on Save
Double click Dep area 1 to see the configuration values.

Double Click on 1 and see the details

Valuation

18. Specify Transfer of APC Values


IMG Financial Accounting (New) Asset Accounting

Depreciation Areas Specify Transfer of APC Values

Valuation

The standard system copies the asset balance sheet values from depreciation
area 01 to all other depreciation areas during posting. (The only exceptions to
this rule are areas for revaluation and for investment support, as well
as derived depreciation areas.) Therefore, you only need to carry out this
step if you want to copy posting values from a different depreciation
area, not depreciation area 01.
In this step, you define transfer rules for the posting values of
depreciation areas. These transfer rules let you ensure that certain
depreciation areas have identical asset values.

19. Specify Transfer of Depreciation Terms


IMG Financial Accounting (New) Asset Accounting

Depreciation Areas Specify Transfer of APC Values

Valuation

No configuration required here if you are managing depreciation areas


with different depreciation rate.

20. Determine Depreciation Areas in the Asset Class


IMG Financial Accounting (New) Asset Accounting Valuation
Determine Depreciation Areas in the Asset Class
Generally, the assets in an asset class use the same depreciation
terms (depreciation key, useful life). Therefore, you do not have to
maintain the depreciation terms in the asset master record. Instead, they
can be default values from the asset class.
In this step, you specify the depreciation terms that are to be used in
your asset classes. Depending on the definition in the screen layout control
used, these depreciation terms are offered either as optional or mandatory
defaults when you create an asset.
For each asset class, you can maintain as many charts of depreciation with
their depreciation areas as you need. This allows you to use the asset class in
all countries belonging to the client.

Select the asset class e.g.


And Double Click on
Remove the deactivation tick and specify the default depreciation key and the
screen layout.
It may so happen that you will not be able to maintain the default depreciation
key as the field may appear grayed out. In this case go to step 44 and activate
the maintenance level of depreciation key at asset level for screen layout
KW24.

Click on Save
Similarly do for Building, Plant & Machinery, Vehicles and AUC asset classes.

Page 34 of 34

21. Specify Max. Amount for Low-Value Assets + Asset


Classes (Optional)

IMG Financial Accounting (New) Asset Accounting Valuation


Amount
Specifications (Company Code/Depreciation Area) Specify Max. Amount
for Low-Value Assets + Asset Classes
Here you specify the maximum amount for low value assets (LVAs). You enter
a maximum amount per company code or per depreciation area. The system
checks this maximum amount during every acquisition posting, providing the
corresponding LVA indicator is set in the asset class.
Specify how you want the system to carry out the LVA maximum
amount check for the asset class. Should the check be a quantity check(
value of the collective low-value asset divided by the quantity entered in the
asset exceeds the LVA maximum amount for the company code or
depreciation area) or individual check .
The following options are available in the system:0
1
2

No maximum amount check


Value based maximum amount check
Check maximum amount with quantity

Amounts for LVA can be set as Plain LVA amount check or Max LVA on
purchase orders.
For this setting, you need to create an LVA class for such assets. The
low values assets are managed in this asset class. The check prevents
any postings to the asset class, which exceeds the maximum value specified.
We will not create any LVA check since we have not created any
LVA
class.

22. Specify Rounding of Net Book Value and/or Depreciation


(Optional)

IMG Financial Accounting (New) Asset Accounting Valuation


Amount Specifications (Company Code/Depreciation Area) Specify
Rounding of Net Book Value and/or Depreciation
You have the option of rounding depreciation calculated or the net book value
or the replacement value.
You can round up, or round down or round to the nearest whole.

This step is optional if your company code requires rounding off.


Select company code KW24

Double Click on

Click on Save

3. Specify Changeover Amount (Optional)


IMG Financial Accounting (New) Asset Accounting Valuation
Amount Specifications (Company Code/Depreciation Area) Specify
Changeover Amount
You enter the amount at which the the system should change the calculation
of depreciation to the changeover key specified in the depreciation key. You
enter the amount per depreciation area. The changeover takes place as soon
as the net book value of the asset goes below the changeover amount.
This changeover only takes place if you are using a depreciation key defined
with changeover method 3 (changeover as soon as the remaining value
is less than the changeover amount). This changeover amount is
ignored by other changeover methods.
We will not specify any changeover amounts.

24. Specify Memo Value (Optional)


IMG Financial Accounting (New) Asset Accounting Valuation
Amount
Specifications (Company Code/Depreciation Area) Specify Memo Value
In this step, you define a memo value for each depreciation area/ company
code. This memo value is the amount that is not depreciated, in order to have
a memo posting for an asset, which has already exceeded its useful life. The
system reduces the planned annual depreciation in the acquisition year for the
asset by the amount of the memo value.

You can activate or deactivate the memo value by means of an indicator in


the asset class, although it has been defined on depreciation area/company
code level (this is applies especially to asset classes for low value assets).
Here we need to do the following config:Double Click on
code and click on

and select your company


and specify the memo value.

Click on Save
Thereafter Double Click on
Specify asset classes which should not take memo value into account.

We will not do any configuration here since we do not want any value to
remain in books after the useful life.

25. Specify Other Versions on Company Code Level


(Optional)
IMG Financial Accounting (New) Asset Accounting Valuation
Amount
Specifications (Company Code/Depreciation Area) Specify Other Versions
on Company Code Level
You specify a fiscal year variant for Asset Accounting on company code level
that is different from the one in FI General Ledger.
Normally no configuration is required here, unless you have a different
fiscal year for asset accounting.

We will not do any configuration here since we do not require fiscal year
variant, which is different from the GL fiscal year variant.

26. Specify Other Versions on Depreciation Area Level


(Optional)
IMG Financial Accounting (New) Asset Accounting Valuation
Amount
Specifications (Company Code/Depreciation Area) Specify Other Versions
on Depreciation Area Level
You specify a fiscal year variant for Asset Accounting on depreciation
area level that is different to the one for the FI General Ledger.

We will not do any configuration here.

27. Define Depreciation Areas for Foreign Currencies


(Optional)
IMG Financial Accounting (New) Asset Accounting Valuation
Currencies
Define Depreciation Areas for Foreign Currencies
This step is a must if parallel currencies have been configured in FI-GL.
Depreciation areas can be managed in any currency in the FI-AA module. The
values from these areas can then be used for group consolidation, or for other
analyses.
In our scenario we require to report to parent company in SAR. We
have already configured parallel currencies for company code KW24 in
FI GL. Therefore it is a must that we set up those currencies in asset
accounting. We have set up depreciation area 01 in currencies INR. We
cannot change the currency in the master area (01).
Select
Double Click

Click on Save

28. Specify the Use of Parallel Currencies (Optional)


Financial Accounting Asset Accounting ValuationCurrencies
Specify the Use of Parallel Currencies
The R/3 FI module (Financial Accounting) provides you with the option
to manage all the values of a company code in up to three currencies
on the same accounts in parallel. You can define three local currencies
for every company code for this in FI Customizing. A local currency is
defined by the following specifications:
Currency type in accordance with the function of the currency (for
example group currency)
Type of exchange rate for the conversion
Base currency for the conversion and
Date (for example document date) for the conversion
Even the values that are posted within Asset Accounting can be updated in
several currencies and in the same FI document in parallel with the
posted amount in local currency in financial accounting. For this, you need to
manage
a depreciation area with the following features for each currency:
Currency type and currency of the depreciation area are identical to the
corresponding parallel currency in the company code in question.

The depreciation area must manage depreciation terms and acquisition


values identical to the book depreciation area.
The system then automatically supplies the corresponding posting documents
with the additional values from these depreciation areas. The areas in
the foreign currency do not need to be explicitly posted to the general
ledger (according to the posting settings in the definition of the depreciation
area).
The system also supports parallel currencies in depreciation areas that do not
post online, but which are posted during periodic posting to the general
ledger.
When you use parallel currencies to show group valuation and profit center

valuation, you should consider the following:


The key that is used in Asset Accounting for the parallel currencies is made
up of the combination of the keys for currency type and valuation view that are
entered in FI under "Define Additional Local Currencies."
Example:

D) Depreciation
31. Determine Depreciation Areas for Special depreciation
IMG Financial Accounting (New) Asset Accounting Depreciation
Special
Depreciation Determine Depreciation Areas
Here you define settings for special depreciation area, how values are
managed.
Double Click

And select
Click on Save

Calculate Ordinary Depreciation before Special


Depreciation
IMG Financial Accounting (New) Asset Accounting Depreciation
Special
Depreciation Calculate Ordinary Depreciation before Special Depreciation
The order of depreciation calculation can be changed. In the standard system,
ordinary depreciation is calculated before special depreciation.
We will not make any changes here.

33. Determine Depreciation Areas for Unplanned


Depreciation
IMG Financial Accounting (New) Asset Accounting Depreciation
Unplanned Depreciation Determine Depreciation Areas
In this step, you define the depreciation areas in which you want to manage
unplanned depreciation. This specification means that this value type is
allowed in these depreciation areas (that is, the system does not issue

an error message when you enter the corresponding depreciation terms


in the asset master record).

The unplanned depreciation indicator is already set for all the depreciation
areas.

E) Configuring the depreciation key

34. Define Base Methods


IMG

Financial
Accounting (New)
Asset
Accounting

Depreciation Valuation Methods Depreciation Key Calculation


Methods Define Base Methods
You assign base methods to depreciation keys. Normally the base methods
supplied by SAP are sufficient.
Let us check one of the base methods

Double click

35. Define Declining-Balance Methods (Optional)


IMG Financial Accounting (New) Asset Accounting

Valuation Methods Depreciation Key Calculation Methods Define


Declining-Balance Methods
Let us check the declining balance methods SAP has provided.

36. Define Maximum Amount Methods (Optional)


IMG

Financial
Accounting (New)
Asset
Accounting

Depreciation Valuation Methods Depreciation Key Calculation


Methods Define Maximum Amount Methods
In this step, you define maximum amount methods. You then assign them to
depreciation keys.
The calculation method contains a maximum depreciation amount that is not
allowed to be exceeded before a certain calendar date. If the
depreciation calculated by the system exceeds this maximum amount,
then the system reduces depreciation to this maximum amount.
You can specify how the maximum amount applies within the time
period specified for it. It can either apply to to each individual year in the
specified time period, or to accumulated depreciation.

37. Define Multi-Level Methods (Important)


IMG

Financial
Accounting (New)
Asset
Accounting

Depreciation Valuation Methods Depreciation Key Calculation


Methods Define Multi-Level Methods
You define multi-level methods. You then assign them to depreciation keys.
Each level represents a validity period for a given percentage rate.
Here you define whether the depreciation key is straight-line method or
declining balance method. You select the relevant base value.

Here you also specify the percentage rate of depreciation.


We will configure 2-multi level methods one for Straight-line method and
another for Declining balance method or Reducing balance method.
Click on
And update the following: -

Click on Save

Acq. Year - Value we have entered is 9999 (valid for years)


Years - 99 (the number of years valid for)
Per - 0 ( Validity period in months)
Base Value - 01 means Acquisition value
Percentage - 10 % (10% calculated on Base value i.e. Acquisition value)
Click on Save

38. Maintain Period Control Methods


IMG

Financial
Accounting (New)
Asset
Accounting

Depreciation Valuation Methods Depreciation Key Calculation


Methods Maintain Period Control Methods
In this step, you maintain period control methods. You then assign them
to depreciation keys.
You can specify the depreciation start date for acquisition, acquisition in the
following years, retirements, transfer.
Let us check the standard period control methods

01 - Prorata at period start date


02 - Pro rata upto mid-period at period start date

39. Maintain Depreciation Key


IMG Financial Accounting (New) Asset Accounting Depreciation


Valuation Methods Depreciation Key Maintain Depreciation Key
In this step, you maintain depreciation keys by assigning calculation methods
to them. You can divide the duration of depreciation into several
phases. When you enter a changeover method for one of these phases,
the system changes over to the next phase as soon as the event
specified in the
changeover method has occurred. The system then uses the depreciation
calculation that is specified in the calculation method for this phase.
1. Maintain additional depreciation keys and their descriptions in accordance
with your requirements.
2. Assign calculation methods to the depreciation keys. Maintain any other
necessary parameters.
Click on

and update the following: -

Double Click on
Click on

and update the following: -

Base Method: 0014 (Ordinary explicit percentage after end of life)


Prd. Control: 001 (01/01/02/02) depreciation on capitalization from the start of
the month and when retired no depreciation in the month retired.
Multilevel method: ZPM (already configured with 10%)
Click on Save
Click on
Click on Save

to activate the depreciation key.


again

40. Define the Cutoff Value Key (Optional)


IMG Financial Accounting (New) Asset Accounting Depreciation

Valuation Methods Further Settings Define the Cutoff Value Key


For certain countries it is a legal requirement, that you end depreciation when
a certain value is reached. You can enter an absolute scrap value in the asset
master record. Or you can enter a percentage scrap value (cut-off value) in
the calculation key.
In this step, you define the calculation key for automatically determining scrap
values. For each calculation key, you can specify

The percentage of the depreciation base that should be used as


the cut-off value percentage

Whether the cut-off value percentage should be deducted at the start


or the end of the calculation of depreciation

At what point in time the system should start calculating the validity
period
You can enter several cut-off percentages for each scrap value key. You can
define the cut-off percentages/levels per acquisition year, and the validity
period can be of any length.

Let us check one of the Cutoff val. keys

Double Click on

41. Define Maximum Base Value (Optional)


IMG Financial Accounting (New) Asset Accounting Depreciation

Valuation Methods Further Settings Define Maximum Base Value


In this step, you define limited acquisition values as base values for the
calculation of depreciation. This limited acquisition value can be stored as a
key (05) in the multi-level method of the depreciation key, in the same way as
all the other base values.
"Limited acquisition value" means that the system uses a specified maximum
amount as the base value for depreciation. If the acquisition value of the asset
is under this maximum amount, the system uses the actual acquisition value
as the basis for depreciation. However, if the acquisition value of the
asset exceeds this maximum amount, depreciation is based on this
maximum amount. You can specify the maximum base amount for each
depreciation area and asset class in each company code.
We will not configure this.

F) Special Valuation
42. Specify Gross or Net Procedure
IMG Financial Accounting (New) Asset Accounting Special Valuation

Reserves for Special Depreciation Specify Gross or Net Procedure


In this step, you determine whether the system should balance the amounts
from the allocation and writing off of special reserves on the same asset in the
same posting run against each other.
Keep the area 03 as Gross do not change It to net.

43. Assign Accounts


IMG Financial Accounting (New) Asset Accounting Special Valuation

Reserves for Special Depreciation Assign Accounts


Here you assign GL codes for the derived depreciation area 03 (Y1-Y2)

Select
Double Click
Click on Save

Likewise assign accounts to other asset classes.

G) Master data
44. Define Screen Layout for Asset Master Data
IMG Financial Accounting (New) Asset Accounting Master Data
Screen
Layout Define Screen Layout for Asset Master Data
You define the screen layout control for asset master data. The screen layout
control contains the specifications for the field groups in the asset
master record. You enter the screen layout control in the asset class.
This method allows you to structure the master record individually for each
asset class.

Double Click on

Select
Double Click

the following screen will appear

Select

and

Double

Click

Here you can maintain which is required, optional or No (Suppressed entry) or


any display.
Class If this indicator is set, it means maintenance allowable only at asset
class level
MnNo Transfer entry from Main asset number to Sub number
Sbno entry allowed in sub asset number
Copy Copy field group from reference asset

45. Define Screen Layout for Asset Depreciation Areas


IMG Financial Accounting (New) Asset Accounting Master Data
Screen
Layout Define Screen Layout for Asset Depreciation Areas

You can use it in a similar way to control the features of the depreciation
areas in the asset master record. It is possible to make different specifications
in each depreciation area.
SAP delivers two standard versions:
Depreciation on main asset number
Depreciation on sub number

Select
Double Click on
Update the following Maint. level: -

Click on Save

Click on Save

H) Information system
46. Define or Assign Forms
IMG Asset Accounting Information System Define or Assign Forms

In this step, you define layout sets (forms) for the evaluation "Asset history"
(asset chart) in the Asset Accounting Info system and for printing labels with
asset information (barcodes) using the inventory list.
Layout sets determine the layout of the list printout of this report.
You can store a separate layout set in every asset class for the asset chart.
The report then uses this layout set for the fixed assets of this class and
creates a corresponding asset chart. Note that the report evaluates only fixed
assets with an active history management (indicator in the asset master
record).
You can enter the layout set for the inventory list when you start the report.
SAP supplies the layout set FIAA_F001 as a default for the asset chart and
the layout set FIAA_0003 for the inventory labels.
Double Click
Assign Form FIAA_F001 to all the new asset classes created.

Click on Save

I) Asset data transfer


47. Specify Transfer Date/Last Closed Fiscal Year
IMG Financial Accounting (New) Asset Accounting Asset Data
Transfer Parameters for Data Transfer Date Specifications Specify
Transfer Date/Last Closed Fiscal Year
Here you specify the transfer date for the asset data transfer. This date
determines the status of posting to be used for the transfer. Posting up to
this date will be included in the transfer. This specification also
determines whether you want to perform the transfer during the fiscal year
(with transfer
of posted transactions/depreciation in the current fiscal year) or at the end of
the fiscal year (without transactions).
If the transfer date is not the last day of the fiscal year (according to the fiscal
year variant in FI), the system interprets this as transfer during the fiscal year.
The system cannot transfer any historical transactions. It can only
transfer cumulative values from the end of the last fiscal year, and the
transactions in the current fiscal year (the second is only possible for transfer
during the fiscal year).
Example:
Transfer date July 2008
Last closed fiscal year 2007

Click on Save

48. Specify Last Period Posted in Prv.System (Transf.During


FY)
IMG Financial Accounting (New) Asset Accounting Asset Data
Transfer Parameters for Data Transfer Date Specifications Specify
Last Period Posted in Prv.System (Transf.During FY)
This step is only necessary if you want to perform an old assets data takeover
during the fiscal year. In this case, you must specify the period up to which
depreciation was posted in the previous system. This period refers to the
posted depreciation that is to be transferred during old assets data takeover.
Company is going live on May 2008, which is in the mid fiscal year. In this
case we specify that depreciation was posted upto April 30, 2008 in
the previous (legacy) system.

49. Create/Change/Display Legacy Asset


IMG Financial Accounting (New) Asset Accounting Asset Data
Transfer
Manual Online Transfer Create/Change/Display Legacy Asset
Transaction code : AS91/AS92/AS93
Here you enter assets from the legacy system with the balances. The entry of
these asset masters will not update the reconciliation accounts in the General
ledger

You need to update the Master data, depreciation areas and the take
over values.
Journal entry for updating the General ledger code will be through a different
transaction code

J) Preparing for Production Startup


50. Transfer Balances
IMG Financial Accounting (New) Asset Accounting Preparing for
Production
Startup Production Startup Transfer Balances
Transaction code : OASV

Here in this step you post balances to G/L accounts, which have already been
defined as Asset reconciliation accounts. You can only post entries in
company codes, which have implementation status.
The transfer of legacy asset data using the legacy asset transaction (AS91)
does not affect the balances of the corresponding reconciliation accounts in
Financial Accounting. Therefore no automatic balance formation
or reconciliation takes place and you will need to manually reconcile
the balances. You can ascertain the Asset Accounting values using one
of the reports of asset list. When you start this report, specify January
1st of the current fiscal year as the report date. The system will then
provide data as of December 31st of the previous fiscal year (in other
words, no depreciation from the current fiscal year is included).

51. Activate Company Code


IMG Financial Accounting (New) Asset Accounting Preparing for
Production
Startup Production Startup Activate Company Code
In the "Activate Company Code" step, you set the live indicator (0) for
the company codes in which the test phase and legacy data transfer have
ended. The live indicator ensures that data is not deleted from live company
codes by programs for deleting test data.
After legacy data transfer and before setting a company code to live
(production status) it is mandatory to reconcile account balances, since the
transfer of legacy data does not affect the reconciliation accounts for Financial
Accounting. There is no automatic creation and reconciliation of
balances during legacy data transfer.

This marks the end of the SAP Asset Configuration.