MM COURSE: PURCHASING

BSNL

USER MANUAL: Purchasing

Version:1.0

01/09/2010

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MM COURSE: PURCHASING

Table of Contents
FLOWCHART ................................................................................................................................................................... 4
1. Purchase requisition ................................................................................................................................................. 5

1.

MM-ME51N-Create Purchase Requisition for Account Assignment .................................................................... 5

2.

MM-ME51N-Create Purchase Requisition for Asset .......................................................................................... 12

3.

MM-ME51N-Create Purchase Requisition for Non Valuated materials ............................................................. 18

4.

MM-ME51N-Create Purchase Requisition for Stock materials .......................................................................... 23

5.

MM-ME52N-Change Purchase Requisition ........................................................................................................ 30

6.

MM-ME53N-Display Purchase Requisition ........................................................................................................ 37

7.

MM-ME56-To assign source of supply to requisitions ....................................................................................... 41

8.

MM-ZMMF_PR- PR Output ................................................................................................................................ 44

2.

Request for Quotation............................................................................................................................................. 47

1.

MM-ME41-Create Quotation ............................................................................................................................. 47

2.

MM-ME47-Maintain Quotation ......................................................................................................................... 68

3.

MM-ME48-Display Quotation ............................................................................................................................ 77

4.

MM-ME49-RFQ Comparison .............................................................................................................................. 82

5.

MM-ZMMF_PC-Print Price Comparison Report ................................................................................................. 86

6.

MM-ME9A-Message Output RFQ ....................................................................................................................... 89

3.

Contract/APO .......................................................................................................................................................... 93

1.

MM-ME31K-Create Contract with reference to PR............................................................................................ 93

2.

MM-ME31K-Create Contract with reference to RFQ ....................................................................................... 106

3.

MM-ME32K-Change Contract .......................................................................................................................... 118

4.

MM-ME33K-Display Contract ........................................................................................................................... 125

5.

MM-ME9K-Message Output Contracts ............................................................................................................ 133

6.

MM-ZMMF_APO-Message output APO ........................................................................................................... 137

4.

Purchase Order/Release Order ............................................................................................................................ 141

1.

MM-ME21N-Create Purchase Order-Account Assignment.............................................................................. 141

2.

MM-ME21N-Create Purchase Order-Assets .................................................................................................... 160

3.

MM-ME21N-Create Purchase Order-Non-Valuated Material.......................................................................... 181

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MM COURSE: PURCHASING
4.

MM-ME21N-Create Purchase Order-Project Stock.......................................................................................... 199

5.

MM-ME21N-Create Purchase Order-Stock Materials ...................................................................................... 218

6.

MM-ME21N-Create Purchase Order-Subcontracting & Repair ....................................................................... 236

7.

MM-ME21N-ZSTE-Stock Transfer PO External ................................................................................................. 243

8.

MM-ME21N-ZSTI-Stock Transfer PO Internal................................................................................................... 247

9.

MM-ME22N-Change Purchase Order............................................................................................................... 251

10.

MM-ME23N-Display Purchase Order ........................................................................................................... 256

11.

MM-ZMMP_POTOL-PO Tolerance ............................................................................................................... 259

12.

MM-ME9F-Message Output Purchase Orders ............................................................................................. 262

13.

MM-ZMMP_SPO-Ultimate Consignee Details .............................................................................................. 266

14.

MM-ZMMF_SPO-Ultimate Consignee Details Print ..................................................................................... 271

15.

MM-ZMMP_POAMEND-Purchase Order Amendment ................................................................................ 275

16.

MM-ZMMF_POAMEND-Print Purchase Order Amendment ........................................................................ 279

5.

Approvals .............................................................................................................................................................. 283

1.

MM-SBWP-PR_APO_PO_RFQ approval process .............................................................................................. 284

IMORTANT TRANSACTION CODES .......................................................................................................................... 295

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MM COURSE: PURCHASING

FLOWCHART

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MM COURSE: PURCHASING

1. Purchase requisition

1.

MM-ME51N-Create Purchase Requisition for Account Assignment

Overview

Direct requirements from various departments for O&M materials to be directly charged to cost centre.

Business Process Description Overview

A requisition defines the need for a material or service. It is the primary document in the purchasing
cycle.
Purchase Requisition for materials whose cost will be directly charged to cost centre. The document will
be used to provide material requirements of non valuated materials from all departments to the purchasing
department. The purpose of requisitioning should be expense in nature and the material requisitioned will
not be part of inventory at the plant. The requisition authorizes the Purchasing department to purchase
materials in specific quantities within a specified time frame. It is an internal document and is not used
outside of the company.
Note: A Requisition of this nature will be created for codified materials. Incase material code is not
available; the field may be kept blank. But in that case a proper material text has to be filled along with
the material group so as to help classify the item.
-Such a requisition will lead to direct consumption at time of purchase, thus purchase will not affect
moving average price of the material as cost will be booked to the cost centre entered in requisition.

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MM COURSE: PURCHASING

Input - Required Fields

Field Value / Comments

Document Type

Type of requisition

Material Code

Account Assignment

Click on the drop down button to select under any one of the options
available Plant material by description or Material group or
Material Type or Old material number
K for Cost Centre

Plant

Plant code requiring material - Click on the drop down button to select

Quantity

Quantity to be requisitioned ( unit of measurement) will be defaulted

Valuation Price
Requisitioner

Estimate Price per unit Will be defaulted if previous purchase

exists ,can be still changed by user
Initials of Requisitioner

Req Tracking Number

A reference number for tracking this requisition

Cost Centre

Cost Centre to which cost of purchase will be booked

Output - Results
Requisition will be created

Comments
The requisition is assigned a PR number which is now subject to
release in 2 steps Initiator and Competent Authority.

Tips and Tricks

Set up the user defaults for each user to force the system to plug in default data, i.e. Plant, Requisitioner and
Requisition Tracking Number.

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MM COURSE: PURCHASING
Procedure Steps

Access transaction by:

Via Menu
Via Transaction Code

Logistics>Materials Management>Purchasing>Purchase
Requisition>Create
ME51N

Transaction

On screen Create Purchase Requisition: enter header level information specified in the
table below:
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Fields
Document
Type

Description
Defines type of requisition

R/O/C
R

User Action and Values

Please refer the attached
annexure

Comments

Header
Note
Required For

Header Text

Any comments that are not

are generic to all items

Will not appear

in print out

Required For Item Text

To be entered as text against

the first Item only

Probable
Vendor List

Probable Vendor List Item

Text

Delivery Text

Delivery Text

List of probable vendors

with complete relevant
information to be entered as
text against the first item
only
Delivery related texts can be
maintained as text against
the first item only

Only if this text

is maintained
against item 1
will it appear in
print out
Only if this text
is maintained
against item 1
will it appear in
print out
Only if this text
is maintained
against item 1
will it appear in
print out

R = Required, O = Optional, C = Conditional

On the same screen, in Create Purchase Requisition: Item Overview: enter information
specified in the table below:

Acct assignment Category

Cost Centre

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MM COURSE: PURCHASING

Fields

Description
Material Code

R/O/C
R

User Action and Values

Material code

Account
Assignment
A

Account to book cost

K for Cost Centre

Short Text

Description of material

Material
Group

Classification of materials on
basis of nature

Will be defaulted if material

code is selected otherwise
has to be entered manually
Please refer the attached
annexure

Plant

Plant requiring material basis ofR

Valuation
Price

Estimated Price per unit

Cost Centre

Cost Centre

Storage
location

Key for determining storage

location for a specific plant

Delivery
date

Date on which the goods are

to be delivered. If delivery
date is sooner than the
system calculated lead time,
a warning will be issued
The organization for which
the procurement needs to be
done

This is defaulted as the date

90 days from present date. It
can be changed if required.

Please refer the attached annexure

Material

Purchasing
Organizatio
n

Enter plant where material is

to be shipped
User to enter in the condition
when the purchase history
record is different from his
estimate.

Comments
Click on the
drop down
button to select
under any one
of the options
available Plant
material by
description or
Material group
or Material
Type or Old
material number

In case it is a
first time
purchase, then
this field is
required to be
filled.

Cost Centre to which cost

will be booked
Can be entered from drop
down list

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