PR-1171 - I

Petroleum Development Oman L.L.C.
Document: Contract HSE Management:
Document ID
Document Type
Security
Discipline
Document Owner
Month and Year of
Issue
Version
Keywords
PR-1171 PART 1
Procedure
Un-Restricted
Management Safety & Environment
Head of Corporate HSE-SD
March 2012
5.0
Company rules for managing HSE in contracts

FINAL
Copyright: This document is the property of Petroleum Development Oman,

LLC. Neither the whole nor any part of this document may be disclosed to
others or reproduced, stored in a retrieval system, or transmitted in any
form by any means (electronic, mechanical, reprographic recording or
otherwise) without prior written consent of the owner.
HEALTH, SAFETY AND ENVIRONMENT PROCEDURE
Printed 23/04/12
Contract HSE PR1171
Management
Part I : HSE in Contracts Procedure
Mandatory
for
PDO
Personnel
involved
in
Contract
The controlled version of this CMF Document resides online in Livelink. Printed copies are UNCONTROLLED.
Management
DOCUMENT ID- PR 1171 Part I

REVISION
- 5.0
DATE - 01//2011
Petroleum Development Oman LLC
Revision: 3.9
Effective: March 2012
DOCUMENT Authorisation
PR1171 Part I : HSE in Contracts Procedure Company
Printed 23/04/12
Revision: 3.9
The following is a brief summary of the three most recent revisions to this document. Details
of all revisions prior to these are held on file by the Document Custodian.
Version No.
Version 5.0
Date
Author
01/04/201 Kevin Doyle MSE/12
2
Version 4.0
Jan 2002
Trevor Ford UEG/1D
Version 3.0
Dec 1998
Steve Raatz CSM/2x
Scope / Remarks
Reformatted.
Supersedes PR1171 Part I
Version 4.
Added. Requirement for
Preliminary
HSE
Plan.
Critical
tasks
streamlined from 53 to 25 tasks to add value
to the contract HSE process.
Reformatted.
Supersedes
HSE/97/04,
HSE/97/06 HSE/96/02, SP-1080. Revised in
line with new CHCS scheme.
Deleted
provisions for Low-Risk Contracts. Deleted
requirement for Preliminary HSE Plan.
Renumbered for EDMS (was HSE/97/02).
Reformatted to new Procedure template.
Added provision for Low-Risk Contracts
including
Minor
Revisions
to
Contract
Management Plan.
User Notes:
The requirements of this document are mandatory. Non-compliance shall only be authorised
by CFDH Operations Safety through STEP-OUT approval.
A controlled copy of the current version of this document is in Livelink and HSE Web page as
well as HSE for contractors page.. Before making reference to this document, it is the user's
responsibility to ensure that any hard copy, or electronic copy, is current. For assistance,
contact the Document Custodian.
This document is the property of Petroleum Development Oman, LLC. Neither the whole nor
any part of this document may be disclosed to others or reproduced, stored in a retrieval
system, or transmitted in any form by any means (electronic, mechanical, reprographic
recording or otherwise) without prior written consent of the owner.
Printed 23/04/12
Revision: 3.9
Related Business Processes & CMF Documents

Related Business Processes
Code
Business Process (EPBM 4.0)
Parent Document(s)
Doc. No.
Document Title
CP 122
HSE Management System Manual
Other Related CMF Document(s)

Doc. No.
Document Title
PR 1171 Pt
I & II
PR 2010 Pt
II
Contract HSE Management
SP 1157
HSE Training Specifications
SP 2000
Road Transport Specification
GU 673
Core HSE Assessment System
PR1233
Contract C&P Management
SP1234
PPE
HSE Training Provision Approvals and Quality Assurance Procedure
Printed 23/04/12
Revision: 3.9
Related Corporate Management Frame Work (CMF) Documents

The related CMF Documents can be retrieved from the Corporate Business Control
Documentation Register CMF.
Printed 23/04/12
Revision: 3.9
Contents
Related Business Processes & CMF Documents....................................................................iv

Related Corporate Management Frame Work (CMF) Documents...........................................iv
1. Introduction........................................................................................................................ 1
1.1
Background.............................................................................................................. 1
1.2
Purpose..................................................................................................................... 1
1.3
Distribution.............................................................................................................. 1
2. Contract HSE Management Procedure......................................................................2
2.1
Scope......................................................................................................................... 2
2.2
Description.............................................................................................................. 2
2.3
Contract Owners Responsibilities.................................................................2
2.4
Contract Holders Responsibilities.................................................................3
2.5
Minor Contract........................................................................................................3
Contract Phase Planning and Invitation to Tender................................................................4
Task 1 Contract holder to Conduct HSE Assessment.............................................4
Task 2 Prepare (GU140) C-09 HSE Requirements...................................................4
Task 3 Development of HSE Prequalification Criteria...........................................5
Task 4 Tender Board Endorse HSE Prequalification Criteria............................6
Task 5 Prequalify Contractors........................................................................................6
Contract Phase Tender Period................................................................................................7
Task 6 Contractor Submission: Document GU140 (C-09) HSE Requirements
7
Task 7 Site Visit................................................................................................................... 7
Task 8 Clarification Meeting............................................................................................7
Contract Phase: Evaluation and Contract Award.....................................................................8
Task 9 Review Contractor Submission Document C-09 HSE Requirements
8
Task 10 Approve Contractor Key HSE Personnel.................................................9
Contract Phase: Mobilization....................................................................................................9
Task 11 Kick off Meeting PDO Internal and Contractor Meeting......................9
Task 12 HSE Workshop................................................................................................10
Task 13 Approve Contractors HSE Plan...............................................................11
Task 14 Contract Holder Develops PDO HSE Monitoring Program, review
and approve....................................................................................................................... 11
Task 15 PDO and Contractor Training....................................................................11
Task 16 Pre-commencement HSE Audit of Contractor (checklist HSE
Web) 12
Task 17 Contractor Completes Pre-execution HSE audit Items...................13
Task 18 Contract Holder to Issue HSE Commencement Certificate...........13
Contract Phase - Execution......................................................................................................14
Task 19 Monitor Contractors implementation of HSE Management Plan
14
Task 20 Additional HSE Requirements..................................................................14
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Task 21 Revise/Review & implement the HSE Plan.............................................14

Task 22 HSE Penalties and Defaults......................................................................15
Task 23 Contract HSE Performance Reports.......................................................15
Contract Phase: Demobilization.............................................................................................16
Task 24 Site Restoration Certificate Approval...................................................16
Contract Phase: Close Out Report.........................................................................................16
Task 25 Final Contract HSE Performance Report..............................................16
Appendix A: HSE Checklist for Minor Contracts..................................................17
Appendix B: HSE Default Format (Sample)...........................................................18
Appendix C: HSE Monitoring Program....................................................................20
Appendix D: Template, Contract HSE Performance Report.............................21
Appendix E: HSE Commencement Certificate........................................................23
Appendix F: Site Restoration Certificate................................................................24
Appendix G: Accessing PDO and Shell Web Documents..................................25
Appendix H Contract HSE Activity Chart & RASCI (Responsibility,
Accountability, Support, Consult, Inform)..............................................................26
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PART I: Mandatory for PDO personnel involved in Contract Management

1.
Introduction
1.1
Background
PDOs Policy Document, PL-04 Health, Safety and Environment Protection, requires that a
systematic approach to HSE management be applied which shall require Contractors to
manage HSE in line with PDOs HSE Policy. PDOs Code of Practice Document, CP-122 HSE
Management System Manual, Part 2 Chapter 3, requires that PDO Asset Managers shall
ensure Contractors are made aware of PDOs HSE management requirements and have
adequate business controls in place to meet them.
The International Organization for Standardization (ISO 14001:1996, Para. 4.4.3) requires
that procedures be established and maintained to ensure that relevant environmental
requirements are communicated to Contractors.
1.2
Purpose
Document PR-1171 has two parts:

Part I: Mandatory for PDO Personnel involved in Contract Management
Part II: Mandatory for Contract Holders and Contractors
Part I details the information that must be followed by Contract Holders There are 25
critical activities related to Contract HSE management issues are described, together with
any Deliverable(s) and relevant Reference Document(s) that are obtainable on the PDO
intranet system Refer to Appendix G for assistance in accessing PDO and Shell Web
Documents.
Part I describes the tasks to be executed by Contract Holders, from strategy definition to
close-out of a contract, to ensure that Contractors achieve the same (or higher) HSE
standards as those required by PDO for its own operations. The Procedure is based on a
planned approach with attention being paid to HSE issues in the early Contract Phases in
order to properly address HSE through the entire contract process.
Appendix H Contract Holder Check Sheet and RASCI
Part II is referenced, in document GU-140 C-09 HSE Requirements, to enable Contractors,
together with Contract Holders, to carry out PDO prescribed HSE activities in the manner
and at the level required by PDO. Of particular importance in this section is the detail given
for the preparation of the Contractors HSE Plan.
The input to each Contract Phase and the depth of analysis (the Tasks) primarily depends
on the level of HSE risk presented by the contract activities, which consequently determines
the actions and input required for the contract execution.
Whether a contract is large or small in scope and value the Tasks are all the same.
Preparations for all contracts shall utilise the same systematic process of hazard
identification, assessment, control, mitigation and recovery (Hazards and Effects
Management Process - HEMP), together with the demonstration that a system is in place to
manage these hazards.
1.3
Distribution
This Procedure is a mandatory requirement for Contract Owners and Contract Holders.
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Distribution of this document is controlled by the Document Custodian.

This document shall be reviewed in case of any major changes resulting from recommendation of Audit,
changes in industrial standards or changes in regulation/law as advised by regulatory authority. The
Document Custodian will update the changes as applicable, but no less frequently than every four years.
Any user of this document who encounters a mistake or confusing entry is requested to immediately
notify the Document Custodian
2.
Contract HSE Management Procedure
2.1
Scope
This Procedure applies to all contracts tendered by PDO regardless of size and value.
2.2
Description
This Procedure follows the HSE sequence of Tasks in contract management as detailed in the
Contract Holdership Certification Scheme.
These activities, specific to HSE in the
preparation, evaluation and execution of a contract, are summarized in Appendix H,
Summary - Contract HSE Management Procedure.
The sequence of events in any contract can be described in seven Contract Phases:
1.
2.
3.
4.
5.
6.
7.
Planning and Invitation to Tender

The Tender Period
Evaluation of the Tenders and Contract Award
Mobilization
Execution
De-mobilization
Close Out
The succeeding sections of Part I of PR-1171 detail the Tasks contained in these seven
Contract Phases, finalizing with the summary in Appendix H.
In some of the Tasks, form(s) must be completed for the Contract to proceed. These are
detailed in each Task where required, including any reference documents that relate to the
forms. All forms necessary for the HSE Management of a Contract are given in the various
Appendixes in this document.
Each Task paragraph also contains instructions for any relevant Deliverable(s), as well as the
document number and title for any reference material pertinent to that Task.
Appendix G provides guidance for retrieving documents from the PDO electronic system.
This could be required for some of the Shell-origin documents referenced in this Procedure.
2.3
Contract Owners Responsibilities
Contract Owner shall be an individual with the right level of HSE competence and authority
to direct the contracting process to protect overall PDO and Asset objectives. Where
relevant, Contract Owners should attend Tender board presentations to support Contract
Holders. Contract Owner should at all times be cognizant of HSE issues in each Contract.
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2.4
Revision: 3.9
Contract Holders Responsibilities
Contract Holder shall have single point responsibility for the activity management of the
Contract and verification that the control mechanisms are in place (HSE Management tasks
1-25).
Contract Holder shall have single point responsibility for advising Contractor and/or
Contractor Personnel of activities, stated in each relevant Task, requiring their action(s).
These activities are not necessarily repeated in Part II of PR-1171, as they generally arise
from the responsibilities and activities of the Contract Holder as stated in each Task.
It is not expected that Contract Holders can carry out all the activities listed in the following
sections. Rather, Contract Holders shall call upon professional personnel from relevant PDO
departments when assistance with HSE issues is required i.e. HSE Team Leader or other
1
Technical Authority 2 (TA2). This does not in any way remove from Contract Holders the
absolute responsibility for ensuring that advice received and ensuing actions taken are the
best possible solutions to any point in the execution of a Contract.
2.5Minor Contract
Contract Holder shall complete the necessary sections of the table in SAP that is part of the
Minor Contracts documentation. If not using SAP, Contract Holder shall complete the
necessary sections of the table in Appendix A.
Contract Holder shall ensure that the Contractor is fully aware of and understands the
requirements of this table.
Contract Holder shall ensure that the Contractor is fully aware of and understands the
following statement (refer document SP-1151, General Conditions for Minor Works & Service
Contracts, Article 17):
Contractor shall operate, and shall cause all sub-contractors and Contractor Personnel to
operate, with the utmost care for the health and safety of Contractor Personnel, Company
personnel and third parties, and for the environment, and in accordance with the Company's
health, safety and environmental regulations (the HSE Specification) in force at the Effective
Date, or as subsequently amended by the Company, and the Contractor shall exercise the
strongest discipline in this regard.
Contract Holder shall ensure that there is a formal HSE monitoring plan for all contracts.
Contract holder shall ensure that the Contractor is fully aware and understands the
importance of the quality and frequency of the performance monitoring.
1 Technical Authority TA2 is a role approved by the relevant Corporate Function Department Head
and may be filled by appropriate person from HSE discipline.
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Contract Phase Planning and Invitation to Tender

Task 1Contract holder to Conduct HSE Assessment
Reference Contract Holder Web Site: Tools
HSE Team Leader (TA2) to support the Contract holder in developing the HSE assessment.
Contract Holder shall conduct a structured, formal HSE Assessment of the Contract, using
the Scope, Schedule and Strategy documents (as well as any existing HSE information from
prior documents related to the same package of work) with a view to minimizing the HSE
exposure and level of risk for the Contract.
Contract Holder shall use suitably qualified PDO personnel in developing the HSE
Assessment. These personnel shall include Professional HSE Advisors, personnel who will
participate in the work to be carried out under the contract, or those who have prior
experience in the execution of contracts.
The primary objective of the HSE Assessment is:
Identify and assess the major hazards and risks associated with the contract
The HSE Assessment shall include or enable:
Hazard and Effects Management Process (HEMP), in accordance with instructions in
document CP-122 Define the level of HSE risk presented by the contract
Details shall be formally recorded with future actions identified and, wherever possible,
action parties nominated.
Contract Holder shall confirm the suitability of the Contract HSE Assessment against
contract scope, schedule and strategy with the view to minimizing the HSE exposure and
level of risk for the contract.
HSE Team Leader may be consulted with regard the suitability of the risk assessment
against the contract scope.
Deliverable(s): Note to Contract file, HSE Assessment
Reference Document(s):
C4 Scope of Work
GU-140, C-09 HSE Requirements
CP-122 HSE Management System Manual Signed Contract Risk Assessment
form (HSE web Page)
Task 2Prepare (GU140) C-09 HSE Requirements

The HSE TA2 authority should be consulted to review the assessment
The purpose of Section C-9 of the standard contract documentation is to: Highlight the hazards and consequences related to the Works or Services being provided
under a contract.
Act as the enforceable contractual link to the applicable PDO HSE Management System
documentation.
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Detail the requirements for Contractors to examine the proposed Scope of Works (Section C4), determine the hazards and consequences and define how those hazards will be managed
so that risk is minimized.
Contract Holder shall use the results of the HSE Assessment to develop Document C-09 HSE
Requirements for inclusion in Tender Documents. C-09 HSE Requirements shall be used by
the Contract Holder and the successful Contractor for the duration of the Contract.
Deliverable(s): Note to Contract file, HSE Assessment co-signed by HSE TA2 authority
Deliverable(s): Contract HSE requirements
Reference Document(s): GU-140, C-09 HSE Requirements
Task 3 Development of HSE Prequalification Criteria

Contract Holders are encouraged to consult with HSE TA2 (HSE Team Leaders).
Contract Holders shall be responsible for the decision to pre-qualify Contractor(s).
In any contract of technical complexity and/or high value, or where a Contractor wishes to
be placed on PDOs bid list, prequalification of Contractors may be carried out. This enables
PDO to ensure that the contract requirements are met for all technical and financial issues,
as well as meeting document C-09 HSE Requirements. Contractors that have been evaluated
previously by company may already have an existing HSE profile i.e. Banding score, and this
information will assist the Contract Holder in the pre-qualification process.
PDO has a policy of encouraging Local Community Contractors (LCCs). These Contractors
often have little or no background in HSE Management, and a plan to overcome these
shortcomings shall be developed. Such a plan may require additional supervision, more
explicit procedures or additional training before an LCC can be deemed qualified to tender.
Contract Holders should supervise this activity, but not necessarily take an active part in it.
However, Contract Holders shall remain responsible for determining when to prequalify Local
Community Contractors.
To ensure that HSE prequalification data obtained on each Contractor is standardized and
thus fully comparable; the use of The HSE Capability Questionnaire in T3 will apply.
The HSE evaluation of the contractors will be completed by a Company HSE Technical
Authority Level 2 (TA2). The contractors will be scored and given a Banding Rate in line
with the company Procedure PR1997. The Contract Holder MUST ensure that the banding
evaluation includes the contractor office and/or worksite visits of each contractor.
The HSE prequalification questionnaire as provided (T3) is a base case only and should be
expanded (or reduced) to meet any specific HSE management skills required as part of the C4 ,
Scope. The questionnaire aims to discover the information required to assess the extent to
which the management of HSE is systematically organized by the Contractor.
Contractor line management shall complete the questionnaire. The Contractor should be
advised by the Contract Holder to cover all activities relating to a contract (including off-site
support) and not just those conducted on PDO sites.
Contract Holders MUST emphasize the need for complete answers substantiated by
supporting documentation as far as is practicable. It should be remembered that increasing
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amounts of detail (and therefore information required to support it) will need to be
requested as risk increases.
If extreme HSE risks are expected then the detail should extend to an HSE Case. An HSE
Case is typically described in a seven-part document. Full details can be obtained from SIEP
document EP 95-0100 (see Reference Documents below). HSE Cases shall be developed by
suitably qualified HSE Professionals, and it is not expected that the Contract Holder will be
personally required to develop any HSE Case necessary for a Contract.
Contractors should be encouraged to identify where they exceed PDO requirements and this
excellence should be recognized.
In all cases where it is deemed necessary that a Contractor shall be pre-qualified, the
document references given below must be used in addition to the HSE prequalification
questionnaire included in the T3 requirements.
Deliverable(s): Contractor prequalification assessment for Tender Board endorsement
Reference Documents:
CP122, Health, Safety and Environmental Management Systems
EP 95-0110, Shell Management of Contractor HSE
PR-1233, Section 4, Item 4 - Selection of Contractors, Bonds and Guarantees Commercial Procedures & Guidelines
GU-121, Pre-qualification of Tenderer
GU-143, Data provided by the Tenderer
PR1977 HSE Banding of Contractors
Task 4
Tender Board Endorse HSE Prequalification Criteria
Tender Board shall review and endorse as appropriate the HSE prequalification criteria
submitted by the Contract Holder.
Deliverable(s):
Tender Board minutes, endorsing Prequalification Criteria

Minutes of Meeting to Contract Holder
Reference Document(s): PR-1233, Section 4, Item 4

Task 5
Prequalify Contractors
Contract Holders, having taken the decision that prequalification is required, shall follow the
procedures given in Task 3.
When Contractor submissions are received, the Contract Holder will rate the submissions as
described in Appendix B. The resulting Contractor Bid List will be submitted to the Tender
Board with recommendation to approve. Contractors who are not approved shall be advised
and assistance to prequalify for future Contracts shall be given, particularly in the case of
LCCs.
Deliverable(s): Contractor Bid List to Tender Board
Reference Document(s): PR-1233, Section 4, Item 4
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Contract Phase Tender Period

Task 6
Contractor Submission: Document GU140 (C-09) HSE Requirements
The Contract Holder shall ensure that the Contractor(s) submits a draft HSE plan to detail
the following:
Hazards and Effects Management Process (HEMP), based on the information provided
in the Contract Scope of Works and Document C-09 HSE Requirements.
Details provided shall fully describe the manpower including roles and responsibilities
of the individuals stated in the organisation chart, based on information advised in
the C-09
Clearly indicate the policies, procedures and standards to be adopted during each
phase of the contract.
Deliverable(s): Complete GU140 (C-09) HSE Requirements Submission in Tender Documents
Reference PR1171 Part II Section 2.6 (guidance)
Reference Document(s): GU-140, C-09 HSE Requirements
HSE plan sample
Task 7
Site Visit
Contract Holder shall arrange a site visit if requested by Contractor(s) or deemed

appropriate by the Contract Holder. The purpose is to allow familiarization with the Contract
Scope of Works and the impact that site conditions may have on all aspects. Depending on
the complexity of the scope (C4) consider a dedicated discussion with the contractors on the
HSE aspects of the contract. (HSE TA2 should be invited to advise the contractor in HSE
matters e.g. submission of their HSE plan and the impact of the PDO HSE Procedures listed
in C9.
In any contract of technical complexity and/or high value, the Contract Holder shall visit the
site to become familiar with site conditions, prior to receipt of Tender Documents.
Deliverable(s): Memo to Contract File detailing site visit
Reference Document(s): Document C-4, Contract Scope of Works
Task 8
Clarification Meeting
Contract Holder shall hold a clarification meeting with Contractor(s) if requested.

Mandatory statement below.
See
Mandatory
Tender clarifications shall be approached with extreme care. Clarifications shall be required
where the evaluation cannot be completed from the Tender due to either ambiguities or
discrepancies.
All Tender clarifications and responses shall be issued in written form using the standard
template in EDMS and shall be forwarded by post or fax. The Unit Contract Section shall
draft and issue the clarifications to the Tenderer to ensure that the risk of soliciting a price
adjustment is avoided.
Where clarification meetings are held with the individual Contractors these shall be minuted
and the minutes agreed with the Contractors. Unit Contract Section shall be present at any
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meeting. All technical meetings shall commence with the statement by the Company that
no price change shall result from these technical discussions. Where technical discussions
identify a price impact, the technical issues only shall be discussed.
Meetings and discussions shall be immediately suspended if commercial/financial issues are
raised.
Minutes of a clarification meeting shall be formalised by a letter to the Contractors
identifying the points of discussion and agreement. The Contractors shall confirm, by return,
agreement with the contents of the letter and identify any further points not covered.
Deliverable(s): Minutes of Meeting; Letter to Contractors
Reference Document(s): PR-1233, Section 7, Item 4.2
PR-1233, Section 7, Item 6.3
Contract Phase: Evaluation and Contract Award

Task 9
Review Contractor Submission Document C-09 HSE Requirements
The HSE Evaluation of the Contractors to be completed by a HSE TA2 Company Authority
and using the HSE Banding system PR1997. TA2 will deliver a banding report for each
contractor.
Contract Holder shall with the assistance of a HSE TA 2 conduct a HSE Evaluation of the
contractor submission. The evaluation includes a review of their submission documents as
well as a visit to their office and/or site
Contract Holder shall communicate or meet with Contractor(s) if further clarification is
needed for Tender submission of C-09. This meeting, if required to be held following written
requests for clarification, shall establish where improvements in proposed HSE risk
management will be required if contract is awarded.
Contract Holder shall consider the results of the HSE Banding process and evaluate which
Contractor(s) will require additional PDO supervision to ensure that the management of HSE
risk is carried out correctly.
Deliverable(s): Minutes of Meeting; Letter to Contractors
Reference Document(s): C-09 HSE Requirements Tender Submission Document
PR1997 Banding
Contract Holder shall determine the likelihood that levels and classes of manpower,
equipment, any other resources and policies detailed in the Contractor(s) C-09 HSE
Requirements Tender submission will enable the Contractor(s) to manage Contract risk.
HSE equipment and resources would normally include such items as:
Safety equipment, personal protective equipment (PPE)
HSE audits, induction and training, emergency response resources
medical facilities, first aid training, Medevac, health surveillance
waste disposal, promotion schemes, journey management
financial resources of the Contractor that are available for HSE management
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The resources allocated for HSE provide only an indication of the Contractor's preparedness
(at the time of tender) to comply with PDOs HSE requirements. Low HSE resource allocation
could indicate that the Contractors organization is at a high level of HSE implementation.
Conversely, it could indicate the Contractor does not understand PDOs requirements.
Contract Holders should be conscious of the fact that thorough understanding of a
Contractors abilities to manage HSE issues can only be obtained by careful study of the
whole of a Contractors HSE management system.
Contract Holder shall make a Contract award recommendation to the Tender Board, based
on the technical and commercial reports as well as the Contractor HSE assessment. The
award recommendation shall highlight any anomalies or additional qualifications accepted
from the original Tender documentation issued.
Task 10 Approve Contractor Key HSE Personnel

Contract Holder shall determine that the Contractors key HSE personnel are described in
the Contractors C-09 Tender submission (refer Task 9).
If the list provided in the
Contractors advisory letter (refer Task 9) are not the same as in C-09, the Contract Holder
may withhold approval until the Contractor provides satisfactory explanations and
assurances that no reduction in the quality of key HSE personnel will result from the
changes. CVs shall be provided for any replacement personnel different from those
described in C-09. In all cases, PDO reserve the right to interview Contractors HSE
personnel.
Contract Holder shall approve the Contractors appointed key HSE personnel when satisfied
that the quality of management of HSE risk will be maintained to PDO standards.
Deliverable(s): Letter to Contract Manager
Reference Document(s): Contractors C-09 HSE Requirements Contract document
Contract Phase: Mobilization

Task 11 Kick off Meeting PDO Internal and Contractor Meeting
Company TA2 responsible for the Contract should attend
Contract Holder shall hold a PDO internal kick off meeting to ensure that:
Company Representative and Company Site Representative(s) are fully aware of their
delegated powers under the Contract.
All personnel involved with the Contract understand the contents of the Contract.
Key factors considered during the Tender period are explained.
Presentation and understanding of the penalties objectives and structures.
Process of instructions, administration and reporting requirements are understood.
Clarification of handover from existing Contractor (where applicable).
As a minimum, the Contract Holder, Company Representative, Company Site
Representative(s), HSE Professional(s), Company TA2 responsible for the Contract and Unit
Contracts Sections shall attend the PDO internal kick off meeting.
Contract Holder shall then conduct a kick off meeting with the Contractor immediately after
Contract award and before the execution of any work. This is essential to ensure that all
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contractual obligations, including HSE, are thoroughly and mutually understood. The kick-off
meeting is the first formal meeting between Contract Holder and Contractor after the award
of a contract.
The agendas of the kick-off meetings and the HSE workshop are entirely at the discretion of
the Contract Holder. Should the Contract Holder require HSE assistance with either kick-off
meeting or the HSE workshop, an HSE professional shall be requested to assist.
During either or both of these meetings, the Contract Holder shall ensure the following
minimum objectives are covered:
Demonstrate to the Contractor that PDO is fully committed to HSE
Establish that the Contractor completely understands the risks within the Scope of Work and
has committed the resources detailed in the Contractors tender submission C-09 HSE
Requirements
Ensure that the Contractor has or can put systems in place to manage risk and these are
suitable and sufficient to meet standards
Highlight any areas for improvement in the Contractors C-09 HSE Requirements Tender
submission, and agree on any actions necessary, by either PDO or the Contractor, to remove
deficiencies particularly in the case of an HSE Amber or Red banded contractor.
Resolve any issues arising from a variation to contract since the award
Introduce any new Contractor(s) to the details of PDOs HSE policies, standards and systems
Deliverable(s): Minutes of meetings to Contract file
Reference Document(s): PR-1233, Section 8, Item 4.1a
Task 12 HSE Workshop
Contract Holder shall obtain clear, written permission from the Contract Owner that an HSE
Workshop need not be held. In all cases the HSE TA2 shall be consulted.
Contract Holder, following the kick off meeting, the Contract holder shall schedule a HSE
Workshop to focus on all outstanding HSE issues relating to a contract. Ideally the Workshop
will be held at the site where most of the activities will take place. Notwithstanding the
Contract Holder may choose to run an initial Workshop on the coast. The Contract Holder
may also choose to run one at the coast and then an additional workshop(s) at the site(s).
The HSE Workshop is held to bring all the disciplines together from company and Contractor
to interrogate the HSE management proposal from the contractor and in particular the HEMP
details submitted as part of the technical evaluation. It is a useful mechanism to introduce
the Contractor to the details of PDOs HSE Management Schedule. All activities will be
recorded, Hazards identified and a risk assessment completed. A major focus will be on the
control measures proposed to manage the risk and these are to be recorded and auctioned
by the contractor. In addition it is an opportunity to review any changes to the Specific
Contract HSE Management Plan
In the case of Contracts and/or Contractors where all parties agree in writing that a HSE
Workshop may not be required, then:
Contract Manager shall deliver the current Contractors HSE Management Plan.
Contract Manager shall submit the Contractors HSE Management Plan to the Contract
Holder for review and approval.
Deliverable(s): Contractors HSE Management Plan to Contract Holder
10-34
Printed 23/04/12
Revision: 3.9
Reference Document(s): C-09 HSE Requirements Tender Submission
11-34
Printed 23/04/12
Revision: 3.9
Task 13 Approve Contractors HSE Plan.

Contract Holder will consult with a company HSE TA2 before approval.
Contract Holder shall approve the Contractors HSE Management Plan once all modifications
required by the Contract Holder (if any) have been incorporated.
This HSE Management plan shall incorporate any PDO comments arising from the kick off
meeting and the HSE Workshop, and also any mandatory PDO training. Full details for the
preparation of an HSE Management Plan are given in PR-1171, Part II, and section 2.6
Deliverable(s): Approval Letter to Contract Manager
Reference Document(s): Contractors HSE Management Plan
Task 14 Contract Holder Develops PDO HSE Monitoring Program, review and
approve
Appendix C
Contract Holder will consult with a company HSE TA2 before approval.
Contract Holder shall, throughout the period of a Contract, monitors the Contractors HSE
performance against the Contractors C-09 HSE Requirements Contract document and its
HSE Management Plan. Implementation of the PDO HSE monitoring program shall take
place when the Contractor commences mobilization (refer Appendix C).
Contract Holder shall prepare the PDO HSE Monitoring Program using the form contained in
Appendix C. The Program shall be submitted to the Contract Owner for review and approval.
PDO Contract personnel shall complete Contract HSE Performance Reports to detail the
results of all monitoring activities. A template and guidance note for these reports is
provided in Appendix D. Assistance with using the template is also provided in Appendix D.
Contract Holder may choose to develop a different model e.g. Dashboard type.
Contract Owner shall approve the proposed HSE monitoring program once confirmation is
obtained that all necessary resources, competencies and capabilities of Contract Holder,
Company (PDO) Representative and Company (PDO) Site Representative to discharge their
duties are in place and appropriate for the level of risk in the Contract.
Deliverable(s): Contract Owner approve monitoring programme
Contract Holder Memo to Contract File Approving HSE Monitoring Program
Reference Document(s): Approved HSE Monitoring Program
Task 15 PDO and Contractor Training
Contract Holder shall ensure that all PDO and Contractor personnel training has been
completed with all personnel involved receiving approval from HSE trainers.
Training
records will contain name(s) of trainee(s), name of training course and completion grade
(Satisfactory or Unsatisfactory).
Deliverable(s): PDO and Contractor Training records
12-34
Printed 23/04/12
Revision: 3.9
Reference Document(s): C-09 and SP1157,

Task 16 Pre-commencement HSE Audit of Contractor (checklist HSE Web)
HSE TA2 should support the audit as required by the contract holder.
Contract Holder shall conduct a pre-execution HSE audit to determine that the Contractor
has achieved the pre-execution targets stated in the Contractors C-09 HSE Requirements
Contract document and HSE Management Plan, and that mobilization is complete.
a. The execution of the post mobilization phase of Contract work shall not be initiated
until the requirements of the pre-execution HSE audit have been met.
b. This often occurs with long mobilization periods. It may then be necessary to specify
a list of HSE audits/checks/verifications to be completed during the mobilization
period.
c. The Contract Holder must approve each of the checks before subsequent actions can
be started. For example, the Contractor cannot start transporting material from the
Coast until drivers have been qualified and vehicles have passed inspection checks.
d. In such a situation, the pre-execution HSE audit may consist of the Contract Holder
determining the satisfactory completion of driver training and vehicle inspection
before the field site is audited and fieldwork begins.
e. Mobilization payments may be attached to specific pre-execution requirements dont
let these override HSE requirements.
f.
Following any HSE audit, or any inspection in support of an audit, the resulting
findings should be discussed with the Contractor's site and office management.
g. Contractor shall respond to the Contract Holder, confirming the minutes and advising
the remediation schedule and/or confirming that all audit recommendations will be or
have been carried out.
h. The Contract Holder shall agree with the Contractor on a procedure for monitoring
the implementation of the inspection/HSE audit findings i.e. Action tracking register.
i.
The Contract Holder can delegate the necessary authority to the Contractor for
undertaking the administration of these procedures if regular status reports are
presented at the contract review meetings. Contractor shall ensure that the Contract
Holder documents this approval.
Inspection/HSE Audit finding reports should:

Detail personnel responsible for correcting each finding
Be measurable - i.e. state exactly what remedy is required by each finding
State completion dates for each finding
Deliverable(s):
Contract Holder letter to Contractor giving minutes of inspection/HSE audit findings meeting
Contractor letter to Contract Holder confirming minutes of inspection/HSE audit findings
meeting
Contract Holder letter to Contractor documenting delegation of authority to undertake
remediation of inspection/HSE audit findings
13-34
Printed 23/04/12
Revision: 3.9
Reference Document(s): C-09 HSE Requirements Tender submission

Contractors HSE Management Plan
Contractors Action Tracking Model
Task 17 Contractor Completes Pre-execution HSE audit Items

Contract Holder ensures that Contract Manager shall complete remediation of all findings
resulting from the pre-execution HSE Audit. HSE TA2 shall support the contract holder to
identify all remedial steps in place.
Deliverable(s): Remediation completed and action items Signed off by Contract Manager
Reference Document(s): Minutes of Pre-execution HSE Audit meeting
Task 18 Contract Holder to Issue HSE Commencement Certificate
Appendix E
The contract holder may acquire the support and co-signature from the Company HSE TA2
before issue.
Contract Manager shall advise, in writing, Contract Holder that all items from the preexecution audit requiring remediation have been completed.
Contract Manager shall issue
Commencement Certificate
Pre-execution
Completion
Report
and
request
HSE
Contract Holder shall issue the HSE Commencement Certificate (refer Appendix E) to
Contract Manager, subject to any exceptions noted on the HSE Certificate.
Contract Holder shall withhold issuing the HSE Commencement Certificate if any of the
activities listed on the HSE Certificate require exception that leads to unsafe operating
conditions.
Deliverable(s): HSE Commencement Certificate
HSE Commencement Certificate (Appendix E)
Mandatory
Contract Holder shall assume single point responsibility to ensure the effective execution of
the Contract by the Contractor. This shall require proper management of PDO resources and
provisions involved in the execution of the Contract (personnel, facilities, equipment,
materials, expenditure forecasts, user requirements etc), and full compliance with the
Contract requirements.
Contract Holder shall include as a minimum:
Supervision of the Work/Services period.
Verification and enforcement of HSE requirements.
Verification and enforcement of the Contractors Quality system.
14-34
Printed 23/04/12
Revision: 3.9
Monitoring of financial controls; commitments to date; values of work done; invoices

received and payments made, as well as performance against Company controls.
Certification of Work/Services and acceptance of Milestones.
Monitor usage of Company provided facilities and materials throughout Contract period.
Any other specific Contract requirements.
Maintain up-to-date register of all correspondence between Contractor and the Company,
this register shall include as a minimum: - date of receipt or dispatch together with date of
relevant response.
Claims Register update.
Deliverable(s): All necessary memos, letters to Contractor and reports.
Reference Document(s): PR-1233, Section 8, Item 5.1a) and b).
Contract Phase - Execution

Task 19 Monitor Contractors implementation of HSE Management Plan
Contract Holder/ will implement the Monitoring Plan. Monitor the Contractors performance
against the Contractors HSE Management Plan, using the PDO HSE Monitoring Program. In
addition the Company can use the Contractor HSE monitoring plan.
Contract Holder shall participate in all planned HSE planned audits, incident investigations,
meetings and reviews. Owner must review?
Deliverable(s): Contract HSE Performance Reports (refer Appendix D)
Reference Document(s): Contractors HSE Management Plan
Contractor HSE Monitoring Plan
PDO HSE Monitoring Program
Task 20 Additional HSE Requirements
Contract Holder shall perform a Hazards and Effects Management Process (HEMP)
periodically in the execution of a Contract. In particular, revised HEMP shall be triggered by
any additional requirements that lead to an increased Scope of Works, thereby requiring a
Variation in the Contract.
Revision will also allow the incorporation of any additional HSE requirements arising from the
process of Contract execution. Any additional PDO-originated HSE requirements discovered,
including those arising from Substantial Completion, shall be advised to the Contract and
Procurement Systems and Procedures Department (FPS) and to the Contractor.
Deliverable(s):
Note to Contract File, Variation to Contract PDO HSE Requirements
Memo to FPS, Variation to Contract PDO HSE Requirements
Letter to Contractor, Variation to Contract PDO HSE Requirements
PR-1233, Section 8, Item 5.2.1a
PR-1233, Section 8, Item 9 Variation to Contract (refer Appendix G)
Task 21 Revise/Review & implement the HSE Plan
15-34
Printed 23/04/12
Revision: 3.9
Contract Holder shall ensure that The Contract Manager will revise the HSE Management
Plan as often as required to accommodate PDOs advice that additional HSE requirements
need to be incorporated. All unforeseen work activities shall be assessed and incorporated.
Authorization for all deviations from and/or amendments to the Contractors HSE
Management Plan shall be sought from the Contract Holder.
Deliverable(s):
Letter to Contract Holder advising revised Contractors HSE Management Plan
Contract Holder shall review Contractors revised HSE Management Plan.
revisions required by PDO shall be advised to Contractor.
Deliverable(s):
Any further
Note to Contract file

Letter to Contractor as required by additional revisions
Letter to contractor Approval of revised plan
Letter to Contract Holder advising revised Contractors HSE Management Plan
Revised Contractors HSE Management Plan
Task 21 to be repeated and recorded as required
Task 22 HSE Penalties and Defaults
Appendix B
Company (PDO) Contract Holder (s) shall apply HSE penalties and defaults on the
Contractor, as allowed in the Contract, for unauthorized deviation(s) from the Contractors
HSE Management Plan and C-09 HSE Requirements. The Contract Manager is to be advised
in writing of all Penalties and Defaults being imposed.
HSE Penalties and Defaults shall be determined by the Contract holder. It be necessary to
deliver the default in writing.
Deliverable(s): Letter to Contractor advising HSE Penalties and Defaults may include form
below,
PDO HSE Monitoring Program PR1171 Part I Appendix C

Contract HSE monthly Performance Reports
Contractors C-09 HSE Requirements Tender submission
Default form PR1171 Part I Appendix B
Task 23 Contract HSE Performance Reports

Contract Holder shall prepare Contract HSE Performance Reports (refer Appendix D)
providing feedback to PDO Management on the overall HSE performance of the Contractor
and any sub-Contractors. Reports to be submitted as frequently as required (usually
annually in a long-term contract), or as requested, to Contract Owner and Service Group
Custodian.
16-34
Printed 23/04/12
Revision: 3.9
Deliverable(s): Contract HSE Performance Reports

PDO HSE Monitoring Program PR1171 Part I Appendix C

Contract HSE Performance Reports
Contract Phase: Demobilization

Task 24 Site Restoration Certificate Approval
Contract Holder shall ensure that the Contractor demobilizes from the site of work in
accordance with all contractual agreements including the Contractors HSE Management
Plan.
Contract Holder shall approve the Site Restoration Certificate (refer Appendix F) and issue it
to the Contractor.
Company (PDO) Representative/Site Representative may sign the Site Restoration Certificate
at the discretion and approval of the Contract Holder.
Deliverable(s): Approved Site Restoration Certificate and copy to Corporate HSE (MSE23)
All relevant Contract documents, including the Contractors HSE Management Plan.
Contract Phase: Close Out Report

Task 25 Final Contract HSE Performance Report
Contract Holder shall prepare the Final Contract HSE Performance Report to be submitted to
the Contract Owner and Service Group Custodian. The report is to be finalized and
submitted not later than 90 days after demobilization.
Service Group Custodian shall review report, update the Service Group as necessary and file
the report for future use.
Close Out Responsibilities for Contracts
Mandatory for Contract Close Out Reports
Contract Holder shall:
Agree and confirm physical status of the Work /Services against the Contract.
Issue substantial completion certificate for Lump Sum Contracts.
Note all items to be completed and/or rectified and formally document with Contractor.
Prepare a Contractor Performance Report to record the execution of the Contract, including
technical competence, Omanisation and all HSE aspects.
Conclude all claims and disputes in line with Company Procedures.
Ensure any penalties have been applied in accordance with the Contract.
Issue the Completion Certificate, applicable for all Contracts.
Compile the Contract feedback report, for Contract values of over US$10M
Consolidate all documentation to support close out.
Confirm that all charges made under the Contract are valid.
Agree and sign the statement of final account, applicable for all Contracts.
Note: The Contract Holders responsibility for management of the Contract shall end on
completion of the statement of final account
17-34
Printed 23/04/12
Revision: 3.9
Deliverable(s): Final Contract HSE Performance Report

PR-1171, Appendix D
GU-242, Close Out Procedure for Lump Sum Contracts
PR-1233, Section 10, Item 3
18-34
Printed 23/04/12
Revision: 3.9
Appendix A: HSE Checklist for Minor Contracts

Contract Holder Name:
Contract Number:
Contracting Company:
Ite
Contract Holder Action
m
No.
Pre-execution of Contract:
1
PDO 5555 Emergency number/procedure
explained (PR1065)
2
Permit To Work requirements explained
(PR1172)
3
Reportability of HSE incidents explained
(PR1418)
4
PDO
Road
Journey
Management
Procedures explained (SP2000)
5
Vehicle(s) meet PDO standards (SP2000)
Required for Contract?

Coastal
Interior
If
Required,
Action
Completed?
MANDATOR
Y
MANDATOR
Y
MANDATOR
Y
Not
required
Not
required
Not
required
NO
NO
NO
NO
NO
MANDATOR
Y
MANDATOR
Y
MANDATOR
Y
MANDATOR
Y
MANDATOR
Y
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
Area Coordinator briefed about interior

visit
HSE workshop with contractor completed
7
8
Identification of Hazards & Effects

completed for Contract Scope of Work
HSE Certificate signed
9
10
HSE Training requirements

(SP1157)
HSE Training commenced
11
explained
During Execution of Contract:

11
Contractor working practices monitored
by Company Site Rep.
12
HSE Training completed
Post-execution of Contract:
13
Site Restoration Certificate Issued
14
Contract HSE Report filed
All Mandatory and Contract Requirements completed

Signed: _____________________
Contract Holder
Date:
All Mandatory and Contract HSE Requirements explained and understood.

Signed:____________________
Contractor
19-34
Date:
Printed 23/04/12
20-34
Revision: 3.9
Printed 23/04/12
Revision: 3.9
Appendix B: HSE Default Format (Sample)
Contract/Project No:..
Default
NoticeNo.00
01
Form No. -00001 F1 Rev. A01
HSE Default Notice

Contractor:
Location:
Contract / P.O. No: C31/
Activity No:
Originator:
Received and Accepted by:
Name:
Name:
Title:
Title:
Signature:
Signature:
Date:
Date:
Issued for Company by:
Name:
Signature:
Dat
e:
Requirement:
Within the terms of Section 11 C9 and in particular HSE Specification SP1009.
Specific Details of Non-conformance (default):
Failure to comply with the procedure SP 1009 Section?
Failure to ensure that ..compliant (.
Due to the serious nature of this finding the default will be recorded for each day
until the situation is accepted by company.
Corrective Action Proposal:
Contractor to .. SP 1009 requirement
Estimated Date of Completion: December 30th 2011
PDO
Proposed by:
Date:
The Default and the recorded Action/s was/were recorded in the Action Register:
Name: .. Title: .. Signed Date
21-34
Printed 23/04/12
Revision: 3.9
Contractor
The above Corrective Action/s has/have now been completed

PDO CH/CSR or Deputy Authorised Signatory
The completion of the above Corrective Action/s has/have been Verified for PDO by:

Contractor
The Action/s has/have been closed in the Action Tracking Register (for Contractor)
Cc. DDC
PDO CSR
22-34
Printed 23/04/12
Embedding HSE into our Business

Revision: 3.9
Appendix C: HSE Monitoring Program

Contract Number
Prepared by: Contract Holder/ Rep.
Contract Name
Name
/
Reference
Ind.
Name
/
Reference
Ind.
Approved by: Contract Owner
Activity
Responsible
Person
(Leader)
Participant
s
Resources
Freque
ncy
T I M I N G
Jan
Fe
b
Ma
r
Meetings
Inspections
Management
Walkabouts
Audits
Emergency
Exercises
Drills
Follow-up
Note. Template should be expanded as required

23-34
Printed 23/04/12
Ap
r
Ma
y
Jun
Jul
Au
g
Se
p
Oc
t
No
v
De
c
Embedding HSE into our Business
Revision: 3.9
Deliverable(s): proposed HSE Monitoring Program

Contractors C-09 HSE Requirements Contract document
24-34
Printed 23/04/12
Appendix D: Template, Contract HSE Performance Report

Contractor HSE Performance Report
CONTRACTOR
CONTRACT NUMBER
CONTRACT NAME
DATE(S) OF CONTRACT
SUBJECT
Leadership and Commitment
Implementation
Policy
of
HSE
Implementation of Contract
HSE Plan
Effectiveness
of
HSE
Organization
Employee HSE Induction and
Training
Sub-Contractor
HSE
Management
HSE Personnel: Competence
HSE Meetings
Tool Box Talks
Driving/Journey Management
Quality of Contractors HSE

Manual and Documentation
Emergency
Response
Procedures
Safety Rules/Job Instructions
Accident
Procedure
Investigation
Implementation
of
Standards Manual
HSE
RATING
COMMENT
Did management promote a strong HSE culture?
Were sufficient resources allocated to manage
HSE?
Were all deficiencies cleared promptly and
effectively?
Was Policy communicated and enforced?
Was the Contract HSE Plan followed and updated

as required?
Were the resources provided adequate?
Did all systems perform to standard?
Did the organization learn from mistakes?
Completed to standard and on time?
Did sub contractors perform to the same
standard as the contractor?
Were efforts made to improve when deficiencies
were noted?
Were personnel competent?
Did they provide effective training and advice?
Did management respect their role?
Was a cascaded hierarchy of meetings in place,
effective and attended by all personnel?
Were these conducted to standard?
Were all vehicles to specification?
Was
journey
management
followed
and
controlled?
Was documentation available, comprehensive, in
correct languages and used?
Were all credible scenarios supported by
procedures?
Were procedures tested and improved when
found lacking?
Were correct rules in place based upon job
hazard analysis?
Were all incidents investigated to standard?
Were the requirements of the Manual followed

and incorporated in to contractor standards?
Briefly summarize major contraventions of
standards
FATALITIES
Describe in detail any fatalities (cross reference

to reports), comment on contractor response to
investigation recommendations
Brief comment on reasons for LTIs. Comment on
contractor
response
to
investigation
recommendations
LTIF
TRCF
Man-hours
worked/Total
workforce
Maintenance and Control of
Plant
Maintenance and Control of
Other Equipment
Camp Facilities/Hygiene
Site Restoration
Waste Management
HSE Audits
HSE Inspections
Management Review
Data Compiled By
Date
Was equipment maintained and capable

completing the work?
Was equipment maintained and capable
completing the work?
Were standards maintained?
Were there any outbreaks of illness?
Completed to the standard required?
Conducted according to standard?
of
of
Summarize the main findings and conclusions

Summarize the main findings and conclusions
Was this carried out?
Was this a learning organization prepared to
improve?
________________________
________________________
Reviewed By _____________________
_____________________
Recommendations on Future Use of Contractor

Unconditional
Conditional
(list conditions below)
Not to be used again

(list reasons why)
Contract Holder
Contract Owner
Date_____________________
Date_____________________
Appendix E: HSE Commencement Certificate

Petroleum Development Oman
HSE COMMENCEMENT CERTIFICATE
Contract Title
Contractor
Sub-Contractors
Contract Plan Activity
Date Completed
Contract No.
Exceptions
Contract HSE Plan Endorsed

Kick Off Meeting Held
HSE Workshop Held
Residential Camp Accepted
Industrial Site Accepted
Vehicle/Plant Accepted
Training Completed:
Required to attend prior to
commencing, C:
Required to attend within 2
months, M:
Recommended only, R:
Pre-execution Audit Completed
Essential Audit Items Completed
Notes:
On behalf of the Contractor I confirm that the activities stated above have
been carried out and we are capable of performing the work in a healthy,
safe, and environmentally responsible manner.
Name
Date
Responsibility
Signature
Contract
Manager
We hereby agree that the HSE status of this Contract allows work to
proceed, subject to the above exceptions.
Name
Ref. Ind.
Responsibility
Signature
Contract Holder
Representative*
* At Contract Holder's discretion

Send Copy to MSE12
Appendix F: Site Restoration Certificate
Petroleum Development Oman

SITE RESTORATION CERTIFICATE
Contract Title
Contractor
Sub-Contractors
Site Restoration Activity
Date Completed
Demobilization Date Approved
Contract No.
Exceptions
Requirement for Isolation of Facilities

(telecoms, electricity, water) notified
to PDO
Residential
Camp
Inspection
Completed
Office Inspection Completed
Industrial Area Inspection Completed
Work-site Inspection Completed
All PDO Assets handed over to PDO
All actions as per SP-1012 completed
All Outstanding materials handed
over to PDO
Summary file of Contract Waste Log
handed over to PDO
Notes:
On behalf of the Contractor I confirm that the activities stated above have been
carried out and we have restored the site(s) according to the Contract Requirements
Name
Date
Responsibility
Signature
Contract
Manager
We hereby agree that the HSE status of this Contract allows the Contractor to
Demobilize subject to the exceptions listed above.
Name
Date
Ref. Ind.
Responsibility
Signature
Contract Holder
Representative *
Name
Date
Ref.Ind.
Responsibility
Signature
HSE TA2
* At Contract Holder's discretion
Revision: 3.9
Appendix G: Accessing PDO and Shell Web Documents

Throughout this document, references are made to documents from two sources: PDO
and Shell.
Access to PDO documents:
Open the internet browser to the PDO Home Page at http://sww1.pdo.shell.om/
Left click on Livelink at the top left hand corner of the web page.
Enter the document title in the dialog box on the left hand side. A hit is more likely if
only key words such as HSE are used. It is helpful to sort the documents by
document number rather than document title.
If the document number is known then use the number
The relevant document will appear as an MS Word icon. Click on the icon and the
document will open up in a separate window.
To print tick the box at the side of the document and then choose Select Action at the
top of the page. Ideally print to file to save on the paper copies.
Access to SIEP documents:
These documents are referenced in PR-1171 as EP 95-0100 etc, and are accessed as
follows:
http://sww1.pdo.shell.om/dept/cd/csm/blocks/links/links.html
Choose Shell International Exploration and Production (SIEP) EP search Page
Type the exact document number as given in the Reference Documents in the various
PR-1171
If you require more common HSE documents go to:
HSE Documents
29-27
Printed 23/04/12
Appendix H Contract HSE Activity Chart & RASCI (Responsibility, Accountability, Support, Consult, Inform)
CONTRACT NO:
Task
1
2
3
4
5
6
7
8
9
10
Task definition
PLANNING
Conduct HSE Risk Assessment
Prepare C-09 HSE Requirement
Development of HSE Prequalification
Criteria
Tender Board- Endorse HSE
Prequalification Criteria
Prequalify Contractors
TENDER PERIOD
Contractor Submission: Document C-09
HSE Requirement
Arrange Site Visit
Hold Clarification Meeting
EVALUATION AND CONTRACT AWARD
Review Contractor SubmissionDocument C-09 HSE Requirements
CH Approve Contractor Key HSE
Personnel
Contract
Owner
(CO)
Contract
Holder
(CH)
Technical
Authority
(2) HSE
R
R
C
C
Site Rep
(CSR)
Contract
User
Contractor
Manager
Tender
Board
(TB)
Remarks/
Ref to other PR 1171
documents
R
R
R
R
C
C
I
I
BANDING PR1997
Date
Completed
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
MOBILIZATION
Hold HSE Kick Off Meeting PDO
Internal and External with Contractor
Hold HSE Workshop
Contract Holder Approve HSE
Management Plan
Develop PDO HSE Monitoring Program,
review and approve
Assure The arrangements for PDO and
Contractor HSE Training
Pre-execution HSE Audit of Contractor
Complete Pre-execution HSE Audit
Items
Issue HSE Commencement Certificate
EXECUTION
Monitor Contractors Implementation of
HSE Management Plan
Additional HSE Requirements
Contractor - Revise/Review &
Implement the HSE Management Plan
Consider HSE Penalties and Defaults
Contract HSE Performance Reports
DEMOBILIZATION
Site Restoration -Certificate Approval
CLOSE OUT
Final Contract HSE Performance
Report
Overall Complete
Date:
Name:
Sign:
R
R
S
C
S
S
R
R
C
C
R
R
R
C
C
C
S
S
S
S
S
S
R
R
To be repeated as often
as required

PR-1171 - I

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Petroleum Development Oman L.L.C.

Document: Contract HSE Management:

Management Safety & Environment

Head of Corporate HSE-SD

Company rules for managing HSE in contracts

Copyright: This document is the property of Petroleum Development Oman,

DOCUMENT ID- PR 1171 Part I

Petroleum Development Oman LLC

PR1171 Part I : HSE in Contracts Procedure Company

Petroleum Development Oman LLC

Trevor Ford UEG/1D

Steve Raatz CSM/2x

PR1171 Part I : HSE in Contracts Procedure Company

Petroleum Development Oman LLC

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Related Business Processes & CMF Documents....................................................................iv

PR1171 Part I : HSE in Contracts Procedure Company

Petroleum Development Oman LLC

Task 21 Revise/Review & implement the HSE Plan.............................................14

PR1171 Part I : HSE in Contracts Procedure Company

Petroleum Development Oman LLC

PART I: Mandatory for PDO personnel involved in Contract Management

Document PR-1171 has two parts:

PR1171 Part I : HSE in Contracts Procedure Company

Petroleum Development Oman LLC

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Contract HSE Management Procedure

Planning and Invitation to Tender

Contract Owners Responsibilities

PR1171 Part I : HSE in Contracts Procedure Company

Petroleum Development Oman LLC

Contract Holders Responsibilities

PR1171 Part I : HSE in Contracts Procedure Company

Petroleum Development Oman LLC

Contract Phase Planning and Invitation to Tender

Task 2Prepare (GU140) C-09 HSE Requirements

PR1171 Part I : HSE in Contracts Procedure Company

Petroleum Development Oman LLC

Task 3 Development of HSE Prequalification Criteria

PR1171 Part I : HSE in Contracts Procedure Company

Petroleum Development Oman LLC

Tender Board Endorse HSE Prequalification Criteria

Tender Board minutes, endorsing Prequalification Criteria

Reference Document(s): PR-1233, Section 4, Item 4

PR1171 Part I : HSE in Contracts Procedure Company

Petroleum Development Oman LLC

Contract Phase Tender Period

Contractor Submission: Document GU140 (C-09) HSE Requirements

Contract Holder shall arrange a site visit if requested by Contractor(s) or deemed

Contract Holder shall hold a clarification meeting with Contractor(s) if requested.

PR1171 Part I : HSE in Contracts Procedure Company