Luxury Buying Preparation/Planning

INPUT
DATA

SENIOR BUYER/BUYER

OUTPUT
DATA

1
Receive fashion week invitations (from
existing brands)
Market Research

Buying Budget

2
Initiate planning for next buy (prior to
Fashion week dates)

3
Sales Reports

Customers Feedback

Planned Order Sheet

Check, compile and analyze Sales &

Customers feedback Reports

4
Prepare buying plan as per brand ,
Product Category, Gender, Quantities,
etc, taking into consideration existing
Agreements (if any)

Business Travel Application

5
Fashion week dates

Present , discuss and agree proposed

buying budget with GM until final
approval

Ticket& Hotel reservations

6
Prepare Travel plans: fill up Business
Travel application
7
Obtain appropriate approvals on
Business Travel Application
8
forward to NBK HR/NBK Admin
Services for processing (visas, air
tiskets, hotel reservations, etc

9
Assistant buyer prepares and
finalizes schedule of appointments

Appointments schedule

Selection
INPUT
DATA

SENIOR BUYER/BUYER

OUTPUT
DATA

1
Appointments Schedule

Arrive At Appointments as per planned

schedule (amend as appropriate)

2
Discuss/Negotiate budget terms with
supplier/brand (as applicable)
Buying Budget

3
View Collections CD if available ,check
collection pieces & have best sellers for
Qatar market pointed out

Planned Order Sheet

Brand Purchase Order

Sheets

4
Make selections as per agreed budget
and initial order plan

5
Enter each brand order information
including: item descriptions, colour
descriptions/codes and prices of each
item

6
Accumulate all orders using Orders Log
Sheet organized by brand, collection,
gender and category

7
Ensure to add delivery window and
payment terms indicated clearly for each
order

8
Communicate NBK Company billing info
& shipping instruction to the Supplier
(Brand)

Compiled Purchase order

sheet

Contact Numbers &

Shipping Information

Order Processing & Confirmation

INPUT
DATA

SENIOR BUYER/BUYER

MERCHANDISER PLANNER

OUTPUT
DATA

1
Communicate/ present details of orders
made to retail team
Compiled Purchase
Order sheet
2
Discuss with Retail team orders details
and apply modifications as applicable

Customers
Feedback

8
Log/enter orders into
system and break down
payments

3
Receive Brands cancellations /
changes for the related collections
(items will be cancelled from a
collection if too few orders were taken)

9
Payment Request
Prepare payment requests
and obtain appropriate
approvals

4
Apply final adjustments to the Orders
as per team recommendation and
Bands updates
Contact Numbers &
Shipping Information

Order Confirmation

5
Submit final Orders sheet for GM
approval

6
Upon approval: confirm orders to
supplier(Brand) and receive order
confirmation

7
Forward order confirmation attached
with supportive Documents to
Merchandizing

Forward payment
Requests to NBK finance
to process payments