Professional Documents
Culture Documents
Brief Overview:
On April 28, 2015, members of the Kingman Community Garden Steering Committee met to
discuss the feasibility of pursuing start up funding from community foundations. They were
joined by Judi Adams, a grant writer who had volunteered to research funding opportunities to
find a match for this project.
Under immediate consideration was a Request for Proposals from the Aetna Foundation which
is due on May 6th. The group reviewed and discussed the requirements. A local church, Praise
Chapel, is serving as the 501(c)3 and questions were raised that will need further research
about the Aetna RFPs requirements for information regarding personnel, financial records, and
tax status pertaining to the non-profit that will host or be the pass through for the community
garden project.
The group decided to move ahead with gathering background information and developing the
project description; benefits, strategies, outcomes, etc. in order to be able to complete requests
for proposals, and agreed to provide demographics needed for the proposal.
Judi took the group through a planning process that identified all that had been accomplished
thus far (page 4), created a shared vision of what the garden would look like when it was fully
operational in one year (page5), conducted a current reality check which looks at strengths,
weaknesses, benefits and threats/challenges of this project (Page 5). Next the group was asked
what they actually intended to accomplish over the next 12 months to bring this community
garden to fruition (Page 6). Finally, they developed an action plan, completed with assignments
and actions for the next 90 days (page 7).
Next steps will include following up with the church to see if they are able/willing to provide the
documentation needed in time to apply for the Aetna grant. In the mean time, the group has
requested that Judi help complete an application for funding from the Kingman Regional
Medical Centers community benefits fund.
The next page contains a summary of the findings from this meeting, formatted to answer RFP
questions. This is followed by documentation of the planning process.
At the end of the meeting, the group expressed satisfaction with the outcomes of the meeting:
We are all on the same page, This helped us get organized, Got a lot done very quickly,
Now were organized!
Steering committee members are:
Tom Carter, Retired, Community Garden Steering Committee
Jen Miles, Businesswoman and City Council Member, CGSC
Jim Winso, Petro Stations Manager, CGSC
Travin Pennington, _______________, CGSC
Ron Tanner, Master Gardener Coordinator for Kingman, CGSC
Denise Neath, Master Gardener, CGSC
Sue West, Master Gardener, CGSC
Project Support:
A data base of 126 people who want to participate in this project
We have community support: Kingman Regional Medical Center and the Food
Bank
The Citys Clean City Commission supports us as does Parks and Recreation
We have support from local churches
Service clubs: Rotary, Kiwanis and Lions
Board of realtors
The Garden Club
University of Arizona
All the schools on are on board or will be in support of this project. Kingman
Academy is on board.
Weve surveyed the neighbors and they are supportive of the garden location
Project Strategies:
We have a community engagement strategy
We are committed to using conservation techniques
PLANNED ACCOMPLISHMENTS
Given our accomplishments to date, our vision for the future of our garden, and our
current reality, this is what we intend to accomplish over the next 12 months:
Lead -makes
sure gets
done
Engage the
community
Denise
Develop the
education plan
Ron
Develop a
volunteer staffing
plan
Sue
Have a Harvest!
All
Mike
Tom
May July
Key steps over the next 90 days (May July)
August
October
Open more
plots
Review costs
Adjust budget
Align funding
plan with
budget
realities
1.
2.
3.
4.
1.
2.
3.
Courses are
up and
running
Determine courses
recruit educators
prepare training materials (booklets and materials)
Locate sites for courses (library, etc.)
Develop Monitoring Plan: duties, hours, requirements
Create master calendar/monitoring schedule for garden
Work with Denise to get the word out the community to
recruit volunteers
4. Have monitors ready to work when garden opens in May
November January
February
April
2016
Launch
Friends of
the Garden