Professional Documents
Culture Documents
The AAP has budgeted salaries for District and Block level project staff at an excess of
2.6%. Since all these staff will be hired through Individual Consultancy method of
procurement (Ref. Procurement Plan), the purpose and rationale for the additional 2.6%
is not clear. The State may revise the requirement.
2.
It is found that salaries for project personnel have been estimated for 18 months in the
AAP, which is the requirement for the Procurement Plan. The State may revise these
estimates by considering the remaining period of 5-6 months in 2013-14.
3.
Sl no. 9. Activity 2: Training of ICDS staff on use of web-based MIS and data analysis:
cost of Rs 30 lakh is budgeted against an allocation of Rs 21.6 lakh as indicated in the
administrative and financial guidelines. (Component 1A)
4.
Sl. no. 11. Activity 2: Piloting incremental capacity building approach in 50% of districts
in Year 1 will result in a budget of Rs 6.32 lakh for identification and orientation and not
Rs 15 lakh as budgeted. (Component 1C)
5.
Sl. no. 11. Activity 2. Sl. Nos 2, 3 and 4: Also, capacity building at district/block and
sector levels for piloting incremental capacity building approach in 50% of districts in
Year 1 has been budgeted at a lump sum of Rs 10 lakh each. This seems to be incorrect
estimate. Please revise these costs as per the indicative norms provided in the 10th
January 2013 Admn. Guidelines (Ref. Annex 3, 1C.2) (Component 1C).
6.
Sl. no. 13. Activity 2: Piloting/scaling of SC level meetings of ASHA, AWW and ANM for
joint planning and implementation in 20-30% SCs in Year 1 has been budgeted at Rs 25
lakh while the entire budget for Phase I for this activity is Rs 28.98 lakh. (Component
1D).
7.
Sl. no. 13. Activity 3: Joint training of health and ICDS functionaries on common themes
has been budgeted at Rs 56 lakh, the basis of which is unclear given that the sum
allocated for this activity is Rs 160.59 lakh for the entire Phase I. (Component 1 D)
8.
Sl. no. 19. Activity 2: Almost the entire budget of for piloting models of community
engagement for Phase I has been input in the AAP (Rs 49 lakh budgeted against the
allocation of Rs 50.5 lakh). (Component 2A)
9.
Sl. no. 20. Activity 3. Capacity building of CBOs/CSOs for engaging with ICDS has
budgeted for Rs 40 lakh to address 8000 AWCs while the entire Phase I allocation is Rs
194.65 lakh. As per the allocation, the per-year budget should be approximately Rs 65
lakh. (Component 2A)
10. Sl. no. 21. Activity 2: A sum of Rs 20 lakh has been budgeted towards development of
guidelines for organization of community based events for sensitization on key health
and nutrition issues. It is recommended that a nominal amount be budgeted for the
same and the cost of Rs 20 lakh be downward revised. (Component 2A)
Page 2 of 3
11. Sl. no. 28. Activity 2: A sum of Rs 17.9 lakh is budgeted for inter-sectoral nutrition
action committee formation and consultation, while administrative and financial
guidelines indicate a Phase I allocation of Rs 2.4 lakh. The budget may be revised
accordingly. (Component 3A)
12. Please ensure correct sub-totals of each of the components/sub-component after
making revision in costing of activities as per comments above. Currently, many of the
sub-totals are wrongly made.
CPMU/MWCD/GOI/24Sept13
Page 3 of 3
Annex-2
ICDS Systems Strengthening and Nutrition Improvement Project (ISSNIP)
State: Jharkhand
Comments of the World Bank on the Procurement Plan (August 2013)
1)
The procurement plan reflects a total expenditure of approximately INR 6.56 crore.
2)
Section 1b. of the procurement plan must include the General Procurement Notice date
[UNDB issue # 799 dated May 31, 2011], which is common for all procurement plans
(CPMU and SPMUs) of the project.
3)
The Procurement Arrangements enumerated in the attached plan are revised to reflect the
new business model for procurement agreed between the Bank and the Department of
Economic Affairs for all Bank funded projects. The changes include revised thresholds for
goods and non-consultancies; and revisions to the other special procurement
arrangements (Ref. letter of the World Bank dated 26 July 2013, attached). The revised
arrangements must be reflected in totality in the finalized procurement plan.
4)
Package SPMU IC.01 - Position of JPC is to be filled-up on deputation basis from within the
Govt. Officials; hence this should not be included in the procurement plan. Only Consultant
positions are part of the procurement plan. Secretarial Asstt/Peon etc should be hired as
per the GoI guidelines (letter no. 1-9/2012-WBP, dated 2nd Sept 2013). [Additional
comments by CPMU, MWCD]
5)
While the State has planned to undertaking training needs assessment and several pilots
including piloting incremental learning approach, joint planning and implementation
meetings of ASHAs, AWW and ANMs, stimulation and cognitive activities for pre-school
children at AWCs, context specific innovations for high-burden districts, models of
community engagement, social audit and community monitoring pilots, community
mobilization and BCC and development and deployment of mid-media initiatives, no
consultancy contracts to support these interventions are proposed in the procurement
plan. In line with the activities proposed in the Annual Action Plan, the procurement plan
should be updated to include consulting services in support of these pilots/assessments, as
required.
6)
No. of project staff at the SPMU, District and Block level is to be strictly as per the approval
of the GoI, vide its letter no. 1-9/2012-WBP, dated 2nd Sept 2013. [Comments by CPMU,
MWCD]
7)
Kindly use an exchange rate of INR 60 = USD 1 for calculating costs of items in the
procurement plan.
Subject to the above revisions being made, we have No Objection to the procurement plan.
The revised procurement plan must be disclosed on the State WCD website and a copy shared
with the CPMU and the Bank for record.
Kindly note that the procurement plan is a dynamic document and as and when SPMU identifies
new goods, non-consultancies or consultancies to be procured in the first phase of the project,
these must be consolidated within the existing plan and shared with the CPMU and the Bank for
its no objection.
CPMU/MWCD/GOI/24Sept13
Page 1 of 1
Telephone : 24617241/24619491
Cable Address: INTBAFRAD
Mailing Address : P.O Box 416
Facsimile : 24619393
Dr. Shreeranjan
Joint Secretary
Ministry of Women and Child Development
Government of India
Shastri Bhavan
New Delhi
Dear Dr. Shreeranjan:
ICDS Systems Strengthening and Nutrition Improvement Project (Cr.5150- IN)
New Business Model for World Bank Procurement
I would like to bring to your notice that as a follow up to the workshop on identifying
ways and means for improving efficiency of procurement in World Bank aided projects
conducted in February, 2012, DEA and the World Bank has taken several decisions to improve
procurement efficiencies.
One of the decisions being to adopt the New Business Model proposed by the Bank in
FY12, which aims at enhancing the efficiency of procurement management in Bank funded
projects by limiting the number of prior reviews and focusing on bigger and riskier transactions.
The DEA in its approval letter of May 08, 2013, have indicated that this arrangement will be
piloted for all projects for a period of one year, which will be followed by an evaluation of the
results of the pilot. The copy of the letter and the Annexure is attached for your kind reference.
Some of the specific changes in the NCB conditions (described in the Annexure) that are now
approved by the DEA are:
1. Discontinuing ex-ante review of a number of transactions as follows:
-
Discontinue prior review of rebidding decisions with respect to post review contracts
(presently required by NCB conditions for India)
Discontinue prior review of extensions of bid validity periods with respect to post review
contracts (presently required by NCB conditions for India)
Discontinue prior review of very small consulting contracts and Individual consultants
contracts selected on sole source basis with the exception of critical assignments (to be
identified in Procurement Plan)
Dr. Shreeranjan
-2-
We hope that the above modifications will enhance the efficiency of procurement
management for ISSNIP and will be a motivation for the implementing agencies to use their own
skills to handle increased responsibilities. We shall appreciate if these modifications are given
immediate effect and are communicated to all implementing agencies of the project.
The DEA in its approval letter of May 08, 2013 has also requested that all Bank
procurements move to e-procurement platforms by March 2014. We would therefore request you
review the prospects of using e-procurement for ISSNIPS and share your plans for moving in this
direction.
Yours sincerely,
Dr. Saroj Adhikari, Assistant Director, Central Project Management Unit, ISSNIP
Mr. Rajesh Sharma, Undersecretary (Procurement and Financial Management)
August 2013
Reference
Description of Item
Quantity
Estimated
Cost (INR)
Method of
Procurement
SPMU G01
Desktop, Computers,
Printers (SPMU)
@ 50,000
Color Printer 2
@ 30,000
Printer-cum-scanner (multi
function machine) 2
@ 25,000
Review
by the
Bank
8
Expected date
of Purchase
Order (PO)
9
Expected Date
of Delivery
Comments/Remarks
10
11
2,10,000
3442.62
Shopping
Post
30-Sep-13
As per DGS&D
R/C
Procurement will be
made against DGS&D
R/C
SPMU G02
Laptop computers
@ 50,000
2,00,000
3278.68
Shopping
Post
30-Sep-13
As per DGS&D
R/C
-do-
SPMU G03
Photocopier
@ 1,10,000
1,10,000
1803.27
Shopping
Post
3-Sep-13
As per DGS&D
R/C
-do-
@ 50,000
70,000
1147.54
Shopping
Post
30-Sep -13
As per DGS&D
R/C
-do-
1,10,000
1803.27
Shopping
Post
30-Sep-13
As per DGS&D
R/C
-do-
Post
As & when
required &
approved by
CA
As per DGS&D
R/C
Procurement will be
made on need based
basis against the
contract concluded
DGS&D RC
EPBAX system,
SPMU G04
Fax Machine(SPMU)
@ 20,000
LCD Projector
@ 50,000
SPMU G05
LCD Monitor
SPMU G06
TOTAL
Office
Furniture(SPMU)
@ 60,000
Lump sum
3,00,000
3,00,000
4918.03
10,00000
16393.41
Shopping
Reference
Description of
Item
Quantity
900000
14754.09
Shopping
Post
Sep, 13
NA
Contract concluded by
STATEWCD/ with travel
agency will be utilized for
hiring of vehicle
4320000
70819.67
Shopping
Post
Oct, 13
NA
NA
SPMU
OC01
Hiring of
Vehicles SPMU
@ Rs. 50,000 pm
(for18 months)
SPMU
OC02
Hiring of
Vehicles for
Districts
12
@ Rs. 20,000 pm
(for18 months)
SPMU
OC03
Maintenance of
office equipments
purchased against
DGS&D Rate
Contracts for
CPMU/Distt
13-
TOTAL
@ Rs. 5,000annual
Estimated
cost (USD
Equivalent)
Method of
Procurement
6
7
OPERATING COST
65,000
1065.57
5285000
86639.33
Shopping
Review
by the
Bank
Expected
date of
Purchase
Order
(PO)
9
Estimated
Cost
(INR)
Post
As &
When
required
&
approved
by
compt.
authority
Expected
Date of
Delivery
Comments/Remarks
10
11
Reference
Description of
Item
Quantity
Unit Cost
(INR)
Estimated
Cost
(INR)
Estimated
cost (USD
Equivalent)
Method of
Procurement
Review
by the
Bank
5
6
7
8
Strengthening of District Project Management unit
Expected
date of
Purchase
Order
(PO)
9
Expected
Date of
Delivery
Comments/Remarks
10
11
SPMU
G07
Desktop
computer with
printer
for District
12
@ Rs. 50,000
600000
9836.06
Shopping
Post
15 Oct,
13
As per
DGS&D
R/C
SPMU
G08
Fax machine
for District
12
@ Rs. 20,000
240000
3934.42
Shopping
Post
15 Oct,
13
As per
DGS&D
R/C
Post
As &
When
required
&
approved
by
compt.
authority
NA
SPMU
G09
Phone/Furniture
etc.
for District
TOTAL
Lump Sun @
Rs. 30,000
360000
5901.63
1200000
19672.11
Shopping
Position Name
Number
of
Positions
Total
Monthly
remuneration
in INR
4
Estimated
period
Estimated
cost in
INR
Estimated
cost in
USD
equivalent
7
Selection
Method
Review
by the
Bank
Comments/Remarks
10
IC
Post
SPMU IC01
100000
18
180000
2950.81
SPMU IC01
360000
18
6480000
106229.50
IC
SPMU IC01
40000
18
720000
11803.27
IC
Post
SPMU IC01
50,000
18
900000
14754.09
IC
Post
SPMU IC01
30,000
18
540000
8852.45
IC
Post
SPMU IC 01
Office Messenger/Peon
@ Rs. 8000 PM
16000
18
288000
4721.31
DPMU IC02
12
360000
18
6480000
106229.50
DPMU IC02
12
180000
18
3240000
53114.75
IC
Post
BPMU IC03
Block Coordinator @ Rs
12000 pm
109
1308000
18
23544000
385967.21
IC
Post
BPMU IC03
109
872000
18
15696000
257311.47
IC
Post
58068000
951934.36
TOTAL
IC
Post
IC
Post
NB: For community mobilization parternership NGOs will be selected from local level as per needs and guidelines in future.
GoI has included 101 ICDS projects as operational on 30-09-2010. Presently 109 ICDS projects are operational. Hence estimate for 109 projects
have been made for BPMU.
DPMU District Project Management Unit.
BPMU- Block Project Management Unit.