PRIMAVERA P6

Hands on Training
28-01-2015

TABJEEL ASHRAF, PE,PMP, PMI-RMP ,SP

BSc. (Civil Engg), MSc (Civil Engg), MPM
MPEC,MPMI, MIEP, MASCE (tabjeel@gmail.com)

Introduction of Instructor
(Professional Expereince)
ENGR. TABJEEL ASHRAF, PE,PMP, PMI-RMP,SP
BSc. (Civil Engg), MSc (Civil Engg), MPM
MPEC,MPMI, MIEP, MASCE

My Employers

2003-2006:
2006-2007:
2007-2010:
Since 2010:

Site / planning Engineer, CB, Gujrawala & Lahore.

Project Engineer, DES, Lahore
Assistant Director, NHA, Islamabad
Project Director / Deputy Director, NHA, Islamabad

My Professional Work Experience

Has worked in PMO which has managed three portfolios of 2800 projects in last three years
Has successfully worked and completed seven (7) Programs
Completed more than 80 projects in Transportation / Highway Planning, Engineering & Management feild in
the capacity of individual consultant.
Completed more than 30 projects in Project Management field in the capcity of individual consultant.

Introduction of Instructor
I have taught courses of;

Project Cost Management (Different Institutions)

Project Risk Management (Bahria University, Islamabad)

Project Time Management (Different Institutions)

Construction Project Administration (NUST, Islamabd)

Pavement Management System in Pakistan (Different

Risk Management in Construction (NUST, Islamabad)

Development & Management of Complex Projects (CIIT,

Institutions)
Procurmenet Management of projects (Different Institutions)

Islamabd)

MS Project 2007 & Primavera P6 (Different Institutions)

Development & Management of Complex Projects (VComsat,

Software Aided Quantitative Risk Analyses (NUST,

Islamabd)

Islamabad)

Seminars in Project Management (VComsat, Islamabd)

*(institutions include, CIIT, Islamabad. NUST, Islamabad. UET, Lahore. PIDE, Islamabad.
IEP, Islamabad Chapter. & different project executing government agencies)

Part I

Introduction to Project Schedule

Management & Network
Diagrams

What is a Project?

(Guide to the Project Management Body of Knowledge,

the Project Management Institute,)

Project Planning: A Sentence to Remember

Project Time Management Processes

Activity definition: Identifying the specific activities that the project team members and
stakeholders must perform to produce the project deliverables.
Activity sequencing: Identifying and documenting the relationships between project
activities.
Activity resource estimating: Estimating how many resources a project team should use to
perform project activities.
Activity duration estimating: Estimating the number of work periods that are needed to
complete individual activities.
Schedule development: Analyzing activity sequences, activity resource estimates, and
activity duration estimates to create the project schedule.
Schedule control: Controlling and managing changes to the project schedule.

WBS

WBS (WORK BREAKDOWN STRUCTURE)

Breaking of a single task into multiple tasks
Breakdown can be based on
Area
Sequence of work
Any strategy
others

Work Breakdown Structure: Example 1

Project
Manage
Plan
Execute
Control
Close

Rqmts
Assess
Determine
Analyze
Propose

Design
Engineer
Prototype

Build
Construct
Test
Validate
Integrate

Deliver
Install
Train

10

Work Breakdown Structure: Example 2

Work Breakdown Structure: Example 3

Activity Definition
An activity or task is an element of work normally found on the
WBS that has an expected duration, a cost, and resource
requirements.
A Project is divided into set of manageable activities

Activity Sequencing
Involves reviewing activities and determining dependencies.
A dependency or relationship relates to the sequencing of project
activities or tasks.
You must determine dependencies in order to use critical path analysis.

Dependencies Types
PDM includes four types of dependencies or logical relationships:
Finish-to-start (FS). The initiation of the successor activity depends upon the
completion of the predecessor activity.
Finish-to-finish (FF). The completion of the successor activity depends upon the
completion of the predecessor activity.
Start-to-start (SS). The initiation of the successor activity depends upon the initiation
of the predecessor activity.
Start-to-finish (SF). The completion of the successor activity depends upon the
initiation of the predecessor activity.

Task / Activity Dependency Types

Network Diagrams
Network diagrams are the preferred technique for showing
activity sequencing.
A network diagram is a schematic display of the logical
relationships among, or sequencing of, project activities.
Two main formats are the arrow and precedence
diagramming methods.

Project Network Diagram Example

(Graphical Depiction of the Network Components)
Burst
Activities

A
Approval of
Application

B
Construction
Plans

E
Staff Report

C
Traffic Study

F
Commission
Approval

D
Service Availability Check

H
Occupancy
Merge
Activities
G
Wait for
Construction

The Basic
Network
Structure

Sample Activity-on-Arrow (AOA) Network Diagram for Project X

Precedence Diagramming Method (PDM)

Activities are represented by boxes.
Arrows show relationships between activities.
More popular than ADM method and used by project management
software.
Better at showing different types of dependencies.

Project Network Diagrams: The Node

ES
S
L
A
C
K

LS

ACTIVITY
IDENTIFIER

EF

EARLY FINISH: When can the activity finish at the

earliest?

ACTIVITY
DESCRIPTION
ACTIVITY
DURATION

EARLY START: When can the activity start at the

earliest?

LATE FINISH: When can the activity finish at the

latest?
LF

SLACK: The time for which the

project activity can be delayed
(also called float)

LATE START: When can the activity start at the

latest?
The CRITICAL PATH of a project is the sequence of activities that
determine the project completion date any delay in an activity or
activities comprising the critical path will delay the project by a
corresponding amount of time

Some useful definitions

Free slack or free float is the amount of time an activity can be delayed
without delaying the early start of any immediately following activities.
Total slack or total float is the amount of time an activity can be delayed from
its early start without delaying the planned project finish date.
A forward pass through the network diagram determines the early start and
finish dates.
A backward pass determines the late start and finish dates.

Exercise
Activity

A
B
C
D
E
F
G
H

Description

Approval of Application
Construction Plans
Traffic Study
Service Availability Check
Staff Report
Commission Approval
Wait for Construction
Occupancy

Preceding
Activity

Activity
Duration

None
A
A
A
B, C
B, C, D
F
E, G

5
15
10
5
15
10
170
35

Project Network Diagram Example

(Determining the Forward Pass)
5

20

20

20

Construction
Plans

15

Application
Approval

20

15

Traffic
Study

15

5
5

D
Service
Check

35

15

20

30

200

Commission
Approval

30

10
30

10

35

200

Wait for
Construction

Forward Pass
ES + Duration = EF

235

Occupancy

10

10

35

Staff
Report

15

170

200

Project Network Diagram Example

(Determining the Bckward Pass)
5

20

20

185

Construction
Plans

15

20

15

35

Staff
Report

185

185

15

200

200

5
0

10

Application
Approval

Traffic
Study

10

10

20

20

30

200

Commission
Approval

20
20

20

10

30

30

200

200

Wait for
Construction

Service
Check

15

30

10

20

Backward Pass
LS + Duration = LF

235

Occupancy

20

15

30

170

200

200

35

235

Project Network Diagram Example

(Determining Slack and the Critical Path)

Application
Approval

20

20

Construction
Plans

165

Staff
Report

15

20

185

15

15

Traffic
Study

10

10

20

10

10
15

Service
Check

20

20

200

200

Commission
Approval

10

30

200

0
20

35

30

30

Slack = LS ES
Slack = LF - EF

30

200

Wait for
Construction

170

200

235

Occupancy

35

235

Exercise

Activity Resource Estimating

Before estimating activity durations, you must have a good idea of the
quantity and type of resources that will be assigned to each activity.
Consider important issues in estimating resources:

How difficult will it be to complete specific activities on this project?

What is the organizations history in doing similar activities?
Are the required resources available?

Activity Duration Estimating

Duration includes the actual amount of time worked on an activity plus the
elapsed time.
Effort is the number of workdays or work hours required to complete a task.
Effort does not normally equal duration.
People doing the work should help create estimates, and an expert should review
them.

Schedule Development
Uses results of the other time management processes to determine the start and
end dates of the project.
Ultimate goal is to create a realistic project schedule that provides a basis for
monitoring project progress for the time dimension of the project.
Important tools and techniques include Gantt charts, critical path analysis, critical
chain scheduling, and PERT analysis.

Schedule Development

Part II
Primavera Practice Project

Why Software?
To estimate projects completion time
To estimate projects budget
To find out the critical path and activities
To link resources and activities (who is going to perform what?)
To monitor the projects progress
To develop a sequence of activities in an order
To break a single task into sub tasks.

Oracles Primavera P6
Primavera P6 is the high performance project management
software, designed to handle large scale highly sophisticated
and multifaceted projects.
It can be used to organize projects up to 100,000 activities with
unlimited resources and target plans.

Installation
Installation can be tedious
Install the following versions for practice
P 6.1
P 6 ( V 7.0)

Working on Primavera

How to Start..

Logging In

Environment

Show Welcome Dialog Box

Show Welcome Dialog Box at start up

Show Welcome Dialog Box

Check this box

Welcome Dialog Box

Click here for first

time

Create a new EPS

Create an Enterprise of your company

Create a new EPS

Create a new EPS

Click Add > click on EPS Name and modify it
Click EPS ID and change it to any alpha-numeric value

Create a new EPS

Add Sub companies for your enterprise
You can use arrow buttons

Create new project

Create new project

Numeric ID is preferred here

Open a project

Open a project

Open a project

Right Click

Open a project

Show all the toolbars

Check all toolbars

Go to activities mode

Activities Mode

Adding new activity

Adding new activity

Add activity name and press finish

Enter All activities

Setting up columns
You can hide columns which you dont need at this time

Setting up top & bottom view

This is default view

Creating a calendar
Three types
Global
Resource
Project

Creating a calendar

Creating a calendar

Creating a calendar

Creating a calendar

Applying calendar on the activity

Sort activities by ID

Applying calendar on the activity

Insert durations column

Insert durations column

Insert durations column

Insert durations column

Enter All durations

Applying relationships
Default relationship is FS
Select all activities using SHIFT + DOWN ARROW

Applying relationships
Dont press it twice
If you dont see the links on Gantt chart Press

Applying relationships
Now you can see links but without any calculation (you cannot
see waterfall)
This is because by default calculation mode in on manual
settings
Change calculations mode to Automatic

Applying relationships

Applying relationships

Applying relationships
While in planning phase, your current data date should be project start
date

Applying relationships

How to apply calendar on all activities

Insert a column showing calendar

How to apply calendar on all activities

How to apply calendar on all activities

Select all activities including row one.

How to apply calendar on all activities

How to apply calendar on all activities

How to show total length of the project

How to edit relationships

How to edit relationships

Apply these relationships

Find total float or free slack

Printing
To print according to your divide line

To print some specific interval

Creating WBS Dictionary

Creating WBS Dictionary

Creating WBS Dictionary

Adding activities to WBS

Adding activities to WBS

Another method of doing same thing is to add a WBS
column and select WBS from there

Grouping according to WBS

View > group n sort

Apply this WBS

Creating OBS

Create this OBS

Assign Responsible Manager

Goto WBS mode > add column responsible manager

Creating activity codes

Division wise / city wise / contractor
wise
Enterprise > activity codes
Used for grouping

Creating activity codes

Assigning Activity Codes

Resources

Resources
Pre-requisites for resources
Default currency
Costing unit
Material measuring units

 Edit > user preferences

PKR wont be available

Default currency

Default currency
Admin > currencies

Default currency
Normally contracts are in USD

Changing defaults of project

Changing costing unit

Defining Material Unit

Admin > admin categories

Creating
resource
dictionary
Enterprise > resources

Creating resource dictionary

Creating resource dictionary

Creating resource dictionary

OBS is organizational structure
Resources are people working on the project in actual
Role Vs Resource
Chief Justice is role
Iftikhar is resource
We can plan project based on roles or resources

Enter needed resources

Assigning resources to activities

Assigning resources to activities

Now assign resources to your every activity.

Resource Leveling

Resource Leveling

Resource Leveling
There may be problem in resource leveling if the resource
calendar is different from activity / project calendar
In start of project add a general resource calendar and use it
during project. Project calendar will not work

Activity Types
Resource dependent & task dependent
Task dependent is default
For effort driven (in activity details)

Resource curves

Add a column for resource curve

Adding your own customize curves

Adding your own customize curves

Cost usage cash flow

Bottom layout > activity usage profile

Cost usage cash flow

Cost usage cash flow

S-Curve

Costing
Two types
Direct
Indirect (admin expenses etc)

 Enterprise > cost accounts

Cost Accounts

Assign Indirect Costs

Admin > admin categories > expense categories

Assign Indirect Costs

Tracking

Milestone

Securing your project

Make 3 or 4 copies of your final project at this
stage

Create baseline of project

Assign baseline to the project

Display the assigned baseline bars

View > bars

Update progress
Important point
Data date will calculate what should have been done
till now.
Once new data date selected , you cant go back to
any previous date

Update progress

Activity % complete column

Update project progress

Progress calculations using activity steps

Define steps

Progress calculations using activity steps

Progress calculations using activity steps

Good judgment comes

from experience, and
experience comes from
bad judgment
End Note