ASCLS Region X

2017 Spring Cactus Conference

March 17th & 18th, 2017
Annenberg Center for Health Sciences
Eisenhower Medical Center
Rancho Mirage, California

EXHIBITOR PROSPECTUS
ASCLS Region X (Arizona-Nevada, California, and Hawaii ASCLS Societies) invite you to take part
in our annual Regional Cactus Conference March 17 th & 18th at the Annenberg Health Sciences
Center located on the Eisenhower Medical Center Campus in beautiful Rancho Mirage, California.
This years program will include speakers covering the latest technical information for the Clinical
Laboratory Scientist as well as addressing challenging administrative issues facing todays
laboratory managers. The Spring Cactus Conference is intended to be a mix of continuing
education, product exposure, and social networking. We want your participation in all these efforts.
Included with this prospectus is an Application for Exhibit Space and specific information regarding
what is included in the booth rental. The deadline for securing booth space is February 18, 2017.
After this date, a $50 late fee will apply.
We recognize your current marketing challenges in complying with the Sunshine Act, so we want to
provide multiple ways for you to support our efforts in conjunction with your own.
If you are not able to take part in the exhibits, but wish to provide sponsorship for the event, a
Sponsorship Form is also included. Sponsorship or other donations toward speakers, breaks or
meals is always appreciated and recognized.
We thank you for your continued support of ASCLS Region X and the ASCLS Societies of ArizonaNevada, California, and Hawaii. We look forward to seeing you in Rancho Mirage!
Please feel free to contact me with any questions you may have.
Joshua Pulido 714.856.9200 joshpulido@icloud.com

GENERAL INFORMATION - EXHIBITS

Friday, March 17th, 2017 and Saturday, March 18th, 2017
Exhibits open with lunch to be served in the Exhibit Hall area

Booth Information
Each booth rents for $550. If a double booth is what you need, the cost is only $1,000, for twice the
space! We also have space for demonstration vehicles at $1,000 per vehicle. The contract and
payment are due no later than February 18th, 2017. Checks should be made payable to: ASCLS
Region X.
We encourage vendors to be actively involved in our conference and educational program. An
additional discount of $150 will be provided on booth rental for providing an educational speaker for
our program. Discount will be provided for up to two speakers per Vendor Company.
Booth rental includes two conference registrations. Additional registrations/meal tickets can be
purchased for $25.00/person. Vendors may attend any of the breakout or general session lectures.

Hotel Arrangements
The following Area Hotels offer discounted rates to those attending functions at Eisenhower Medical
Center. Please contact each facility for their current discounted rate.
Courtyard by Marriott (Palm Desert only)
Hilton Garden Inn (Rancho Mirage)
Holiday Inn Express & Suites (Rancho Mirage)
Homewood Suites by Hilton (Palm Desert)
Miramonte Resort and Spa (Indian Wells)
Rancho Las Palmas (Rancho Mirage)
Renaissance Esmeralda Resort and Spa (Indian Wells)
Residence Inn by Marriott (Palm Desert)

EXHIBITOR RULES AND REGULATIONS

Contract for space: The application for space and the formal notice of assignment constitutes a contract for the right to
use the space allotted. In the event of fire, strikes or other uncontrollable circumstances, this contract will not be
binding.
Use of space: No exhibitor shall assign, sublet, or share the whole or any part of the space allotted without the
knowledge and consent of the convention committee. Aisles must be kept clear. Exhibitors must comply with all safety,
fire and health requirements during set-up, operation and teardown.
Exhibit space: Each exhibit booth shall have one 6 ft table.
Assignment of space: The committee will assign what is considered best space available. Exhibitor will be notified, in
writing, of booth assignments prior to the meeting. All dimensions and locations of the booths on the floor plan are
believed to be accurate. The committee reserves the right to make modifications to the floor plan as deemed
appropriate. Space is assigned on a first-come-first-served basis. No space is assigned without the official contract and
payment of the exhibit fee.
Hours of the exhibit: Setup will be on the morning of Friday, March 17th with dedicated exhibitor hours starting later in
the day on Friday, March 17th.
Dismantling: Exhibitor expressly agrees not to teardown the exhibit or do any packing before closing hour of the
exhibit on Saturday, March 18th. Teardown must be complete by 5:00 PM.
Exhibit hall admittance/badges: Exhibitors must furnish the committee with an advance list of all their
representatives. Badges will be required to be admitted into the exhibit hall for all convention attendees, including
exhibitors.
Liability: ASCLS Region X officers or committee members will not be responsible for the safety or the property of the
exhibitors, their agents or employees, from theft, damage or fire, accident or other cause, but will use reasonable care
to protect the exhibitors from such loss. Exhibitors wishing to insure their goods must do so at their own expense.
Care of building/equipment: Exhibitors, or their agents, shall not injure or deface the walls or floors of the building or
booths. No signs or other articles shall be posted, nailed or otherwise attached to the floors, walls, furniture or fixtures.
Cancellation and refund policy: All booth cancellations must be submitted in writing to the committee. Full refunds,
less $100 administrative fee, will be made for canceled booths on or before March 1, 2017.

ASCLS Region X Tax ID #: 23-7082579

ASCLS Region X
2017 Spring Cactus Conference
March 17th & 18th, 2017
Annenberg Health Sciences Center
Eisenhower Medical Center
Rancho Mirage, California

APPLICATION FOR EXHIBIT SPACE

Application for exhibit space at the 2017 Conference indicates the applicants willingness to abide by
all accompanying exhibit terms and conditions, general regulations as well as such additional rules
and regulations as the conference management deems necessary for the success of the exhibition.
Full payment for each booth must accompany this application. You may fill this out electronically and
e-mail it to joshpulido@icloud.com. Checks should be payable to ASCLS Region X. Upon receipt of
your check, a booth will be reserved and you will be mailed a confirmation letter that will include
shipping instructions and other pertinent information.

ASCLS Region X Tax ID#: 23-7082579

Company Name*: ______________________________________________________
Contact Person*: _______________________________________________________
Mailing Address*: _______________________________________________________
Phone*: _________________________ Cell phone: __________________________
E-mail*: ________________________________________________________________
Product/Company description*:

Number of booths:

________ x $550 =

__________

Number of additional booths:

________ x $450 =

__________

Number of demonstration vehicles:

________ x $1000 =

__________

Number of speakers provided:

________ x ($150) =

__________
Total: __________

Paper applications and checks should be mailed to: ASCLS Region X Conference
Attn: Joshua Pulido
102 N Westwind Dr
El Cajon, CA 92020
Electronic applications should be e-mailed to: joshpulido@icloud.com

Names of representatives to be present at the booth

1._______________________________________
2._______________________________________
3._______________________________________
4._______________________________________
Do you require a 110V line? Yes or No
charge for multiple lines.)
Do you require a 220V line? Yes or No

How many? ____ (There will be an additional

(There will be an additional charge.)

Please do not place my booth(s) next to these companies:

Special needs:

ASCLS Region X

2017 Spring Cactus Conference

March 17th & 18th, 2017

Annenberg Health Sciences Center

Eisenhower Medical Center
Rancho Mirage, California

SPONSORSHIP FORM
To help make the conference a success, we ask for your sponsorship in any way youd like. There are options
below, but donations are appreciated and recognized in many different ways. Please designate if you would like
to sponsor other events or activities not listed at the bottom. All sponsors will be acknowledged in printed
material as well as in signage at the conference.
Company Name: _______________________________________________________
Address:______________________________________________________________
Contact Person: _______________________________________________________
Phone Number: ________________________________________________________
E-mail: ________________________________________________________________
Sponsorship amount: $ _________
Cost for conference activities is listed next to each item. Sponsorship money can be used to sponsor all or part
of the activity. Please makes checks payable to: ASCLS Region X. The ASCLS Region X tax ID#: 23-7082579
_____ Friday Evening Opening Reception ($800)
_____ Morning Coffee ($300) (Circle one: Friday or Saturday)
_____ Keynote Speaker ($1,000)
_____ Lunch ($500) (Circle one: Friday or Saturday)
_____ Breakout Speaker Sponsorship ($500)
_____ Break ($300) (Circle one: Friday or Saturday)
_____ Other (please designate) ____________________________________________
Please send paper copies of this form and checks to:

ASCLS Region X Conference

Attn: Joshua Pulido
102 N Westwind Dr
El Cajon, CA 92020
Electronic copies may be e-mailed to: joshpulido@icloud.com