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StepbyStepProcessofNegotiatedProcurement
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WedAug24,2016
10:42am
bysespazfour
bybogartonTueNov06,201212:50pm
Goodday,
QUERYON
NEGOTIATED
PROCUREMENTAFTER
TWOFAILEDBIDDINGS
WedAug24,20168:12
ambygherzy27
Herearemyqueries:
Negotiated
Procurement
TOPPOSTERS
engrjhez
RDV@
GP3i
sunriser431
regina
avelino
riddler
jcolas
Jovinal
fea.araya
btorres4
amang'65
Ouragencywillresorttonegotiatedprocurementdueto2failedbiddings(nosuppliers
participated).Iamconfusedwiththeproceduresforthenegotiatedprocurementdue
tocertainsimilaritieswithpublicbiddingandlackofspecificsintheIRRandmanual.
1)Itwasstatedinthemanual(GPMforinfra,goods,etc)that"theproceduresforthe
conductofpublicbiddingshouldbeobserved".Whatspecificprocedures?
2)Intheinvitationofatleastthreesuppliers,issendingaletterenoughproofaside
fromthePHILGEPSposting?
3)Howarethenegotiationsconducted?Doesitrequirethepresenceofthesuppliers
ormeetings?Canitbeonlydonethroughblackandwhitecommunications?
4)Itismyunderstandingthatthesupplier,uponsendingusthepriceoffer,shall
attachtheeligibilityrequirementsasrequiredinpublicbidding.
5)canyoupleasestate(inutmostsimplicityandinchronologicalorder)thestepby
stepprocessonhowtoconductnegotiatedprocurementdueto2failedbiddings.For
example,1)createresolution>2)posttheopportunity>3)invitesuppliers>4)
requireeligibilitydocumentsandpriceoffer>5)evaluateandpreparecontractand
otherrelateddocuments.
Thanks!
bogart
NewMember
Numberofposts:19
Company/Agency:
NationalAgency
Occupation/Designation
:ScienceResearch
Specialist
Registrationdate:
20120807
Re:StepbyStepProcessofNegotiatedProcurement
byRDV@GP3ionTueNov06,20126:08pm
ralphmartinDOSTVwrote:
Goodday,
Ouragencywillresorttonegotiatedprocurementdueto2failedbiddings(no
suppliersparticipated).Iamconfusedwiththeproceduresforthenegotiated
procurementduetocertainsimilaritieswithpublicbiddingandlackofspecificsin
theIRRandmanual.
Herearemyqueries:
Hopefully,Iwillbeabletoclarifytheareaswhichconfuseyou.
ralphmartinDOSTVwrote:
1)Itwasstatedinthemanual(GPMforinfra,goods,etc)that"theproceduresfor
theconductofpublicbiddingshouldbeobserved".Whatspecificprocedures?
Thespecificproceduresforpublicbiddingbeingreferredtointhequotedprovisionare
theproceduresthatyoushouldfollowfromthetimeyoureceivethefinaloffersof
thosewhomyouarenegotiatingwith,fromtheopeningofthebids/offers,bid
evaluation,postqualification,andawardofcontract.Inotherwords,althoughitis
negotiatedprocurement,thesameprocedureforpublicbidding,exceptfornewspaper
advertisement,hastobeobservedstillbytheprocuringentity.
ralphmartinDOSTVwrote:
2)Intheinvitationofatleastthreesuppliers,issendingaletterenoughproofaside
fromthePHILGEPSposting?
Yes,asidefromPhilGEPSpostingandpostinginbulletinboards.
ralphmartinDOSTVwrote:
3)Howarethenegotiationsconducted?Doesitrequirethepresenceofthesuppliers
ormeetings?Canitbeonlydonethroughblackandwhitecommunications?
Negotiationhastobedoneinthepresenceofallthosesuppliers/contractorsyouare
negotiatingwith.Justrememberthatnegotiationprocessisdonepriortotheir
submissionoffinaloffers/bid.Yes,itcanbedonethroughblackandwhite
communicationsbutyouhavetoequallycommunicatetoall.
ralphmartinDOSTVwrote:
4)Itismyunderstandingthatthesupplier,uponsendingusthepriceoffer,shall
attachtheeligibilityrequirementsasrequiredinpublicbidding.
Yes,ifyouarenegotiatingwithasupplierwhichisnotyetlegally,technicallyand
financiallycapableoreligible,whichmeansthatyoudonothaveyetafileofthe
supplier'sClassAdocuments.
ralphmartinDOSTVwrote:
5)canyoupleasestate(inutmostsimplicityandinchronologicalorder)thestepby
stepprocessonhowtoconductnegotiatedprocurementdueto2failedbiddings.For
example,1)createresolution>2)posttheopportunity>3)invitesuppliers>4)
requireeligibilitydocumentsandpriceoffer>5)evaluateandpreparecontractand
otherrelateddocuments.
Thestepbystepprocessisasfollows:
a)TheBACconductsmandatoryreviewofthereasonsbehindthesecondfailureof
bidding.
b)Upondeterminationofthereasonforthefailure,theBACmayrevisetheterms,
conditions,specifications,and/ortheABCfortheproject.
a)TheBAC,throughaBACResolution,recommendsNegotiatedProcurementunder
Sec.53.1oftheIRRforapprovaloftheHOPE,includinganychangeintheterms/ABC.
c)UponHOPEapproval,theBACshallsendinvitationtoa"sufficientnumber"of
suppliers"toensurecompetition."ShouldtheBACconsiders3asasufficientnumber,
thentheBACwillsendinvitation/requestforproposaltothosesuppliers,asidefrom
postinginthePhilGEPSandbulletinboards.Theinvitationmaycontainadatefor
initialnegotiationswithallthosewhichrespondedtotheinvitation.
d)Negotiationisthendonewiththosewhichresponded.Areasfornegotiationmaystill
includethespecifications,deliveryschedule,etc.
e)Aftereverythingisclarifiedduringthenegotiationstage,theBACwillnowfinally
requestsubmissionoffinaloffersfromallthosesupplierswhichremainedafter
negotiation.
f)TheBACwillopenallproposals/offersonthedatesetfortheopening.
g)Thefollowwillthenfollowthepublicbiddingprocedurethereafter.
Thanks![/quote]
RDV@GP3i
GrandMaster
Numberofposts:
1611
Company/Agency:
DBMReg'lOfficeIVB
Occupation/Designation
:RegionalDirector/
ProcurementTrainer
Registrationdate:
20080904
Re:StepbyStepProcessofNegotiatedProcurement
bybogartonWedNov07,20126:57am
Thankyousir.
Onemorething,duringtheopeningoftheproposals,isitarequirementthatall
suppliersbepresentduringtheopeningofbids?
bogart
NewMember
Numberofposts:19
Company/Agency:
NationalAgency
Occupation/Designation
:ScienceResearch
Specialist
Registrationdate:
20120807
Re:StepbyStepProcessofNegotiatedProcurement
byreginaavelinoonWedNov07,201210:07am
sirRDV,ihaveaclarification.Section54.2statesthattheBACthouritssecretariat,
shallposttheinvitationORrequestforsubmissionofpricequotationforshopping,
NegotiatedProcurement(2failedbiddings)andsmallvalueprocurmentoftheIRRin
thePhilGEPS........
Ithink,thePhilGEPSpostingisnotmandatoryfornegotiatedprocurementunder2
failedbiddingsifyouhavealreadysentinvitationtosuppliers.Pleaseadvisecomment.
reginaavelino
BoardGeneral
Numberofposts:
663
Company/Agency:
goccncr
Occupation/Designation
:staff
Registrationdate:
20120215
Re:StepbyStepProcessofNegotiatedProcurement
byRDV@GP3ionWedNov07,201211:47am
reginaavelinowrote:
sirRDV,ihaveaclarification.Section54.2statesthattheBACthouritssecretariat,
shallposttheinvitationORrequestforsubmissionofpricequotationforshopping,
NegotiatedProcurement(2failedbiddings)andsmallvalueprocurmentoftheIRRin
thePhilGEPS........
Ithink,thePhilGEPSpostingisnotmandatoryfornegotiatedprocurementunder2
failedbiddingsifyouhavealreadysentinvitationtosuppliers.Pleaseadvise
comment.
Ms.Regina,theconjuctionORinSec.54.2oftheIRRisthechoice/optiononwhatisto
bepostedinthePhilGEPS,thatisbetweenaninvitation(ITB)orRFQ.Therefore,
whetheritisITBorRFQ,ithastobepostedinthePhilGEPS,agencywebsite,and
conspicuousplace.
RDV@GP3i
GrandMaster
Numberofposts:
1611
Company/Agency:
DBMReg'lOfficeIVB
Occupation/Designation
:RegionalDirector/
ProcurementTrainer
Registrationdate:
20080904
Re:StepbyStepProcessofNegotiatedProcurement
byRDV@GP3ionWedNov07,201211:50am
ralphmartinDOSTVwrote:
Thankyousir.
Onemorething,duringtheopeningoftheproposals,isitarequirementthatall
suppliersbepresentduringtheopeningofbids?
Theydateofopeningisknowntothesuppliers,justlikeinpublicbidding,buttheir
presenceisalsonotmandatory.
RDV@GP3i
GrandMaster
Numberofposts:
1611
Company/Agency:
DBMReg'lOfficeIVB
Occupation/Designation
:RegionalDirector/
ProcurementTrainer
Registrationdate:
20080904
Re:StepbyStepProcessofNegotiatedProcurement
byreginaavelinoonWedNov07,201212:30pm
notedsirRDVfortheclarificagtion.thanks.
reginaavelino
BoardGeneral
Numberofposts:
663
Company/Agency:
goccncr
Occupation/Designation
:staff
Registrationdate:
20120215
Re:StepbyStepProcessofNegotiatedProcurement
byajaconSatJan18,20148:52am
Howaboutinemergencycasessir?Canyoupleasestatealsotheproceduralstepson
howtoconductsuchmodeofprocurement?Thesituationiswearereconstructinga
boxculvertbecausetheoldculvertcollapsedandthereisnoalternateroutefor
commuters.Thecostoftheprojectis150,000.Whataretheeligibility,technicaland
financialdocumentaryrequirementstobesubmittedbyabidder?Isitthesameasin
thepublicbidding?AmIcorrectthatbid&performancesecurityisomittedasoneof
therequirements?Dowestillneedtopostonphilgepsinvitationordirectlynegotiate
toprospectivecontractor?PleasestatealsothetimelineinconductingNP(emergency
cases),canwedoit7daysorlessjustlikeintheprocessofshopping?Thanks!
ajac
NewMember
Numberofposts:14
Company/Agency:
DPWH
Occupation/Designation
:EngineerII
Registrationdate:
20120313
Re:StepbyStepProcessofNegotiatedProcurement
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