RT COORDINATOR MEI 19 Mar15 , EOC NOIDA) ‘Atwo day meet of Regional ORT Coordinators was held at EOC on 18" and 19" of March 15. The meet was attended by Regional ORT Coordinators, COS Station / Regional Coordinators. The meet was addressed by Dir(Opn) and ED(OS) in the opening session. Director (Operations) in his address urged the participants the need to expand the horizon of their understanding of performance of the station. Along with the O&M aspects of the stations, they should develop an understanding of other aspects of operation of the station as well, such as financial aspects. NTPC has survived due to the feeling of ownership by the employees. The coordinators of the station have to demonstrate this feeling while reviewing the performance of the station they are attached with. He disclosed the new targets for the operational performance to achieve 100% PLF in at least 10 units, 1.5% FO and zero BTL in 15-20 Units. He urged to dismantle systems which are not productive. ED(OS) described the ORT / ROPR as lifeline of performance of NTPC. Involvement of more personnel in ORT process is key to the success of ORT. He sought to find ways to ensure involvement of more personnel in the ORT process. He welcomed suggestions for improvement in the process in order to make the system more effective. He urged for tackling the challenges in the lifeline systems such as fuel and ash management by continuous monitoring of construction and performance of systems associated with them. ‘The two days sessions included following 1. Feedbacks from each regions on different aspects of ORT were taken from the regional ORT Coordinators 2. The Participants were briefed about the new initiatives at COS level targeted to improve information sharing, monitoring plant parameters, IT enabled systems, new regional monitoring mechanism set up in COS etc. New time frames of ORT, Exception reporting, Changes ORT formats and revision of OGN on ORT were also discussed. 3. ERP group gave a presentation on new IT enabled systems such as PI alerts, Notification systems for various issues from different forums, Web based system for viewing the station issues/performance indicators for the use of ORT/ROPR and a tool for sensitivity analysis of parameters related to commercial operation of station 4. CENPEEP Group gave a presentation on PAT for sensitising the coordinators with the various provisions under PAT. 5, SIIS group gave a presentation on strategy of operation of stations under the 14-19 tariff regime based on experience of last year performance. 6. Inputs were also given by various expert groups at COS (Electrical / BOP / Hydro/ PSM). Inputs on areas need to be monitored in Solar Plant area were also given. The meet was concluded in the presence of ED(OS) after finalising the actions to be taken as detailed in the minutes of this meeting. g\ 0 3 i Aloke Gubta GM(OS- OPN) Copy To : All Stations / HODs of ROS / ORT Coordinators-ROS / Regional & Station Coordinators(COS) ED(0s) RED (NR/NCR/ER 1/ER 2/SR/WR 1/WR2) (0) — For Kind informationJUTES OF. )RT COORDINATOR (18-19 Mari5 , EOC NOID/ 1. Schedule of ORT Process shall be as below from Apr’15 onwards. All concerned to orient their systems to adhere to the schedule of ORT Process. a. Data for ROS Coordinator from Stations / COS by 3” every month. i. EEMG shall compile ORT input formats filled by different departments and upload them in C folder at least by 3° of every month. Exceptions in terms of non adherence to date and filling of data to be included in the exception report. ii, COS to send all the data for ORT by 3° of every month. Exceptions in terms of non adherence to date and data to be included in the exception report. b. ORT meeting to be completed by 7" of every month. c. Exception to be put up to RED / Stations by 10" of every month. d. Put up exceptions of all Stations to D(O) by 15" of every month. COS / ROS / STATION 2. OGN on ORT (OGN-OPS-SYST-021) shall be revised in view of changed scenario of operation, timelines, and enabling of SAP. a. Preparation of Draft and circulation by 3 Apr 15 b. Compilation of feedback by 20 Apr 15 «Revision by 30Apr 15 cos 3. Station Coordinators in COS shall visit the station during ORT at least twice in a year. One visit should be preferably in the first half of Fin year and 2™ visit would be a surprise visit. If need arises more visits by COS coordinator should be planned. COS REGULAR 4. From July’15 onwards ORT process will be conducted through SAP only. Familiarisation of enabling the SAP applications for ORT/ROPR to be done in all stations by COS before that. cos 5. Attendance in ORT as stipulated in guideline is to be ensured. Any exceptions in this to be highlighted in the exception report. ROS REGULAR 6. Regions to conduct workshops in Station / Region to involve larger chunk of people in the ORT process. Regions to prepare calendar for workshops and send to COS. ROS 15 Apr 7. Exceptions to be generated after ORT for all New Stations. ROS REGULAR 8. Structure of Exception report to be standardised. it will contain the exceptions of conductance of ORT, a summary with long pending critical issues highlighted along with age of issue and detailed list of exceptions along with target dates. COs 31 Mar 9. PRT to be merged with ORTs on a quarterly basis to address erection related issues / COD commitment on ORTs conducted from COD date to cut of date. Necessary system circular to, be issued. COS 15 Apr 10. Involvement of Head of ROS and Sectional Heads of COS to be ensured during the commissioning of new units from Frist Light Up. ROS / COS REGULAR11. Installation of Fire systems to be ensured in all new units before COD. Monitoring of progress of installation of fire systems to be started before 9 months of 1* synchronisation of the unit. ROS / Cos 12. Copy of all Communications sent to Station / Region are to be sent to all ORT coordinators as well COS REGULAR 13, Best Practices in various stations are to be captured and uploaded in Web. Stations to prepare the same and send it to Region. Region to compile them and send it to COS after scrutiny. COS to compile the practices for all stations and upload in the system. STATION/ROS/COS 30 Apr 14, Regions to ensure the closure of Knowledge Team points after ensuring implementation of the same. Unit light up after Overhauls will be taken up only after complying the KT points. Compliance of KT point will be certified by a KT member only (Not by persons involved in Recommissioning). A report on compliance of KT Points to be prepared and sent to ED(OS) by station. ROS REGULAR 15, Usage of Safety module in SAP is low. All stations to start using the same. ROS REGULAR 16. Raising of notifications on different audits (Ash dyke / Environment etc) shall be done by COS. Station / Regions to send copy of all such reports to COS Coordinator. COS REGULAR 17. Review of ORT formats: The ORT formats are to be aligned with those used by stations in their regular review of a system. (Example Formats used in regular review OPI in station should be same as that is used in ORT formats). Standardisation of formats in all such cases to be done in order to avoid duplication of effort. Stations to review the ORT formats with respect to this aspect and send the formats used in different reviews to COS in order to standardise the same by 15" Apr. COS to finalise formats. STATION 15 APR / COS 30 Apr 18.Some changes needed in ORT formats were identified during the meet. They shall be incorporated in the formats. COS 30 Apr 19.Whenever any modification is done in ORT format, necessary changes need to be incorporated in the exception report as well. COS REGULAR 20. Mechanism to be made in COS to immediately share the changes in regulatory / policy issues of various areas with ORT Coordinators. COS REGULAR 21. All action plans shall necessarily include the target dates of NIT/BOD/PO/Target completion ROS REGULAR 22. Folders are to be created in C folder for uploading exceptions of for JV stations. Exceptions shall be uploaded by the coordinator at ROS. COS/ERP 31Mar 23. The web based tool for sensitivity analysis of parameters related to commercial operation of station developed by ERP Group is to be rolled out for all stations COS/ERP 30June 24, In stations where solar plants are installed performance and maintenance of solar stations are to be reviewed during ORT in line with the formats circulated by COS. Stations to identify responsible person/group in station to fill up the formats and upload the same in C folder along with the other ORT formats. ROS / STATION