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Petroleum Development Oman

L.L.C.
Permit to Work System

Document ID

Document Type

Security

Discipline

Owner

Issue Date

Revision

PR-1172

Procedure

Unrestricted

Engineering and Operations

UOP Functional Operations Manager

December 2015

This document is the property of Petroleum Development Oman, LLC. Neither the
whole nor any part of this document may be disclosed to others or reproduced,
stored in a retrieval system, or transmitted in any form by any means (electronic,
mechanical, reprographic recording or otherwise) without prior written consent of
the owner.

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Document Authorisation

Authorised For Issue December 2015

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ii Revision History
The following is a brief summary of the 4 most recent revisions to this document. Details of all
revisions prior to these are held on file by the issuing department.
Revision
No.
9

Date

Author

Scope / Remarks

Dec-15

Del Ellbec

Re-structured to clarify workflows, and


incorporate Interim Amendments

8.2

Jan-15

Philip Hatherton UOP61

Revision
incorporate
Excavation Certificate

8.1

Oct-14

Philip Hatherton UOP61

Revision
to
amendments

8.0

June-11

Del Ellbec UOP/7

Incorporating further enhancements,


Interim
Amendments,
and
user
feedback

7.0

April-10

Del Ellbec UOP/7

Incorporating further enhancements


following annual review and user
feedback

6.1

Dec-08

Del Ellbec UOP/7

Rectification of minor printing errors

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PR-1172 PTW System

different

incorporate

minor

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iii Related Business Processes


Code

Business Process (EPBM 4.0)

EP 72

Maintain and Assure Facilities Integrity

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iv Related Corporate Management Frame Work (CMF)


Documents
The related CMF Documents can be retrieved from the CMF Business Control Portal.
CP-122

Health, Safety and Environment Management Manual

CP-114

Maintenance CoP

CP-118

Well Life Cycle Integrity

CP-115

Operate Surface Product Flow Assets

See Reference Material Appendix 27

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TABLE OF CONTENTS
i

Document Authorisation.................................................................................................. 3

ii

Revision History.............................................................................................................. 4

iii

Related Business Processes........................................................................................... 4

iv

Related Corporate Management Frame Work (CMF) Documents..................................4

Executive summary......................................................................................................... 9
1.1

Scope........................................................................................................................ 9

1.2

Objectives................................................................................................................. 9

1.3

Changes to the document......................................................................................... 9

1.4

Step-out approval...................................................................................................... 9

1.5

System custodian and focal points............................................................................9

The PTW system........................................................................................................... 10


2.1

What is a PTW system?..........................................................................................10

2.2

Who is involved in the PTW system?......................................................................10

2.3

Who decides on whether a PTW is necessary and which type?.............................10

2.4

What types of PTW are there?................................................................................10

2.5

What type of PTW do I need?.................................................................................13

2.6

PTW type and controls for activities in each type of work area...............................16

2.7

PTW type and controls for activities in PDO electrical installations.........................16

PDO Contractor In-house PTW systems.......................................................................17


3.1

Where are PDO Contractor in-house PTW systems utilised?.................................17

3.2

How to apply for a PDO Contractor in-house PTW system authorisation...............17

3.3

Creating a compliant SIMOPS document................................................................17

3.4

Contractor in-house PTW system...........................................................................18

Applying for a PTW....................................................................................................... 20


4.1

How to complete a PTW form.................................................................................21

4.2

Developing the Job HSE Plan.................................................................................23

4.3

Certificates to obtain and attach to the PTW...........................................................25

4.4

Gas testing requirements........................................................................................ 26

4.5

Worksite examinations............................................................................................ 28

4.6

Submitting the PTW by the Permit Applicant...........................................................28

Responsible Supervisor assurance...............................................................................30


5.2

The PTW work tracking system...............................................................................31

5.3

Assurance by the Production Coordinator...............................................................32

Briefing of the Permit Holder by the Permit Applicant....................................................33

Daily validation by the Area Authority............................................................................35


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The Permit Holders role in managing the PTW.............................................................39


8.1

Recording gas tests................................................................................................40

8.2

Continuous gas testing............................................................................................ 40

8.3

Briefing the work party the TRIC talk....................................................................41

8.4

Dynamic risk assessment (DRA).............................................................................43

8.5

Suspension of work in a PTW.................................................................................44

Ongoing PTW activity control and coordination by the Responsible Supervisor...........46


9.1

PTW pre-validation for the following day.................................................................46

9.2

Changeover of key personnel.................................................................................47

9.3

PTW re-validation.................................................................................................... 47

9.4

PTW cancellation.................................................................................................... 48

9.5

PTW archiving......................................................................................................... 49

10

PTW Multi-roles (for licensed personnel only)...............................................................50

11

Isolation controls........................................................................................................... 51
11.1 Assurance............................................................................................................... 51
11.2 Recording................................................................................................................ 51
11.3 Visibility and coordination........................................................................................51
11.4 Electrical systems................................................................................................... 51
11.5 Mechanical systems................................................................................................51
11.6 Approval for isolation...............................................................................................52
11.7 PTWs for spading.................................................................................................... 52
11.8 Unrecorded isolations............................................................................................. 52
11.9 The isolation process..............................................................................................53
11.10 Extended period isolations (EPIs)...........................................................................55

12

Rules for PTW work for particular activities...................................................................57


12.1 Fault finding............................................................................................................ 57
12.2 Construction work................................................................................................... 57
12.3 Seismic work........................................................................................................... 58
12.4 Geomatics survey work........................................................................................... 59
12.5 Pipeline work........................................................................................................... 59
12.6 Work in operational areas.......................................................................................59
12.7 Terminal operations.................................................................................................66
12.8 Government Gas Operations..................................................................................67
12.9 Electrical safety rules and PTW interfaces..............................................................68
12.10 PTWs for ESP activities..........................................................................................69
12.11 PTWs to work on drilling rigs...................................................................................70

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12.12 Use of well flushby units (FBU)...............................................................................73


13

Specific rules relating to work in remote locations.........................................................75


13.1 Roles that can be filled by single person on a PTW in a remote location................75
13.2 Worksite examination for some Class B PTWs in a remote location.......................75
13.3 PTW validation exceptions in a remote location......................................................75
13.4 Isolation in a remote location..................................................................................75
13.5 Isolating flowlines in a remote location....................................................................75
13.6 Starting work in a remote location...........................................................................75
13.7 Finishing work at the end of shift in a remote area..................................................76
13.8 Permit cancellation in remote location.....................................................................76
13.9 De-isolation on completion of work in a remote location.........................................76
13.10 Specific activity rules in remote locations................................................................76
13.11 Area Authority hand over in remote location...........................................................79
13.12 Permit Holder hand over in remote location............................................................79
13.13 Level 3 Audit (3-6 months) - the PTW monitoring tool.............................................79

14

Training and licensing of PTW signatories....................................................................80


14.1 Training and licensing PTW roles............................................................................80
14.2 Gas testers.............................................................................................................. 80
14.3 Training course assessment tests...........................................................................80
14.4 Training records...................................................................................................... 80
14.5 Licensing policy....................................................................................................... 81
14.6 Licensing of PTW signatories..................................................................................82
14.7 Persons assessed under an approved competence scheme..................................84
14.8 License cards.......................................................................................................... 84
14.9 Re-licensing............................................................................................................ 85
14.10 Refresher training.................................................................................................... 85

15

PTW monitoring, auditing and system review................................................................86


15.1 Assurance............................................................................................................... 86
15.2 Monitoring of the PTW system................................................................................86
15.3 Auditing of the PTW system....................................................................................86
15.4 Review of the PTW system.....................................................................................90

Appendix 1 PTW type and controls for activities in each type of work area.........................91
Appendix 2 PTW type and controls for activities in PDO electrical installations...................95
Appendix 3 Class A PTW.................................................................................................... 96
Appendix 4 Class B PTW..................................................................................................... 97
Appendix 5 No Permit Job................................................................................................... 98
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Appendix 6 Electronic Job HSE Plan example.....................................................................99


Appendix 7 - Mechanical isolation certificate........................................................................100
Appendix 8 - Mechanical de-isolation for test record............................................................101
Appendix 9 - Mechanical isolation continuation certificate....................................................102
Appendix 10 - Mechanical isolation certificate for flowlines...................................................103
Appendix 11 - Mechanical de-isolation test record for flowlines............................................104
Appendix 12 Confined space entry certificate....................................................................105
Appendix 13 Confined space entry additional gas test record...........................................106
Appendix 14 Confined space entry - Record of personnel entry and exit...........................107
Appendix 15 Access authorisation form.............................................................................108
Appendix 16 - Excavation certificate.....................................................................................109
Appendix 17 Radiography certificate..................................................................................111
Appendix 18 Clearance certificate for work in vicinity or passage under O/H electrical lines112
Appendix 19 Form authorising Area Authority to exceed the maximum number of PTWs..113
Appendix 20 Pigging authorisation form.............................................................................114
Appendix 21 - Master Isolation Sheet..................................................................................116
Appendix 22 - Permit Applicant quality checklist.................................................................117
Appendix 23 Licence application and notification form.......................................................118
Appendix 24 Vehicle Access Checklist...............................................................................119
Appendix 25 Summary of PTW activities by stage.............................................................121
Appendix 26 Definitions and abbreviations........................................................................126
Appendix 27 - Reference material......................................................................................... 127
Appendix 28 - User Feedback Page.....................................................................................128

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Executive summary

A Permit to Work (PTW) system determines how a job can be carried out safely and is a control
to ensure all risks have been minimised. Compliance with a suitable and sufficient PTW will
ensure safety. It is a legal requirement under Omani Law - Ministerial Decision 286/ (2008).
This procedure describes the PTW system and how to comply.

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1.1

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Scope
This PTW procedure shall be used in all PDO operations and contracts, unless a
contractor has opted out by using his own PDO approved system. It explains the PDO
PTW system, defines when a PTW is required and the PTW approval and control
process.

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1.2

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Objectives
The PTW system is an essential PDO HSE management process ensuring awareness of
the work hazards and the controls required to work safely in hazardous areas or
activities. It provides a process ensuring non-routine, hazardous or potentially hazardous
activities can be conducted safely.

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1.3 Changes to the document


Responsibility for the upkeep and authorising changes to this document is the Functional
Production Manager - UOP.
Users of the document identifying inaccuracy or ambiguity can email the Custodian
(UOP/6) to request changes.
UOP and UOP/6 shall review and re-validate this procedure annually.

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1.4 Step-out approval


Compliance with this procedure is mandatory at all times. Should compliance be
considered inappropriate or if the intended activity cannot be effectively completed or
safely performed whilst maintaining compliance, then prior to any work commencing a
step out authorisation and approval must be obtained in accordance with PR-1001e
Operations Procedures Temporary Variance. A step out is only valid if formally endorsed
by UOP/6.

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1.5 System custodian and focal points


UOP67 is responsible for providing steer to both ensure the robustness of PTW system,
provide implementation support, coordinating system maintenance and ensuring the
content and suitability of PTW training.
Asset Directors are responsible for the implementation of the PTW system and
appointing PTW focal points within their Area.

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2 The PTW system

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2.1 What is a PTW system?


A PTW system authorises specific people to conduct specific work at a specific time and
location. It ensures proper planning of the work and that risks are adequately managed by
formalising the required controls. It ensures communication between site management,
supervisors, operators and the work crew and is required for all work identified as being
hazardous or potentially hazardous.

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2.2 Who is involved in the PTW system?


Only personnel who have successfully attended training and been formally licensed in a
PTW role is authorized to sign in the PTW system namely:
1. Permit Applicant (applies for a PTW) *
2. Permit Holder (accepts a PTW and manages supervises the work) *
3. Production Coordinator (counter signs, verifies and assures a PTW)
4. Responsible Supervisor (authorises, verifies and assures a PTW) *
5. Area Authority (authorisesvalidates, verifies and assures a PTW) *
6. Other Affected Custodian (counter signs a PTW) *
7. Authorised Gas Tester (conducts gas testing as part of a PTW)
8. Isolation Authority (isolates as part of a PTW) *
Formally licensed roles are marked *

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2.3 Who decides on whether a PTW is necessary and which


type?
Prior to any work commencing, the Responsible Supervisor and Permit Applicant shall
discuss the planned work and consult the PTW procedure to determine if a PTW is
required, what type is required and the necessary controls. Other PTW signatories then
verify validate, based on their that decision.

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2.4 What types of PTW are there?


2.4.1 There are three types of PTW document.

Class A PTW
Class B PTW
No permit job

- Red edged form


- Blue edged form
- White edged form

high risk work


medium risk work
low risk work

2.4.2 Class A PTW


Has RED edged pages (example shown in Appendix 3) and comprise of an:
Original - - - - - - - - PINK - - - - - - - - Worksite copy
1st Copy- - - - - - - - GREEN - -- - - - - Permit Issue Point copy
Information Copy- WHITE - - - - - - - Responsible Supervisors copy
A Class A PTW has a maximum authorisation period of 14 days with a 7 day extension
allowance subject to the Responsible Supervisor approval, using c ontinuation forms for
Class A PTWs available via this link:
Class A PTW continuation form
It is used for controlling high risk work with a major incident risk e.g. fire, explosion.
It requires:

2.4.3

72 hours notice (except for unplanned but essential work.)

A Job HSE plan to be attached to the PTW documentation and used to


manage the work and train communicate with the work crew.

A site visit and examination on the first day before work starts by the
Responsible Supervisor and Permit Applicant before the Responsible
Supervisor initially authorises the PTW in a process facility. The
Responsible Supervisor can delegate site visits to an alternative
licensed Responsible Supervisor. licence.

Thereafter for work in a process facility a daily visit and examination


to revalidate the PTW by the Area Authority

A site visit and examination by the Area Authority on the first day of
work in hydrocarbon areas unless the Responsible Supervisor has
authorised the delegation of this requirement to an Authorised Gas
Tester.

Tracking in the Work Tracking System.


Class B PTW
Has BLUE colour edged pages (example shown in Appendix 4) and comprises an.
Original - - - - - - - - BLUE - - - - - - - - Worksite copy
1st Copy- - - - - - - - GREEN - -- - - - - Permit issue point copy
Information Copy- WHITE - - - - - - - Responsible Supervisors copy

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A Class B PTW has a maximum authorisation period of 28 days with a 7 day extension
allowance subject to the Responsible Supervisor approval, using a continuation form for
class B PTWs available via this link
Class B PTW continuation form
It is used to control medium risk work. It requires:

48 hours notice (except for unplanned but essential work)

A Job HSE plan to be attached to the PTW documentation and used


to manage the work and train communicate with the work crew.
Authorisation by the Responsible Supervisor.

A site visit and examination by the Area Authority for him to


authorise the PTW in a process facility on the first day before work
starts in a process facility.

Daily revalidation of the PTW by the Area Authority.

Tracking in the Work Tracking System.

2.4.4

No PTW required Job Form


Where a Class A or Class B PTW is deemed not applicable a No Permit Required job
shall be agreed and authorised . The No Permit Job form shall be used. (example
shown in Appendix 5)
A no permit job requires:

The No permit job form requires to be logged with the Responsible Supervisor daily
for the purposes of work tracking to ensure that no other work in the area will impact
on the safety of the work not requiring a PTW

All the criteria on the No Permit Job form need to be satisfied.

The supervisor of the work and the Responsible Supervisor to agree


the duration of the work and review date. The maximum time
between reviews is 28 days.

2.4.5

No Permit jobs are classified in Appendix 1.

Emergency Urgent work requiring a PTW


A suitable and sufficient PTW is vital when dealing with any emergency urgent work as
the time pressures to resolve the emergency urgency could easily lead to mistakes and
shortcuts. The PTW process ensures that whatever the time pressures, the risks and
controls are considered and the work of other affected custodians is considered
Due to the urgency of remedial work, the mandatory notice periods do not apply to
emergency work, however when submitting the PTW the Permit Applicant must clearly
state to the Responsible Supervisor that it is required for emergency urgent work, the
nature and justification of the emergencyurgency, and any particular risks that the
emergency urgent situation presents.

2.4.6

Class A and Class B PTW Forms


PTW forms contain 13 display boxes as shown in the figure below covering the PTW life
cycle. An example is in Appendix 1

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Box No

Function of Box

Completed By:

1
2
3
3a
4
5
6 & 6a

APPLICATION and Work Description


Supplementary Certificates attached to the PTW
Gas Testing Requirements
Worksite Examinations
Declaration by Applicant
AGREEMENT of Other Affected Custodian
AUTHORISATION of the PTW

6b
7
8
9

Extension Authorisation
Vehicle Access to Process Facility
Gas Test Record
Safety Coordination

Permit Applicant
Permit Applicant
Permit Applicant
Permit Applicant
Permit Applicant
Other Affected Custodian
Responsible Supervisor
/Production Coordinator (Class A &
Class B if breaking containment)
Responsible Supervisor
Permit Applicant
Authorised Gas Tester
PTW
Coordinator
or
/Area
Authority.A.

10a
10b
10c
11
12
13

VALIDATION of the PTW


ACCEPTANCE of the PTW
SUSPENSION of the PTW
Cancellation Work Complete
Cancellation Work not Complete
Registration of cancellation

Permit Holder
Permit Holder
Permit Holder / Area Authority
Permit Holder / Area Authority
Area Authority
PTW CoordinatorR.S.

Permit life cycle

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2.5

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What type of PTW do I need?


The type of PTW required depends on the hazards resulting from:

1.

The classification of the work location.

2.

The type of work that shall be conducted.

2.5.1

The classification of the work location:


Work locations are split into seven categories

Process facilities

Hydrocarbon areas

Critical sour

Non hydrocarbon areas

Restricted areas

Work in areas controlled by the PDO Electrical Department

Work in other areas under PDO control

Work in areas not under PDO control

2.5.1.1 Process facility


The area within the boundary fence of any processing facility (including Steam, Water
Treatment, Polymer and other EOR plants), In addition:

Gathering, Pumping and Power stations.

Terminals.

Other fenced hydrocarbon storage, processing and utility areas.

The level area around a hydrocarbon production or well location


when the well is
flowing. Unless the well has been mechanically plugged or closed in
on the tree valves in which case it is classified as a hydrocarbon
area.

2.5.1.2 Hydrocarbon areas


The area outside the boundary fence of a process facility where hydrocarbons are or
have been present. The areas include:

External areas within 50m of the process facility boundary fence


except the area outside of a water injection manifold area which is
fenced. Although inside the fence is classed as a Process area, the
area outside the fence can be treated as a Non Hydrocarbon area.

Areas within 50m of an exposed section of flowline/pipeline.

Work within 10m of an interfiled gas pipeline (whether or not it


touches the line).

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Any work within 25m of the Main Oil Line or SOGL Gas Line. Line

(see GU-501 - Guidelines for Excavating and Working Around Live Pipelines) i.e. Within the
pipeline Right Of Way

Work by non drilling personnel within 100m of a drilling rig/hoist

Area around a well location which has been down rated from a
process facility area.

2.5.1.3 Critical sour areas


An area within an Emergency Planning Zone (EPZ) of a Critical Sour area.
2.5.1.4 Non hydrocarbon areas
An area where hydrocarbons has never been present including:

Areas of land outside process facilities and hydrocarbon areas,


including construction sites for new facilities before hydrocarbons
have been introduced and in areas surrounding fully welded
pipelines and flowlines.

Work by electrical personnel in electrical switching stations and


on power distribution systems, done in accordance with Electrical
Safety Regulations.

Administration, recreation or accommodation buildings including


work on domestic gas and electric systems.
Work in laboratories and medical facilities.

2.5.1.5 Restricted areas


All process facilities are classified as Restricted Areas, however some non process
facilities such as telecoms facilities are also classified as Restricted Areas.
2.5.1.6 Work in areas controlled by the PDO electrical department.
Appendix 2 lists activities in areas controlled by the Electrical department that require
Class A and Class B PTWs.
2.5.1.7 Work in other areas under PDO control
Work in areas controlled by PDO which are not classed as process facilities, hydrocarbon
areas, restricted areas or electrical installations may not require a PTW.
Working without a PTW under a no permit job on familiar work still requires controls to
be in place including written procedures, competent staff, a Job HSE Plan, TRIC card and
diligent supervision).
Job HSE plans are required for any work posing a risk to HSE or plant.
2.5.1.8 Work in areas not under the control of PDO
Where PDO or its contractors work in areas outside of PDO control the following will
apply:
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Comply with the PTW system of the asset owner.


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PDOs Responsible Supervisor or Area Authority shall countersign the PTW after
they have confirmed any additional controls they have requested have been
implemented. Where the additional controls are not accepted by the asset owner
then they will prohibit PDO staff or contractors from starting work.

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2.5.2

The type of work that needs a PTW

2.5.2.1 PTW activities include:

Burning, welding and grinding

Confined space work

Electrical work and work in electrical areas

Handling hazardous substances

Work on Safety systems

Mechanical maintenance activities

Grit blasting hot work

Work at height

Scaffolding activities

Operations using cranes and other heavy machinery

Systems and equipment testing and commission, decommissioning

Use of non-certified equipment in hazardous areas

Civil works

Operational activities

Inspection work

Roadway work

Fault finding

ESP activities

Flaring Operations by Well Engineering in Critical Sour Areas

2.5.2.2 How the activities relate to the area work shall take place
The activities and the specific PTWs and controls that are required for this type of work in
each area are communicated in the table in Appendix 1
2.5.2.3 Activities not in the table
For any activities not included in the table in Appendix 1 the hazards shall be assessed
by the Permit Applicant and Responsible Supervisor and a PTW of the most appropriate
class shall be raised. UOP/6 should be informed if the activity not in the table is
conducted regularly and needs to be added to provide clarity in the next revision.
2.5.3

Additional restrictions for hot work in hazardous zones


Hot work is prohibited in areas classified as Hazardous Zone 0 or Hazardous Zone 1.
If hot work cannot however be avoided and is essential the Responsible Supervisor
formally proves there is no other alternative practicable way of avoiding hot work before
authorising it in these zones. He must also ensure the following:

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The process system(s) which resulted in the area being classified as


Zone 0 or 1 are shut down, isolated and de-pressurised so the
hazard leading to the area classification as Zone 0 or Zone 1 is
removed during the hot work.

Consideration of a pressurised habitat to create a sub-environment


within a Zone 1 area allowing hot work without creating a fire
hazard. If required by the Responsible Supervisor the habitat must
be examined before use and approved by the Area Authority,
Responsible Supervisor, and Production Coordinator. Continuous gas
monitoring shall also be required. Watchmen shall be posted both
inside and outside of the habitat.

Multiple activities
When work on a single PTW involves multiple activities the following rules apply:

All activities must be listed on the PTW.

If any activity on the PTW requires a Class A PTW then overall job
requires a Class A PTW.

The Job HSE Plan must show the controls required for all
activities.

If the work scope is complex use separate PTWs for each part of
the job to avoid one PTW being too complex and confusing.

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PTW type and controls for activities in each type of work


area
The table for the type of PTW required and the controls such as gas testing, continuous
testing are classified in Appendix 1

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PTW type and controls for activities in PDO electrical


installations
The table for the type of PTW required and the controls for activities in a Zone 1 or 2
hazardous area or a non-hazardous area are classified in Appendix 2.

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PDO Contractor In-house PTW systems

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3.1

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Where are PDO Contractor in-house PTW systems utilised?


PDO contractors in the EMC, ODC and EPC contracts will be expected to adopt their
own in-house PTW system for certain agreed activities as part of their processes for work
in the PDO concession area.
Any other PDO contractor can also apply to PDO for them to adopt their own in-house
PTW system.
PDO restricts the type and location of works that contractors can use their in-house PTW
system for which are:
Off plot, where the work does not interfere with existing PDO operational assets. e.g. new
flowline construction or well pad creation.
1. On plot where the proposed work within an existing facility can be completely
segregated from existing operational facilities by a demarcated fence. e.g. Installing a
new compressor within an existing brownfield site.
There are other possibilities, but these would require greater controls and may be
considered if the initial phase is a success.

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3.2 How to apply for a PDO Contractor in-house PTW system


authorisation
The initial request shall be formally made to their Contract Holder.
The Contract Holder shall initially liaise with UOP/6 and then arrange a stakeholder
Simultaneous Operations (SIMOPS) workshop to include representatives from all
affected assets, area operations, engineering and functional departments.
The SIMOPS workshop shall formalise and agree the proposed boundary, conditions and
constraints within which the Contractors PTW is authorised to be used, and to agree the
requirements to manage the interfaces with PDO operations.
The SIMOPS workshop shall produce a SIMOPS document signed by:

EMC/ODC/EPC Contract Manager

PDO Contract Holder

PDO Asset Operations Manager

PDO Production Function

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3.3 Creating a compliant SIMOPS document


In addition to the SIMOPS document defining which activities can be carried out under
the contractors own PTW system, it is necessary for the SIMOPS document to formalise
how interfaces with, or activities adjacent to existing operational facilities shall be
managed.
e.g. planned hot work within the SIMOPS boundary which would impact on the integrity of
an existing brownfield facility would require a work clearance or safeguarding system
override and so would need to be conducted under the PDO PTW system.
A way of managing interfaces within the boundary shall include a planned daily meeting
between contractor and operations to discuss the next 24 hour work combining the PDO
daily permit and interface meetings. Activities, risk factors, interface concerns shall be
identified and resolved at the meeting.
The SIMOPS document shall describe the audit and worksite visit framework that the
contractor will put in place as part of the assurance process.

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3.4 Contractor in-house PTW system


The Contractor PTW system shall meet the following requirements to be approved by the
PDO production function for operating an in-house PTW system use in PDO concession
areas.
3.4.1

PTW system

A procedure defining how the PTW system operates

A list of work requiring a PTW complying with Appendix 1 of PR-1172

Confirmation the PTW system applies to all contractor and sub-contractors


operations.

3.4.2

PTW procedure

The PTW procedure defines who authorises, validates and issues PTWs

Personnel are prevented from authorising their own work

Records of authorised/ suspended PTWs are in an accessible central interior


location

Displaying a copy of the PTW at the worksite is required

The person to whom the PTW is issued is named on the PTW

Hazards and controls are listed on the PTW or Job HSE Plan

The use of the TRIC card is mandated

A clear definition of the work to be done shall be presented

The PTW states the specific work location

PTWs are signed as accepted by the person they are issued to

There is a defined validity period for a PTW

The procedure includes checks to prevent authorising conflicting activities

There is a procedure for handover when the person in charge of the work
changes

There are documented isolation procedures

The procedure states what to do when an unsafe condition occurs or an alarm


sounds

A signature is required to confirm work is complete and the worksite has been left
safe

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3.4.3

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Training in PTW

Personnel are trained in the PTW system to the standards required by industry
guidelines on PTW systems

Only authorised personnel shall authorise PTWs

The competence of permit signatories is suitably assessed

There are records of training and competency assessment

Subcontractors are included in the training requirement

The PTW training scheme is approved by PDO

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4 Applying for a PTW


The diagram shows the flow of the PTW process

A Permit Applicant is the only person licensed to apply for a new PTW and is normally the
supervisor of the crew who will conduct the work. He/she must have passed the Permit
Signatories course and be licensed as a Permit Applicant, Area Authority, or Responsible
Supervisor for the area in which the work is being carried out.
Only PTWs for jobs that are in the Frozen Plan can be submitted for approval unless the job is
classified as an urgent job and the normal lead times do not apply.
He/she shall:

Complete the PTW form.


Complete the Application section of any certificates required
with the PTW.

Identify all isolations necessary.

Produce a suitable and sufficient Job HSE Plan

Provide the PTW application to the Permit Coordinator for a


quality check

Examine the worksite with the Responsible Supervisor (if


required) to check that all necessary controls have been identified
and included in the Job HSE Plan.

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Confirm whether any other custodian could be impacted by


the work and if so jointly review the PTW with them to ensure the
controls manage the risk to the other custodian. When satisfied the
other custodian shall sign the "Other Affected Custodian.

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Ensure that details of the planned PTWs are entered into the Work Tracking System
for the date they are required.

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4.1 How to complete a PTW form


The Permit Applicant shall obtain the relevant PTW form from their stock of PTW pads which
can be replenished from PDO stores via SAP.
He shall only write inside the boxes on a PTW. Writing outside invalidates it.
Irrelevant boxes should be marked N/A never leave them blank. This does not apply to
the individual tick boxes e.g. Haz Zone 0 indicating area classification, gas test options
etc which shall be ticked with clear ticks when required.
PTWs shall only be completed using ball-point pen. Felt pen or pencil shall never be used.
NO changes to the wording on PTW shall be allowed unless correcting small mistakes,
where the mistake can be crossed out and the change initialled by the Permit Applicant and
Responsible Supervisor.. If changes are required then a new PTW must be raised.
Once authorised, additions to the work scope are NOT ALLOWED under any
circumstances. If an addition to the work scope is required, a new PTW shall be completed.
It is at the Responsible Supervisors discretion as to whether an additional period of 48 or 72
hrs is required before authorisation of the new PTW is required and whether the revised
workscope requires an additional site visit.
4.1.1Application and work description Box 1
Permit Applicant
The Permit Applicant shall complete details of the activity by choosing the activities he
needs from the table in Appendix 1 and entering the following information into the
appropriate boxes.

Complete the PTW header and Box 1 including a clear work description,
and realistic planned times to start and complete the work . (The
checklist in Appendix 22 can help).
Header
In the Header area at the top left of the PTW:

Write the Work Order title or a short description of the work in the
Work Order title box.

Tick the appropriate Hot work box (Yes or No)

In Box 1 of the PTW enter:

The location of the work (e.g. Station Name), and the worksite (i.e.
the exact place in the station where the work is to be conducted).

Note: For repetitive routine tasks (subject of a planned routine) across different
stations, where the intrinsic hazard is the same, (i.e. NDT work, Beam Pump
maintenance) and the site conditions are also similar (e.g. No change in H2S
classification,) the Responsible Supervisor may allow a number of stations or
worksites to be identified on a single permit.

Activity Numbers that apply to the task (refer to Appendix 1)

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Note: The maximum number in the work party should be agreed at the time of
PTW authorisation by the Responsible Supervisor, Area Authority, and Permit

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Applicant, and consideration should be given to worksite location and visibility of


work party. A documented Risk Assessment should be presented with the Job HSE
Plan when the work party strength exceeds 20.

The hazardous area classification of the worksite (shown on the


Hazardous Area drawings for the station).

Whether the work involves working with Naturally Occurring


Radioactive Materials (NORM) or in a NORM restricted area.
Confirm compliance with SP-1170 Naturally Occurring Radioactive
Materials.

Whether the work involves potential exposure to Mercury. Confirm

compliance to PR-1515 Onsite Mercury Management Procedure

Whether the work is in an H2S facility (shown on the H2S facility


listing in the Area Safety Case) and the station classification /
designation, and what the expected maximum H 2S concentration in
ppm (taken from the H2S classification data) is.

Whether vehicle access to a process facility will be required (details of the vehicle are
to be written on the form under vehicle access). If vehicle access to a Restricted
Area is required, the Permit Applicant shall write details in the Vehicle Access
Section of the PTW.

The vehicle type.

The location to which access is required.

An associated route plan for the vehicle shall be


attached to the PTW. The route plan shall be a plot plan of the station with the
vehicle route and final position marked clearly on it.
The reason for vehicle access.

The numbers of the work order or engineering work pack which is


essential to link the PTW to the daily schedule in the work tracking
system.

The identity numbers of any PTWs for other parts of the work (in the
Associated Permit Number boxes). This shall include all previous
PTWs for the work.

If the work is in the frozen plan or not - the Area Planner should
initial this part.

Any special equipment to be used.


The work description must include enough information to allow the Responsible Supervisor
to identify the hazards involved in the work and asses the adequacy of the controls.
Note: A single PTW shall not to be used for a sequence of separate pieces of equipment where each
piece of equipment will be shut down, worked on and put back into service whilst the other equipment
remains in service. This avoids any confusion over isolations. The only exception allowed is work on
electrical or electronic systems, such as lighting, which can be isolated and worked on in sequence.

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Note: A single PTW can be used for multi discipline activities under the supervision of a single PTW
Holder, providing that the Permit Holder understands all the hazards associated with the activity and
is licensed accordingly.

When a PTW is written in the scope of fault finding the work description shall not allow the
work crew to proceed with any subsequent repairs without first conducting a risk
assessment and the work description shall include:

A description of the fault to be investigated.

A description of the types of fault finding work that shall be conducted.

The point at which work shall stop and a further PTW for the repair shall be raised.

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4.2 Developing the Job HSE Plan


The Permit Applicant shall produce a Job HSE Plan which will:

identify the hazards due to the work and location.

define the HSE controls required.

include a worksite examination to identify and assess the hazards.


Note: (except for Class B PTWs at remote locations where it is known that no other facilities,
such as overhead or underground services could create a hazard to the work party)

Include the PTW number to identify that each Job HSE Plan is unique for the
particular activity.

There is a PDO electronic system for creating Job HSE Plans accessed from the PDO Web.

Click on either of these links to access the web page above Job HSE Plan.or for contractors
HSE for Contractors Job HSE Plan System.
Clicking on Job HSE Plan System will direct the user to the electronic system.

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The Job HSE Plan shall be produced electronically using the above application via the
process as outlined below.

A Job HSE Plan shall be developed and printed for each individual activity which shall be
signed by the required signatories and attached to the PTW.
Where multiple Job HSE Plans are required for a work activity the hazard and controls
section shall be completed as normal and the Job HSE Plans clipped together with a PTW
Job Content Agreed form signed by all parties.
Appendix 6 shows an example of a Job HSE Plan developed from the electronic system.
If for some reason the electronic Job HSE Plan tool is not available due to access limitations
etc., the Job HSE Plan can be printed and completed manually. Use of photocopied
previous plans is forbidden.

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The same applies as to the electronic version; a separate plan is developed for each
activity that is being undertaken.

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4.3 Certificates to obtain and attach to the PTW


The Permit Applicant shall attach the following certificates to the PTW if relevant for the
work:

Electrical Isolation/De-isolation.

Mechanical Isolation (Appendix 7).

Mechanical Isolation Continuation (Appendix 9).

Excavation (Appendix 16).

Overhead Line Clearance (Appendix 18).

Electrical Safety Document.

Electrical Immobilisation / Mobilisation.

Radiography (Appendix 17).

Safeguarding Isolation (Printed from e-MOC).

Confined Space Entry (Appendix 12).


Electrical isolations/immobilisations must be authorised, recorded and done in accordance
with PDO electrical safety rules and an electrical isolation/immobilisation certificate shall be
used (available from the stores).
Where a mechanical isolation is required the isolation is recorded and authorised on an
Isolation Certificate (See Appendix 7) and follows the isolation process in Section 11.
Details of the isolation shall be recorded on the Isolation Certificate and reviewed by the
Area Authority or Responsible Supervisor. The Responsible Supervisor shall authorise the
isolation. If the isolation is on a hydrocarbon system, it requires to be countersigned by the
Production Coordinator. On extensive isolations, (ones that require more space than is
available on the form) a mechanical Isolation continuation certificate may be required
(Appendix 9).
If the isolation is to be left in place after the PTW has been cancelled then the isolation
should be transferred to an Extended Period Isolation.
Any isolation of flowlines at remote sites shall be authorized by a responsible supervisor,
and completed by a licensed Isolation Authority. Isolations shall be conducted in
compliance with section 11.9 and recorded on the form in Appendix 10.
In addition, the Permit Applicant should ensure that a vehicle access checklist (Appendix
24) is presented with the PTW.
The Permit Applicant shall tick " " in the appropriate column to show which certificates
are attached, and then write the number of each certificate in the Certificate Number(s)
section of the PTW.
If more than one PTW is to be worked on within the same isolation boundary, the isolation
for each PTW shall be recorded separately on its own Isolation Certificate. This will
minimise the risk of an isolation being removed before all work is complete. Another option
for more complex isolations is to use a master isolation sheet (see Appendix 14.) The
Master isolation is the governing document whereby all the subordinate isolations are listed
within the master sheet. Equipment cannot be finally de-isolated until all the subordinate
de-isolations have been carried out and the Master isolation finally signed off.

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4.4 Gas testing requirements


4.4.1 Where is gas testing required?
A gas test is required whenever:

Hot work is to be done in an area where hydrocarbons or other flammable


gases/vapours may be present.

Vehicle access is required to a process facility.

4.4.2

Diesel engine driven equipment, or non-intrinsically safe equipment is used.

Entry is to be made into a vessel or other confined space.

Work is at a place where toxic gases/vapours may be present.

What hazardous work requires gas testing

4.4.2.1 Confined space entry


Gas test before the initial entry and again at the start of each shift. ( PR-1148 Entry in to a
Confined Space provides details.)

A confined space entry certificate shall be required whenever entry is made into vessels
or other confined spaces where there may be:

Toxic or flammable gases or vapours, or

Oxygen content of the atmosphere < 20% by volume.

An example is shown in Appendix 12.


A confined space entry certificate is valid for no more than 12 hours. If the work takes
longer than this, a new certificate is to be raised each 12 hours. The first certificate to be
authorised by the Responsible Supervisor, but later ones can be authorised by the Area
Authority.
If a Confined Space Entry Certificate is required for a long protracted activity, e.g. major
tank repair. The Confined Space Entry can be issued for the duration of the task with the
following provisos:

A full physical isolation is in place before any entry takes place.

The isolation remains untouched until the whole activity is complete.

All the requirements of Box 2 of the CSE certificate remain in place.

A gas test of the tank atmosphere is carried out at the start of each shift before
any entry takes place; full gas testing remains ongoing during the activity. The
results are recorded on a gas test record, or an additional gas test record.

There are no changes to stand by personnel.

If there are any changes to the above, a new CSE certificate is required.
A brief description of the use of the Confined Space Entry Certificate is given below:
Application - Box 1
Box 1 is to be completed by the Permit Applicant, giving the details of the job and the
covering Permit number.
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Safety Precautions Required - Box 2

This is a list of items to be checked by the Responsible Supervisor / Area Authority before
anyone enters the Confined Space. The Responsible Supervisor / Area Authority sign this
box to indicate that all necessary precautions are in place.
Gas Testing - Box 3
Immediately before first entry to the Confined Space each day the Area Authority is to test
the space for Toxic and Explosive Gases/Vapours and for Oxygen Concentration. The
results of these tests are to be written in Box 3 of the Certificate.
Further testing during the day can be done by any Authorised Gas Tester.
Authorisation - Box 4
Once he is satisfied that the Confined Space is safe to enter, the Responsible
Supervisor/Area Authority is to complete Box 4 to define the period for which the
Certificate is valid, and then authorise the entry to proceed.
Copies of forms in the pad are not in the same sequence as other Certificates. The top
copy is Green and the second copy (worksite) is Yellow. The back of the Yellow copy has
boxes to record additional gas tests, and to record the entry and exit of personnel to and
from the confined space.
4.4.2.2 Work in H2S Areas
SP-1190-4 details the requirements for working in H 2S areas in line with the area
classification.
4.4.2.3 Hot work
Gas test each day before starting work and then Continuously for work or operating
equipment that may cause flames or sparks in process facilities where significant
quantities of gas are present.
Hot work includes all open flame work or where sparks are generated such as grinding,
electrical work or vehicle entry.
Responsible Supervisors and Area Authorities can increase the test frequency.
When a gas test is required, the Permit Applicant shall:

Tick the gases to be tested for in box 3.

Indicate how often the test shall be repeated.

State if continuous monitoring for gas is required during the work.


Further guidance on gas testing can be found in PR-1154 Gas Testing Procedure.

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4.5 Worksite examinations


The Permit Applicant on the PTW shall indicate when the Responsible Supervisor and/or
Area Authority shall conduct a worksite examination (i.e. first day or every day.) as per the
minimum requirements for worksite examinations listed in the table below with the notes
below it.
Table 3.5
PTW Type

Examination by Permit
Applicant &
Responsible
Supervisor

Examination by Area Authority

Process Facility

Hydrocarbon Area

Before Authorisation

First Day

Every Day

First Day

Every Day

CLASS A

YES*

YES

YES **

YES

NO***

CLASS B

NO

YES

NO

NO****

NO

NOTE*: Worksite visits by Responsible Supervisor and Permit Applicant can be relaxed at the
discretion of the Production Coordinator following a documented risk assessment being completed. A
Responsible Supervisor may delegate the worksite inspection to another person licensed as a
Responsible Supervisor for that area.
NOTE ** - For certain ongoing Class A activities inside a Process Area where the risks are clearly
understood and controlled, the daily gas test (not the first gas test of the activity) may be delegated to
a competent Authorised Gas Tester (AGT). This should be agreed and approved by the Responsible
Supervisor following a review of any potential activity conflicts. The Area Authority however, must
continue to carry out regular worksite visits during the ongoing activity.
NOTE *** - Except where a gas test is required, as the Area Authority may wish to do the first Gas
Test each day for Class A PTWs, otherwise he may delegate to an AGT (see 8.1 pre-validation)
NOTE **** - All new excavation work requires a site visit by the Responsible Supervisor or Delegate
and the Permit Applicant.

An exception to the requirement for an Area Authority to carry out the first gas test of an
activity relates to well cellar entry, where the inherent risk has been deemed low the gas
test can be done by an Approved Gas Tester.

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4.6 Submitting the PTW by the Permit Applicant


4.6.1 Area Planner
When the preparation of the PTW has been completed, the Permit Applicant shall present
the PTW to the Area Planner, who will:

Determine if the PTW is for emergency work and if not ensure the PTW work is in the
frozen plan and reject if it is not.

Determine if the 72 hour and 48 hour rules have been complied with and ask for
justification from the Permit Applicant where there are shorter time scales.

4.6.2 PTW Coordinator


For high risk permits, and a selection of medium risk permits, the PTW Co-ordinator shall
carry out a quality check. When the preparation of the PTW has been completed, the
Permit Applicant shall take the PTW, Job HSE Plan and other associated certificates to the
appropriate PTW Coordinator to check the quality.
The PTW Coordinator shall:

Review and quality assure the completion of the PTW itself.

Review and check that all the supplementary documentation regarding affected
custodians, isolations, TRIC, JSP, risk assessment has been submitted and completed
correctly.

When this quality check is complete, the Permit Applicant shall take the PTW, Job HSE
Plan and associated certificates to the appropriate Responsible Supervisor for
authorisation.
Note that documentation presented by the PTW Applicant over and above that required in
PR-1172 must be justified to the PTW Coordinator to avoid over burdening the PTW
process with nice to have paperwork.
4.6.3 Responsible Supervisor
Where a PTW Coordinator is not employed in the area the Permit Applicant provides the
PTW application directly to the Responsible Supervisor who will be responsible for the
points in 4.6.2.

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5 Responsible Supervisor assurance


The Responsible Supervisor shall:

Coordinate all PTWs running in his area

Conduct worksite visits before authorisation of a Class A PTW.

He requires suitable notice of a PTW to allow time to review and discuss the planned work
and for a visit and examination of the worksite for high risk work.
The standard notice periods required are:

Class A PTWs

- 72 hours

Class B PTWs

- 48 hours.

Notice periods can be shorter if allowed by the Responsible Supervisor or for urgent cases
For all PTWs, he/she shall:

review the PTW documentation and inspect the worksite (normally with
the Permit Applicant) before deciding whether to authorise the PTW by
ensuring:

The work description is clear, complete and correct, (discuss with the
Permit Applicant
where necessary).

The work done on equipment shall be conducted only at the


proposed time.

All hazards have been adequately identified.

The Job HSE Plan includes all the necessary controls.

Any additional controls identified in the inspection are added to the


Job HSE Plan.

The time for which it is authorised for work is clear on the PTW.

All necessary information has been written in Boxes 1-5, and


including vehicle access and that the information can be clearly
understood.

The Task Description is correct for the work to be done.

The Job HSE Plan is attached and identifies all hazards that may
affect the work, and the controls required to ensure that the work
can be done safely.

All isolations required have been identified and recorded on the


Isolation Certificate with the Isolation Certificate numbers written
on the PTW. (this is done in conjunction with competent personnel
i.e. senior foreman, authorised electrical person and where
necessary the Permit Applicant),

If electrical work is involved that the necessary electrical safety

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documents have been provided and signed by a Senior Authorised


Electrical Person and their numbers have been written in the
Certificates Attached section of the PTW.

Gas testing requirements has been listed and is correct for the
types of gas releases that might occur during the work.

The PTW qualifies for pre-validation as per 8.1 and if it does then
this is confirmed and recorded during the authorisation discussion.

There are no affected custodians affected (see point 4.1.1)

Sign to authorise the PTW


These requirements include excavation work (where an excavation certificate is required)
which is planned within a PDO concession area with the PTW Applicant to discuss
potential worksite conflicts.
If additional work or precautions are identified as being required then the Responsible
Supervisor shall add them to the Job HSE Plan and ensure they are agreed and
understood by the Permit Applicant.
If the Responsible Supervisor considers that too many changes are needed to a PTW or
its associated documents he shall explain the issues to the Permit Applicant reject the
PTW and request a new one be submitted.
If the PTW is deemed satisfactory, for Class A PTWs, the Responsible Supervisor shall
examine the worksite with the Permit Applicant to assure that the work has been
comprehensively described on the PTW form and that all hazards and controls have
been considered.
He shall also ensure that when transferring his responsibilities to another person that he
makes sure the other person is made aware of the status of all ongoing PTWs in his area.
Once the Responsible Supervisor is satisfied that the PTW is satisfactory for the work he
shall set an authorisation period for the PTW.
The maximum standard authorisation period is 14 days for Class A and 28 days for Class
B. The authorisation period shall take account of the planned work schedule stated in Box
1, to avoid PTWs being authorised for periods longer than required but also to prevent a
further PTW being required if the job over runs slightly (no longer than 7 days).
The Responsible Supervisor shall then authorise the PTW after which the only changes
that can be made are the addition of new controls to the Job HSE Plan. These additions
shall only be made by the Responsible Supervisor or the Area Authority who will also
ensure the Permit Applicant is informed.
The removal of any of the PTW controls is prohibited.
The Responsible Supervisor shall return the PTW and documentation to the Permit
Applicant who shall then ensure the Permit Holder is fully briefed.

5.1.1

Agreement of other affected custodians


When a Permit will affect, or be affected by, another Supervisors area, this Supervisor
will sign as Other Affected Custodian, and is responsible for:

Agreeing that the work affecting, or affected by, his area can be done.

Identifying any additional hazards due to his assets.

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Deciding on any additional precautions required due to potential hazards relating to


his assets.
Any additional controls are to be added to the Job HSE Plan.

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5.2 The PTW work tracking system


Tracks authorised PTWs and assists the Responsible Supervisor to coordinate work his
area. (It is not used on Drilling Locations). It also:

Provides an integrated daily schedule for all activities in an Area.

Provides a planned PTW listing to assist in planning worksite


examinations.

Provides an up to date record of all authorised PTWs in an area.

Allows the Responsible Supervisor to provide a listing of all PTWs


that may be validated by individual Area Authorities on a particular
day.

5.2.1

Assists in identifying possible conflicts between activities.

Operating the PTW work tracking system

It is operated in all Responsible Supervisors areas to provide control


and coordination of work. The Responsible Supervisor:

Uses the system to produce a daily plan for each Area Authority.

Ensures all PTWs are entered into the system the day prior to the
planned activity.

Receives a list of PTWs for tomorrows work from Permit Applicants


each afternoon.

Reviews the lists to ensure no conflicts in the planned activities and


to ensure that the PTW numbers are within the maximum limits.

Updates the system to indicate all existing and new PTWs to be


validated for tomorrow.

Sends authorised PTWs to the Area Authorities via the PTW tracking
system at the start of each day for them to be validate.
When any PTW is provided to an Area Authority for validation, he shall
check the PTW tracking list for the Area to ensure that the PTW has
been included on the list for that day and if not on the list it shall be
rejected.
Where the Responsible Supervisor considers that the work will affect, or be affected by,
another Custodians area, the Responsible Supervisor shall define the most appropriate
way of obtaining the agreement of the Other Affected Custodian (PTW - hand carried by
Permit Applicant, fax, email, etc.).
When a PTW will affect or be affected by another supervisors work or work area, he as
the other affected custodian will be responsible as in 5.1.1.
When he is satisfied that the PTW and Job HSE Plan will control the work safely, the
other affected custodian will sign, with name, time and date on the PTW as the Other
Affected Custodian.

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Alternatively written confirmation by fax/email can be attached to the PTW.


The most frequent signature from the Other Affected Custodian is for work within 100m of
a drilling rig, where the PDO Drilling Supervisor is the 'Other Affected Custodian'.
NOTE: The other Affected Custodian shall be a licensed Responsible Supervisor for his
own area of influence.
For Class B PTWs, he shall decide whether or not a site visit and examination is
required by him and it is normally delegated to the Area Authority.
NO ONE SHALL AUTHORISE A PTW FOR WORK THEY WILL DO
THEMSELVES

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Assurance by the Production Coordinator


The Production Coordinator shall countersign Class A PTWs and isolations on
hydrocarbon systems for major shutdowns or high risk work.
The Production Coordinator following discussions with all parties and ensuring a suitable
and sufficient documented risk assessment has been completed can issue a step out
from the visit and examination requirement for a Responsible Supervisor.

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6 Briefing of the Permit Holder by the Permit Applicant


When the PTW has been authorised by the Responsible Supervisor the Permit Applicant
shall brief the Permit Holder on the PTW details, the work, hazards, controls, Job HSE plan,
isolations, gas testing and other affected custodians or other work in the location.
The Permit Applicant shall:

Ensure that the PTW is authorised by the Responsible

Supervisor.
Provide the authorised PTW to the licensed Permit Holder.

Brief the Permit Holder on the work, activities, hazards and


required controls.

Obtain confirmation that a licensed Permit Holder will be in charge of the work at all times.
Following this the Permit Holder takes possession of the PTW, certificates and Job HSE
Plan and shall ensure that the necessary isolations and TRIC have been implemented
effectively. These may involve the following:
6.1.1

Mechanical isolation and de-isolation approval and recording


Where a mechanical isolation is required the isolation recorded and authorised on an
Isolation Certificate (See Appendix 7) shall be communicated to the Permit Holder. Details
of the isolation process are in Section 11.
Details of the isolation recorded on the Isolation Certificate and reviewed by the Area
Authority or Responsible Supervisor, and authorised by the Responsible Supervisor.
When the isolations are complete, the person who conducts the isolations shall insert the
Tag Label Nos on the certificate and signs the certificate. On extensive isolations, (ones that
require more space than is available on the form, and as such a continuation form is
required) a mechanical Isolation continuation certificate may be required.
For complex isolations, a Master isolation sheet should be used see 11.9.2.

6.1.2

Electrical isolations
Electrical isolations/immobilisations must be authorised, recorded and done in accordance
with PDO electrical safety rules and an electrical isolation/immobilisation certificate shall be
used (Appendix 11).
Unique lock keys associated with the electrical isolation will be placed in a Key Safe. The
Key Safe keys shall be distributed as follows:

6.1.3

Key 1 will be issued to and held by the Permit Holder. Whenever work is ongoing on
the isolated piece of equipment the Permit Holder must have the key in his physical
possession.

Key 2 will be issued to and held by the Area Authority for the area where the isolated
equipment is located.
Vehicle access

Vehicles are not permitted to enter or to drive within 50m of a process facility so if a vehicle
is required to enter a PTW is required. Exceptions to this rule are:

Vehicle access to a pig trap area for pipeline pigging operations covered by pigging
authorisation certificate (Appendix 20) and listed in the approved programme. The

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same requirements for entry and gas testing will apply and continuous gas testing is
required if the vehicle engine remains running.

Travel to and from the facility in crew vehicles via the normal marked route to the facility
parking area.

Use of delivery trucks, as covered in 12.6.6.


If vehicle access to a Restricted Area is required it will have been recorded on the PTW in
the Vehicle Access Section.
The Permit Applicant shall ensure that a vehicle access checklist (Appendix 31) is
presented with the PTW, and the Permit Holder shall ensure that all conditions
therein are complied with.
The Area Authority shall only authorise entry of the vehicle after verifying the
conditions have been met.
NOTE: Vehicle access should only be granted for delivering essential materials or

equipment and shall not be granted for general access or transport of personnel. The
vehicle shall be removed immediately on the completion of the delivery.
NOTE: A gas test is required before each vehicle access or movement. Details and results

of the gas test shall be entered on the PTW and the station gates shall be closed after each
entry or exit.
Continuous gas monitoring is required wherever a crane is used.
NOTE: The Permit Holder shall verify the vehicle is free of mobile phones and any other

sources of ignition e.g. matches and lighters.


NOTE: This approval is not to be used to authorise the passage of high vehicles beneath

overhead power line as this requires a separate Overhead Line Clearance Certificate.
NOTE: After the necessary isolations have been completed and recorded the Permit Holder

shall provide the PTW and documentation to the Area Authority.


The Permit Holder shall brief the Responsible Supervisor and/or the Area Authority on the
scope of the work and the Area Authority shall ensure that the Permit Holder fully
understands the scope of the work, hazards and controls before validating and allowing
work to commence.

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7 Daily validation by the Area Authority


7.1.1 Issuing from the Permit Issue Point
After the PTW has been signed by both the Area Authority and Permit Holder, the Area
Authority gives the top (worksite) copy (PINK or BLUE) to the Permit Holder along with the
worksite copies of all associated certificates. The Permit Holder displays the PTW and Job
HSE Plan in a prominent visible position in an approved wallet at the worksite for the
duration of the work.
The Area Authority/ PTW Coordinator takes the GREEN copy of the PTW, together with
Permit Rack copies of associated certificates and places them in the validated section in
the Permit Rack.
Every morning the Responsible Supervisor shall provide the Area Authority via the tracking
system, a list of PTWs for validation that day.
The Area Authority is stationed at the Permit Issue Point which comprises a Permit Location
and Isolation Board and a Permit Rack. The Area Authority shall ensure the displays are
kept up to date and reflect the current work within the Area.
The displays show:
All current maintenance and engineering work in the area to help avoid conflict.
Isolated equipment which is not available for operational use.

Isolation boundaries around equipment being worked on which must be kept secure to
minimise risk.
If a dedicated Permit Control Facility (PCF) is in place a schematic diagram of the process
made up of tiles called a Process Isolation Wall requires the facility to peg out the
isolations providing a visual indication of the isolation boundary.

7.1.2 Permit and isolation display


The display is made up of the following main elements:

The permit rack.

The permit location board.

Process isolation wall (if provided).


7.1.3 The permit rack
Is a rack into which PTWs and isolation certificates are placed. The rack is divided into
vertical sections to separate PTWs for different areas and horizontal sections to separate
PTWs at their different status levels as indicated below:

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a)

Planned:

PTWs have been authorised but not validated for work to start.

b)

Validated:

PTWs for which work is in progress or pre-validated.

c)

Suspended:

PTWs for work which has started, is not currently in progress


and has yet to be finished.

d)

Extended Period
Isolations:

PTWs have been cancelled, but the isolation is retained for a


specific reason.

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7.1.4 Permit location board


A large plan of the station showing all possible locations for work, together with outlines of
hazardous areas and major equipment. It has boxes to indicate work in areas outside the
station and on wells connected to the station. The board shall be attached to the wall of the
Issue Point where possible such that the orientation of the board and the plant are the
same.
The locations of the worksites are shown with coloured magnetic markers which cross
reference actual permits, and indicate the Class of each PTW.
RED - Class A PTWs
BLUE - Class B PTWs
GREEN Access Authorisation Forms
Markers are also provided to show other information like where Fire and Gas Detection
Systems are isolated / inhibited for maintenance work, or where there are Radiography and
Pressure Testing activities, together with vehicle access locations The markers are shown
in the 'PTW Materials Supply Catalogue'.
7.1.4.1 Process isolation wall

This is a large schematic diagram of the process plant constructed on


magnetic tiles. Each piece of equipment including vessels, valves etc.
have holes strategically drilled to allow the insertion of coloured pegs
depicting the status of any particular isolation or groups of isolations.
The isolation boundaries can be clearly identified together any
supporting references.
7.1.5

Validation by the Area Authority


The Area Authority shall:

Validate Class A and Class B permits before work starts, (normally at the Permit Issue Point
for his area)

Obtain approval from the Responsible Supervisor before validating any PTW omitted
from the permit list provided by the Responsible Supervisor.
Before validating a PTW on the first day of the work, the Area Authority shall carry out a
coordination check to identify all possible safety conflicts between activities affecting the
area.
To do this he shall:

Check the Work Tracking list to ensure the PTW is valid for that day. If it is not on the
list, he must contact the Responsible Supervisor for him to confirm whether the PTW
can be validated.

Check there are no conflicting activities (these may be operational, other PTWs, Well
Handover Certificates or Pigging Authorisation Forms etc).

Mark the location of the work on the Permit Location Board (See Section 7.1.1).
When the Area Authority is confident there is no conflict caused by the PTW activity he
shall visit and examine the worksite to be confident that it is safe to work.
He shall ensure:

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He fulfils any Area Authority designated preparations required in the Job HSE Plan.

The Permit Holder preparations in the Job HSE Plan have been completed.

He examines the worksite before the start of work to ensure that it is


safe.

All required isolations have been completed and verified to assure the Isolation,
ensuring the Isolation Certificate is completed, and other conditions and preparations of
the PTW & Job HSE Plan are in place.

Worksite conditions have not changed altering the validity of the PTW.

The work crew follow their responsibilities on the TRIC Card.

He attends TRIC for activities involving breaking of containment or a


high risk factor.

If a gas test is required he conducts it immediately prior to validation of the PTW and
records the test results in Box 8.

The Permit Holder understands the work and the controls required by the PTW.
When fully satisfied that it is safe for work to start, the Area Authority shall validate the PTW
and initial the Area Authority Preparations section of the Job HSE Plan.
NOTE: The validation period would normally be 12 hours.
With permission from the Responsible Supervisor and Area Authority activities like Well Services or
Geomatics activities in remote areas can be validated for 24 hours (from the start of the day shift).
This permission is recorded in the Authorisation Section of the PTW. 24 hour validation requires the
Area Authority to use two lines in box 10, (one line for each 12 hour period). e.g. 07.00 19.00 on
one line and 19.00 07.00 on the next line.
A condition is that the PTW Holder at the remote site shall communicate progress and worksite
conditions to the Area Authority before the AA leaves the permit validation point at the end his normal
day shift and also communicate completion of the activity to the Area CCR or appointed 24 hour
monitoring contact.

Class A PTWs shall only be validated if the Area Authority remains in the area of the work
when work is underway (i.e. station or facility).
NOTE: Exceptions to the validation period & procedure for Well Flushby Units are detailed

in section 11.2.
The Area Authority shall conduct the first gas test each day for a Class A PTW, however it
can be delegated to another AGT for certain jobs at the discretion of the Responsible
Supervisor.
AGTs may conduct further gas tests on a Class A PTW as required during the day and can
also conduct gas tests for work under any Class B PTW.
In all cases, the AGT must:

Gas test at the frequency stated on the PTW or the Confined


Space Entry Certificate.

Fill in the result of the gas test on the gas test record and sign

it.
When the gas test indicates that it is NOT safe to work, the AGT must:

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Tell the Permit Holder to immediately stop all work.


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Inform the Permit Holder and Area Authority why it is unsafe to work
and ensure the problem is resolved.

The Area Authority must be a licensed AGT and must ensure he immediately stops the
work and moves everyone to a safe location if the site conditions become hazardous or the
controls become inadequate.
An Area Authority shall also ensure that when transferring his responsibilities to another
person that he makes sure the other person is made aware of the status of all PTWs in his
area.

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8 The Permit Holders role in managing the PTW


A Permit Holder may only be in charge of:

One validated Class A PTW at any one time, or

A maximum of four validated Class B PTWs provided they are at the


same location and in sight and communication of each other (such
that the Permit Holder may effectively supervise all activities).
Before work starts under a PTW the Permit Holder shall ensure:

He reviews any concurrent activities that may affect his worksite, in which case he shall
stop the job immediately and hold a Pause & Check discussion with the other PTW
Holder and both work crews. Together the two PTW Holders shall agree which PTW
Holder will adopt overall supervision of the critical concurrent phase of the activity.

He understands the work content and the Job HSE Plan.

He holds a TRIC discussion with his work crew to discuss the requirements of the work
and the Job HSE Plan.

All members of the work crew have understood what is required, and the role they play
from the TRIC, and they sign the TRIC to acknowledge this.

That the PTW is validated by the appropriate Area Authority before starting work every
subsequent day.
When satisfied that the worksite is safe, the Permit Holder shall accept and sign the PTW in
the presence of the Area Authority.

A Permit Holder CANNOT also act as the Area Authority


During the work, the Permit Holder must ensure:

The PTW continues to be displayed at the worksite when work is taking place.

The Job HSE Plan and TRIC controls are complied with.

TRIC talks continue through the work, and Pause and Check is conducted at
agreed points.

He always stays at or in close visual contact with the worksite to supervise.

The worksite and equipment are safe whenever work is suspended and
confirm by signing the PTW.

He tells a Permit Holder taking over his duty about the status
of the work and the requirements of the PTW and Job HSE Plan.

All isolations remain in place.

All gas testing as required in the PTW is conducted by an AGT.


The Permit Holder shall ensure the work party always complies with the requirements of the
PTW and he must remain at or in close visual and audible contact with the worksite location
at all times.
NOTE: The Job HSE Plan and the TRIC if applied diligently at every stage of the job are

essential to ensure work is safe. It is essential to use Pause & Check to identify any
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additional hazards that may have been created since the start of the work. This process is
known as Dynamic Risk Assessment.

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Recording gas tests


The results of the gas tests required in box 3 are to be recorded on the PTW form, except for
Confined Space results, which shall be recorded on the Confined Space Entry Certificate.
When the PTW form is full, the Additional Gas Test Record form (See Appendix 13) shall be
used to record further results.
Gas tests shall be conducted before work starts and thereafter at the frequency stated on
the PTW. If the worksite is left unattended for more than one hour a gas test shall be
conducted before work re-starts.
If gas or other hazardous atmospheres are found at any stage, work must stop. The PTW
shall be suspended (see Section 7.5) and the Responsible Supervisor informed immediately.

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8.2 Continuous gas testing


In addition to gas testing, continuous gas monitoring may be required if specified on the
PTW. A Permit Holder trained in the use of the gas monitor may supervise work for which
continuous gas monitoring is required without being licensed as a Gas Tester. Continuous
gas monitoring results do not need to be recorded on the PTW.
If gas or other hazardous atmospheres are found at any stage, work must stop. The PTW is
to be suspended as described in Section 8.5 and the Responsible Supervisor informed as
soon as possible.
If the worksite is unsafe the Permit Holder shall refuse to sign the Permit Acceptance until it
is made safe.
No work may take place under the PTW until the:
PTW has been validated.
Permit Holder has signed to accept it.
PTW is displayed at the worksite.
By signing the PTW the Permit Holder is agreeing to the following:

He fully understands the work and precautions.

All members of the work crew are fully briefed.

The Job HSE Plan is understood and will be complied with.

The PTW will be displayed at all times of the work at the worksite in a
plastic wallet.

No work will be done unless the Area Authority has validated the
PTW.

The worksite will be left in a safe condition on completion or


suspension of work.
The Permit Holders signature must appear on both the Worksite and Permit Rack copies of
the PTW meaning:

When work is in a station, the Area Authority shall place both the
Worksite and Permit Rack copies of the PTW together for the Permit
Holder to sign.

When the worksite is remote from the Permit Issue Point and a
worksite examination before work starts is required, then the Area
Authority shall take both copies of the PTW to the worksite so that
the Permit Holder can sign them.

When the worksite is remote from the Permit Issue Point but a
worksite examination is not required the Permit Holder shall sign the
GREEN copy of the PTW at the Permit Issue Point to indicate that he
intends to start the work. He then signs the worksite copy of the PTW
at the worksite after satisfying himself that it is safe to start work.

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8.3 Briefing the work party the TRIC talk


The TRIC is a mandatory briefing given by the Permit Holder or Permit Applicant to the work
crew at the worksite immediately prior to the work commencing. It must ensure that
everyone is fully aware of the PTW work content and controls.
It is a location specific risk assessment focussing on the hazards at the worksite at the time
the work is to be carried out.
TRIC talks shall be given for all jobs regardless of size or complexity. They shall:

Discuss the hazards of the job in the Job HSE Plan and the specific
hazards of the location using the prompts on the card itself.

Explain the plan for the activity.

Identify individual responsibilities.

Review the procedures to be used during the work.

As a minimum conduct a site visit if a TRIC is not possible due to


environmental issues.
Topics that are covered by the TRIC talks include the:

Work description and work to take place in the PTW.

Job HSE plan controls, protection and worksite preparations.

Work plan and methods to be used for safe working.

Work environment, particular hazards and their controls.

Specific work certain people will be doing and their particular skills.

Equipment involved.

Materials to be used.

Isolations which need to or have taken place.

Potential conflicting activities.

Access and evacuation procedures.

Questions and discussion from all work party personnel.


The corporate TRIC format is shown below.

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Figure 11.3 TRIC

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8.4 Dynamic risk assessment (DRA)


Dynamic risk assessment is a continuous process of identifying ongoing risk, assessing,
and coming up with a way to reduce or eliminate such risk.
It is used where the hazards may change or new hazards may be identified during the
work, or at intervals throughout the work to assess if any changes warrant a re-group of the
work party for a revised TRIC discussion.

The Permit Holder (if not aware) shall be informed of the new hazard and stop the work;

The PTW shall be suspended and checks made to see if the new hazard is a result of a
change in work scope from the PTW. If it is, then a new PTW shall be raised and
authorised by the Responsible Supervisor, validated by the Area Authority and handed
to the Permit Applicant / Permit Holder;
A new TRIC shall be raised and completed;

Examples of some of the conditions that shall require a DRA are;

Concurrent or simultaneous work commencing in the direct vicinity of the work site;

Change in weather conditions;

Introduction of a hazard that was not originally identified at the TRIC i.e. vehicle
access;

Increase or reduction of work force;

Change of work scope;

Failure of gas detection equipment;

At predefined periods where a Pause & Check is to be carried out

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8.5 Suspension of work in a PTW


8.5.1 Reasons to suspend a PTW
A PTW shall be immediately suspended if:
a. An unsafe situation develops or is suspected e.g.
b. A PIM reportable incident occurs during the work.
c.

A gas or oil leak near the work location.

d. Work is delayed or interrupted for more than 4 hours (for any reason).
e. Work needs to stop to allow conflicting work of a higher priority to proceed. The
Responsible Supervisor/Area Authority shall instruct the Permit Holder and explain the
reasons. The Area Authority shall ensure it is safe to stop work and to leave the
worksite in a safe condition.
f.

Equipment is to be de-isolated so that it can be tested after being worked on.

Suspension of PTWs is not required for meal breaks unless a work party is transferred to a
more urgent job during their meal break where the Permit Holder shall inform the Area
Authority who will inspect the worksite and suspend the PTW himself.
8.5.2

What to do when a PTW is suspended


The Permit Holder shall take the following actions:

Check that the worksite, plant and equipment have been left in a safe
condition.

Sign under Suspension on the PINK/BLUE copy of the PTW to


confirm the suspension.

If working in a process facility take the PTW to the Permit Issue Point,
sign the Green copy and give to the Area Authority who will keep it
there until work is ready to re-start.

For work at remote locations where it is impracticable for the Permit


Holder to return the PTW to the Permit Issue Point when the work is
stopped. The worksite supervisor shall agree with the Area Authority
that the worksite copy of the PTW will be signed and taken to an
agreed collection point (e.g. PDO camp offices). This is called
Remote Suspension and must be annotated as such in the work
description of the associated PTW and be agreed by the Responsible
Supervisor. Before this the Permit Holder must phone the Area
Authority to advise on work progress and site conditions prior to
leaving the worksite. If the Area Authority is not available, the Permit
Holder shall leave a voice mail with the full details of the activity,
including the Permit Holders name and a call-back number. On
collecting the voicemail, the Area Authority shall phone the Permit
Holder to discuss. The Area Authority shall not leave the station until
all discussions for all PTWs have been completed. The Permit Holder

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shall not leave the worksite until he has received the phone call from
Area Authority. The Area Authority will then take the PINK/BLUE
copies of suspended PTWs back to the Issue Point the next time that
the station is open, where the normal PTW validation and issue
process will be carried out when the PTW is next required.
The steps above may be used for pre-validations with agreement
from the Area Authority. This may require the worksite and the permit
board copies of the PTW being signed separately.
NOTE:

Once a PTW has been suspended no work covered by that PTW may be done until the
PTW has been re-validated as described in section 7.1.
Worksite and Permit Issue Point copies of all suspended PTWs are to be kept in the
Suspended section in the Permit Rack.
If a PTW covers more than one station (as recorded in box 1), when it is suspended to
move onto another station both the worksite and the permit board copies should be
gathered together and taken to the next station.
8.5.3 Stopping and re-starting work in the event of an alarm in the station
Stopping work
All work shall stop immediately following the facility evacuation alarm sounding. The Permit
Holder shall ensure that all his worksites have been left in a safe condition and then he
shall evacuate as soon as possible.
If the unplanned stoppage of work could cause a dangerous situation the work crew shall
take emergency action as stated for the scenario in the Job HSE Plan.
When the alarm condition has cleared, the Worksite Copy of the PTW is to be taken to the
Permit Issue Point or Area Authority for reauthorisation.
Re-Starting work
Alarms caused by a real situation may require the Area Authority to suspend and revalidate the PTWs following the normal re-validation procedure and a further worksite
examination is required. This is to check if the problem which caused the alarm may have
impacted on conditions at the worksite.
If the alarm was a false alarm, the Area Authority may verbally re-authorise each Permit
Holder to re-start work once the all clear signal has been is given.

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9 Ongoing PTW activity control and coordination by the


Responsible Supervisor
The Permit Applicant shall inform the Responsible Supervisor in writing by 16:00 hrs each
day the PTWs which require validating for the next day. (normally via a PTW Tracking
System)
The Responsible Supervisor shall look in detail at all PTW requests for the following day to
eliminate all safety conflicts.
Every day by 1600hrs the Responsible Supervisor shall review tomorrows PTW work and No
Permit work for each location using:

The 14 day plan together with the PTW Tracking System

PTWs submitted for any urgent work.


The Responsible Supervisor shall identify all potential conflicts between these activities, and
decide which PTWs are to be validated for the following day. He will then update the status of
these PTWs to be validated within the PTW Tracking system.
All PTW jobs at each location shall also be reviewed at the daily planning meeting to identify
and eliminate any possible conflicts.
The Area Authority for each location shall check the list of PTWs for him to validate at the
start of work each day.
Class A PTWs in a Process Facility shall only be validated if the Area Authority can remain at
the facility at all times during the work.
The Area Authority will conduct an additional verification that there are no conflicts when he
arrives at the location to validate the PTW (See 6.1.2).

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9.1 PTW pre-validation for the following day


Pre-validation cannot be done at the beginning of the first day of the work.
Pre-validation is where the Area Authority agrees during the daily suspension to pre-validate
a PTW from the start of shift the following day, provided the Responsible Supervisor has
formally agreed this can be done by signing box 6 on the PTW. For pre-validation to be
allowed compliance with the following conditions is required:

The task to be pre-validated has been agreed by the Permit Applicant and Responsible
Supervisor at the time of the original PTW submission.

It normally only applies to work outside of a process area.

The task must be ongoing and repetitive e.g. flowline installation or cable laying, where
the job methodology will not change day to day. The task progress and pre-validation
conditions must be discussed with the Area Authority during the daily suspension.

The PTW is moved to the validated section of the Permit Rack with a visible note
attached indicating PRE-VALIDATED for 07.00 hrs.

No work can take place before 07:00 hrs the following day.

Pre-validation gas tests shall be conducted by an AGT at the discretion of the Area
Authority.

The Permit Holder is still responsible for carrying out a robust TRIC talk.

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9.2 Changeover of key personnel


9.2.1 Changeover of an Area Authority
When a new Area Authority takes over he is required to, and so shall re-validate all PTWs
in his area. He will visit the worksites in his station and the immediate area and sign both
copies of the PTW. For remote locations when he takes over he will immediately sign the
green copy of the PTW at the Issue Point and the worksite copy when it is returned at the
end of the day.
9.2.2 Changeover of a Permit Holder
The new Permit Holder of work in a process facility shall obtain the Area Authoritys
approval for the change and shall sign both copies of the PTW.
In remote locations where he is physically unable to visit the Area Authority he must speak
to him and sign the worksite copy when he takes over. The Area Authority will change the
name of the Permit Holder on the green copy which shall be signed by the Permit Holder
when he returns to the station.
The outgoing Permit Holder is not to leave the worksite until he has fully briefed the new
Permit Holder on the topics suggested for briefing of the work party in section 8.3.
The outgoing Permit Holder shall obtain the signature of the new Permit Holder in box 10b
on the PTW formally accepting responsibility for the worksite PTW in his presence. This
should also be repeated for the PTW in the Permit Rack when he returns to the station.

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9.3 PTW re-validation


9.3.1 Revalidation process
The re-validation process is exactly the same as the validation/acceptance process
although the requirements for worksite inspections differ, as shown in Section 4.5.
For Class A PTWs the Area Authority must examine the worksite and sign the worksite
PTW.
After re-validation of the PTW the Permit Holder shall satisfy himself that the worksite is
safe, and shall sign to accept the PTW.
If all spaces for re-validation on the PTW or continuation sheet have been used, a new
PTW is required.
9.3.2 Telephone re-validation of PTWs
Telephone re-validation is NOT allowed.
9.3.3 PTW Validation Exceptions
For restricted work categories in Seismic, Well Engineering in remote areas, and Electrical
works in remote locations (such as the passage of seismic crews under overhead lines),
the PTW validation from the Area Authority is able to be faxed provided the Permit
Applicant and Area Authority agree that it is appropriate to do so.

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9.4 PTW cancellation


9.4.1 Requirements for cancellation
A PTW shall be cancelled when any of the following occur:

The work is complete.

The PTW has reached the end of its authorisation period.

The work is to be suspended until a date after the PTW Authorisation


Period, e.g. when spares will be required to repair an item of
equipment.

The work is found to be different from the work description on the


PTW. A new PTW must then be obtained for the work.

All the available validation spaces have been used


Any other reason the work has not been completed, but a new PTW is

required.
When no further work is to take place under a PTW, the Permit Holder must ensure:
The site and equipment have been left safe.
He signs the PTW to indicate whether work is complete or not.
He returns the PTW back to the Area Authority.
9.4.2 Permit Holder action to cancel a PTW
If work has been completed then the Permit Holder shall sign the box to confirm it is
complete and the worksite left in a safe condition.
If work has not been completed but cannot re-start until after the PTW authorisation period
has expired, the PTW shall be cancelled by signing it off under - Work Not Completed.
Any isolation may be retained under the Extended Period Isolation procedure described in
Section 11.11.
If a PTW has not been used at all, then it can be cancelled without going through the PTW
cancellation process.
If the PTW is about to expire but the work is ongoing, the new PTW number should be
written under the section Work is continuing under Permit N o. with the associated
references to any isolations.
A signature in the box confirms that the worksite has been left in a clean and safe condition,
with all tools and equipment removed.
After the Permit Cancellation has been signed, no further work shall take place under that
PTW.
For work at remote locations when the work is complete it may not be practicable to
immediately return the PTW to the Permit Issue Point. In these cases the Worksite
Supervisor should agree with the Area Authority that the Worksite PTW be taken to an
agreed collection point (e.g. PDO camp offices). The Area Authority shall then take the
PINK/BLUE copies of completed PTWs back to the Permit Issue Point to match them with
the Permit Issue Point copies and sign them off.
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9.4.3 Permit Applicant action on PTW cancellation


When no more work will take place on a PTW the Permit Applicant shall ensure the Permit
Holder signs the cancellation Section of the PTW and provides it to the Area Authority for
cancellation.
9.4.4 Area Authority action on PTW cancellation
Where the work is in a process facility, the Area Authority shall conduct a worksite
inspection to confirm that it has been left in a clean and safe condition and all isolations are
removed.
The Area Authority shall:

State on the PTW whether or not the work is complete

Check the worksite has been left in a safe state for work in process facilities.

Check that the equipment is operating correctly again when required.

Cancel the PTW when complete.


The Area Authority shall sign the PINK/BLUE and GREEN PTW to confirm that it has been
left in a clean and safe condition and also sign the Isolation Certificates as confirmation that
this has been carried out.
OR
An Extended Period Isolation (EPI) has been raised where isolations need to remain in
place.
The conversion of an Isolation Certificate to an EPI can be recorded by completing Box 6 of
the Isolation Certificate. He shall write all the details of the isolation on the Certificate, and
convert it to an EPI by filling in Box 6 of the Isolation Certificate.
The number of the EPI Isolation Certificate is to be written under cancellation section of
the PTW.

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9.5 PTW archiving


The Responsible Supervisor or Permit Coordinator shall ensure that Worksite copies of all
cancelled PTWs and associated documents (Job HSE Plans, certificates etc.) are kept in
an archive file for six months. All other documents can be disposed of. A separate file for
each month shall be created with the documents sorted by the Cancelled date.

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10 PTW Multi-roles (for licensed personnel only)


Certain licensed PTW roles may act for other PTW roles, as shown in Table 10.1.

Table 10.1 - Roles that May be Carried out by Licensed Personnel


May act as

Responsible
Supervisor

Area Authority

Permit Applicant

Permit Holder

Responsible
Supervisor

Yes

Yes

Yes

Yes

Area Authority

No

Yes

Yes

Yes

Permit Applicant

No

No

Yes

Yes

Permit Holder

No

No

No

Yes

Restrictions though apply on the number of roles that a person may carry out on single
PTW as shown in Table 10.2.
For normal activities, it is expected that the Responsible Supervisor, Permit Applicant, Area
Authority and Permit Holder will be four different individuals.
In emergency or breakdown situations or for work involving specialists 3 it can be difficult to
arrange four different individuals and in such cases a person licensed for one role can fulfil
an additional role. There are restrictions to ensure that an independent review of the safety
of the work is carried out.

Table 10.2 - Roles that can be filled by any one person on a single PTW
May act as

Responsible
Supervisor

Area Authority

Responsible
Supervisor
Area Authority

Yes
No

Yes
(See Note 1)
Yes

Permit Applicant

No

No

Permit Holder

No

No

Permit
Applicant

Permit Holder

No

No

Yes
(See Note 2)
Yes

No

Yes
(See Note 3)

Yes
(See Note 3)
Yes

NOTE:
1.

In urgent cases or during night time breakdown situations, a licensed Responsible Supervisor may
sign as a Responsible Supervisor and an Area Authority.
Some Area Authorities have been licensed as Responsible Supervisors to allow work to proceed
without calling up the daytime Responsible Supervisor. This will allow two-man PTW operation if the
Permit Holder has also been licensed as a Permit Applicant. This option is acceptable only in urgent
cases or the night time breakdowns when there are no other active PTWs operating. Normal daytime
roles of the Responsible Supervisor shall not be delegated to the Operators at the remote stations.

2.

If the Area Authority has not been licensed as Responsible Supervisor, or if the Permit Holder has not
been licensed as a Permit Applicant, it will be necessary to call up the daytime Responsible
Supervisor. In this case the Area Authority will be the Permit Applicant.
3 Specialist work can be (but is not limited to) any work that is not normal maintenance or
engineering work. For such work, a licensed Permit Applicant can act as a Permit Holder.

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11 Isolation controls

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11.1Assurance
Responsible Supervisors shall ensure that the person isolating or de-isolating is competent,
isolations shall be secured using a Pro-Lock preventing tampering, they shall be labelled
with a highly visible Isolation Label explaining the reason for the isolation and prohibiting
removal.

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11.2Recording
Process isolations shall be recorded fully on the Mechanical Isolation Certificate, together
with a marked-up PEFS showing the extent of the isolation and the isolation points unless it
is designated an Unrecorded isolation, (see Section 11.8).

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11.3Visibility and coordination


The Area Authority shall record all equipment isolations on the Permit Location Boards (See
Section 6.1.1), or Process Isolation Wall if fitted ensuring equipment is only isolated or deisolated when it is safe to do so.

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11.4Electrical systems
11.4.1 Electrical Isolation Requirements
Electrical isolations shall comply with PDO Electrical Safety Rules (ESRs) and Electrical
Safety Operational Procedures (ESOPs) and be approved accordingly.
11.4.2 Electrical Isolation Keys
A Key Safe shall be employed to control all the Safety Padlock keys used to secure an
Isolation. The Key Safe shall be fitted with at least two unique locks with associated keys.
Where the electrical isolation requires the use of a Key Safe then the Key Safe keys should
be distributed as follows:

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Key 1 Permit Holder


Key 2 Senior or Authorised Electrical Person (SAEP or AEP)
Key 3 (If fitted) Area Authority or SAEP/AEP

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11.5Mechanical systems
Mechanical isolations shall comply with PR-1076 Isolation of Process Equipment.
See Appendix 7 for an example. To complete the certificate follow the advice below:
Application - Box 1
Box 1 is to be completed by the Permit Applicant, giving the details of the job and the
covering Permit number.
The Box marked Work Continuing on Permit No is to be used when a Permit passes its
expiry date, but work will continue under a new Permit allowing the Isolation Certificate to
be transferred to a new Permit.
Reason for isolation - Box 2
The Permit Applicant is to write here the reason why the isolation is required.
Details of isolation - Box 3
The Responsible Supervisor is to write in Box 3 the details of all isolation points, indicating
whether valves are to be open or closed, and places where spading or disconnection is
required.
Isolation - Box 4
The Responsible Supervisor shall sign Box 4 to authorise the Isolation. The Area Authority
shall sign Box 4 when the Isolation is complete.
De-isolation - Box 5
The Permit Holder shall sign Box 5 to request de-isolation. The Area Authority shall then
sign to authorise de-isolation. Once the de-isolation is complete, the person who did the deisolation shall sign this box to show that de-isolation is complete. He should also complete
the De-isolated position box to show the as left status of the valves.
De-isolation for test reverse of certificate
On the reverse of the Mechanical Isolation Certificate is a sheet for use when Deisolation/Isolation for Test is required (see 11.9.5 & appendix ).
Extended period isolation (EPI) - Box 6
This box is to be used when isolation is still required after its associated Permit is
cancelled.
The EPI ON Section is signed to authorise the EPI when a Permit is to be cancelled, with
the Isolation remaining.
The EPI OFF Section is to be used when work can continue, and the Isolation Certificate
is to be attached to a new Permit.

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11.6 Approval for isolation


All mechanical isolations shall be authorised by the Responsible Supervisor who must
define the isolation points and sign Box 4 of the Mechanical Isolation Certificate.

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11.7 PTWs for spading


Where blanks or spades are used to isolate a vessel or equipment a separate PTW shall
be used to ensure the isolation is controlled before the work can start. Each blind or spade
must be treated, recorded and tagged as a separate isolation point.

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11.8 Unrecorded isolations


Unrecorded mechanical isolations are not recorded on the Isolation Certificate but instead
shall be included in the work description on the PTW.
To be allowed, unrecorded isolations need both of the following conditions to be met:
a. The work is calibration or minor repair/replacement work* and the isolation and work
shall be conducted by a competent person from PDO Operations department who has
been formally nominated by the Responsible Supervisor, and
b. The isolation shall be removed before the end of the working period.
*

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NOTE Minor repair/replacement work is only work that can be done without the person
doing the work leaving the worksite. E.g. pressure gauge replacement, isolations for
faultfinding etc. Work under an unrecorded isolation can only be carried out by the
person carrying out the isolation. He cannot isolate for a third party.

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11.9 The isolation process


11.9.1

Isolation

Following the Responsible Supervisor approving the isolation the Permit Holder shall give
the PTW and Isolation Certificate to the Area Authority/Electrical Person and request
isolation.
The Area Authority or Electrical Person shall:

Check the Permit Location Board and/or Process Isolation Wall to ensure there is no
conflict with other work and is safe to isolate.

Carry out the line walk of the system to be isolated, implement the isolation, tag and
secure valves/switches (Section 11.9.2 and 11.9.3).

Prove the system/equipment is fully isolated from pressure/electricity, normally done by


checks at vent valves or proving electrical equipment is dead. If proof requires a
flanged to be unbolted the Job HSE Plan must include clear controls for the unbolting
of the first flange to ensure pressure is released before bolts are removed

Fax a copy of the Isolation Certificate to the other location if part of the isolation is at a
remote location under the control of another Area Authority. He shall not proceed until
he has obtained a returned signed fax that the remote isolation is complete.

Sign the Isolation Certificate confirming the isolation is complete and then add the
marker and details of the isolation to the Permit Location Board.
A flowline that requires isolation for well intervention work e.g. well testing, or flushby (not
requiring a formal well handover via the Well Location Custodianship Transfer Form
(WLCTF) can be carried out by the contractor using a licensed Isolation Authority and
following points 11.1 and 11.2 and using the forms in Appendix 10 and 11.
An Isolation Authority is a licensed position for carrying out isolations including the isolation
of flowlines at remote sites ensuring compliance with all requirements.

11.9.2 Tagging of isolation points


Every isolation point whether valve, spade, blind and electrical equipment or instrument
loop used in recorded isolations requiring an Isolation Certificate must be marked with the
correct type of tag label which has three parts.
The first part of the tag with the attachment loop shall attach to the isolation point. The
second part shall be attached to the PTW & the Isolation Certificate. The third part (smallest
part) is kept at the Issue Point until the isolation is removed.
On de-isolation the removed tag must be compared with the tag at the Permit Issue Point to
confirm they match and that all isolations have been removed.
The tag label identifies the number of the Isolation Certificate authorising the isolation.
Each valve/switch isolated as part of more than one Isolation Boundary (a boundary, the
isolation of which provides protection for the work therein) is to have a tag label for each
separate Isolation Certificate (or PTW). Another option for more complex isolations is to use
a master isolation sheet (see Appendix 21) which is the governing document listing all
subordinate isolations. Equipment cannot be finally de-isolated until all the subordinate deisolations have been carried out and the Master isolation finally signed off to confirm the deisolation.
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11.9.3 Securing of Isolations


Mechanical
All valves, etc. used as part of an isolation boundary are to be secured in the required
position using a high visibility Pro-lock securing device The purpose of securing the
isolation is to prevent valves from being moved accidentally, and to show everyone in the
area that the valve is being used as part of isolation.
Electrical
All electrical isolations are to be done in accordance with the ESRs and ESOPs.
Unique lock keys associated with the electrical isolation will be placed in a Key Safe. The
Key Safe keys shall be distributed as follows:

Key 1 will be issued to and held by the Permit Holder. Whenever work is ongoing on
the isolated piece of equipment the Permit Holder must have the key in his physical
possession.

Key 2 will be issued to and held by the Area Authority for the area where the isolated
equipment is located.

Proving of Isolations
Whenever isolation is complete, the isolator must prove that the area within the isolation
is fully isolated from pressure/electricity. This can normally be done by checks at vent
valves or by the checks to prove electrical equipment dead required by ESRs/ESOPs.
If it is not possible to check that a pressure system has been de-pressurised without
unbolting a flange, the work party must be made aware of the possible pressure hazard.
The Job HSE Plan must include clear instructions on controlling the unbolting of the first
flange to ensure that any pressure is released before bolts have been removed.

De-isolation on completion of work


When work is complete, the Permit Holder shall sign the Isolation Certificate to request
de-isolation. If testing is not required, the Permit Holder shall also sign the Cancellation
section of the PTW to confirm that the work is complete. If testing is necessary before
the PTW can be signed off, the procedure in 11.9.6 shall be followed.
The Area Authority or Appropriate Electrical Person shall:

Check the Permit Location Board or master isolation sheet to ensure


that the removal of the isolation will not affect the isolation
boundary for any other work.

When satisfied that the work is complete and that it is safe to deisolate, do the de-isolation. If any of the valves/switches etc. are
part of another isolation boundary, the tag for the current deisolation is to be removed, but other tags are to be left in place. The
securing device must not be removed until all isolations on the
valve/switch have been removed, or the master isolation sheet has
been signed off.

When the isolation has been removed, compare the tags from the
valves/switches with those attached to the Permit/Isolation
Certificate to ensure the De-Isolation is complete. Then remove the

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marker and description of the isolation from the Permit Location


Board.

If part of the de-isolation is at a remote location under the control of


another Area Authority, fax a copy of the Isolation Certificate to that
location and obtain a return fax with a signature that the remote deisolation is complete.

Sign the Isolation Certificate to confirm that the de-isolation is


complete.

11.9.3 De-Isolation for testing


If testing is required to confirm that the work is complete, de-isolation is allowed before the
PTW is signed in Box 11. In this case, the work description on the PTW must include a
test, and the PTW must be suspended before testing starts.
In addition the sheet on the reverse of the Mechanical Isolation Certificate, should be
completed each time an isolation or de-isolation for Test is put on or taken off
When the test is to start, the Area Authority is to de-isolate, using the procedure in Section
11.9.5 except that he is not to sign the Isolation Certificate until the test is complete and the
equipment is finally de-isolated. If a test shows that more work is needed, and the
equipment is to be re-isolated, the PTW is to be re-validated for the work to be done.
CAUTION: This process is not to be used for Hydrostatic or Pneumatic Testing.
11.9.7 Transfer of isolations between PTWs
If a PTW reaches the end of its validity period and work is to continue under a new PTW,
the isolations can be transferred between the two PTWs. The Cancellation section of the
old PTW shall be signed by the Area Authority to show that work is not complete.
If the isolation was authorised on a Mechanical Isolation Certificate or Electrical
Immobilisation Certificate, the number of the new PTW is to be written in the Work
continuing on Permit No. Box on the Certificate. This transfer can only be done 3 times.
The Isolation Certificate number shall be written in the Cancellation section of the old
PTW. The Isolation Certificate is then attached to the new PTW.

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11.10 Extended period isolations (EPIs)


11.10.1 What are EPIs
EPIs are isolations which must remain although no work is being done within the boundary.
They may be required for two main reasons:
a. Where work has started but will be suspended until the Validity Period of the PTW has
passed. (e.g. awaiting spares for a repair).
b. Where equipment becomes redundant and is to be permanently isolated, an EPI
should be in place until such time as the redundant equipment has been engineered
out.
11.10.2 Authorisation of EPIs
The procedure for authorising and documenting EPIs is as follows:
1.

Any PTW relating to the isolation shall be cancelled by the Area Authority by signing the
Cancellation section of the PTW if the work is not complete, or if complete, writing in
the Isolation Certificate number in the space after Isolation retained under Cert. No.

2.

Where no work is required but equipment is to be isolated for an extended period, an


Isolation Certificate shall be raised to document the isolation.

3.

The Area Authority shall indicate in the EPI section of the Isolation Certificate the
reason for the isolation and the number of any PTW being signed off.

4.

Both copies of the Isolation Certificate and the Isolation Tag Label halves shall be
referenced in the EPI section of the Permit Rack and stored in a secure location.

5.

An alternative way of tracking EPIs is by keeping an up to date register in the Permit


Rack of all EPIs, with the actual PTW copies in a folder that is referred to from the
register.

6.

EPIs shall be reviewed by the Area Authority at least every three months and be
verified by the supervisor 6 monthly. The review shall include the following:
a. the security of the valve (prolock device) remains in place;
b. all isolation valve tags are still in place and legible;
c.

the EPI register and supporting documentation is intact, valid & stored correctly.

If any of the above are not in place immediate corrective action shall be taken.

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12 Rules for PTW work for particular activities

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12.1 Fault finding


12.1.1 Fault Finding Work
Performing checks for fault finding can be performed without a PTW if the work does not
fall into an activity requiring a PTW (Appendix 1) and a TRIC is completed. e.g. examining
vibration switches appearing to malfunction by knocking the switch and observing any
output.
Should checks indicate that further work is required which requires a PTW, e.g. opening a
live electrical junction box, then this work must be conducted under a PTW.
Electrical fault finding
Fault finding on live electrical circuits is in a Process Facility requires a Class B PTW (i.e.
not on an Asset under the Custodianship of the Electrical Persons). This work must be
done in accordance with the ESRs with a gas test where required as in Appendix 1.
Fault Finding - rules

The work must not include fault finding activities of a non-routine nature or any that may
produce an unsafe situation including all activities requiring a PTW. A PTW is required if
any process lines are breached to remove valves or if live (non-IS) electrical junction
boxes in hazardous areas are to be opened.

The work shall be supervised by the Area Authority even where the work is being
conducted by personnel from another department.

The Responsible Supervisor shall advise the Area Authority of potential hazards and
effects on other parts of the process including where valve operations are concerned.

A PTW shall be raised for repairs to the fault found if the type of work requires it.

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Construction work

12.2.1 Construction work close to existing facilities


Construction work, including new pipelines within Hydrocarbon Areas surrounding an
existing facility requires a PTW.
Major construction programmes within a Hydrocarbon Area around existing facilities may
be better controlled using the contractors own PDO approved PTW system. This is done
by conducting a SIMOPS assessment and obtaining a formal waiver from PR-1172.
1

Hook up, un-hook and re-hook of wells


Provided that closing spools are fabricated and welded off the site, new well hook ups do
not require a PTW; instead a No Permit Job Form and a Job HSE Plan shall suffice.
However, this does not apply if one end of the completed line is isolated from a live plant.
Laying sleepers, connecting up spools, hydrostatic test, providing the flowlines, removal of
spades at the Xmas tree and manifold for final handover to production, (using documented
handover procedures) all require a Class B PTW.
The disconnection and re-hook up of existing wells requires a Class B PTW unless
flowline cutting is required which requires a Class A PTW.

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12.2 Seismic work


Seismic crews operating in remote areas do not require PTWs.
If their seismic work area is close to or inside existing production or electrical facilities. The
following applies:
12.2.1 Overhead line clearance

PR-1242 Activities in the Vicinity of Overhead Power Lines gives required


horizontal & vertical clearances (Typically, 3m both horizontally and vertically)

A clearance certificate is required to be authorised by the Asset Custodian.

An 'Overhead Line Clearance ', is required for passing by or under an overhead line.
A PTW is required as this is not an Electrical Safety document.

If work is to be conducted under or near an Overhead Line a 'Limitation of Access'


with supervision by a Competent Electrical Person may be required.

If machinery could possibly come into contact with the Overhead Line, a PTW is
required (Activity 9.1).

12.2.2 Hazardous areas


Seismic Geophone usage does not require a PTW if outside of process facilities or
hydrocarbon areas. Within process facilities and hydrocarbon areas they require a Class
B PTW. As it is classed as Hot Work a gas test is required before work starts each day
and possibly at other times e.g. before energising a system later in the day.
Seismic operating procedures clearly defining access limitations close to facilities are
acceptable as an adequate control mechanism for vehicle access provided the vehicles
are outside of Hazardous Areas and not close to Overhead Lines (defined in ESOP 20).
12.2.3 Seismic activities which require PTWs
When a PTW is required for seismic activities, the requirements of PR-1172 are
mandatory.
Where Overhead Line Clearance requires a PTW the Responsible Supervisor/Area
Authority is drawn from the Electrical fraternity. The responsibility for work site
supervision is detailed in SP-1108 22 Electrical Safety Operating Procedures (ESOP-22
Live Line Working and Live Line Washing Practices).
Seismic activities in areas where PTWs are required will normally be Class B work (See
Appendix 1) Gas testing may be conducted by an AGT from the seismic crew. The PTW
details will stipulate the required gas testing frequency and acceptable limits for specific
gases.
Generally when the hazard is fixed and does not change in location or time (e.g. fixed
electrical lines) the site examination can be done once and at any time prior to work
starting. When the hazard is not fixed in location or time (e.g. possible hydrocarbon
release) the precautions shall be applied immediately prior to and if necessary repeated
during the work.

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12.3 Geomatics survey work


12.3.1 General survey work
Over 95% of survey work is conducted outside of process facilities. These activities
generally do not require a PTW.
The Geomatic work not requiring a PTW includes Geodetic surveys, topographic and
engineering site surveys, route surveys, drilling site survey supports and as-built surveys.
12.3.2 Surveying activities which require PTWs
When a PTW is required for geomatic surveying activities, the requirements of PR-1172
are mandatory. Survey activities in areas where PTWs are required will normally be Class
B work and are identified from the activities in Appendix 1.

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12.4 Pipeline work


12.4.1 Right of way certificate
Third parties can require access to PDO sites for non PDO work. e.g. construction work
for Government departments within the Right Of Way (ROW) along PDO main pipelines
and neither the Government Department nor the contractor performing the work is
working for PDO.
PDO has the legal right to review the planned work and controls and to insist on
additional controls to safeguard PDO's assets. Formal agreement shall be obtained from
PDO via a signed No Objections Certificate (NOC), which shall be used together with a
suitable cover sheet and the work plans, instead of a PTW.
The controls agreed in the NOC shall be suitable and sufficient to safeguard PDO's
assets.
Further details of the precautions necessary when working on pipelines are contained in
GU-501 Guidelines for Excavating and Working Around Live Pipelines.
12.4.2 Casasco pit entries
These dont require a Confined Space Entry Certificate to accompany the Class B PTW,
but shall require that a gas test to be carried out by an AGT with the results recorded on
the PTW, and the following checks carried out:

Visually inspect the cellar for reptiles and signs of poisonous insects.

In cases where the cellar is partially filled with sand, try poking the sand surface with
a long stick to check for retiles.

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12.5 Work in operational areas


12.5.1 Safety system overrides
Welding or grinding in new construction areas in a station can require an override of the
Station Fire Detection1 system avoid station trips caused by the ultra violet radiation
released during welding. There are three separate cases depending on the location of the
work:
Work more than 50 m from a process facility
A PTW is not required unless a request for a safety system override is raised in
conjunction with PR-1001c. In this case a PTW shall be required or the area completely
shielded from the detectors at the station.
Work within 50 m of an operating facility
A PTW is required for work in a hydrocarbon area. The PTW should have an override
request form attached to it. The station operator (Area Authority) will implement the
override in conjunction with PR-1001c Temporary Override of Safeguarding Systems
and will log this in e-MOC, and use the Permit Location Board to indicate the fire
detection overrides that he has implemented. He will only validate the PTW after he has
overridden the system. When the PTW is suspended he will reinstate the fire detection
system.
Work on an adjacent facility
Where two facilities although physically close are under the control of separate Area
Authorities, (e.g. Fahud MLPS, Water Injection and NOCS Plants) then work within one
area requires a PTW validated by the area for the location of the work. The PTW should
additionally state on the override request form attached to it the requirements for fire
detection system overrides on the adjacent facility.
The Area Authority for the adjacent facility will sign the PTW as the Other Affected
Custodian, he shall log the overrides in e-MOC and use the Permit Location Board to
indicate the Overrides that he has put in place.
The Area Authority for the area where the work is being done will only validate the PTW
when he has received confirmation that all overrides are in place.
When the PTW is suspended he will instruct the other Area Authority to remove the
system overrides.
12.5.2 Installation, replacement and optimisation of beam pumps
Installation of new beam pumps
A Class B PTW can be used provided the appropriate lifting precautions are specified in
the Job HSE Plan and a lifting plan in place.
The work involves the following:
1.

Pressure testing and tying in the flow line at the well end requires a Class B PTW.

2.

Welding cable tray supports require a Class B PTW (unless the well is in a Process
Facility, when a Class A PTW is required). However if the electric cables are laid in a
standard position and this could be done away from the site before the pump is
placed in position then the work would not require a PTW.

1 Refer to PR-1001c Temporary Override of Safeguarding Systems for more details.


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3.

The above activities can all be done on one Class B PTW, in activities 1.1, 6.7 and
10.2.

4.

Tying in the flow line at the manifold end; this should be a separate Class B PTW,
activity 6.2, which may be combined with activity 10.2 to complete the commissioning
of the pump.

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Replacement of beam pumps

Replacement of existing beam pumps after a well workover shall require a Class B PTW,
(activity 6.2)
Beam pump optimisation work
Requires a Class B PTW (activity 6.7).
Flowline leaks
Where the Area Authority and Responsible Supervisor have classified the leak as minor,
it shall be isolated and a Class B PTW used (activity 6.7 raised for a clamping repair only)
however hot work is prohibited under this Class B PTW for a clamped repair.
Beam pump stuffing box repair
Requires a Class B PTW (activity 6.7).
12.5.3 Well cellar entries
Require a Class B PTW and a Confined Space Entry Certificate and gas testing can be
conducted by any AGT. Note that separate gas test are to be conducted at each entry
and recorded on the Confined Space Entry Certificate or Additional Gas Test Record
sheet.
For operational checks the rules for activity 2.3 apply.
A local procedure should be produced, be approved and signed by the Production
Coordinator and in place for the work.
A Job HSE Plan must be produced, and a TRIC TBT conducted for each entry.
The hazard and controls listed below should be used as guidance when preparing for the
activity.
Hazard: Poisonous Insects / Reptiles

Visually inspect the cellar for reptiles and signs of poisonous insects.

In cases where the cellar is partially filled with sand, try poking the sand surface with
a long stick to check for reptiles.

Hazard: Life Threatening Atmosphere

A minimum of two persons is required for this work.

Respiratory protection appropriate for the atmosphere to be worn.

Tests for oxygen and/or harmful gases/fumes are to be undertaken.

Only trained and competent persons to carry out the task operate equipment or
handle the substances involved.

Each person to carry an operational personal gas detector capable of measuring


Hydrocarbon, H2S and Oxygen.

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12.5.4 Replacement of relief valves


A routine job involving breaching a pressurised hydrocarbon system requires a Class B
PTW for activity 6.2. It may also require controls for activity 5.1.
Several relief valves can be listed on a single PTW provided they all have identical
hazards and a method statement shall detail the sequence to be worked on.
The PTW shall be cancelled when all relief valves in the PTW have been replaced.
12.5.5 Tank and vessel entries
Where multiple tasks are planned within a tank/vessel by the same work party a Class A
PTW can be raised recording activity 2.1for the entry followed by the other activities (e.g.
6.3 and 6.6 for blasting and painting).
To ensure the correct controls are recorded for each activity a combined Job HSE Plan
shall be raised covering all of the work within the tank/vessel.
If someone outside the work party requires access to the tank during the work they are to
be considered part of the work party for the duration of the inspection and can only work
under the control of the Permit Holder, and TRIC discussion convened as part of Dynamic
Risk Assessment.
12.5.6 Use of vacuum tankers and delivery trucks
Vacuum tanker discharge of hydrocarbons
If it is required to enter a vacuum tanker to a process facility for suction or discharge
operations, and the driver is not a licensed PTW holder, or is not accompanied by a
licensed PTW holder, the following shall apply:

The Area Authority must carry out a gas test at the location and along the route to be
taken by the vacuum tanker, taking into account wind direction and parking position
of the tanker.
The Area Authority must accompany the driver to ensure the vacuum tanker follows
the agreed route, and parks at the agreed location.
The Area Authority must ensure the vacuum tanker driver follows his directions at all
times.
The Area Authority must remain with the vacuum tanker at all times while it is inside
the facility, until it exits the facility, and he must ensure all operational controls for the
tanker (eg earthing, hose suitability, continuous gas monitoring) are in place
throughout the operation.
Note: Where stations have a connection from an oil-saver pit to a point external to
the fence, as the area is effectively a Zone 1 area and the tanker discharges into an
open funnel with a pit underneath the funnel then a Class B PTW for activity 6.12 is
required and an initial gas test needs to be performed before the vehicle enters the
area and continuous gas monitoring during the discharge.

If a non-drip connection is used and the tanker remains outside the hazardous area then
the work does not require a PTW, however the AA must be kept informed.
Use of a suction tanker
A vehicle entering an operating facility to empty a pit of hydrocarbons requires a Class B
PTW under activity 6.13. If the tanker is collecting hazardous chemicals/substances then
a Class B PTW under activity 4.1is required.
Delivery of liquid or solid stores by vehicle to a station
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Vehicle entry to an operating facility requires a Class B PTW under activity 6.7 with an
exception being where the vehicle is only for the delivery of operational stores and is
under the Area Authority's direction throughout its visit. For this exception to be a No
Permit Job the following conditions shall be required:

The delivery of goods should be planned and known beforehand to the Area
Authority.
Offloading is in a safe, non-hazardous, area away from hydrocarbon and electrical
facilities.
The Operator/Area Authority shall directly control the access and movement of the
vehicle.

12.5.7 Trenching using hand tools and power tools


Excavation or trenching using manual hand tools down to a depth of 300 mm does not
require a PTW unless in an area or station without documented details of buried services.
In this case the excavation is to be treated similar to a mechanised excavation following
PDO procedures for Excavation in Operational Areas.
A Class B PTW for activity 12.1 shall be required for all excavations using mechanised or
power tools.
12.5.8 Radiography
All radiography (x-ray and gamma sources) performed outside engineer enclosures
requires a Class B PTW for activity 4.2 a completed radiography certificate Appendix 17,
a Job HSE Plan and sketch of the Controlled Area (7.5 us/h) boundary distances.
In addition where radiography is to be carried out in a process area or close to process
facilities the safety systems and any nucleonic level measurement should be inhibited
through the approved route.
An example of a radiography certificate is shown in Appendix 17 and is the only
supplementary certificate that can used without being part of a PDO PTW where it can
normally be used in conjunction with a contractors in-house PTW system.
A PDO Class B PTW is required for radiography inside existing production facilities and
all pipeline activities however on occasion where radiography is performed in a controlled
open area or fabrication yard it will require an in-house contractor PTW control. All
radiography performed outside of the engineered enclosures shall have a valid PDO or
contractor PTW to facilitate discussion and planning of the work.
The PTW Applicant in conjunction with the radiography Site in Charge (Radiation
Protection Supervisor) is responsible for completing the Radiography Certificate prior to
commencing radiography activities which can be used with a non PDO PTW provided the
contractor self manages radiography activities and ensures valid documentation.
Operational, maintenance and emergency procedures for handling, storing and
transporting radioactive sources or generators shall meet HSE Specification SP-1237
Ionising Radiation and the NDT contractors shall have their own approved Radiation
Safety Management System signed off by their Radiation Protection Advisor.
12.5.9 Instrumentation work
Following a station trip, resetting the trips is classed as fault finding so does not require
a PTW.
Installation of new equipment not tied into existing safety/protection systems requires a
Class B PTW for activity 6.7.
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Work that interfaces with existing protection/safety requires a PTW for activity 5.1 for
ESD and fire & gas systems. The level is class A for process facilities and class B for
hydrocarbon areas. Class B PTW activity 5.2 is required for Process Control and
Machinery Control and Surveillance systems. An example includes the remedial or
modification work on existing systems or tie in of new systems.
12.5.10 Maintenance of diesel engines in remote locations
Routine maintenance (e.g. oil or filter change) is the same as routine plant checks not
requiring a PTW but engine test runs will require a PTW.
12.5.11 Routine strainer cleaning
Where the strainers are isolated, depressurised and drained before work starts and the
station operator is in attendance for the entire job including the unbolting of hydrocarbon
lines it does not require a PTW.
When work is not supervised by the station operator a Class B PTW under activity 6.7 is
required.
12.5.12 Changing of air and lube oil filters
Where the equipment is fitted with dual filters and has change over facilities between the
filters, the work of changing the "Off Line" filter does not require a PTW.
12.5.13 Plant condition monitoring and integrity checks
In hazardous areas the routine checking of rotating equipment condition monitoring
systems involving the use of a 'Micro-Log Data Collector' in hazardous areas or pipeline
wall thickness checking using ultra sonic equipment falls under activity 11.2 and gas
testing precautions are required because the equipment is not certified for use in
hazardous areas.
12.5.14 Air conditioning maintenance
Routine air conditioning (AC) maintenance in production stations involves working in the
control building and use of non-certified electrical equipment outside of the control room
within the plant fence. Maintenance staff isolates the system at the main switch and place
a notice on the switch.
Before starting work the applicant shall verify with the Responsible Supervisor or Area
Authority that the AC location is located in a hazardous or non-hazardous area.
If in a non-hazardous area then only a No Permit Job Form and a TRIC are required.
If in a hazardous area a Class B PTW for activity 6.7 is required.
12.5.15 Remote site working
It is possible for work at a remote site to be managed from a different production station
from the one that the system being worked on flows to. The outside work section of the
Permit Location Board shall indicate this work (e.g. Work to remove sand from a 'BStation' Well cellar is required however, 'B-Station' is not open but 'C-Station' is open; the
PTW can therefore be issued from 'C-Station'). This rule can only be used when the work
does not directly affect the station process. If work is to take place inside a station then
the station shall be under the control of a fully licensed Area Authority based at that
station.

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12.5.16 Wireline and Well Services


Well Engineering operations performed by a dedicated well engineering crew operating
under an approved PTW system do not require a PDO PTW provided the well has been
formally handed over to the well engineering crew via the Well Location Custodianship
Transfer Form (WLCTF). The transfer process is formalised in PR-1098.
The well should be isolated by Operations under a mechanical isolation certificate, and
attached to the WLCTF or PTW system.
The Well Engineering supervisor is responsible to ensure all controls within the Job HSE
plan are in place and monitored and whilst Well Engineering have responsibility for the
well no other work from other parties shall be allowed.
Any requirement to flow the well should be captured under the de-isolation for test
process.
Activities that can be carried out under a WLCTF or the PDO PTW system are defined in
PR- 1098.
Well Engineering can isolate the flowline to carry out work in cases described in section
11.9.1.
1

Flaring operations in Well Engineering shall comply with the following:


1. Well Engineering Completion and Well Intervention (CWI) team will raise a PDO class B
PTW for flaring operations accompanied by the PDO Earth map showing the Total
Exclusion Zone (TEZ). The PTW shall comply with PR-1172 and be presented to the
PDO Operations Responsible Supervisor who once satisfied with the content and
implication of the PTW will authorise the PTW for 14 days. The CWI team shall collect
the PTW from the Outfield Responsible Supervisor (ORS).
2. Each day before flaring the CWI team will submit their intent to flare request to the
ORS, who shall examine the request for potential conflicts with other work requests within
the TEZ.
3. Where no conflicts are identified (or other conflicting work activities have been prohibited)
the ORS will instruct the appropriate Area Authority to validate the flaring PTW in 12 hour
periods up to a maximum of 24 hours. Validation for the 24 hours requires the Area
Authority to use two lines in box 10, one line for each 12 hour period. e.g.07.00 19.00
on one line and 19.00 07.00 on the next line.
4. If the well site is near to an associated production station the daily validation should take
place face to face. Where the well site is a large distance from the production station,
then on a case by case basis, remote validation may be considered subject to the
requirements below:
5. The Operations Area Authority shall visit the well site for the activities first validation and
thereafter at least once per week where activities are ongoing to check the task and risks
have not changed.
6. Interim validations can be completed by emailing or faxing a scanned copy as follows:
a. The Permit Holder emails/faxes the PTW to the Area Authority, who signs the
scanned copy in box 10, and returns it to the Permit Holder by email or fax.
b. The Permit Holder attaches the signed copy to the worksite copy.
c.

On suspension of the activity on a daily basis, the Permit Holder emails/faxes the
suspension in box 10 to the Area Authority.

d. The process is repeated when validation is again required.


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e. The worksite copy of the PTW will therefore contain a signed copy of box 10 for each
day the PTW was validated.
f.

On completion or cancellation, the PTW is emailed/faxed to the Area Authority who


shall visit the site with the Permit Holder and check the worksite has been left safe
and tidy and close/cancel the PTW.

7. The authorisation period can start from either 06.00/07.00 or 18.00/19.00 depending on
work cycles.
8. The PTW requirement only applies to flaring. Non-flaring activities such as bleeding down
lubricators do not require a PTW as they are captured under the existing CWI
procedures.
12.5.17 Hand and spray painting
Painting of process plant requires a Class B PTW.
Painting in areas controlled by electrical departments requires a Class B PTW
Painting buildings inside the fence requires a Class B PTW but outside the fence requires
a No Permit Job Form, Job HSE Plan and TRIC TBT.

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12.6 Terminal operations


12.6.1 Work on offshore single buoy moorings (SBM)
Work on SBMs falls into four categories:
1.

Work involving the opening of hydrocarbon systems or the use of cranes. e.g. change
of hoses, chains or hawsers requires a Class B PTW with isolation.

2.

A Class A PTW is required of hot work is planned to free shackles and this requires a
worksite examination.

3.

Routine non-invasive maintenance work on offshore SBMs does not require a PTW.

4.

Other repair work shall use a PTW appropriate to the activity in Appendix 1. A worksite
examination is required if the Responsible Supervisor considers the risk warrants it.

12.6.2 Work on marine craft afloat


1.

Routine non-invasive maintenance work on marine craft afloat does not require a PTW.
e.g. weekly planned maintenance checks.

2.

Non-routine repair or maintenance work on marine craft afloat shall use the PTW
appropriate to the activity in Appendix 1 with worksite examinations as specified in
section 3.5.

12.6.3 Working within the terminal


Routine non invasive maintenance work not requiring supplementary certificates; system
overrides or an effect on the availability of safety systems does not require a PTW.
1.

Fault finding for low hazard work to find the cause of a defect (and possibly repair)
does not require a PTW if the following conditions are met:
a.The work is done or supervised by a competent person;
b. The hazards have been identified on a Job HSE Plan, it is authorised by the
Responsible Supervisor and a TRIC is in place.
c. The work required to repair the fault is minor, does not fall into a PTW activity and it
can be completed under the initial authorisation without raising a PTW.
NOTE: An appropriate PTW shall be raised if the repair work is more complex or includes
activities requiring a PTW.

2.

Emergency breakdown work does not require a PTW. The work is similar to those for
fault finding i.e. make the plant safe and find the cause of the breakdown.
Once the plant is safe the correct type of document to manage the repair will be agreed
between the Responsible Supervisor and Area Authority and a PTW issued.

3.

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Multi discipline work. If one trade is required to support another trade then the work can
be done on the same PTW provided that the Permit Applicant and Permit Holder have
been licensed to cover multi-discipline work.

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12.7 Government Gas Operations


12.7.1 Work Inside Government gas terminals and block valve areas
1.

All vehicle mounted cranes, hydraulic power plants and Government gas vehicles shall
be fitted with flame arresters and a gas test conducted before they enter the terminal
and a PTW shall be in place for the appropriate activity.

2.

Changing a block valve uses a vehicle mounted crane and so requires a Class B PTW
for activity 6.2 with an isolation certificate to include vehicle access and gas testing.

3.

Cleaning in line gas filters and routine minor maintenance work requires a Class B
PTW for activity 6.2 & 6.7 respectively, with isolations secured and tagged as required
by section 11.1 and recorded on a Mechanical Isolation Certificate. (Minor work
includes opening instrument junction boxes in non hazardous areas for calibration, or
greasing and checking ball valves for leakage by opening body vents.).

4.

A qualified Appointed Electrical Person can enter into a switchboard or battery room to
reset the terminal alarm after a trip without a PTW.

5.

For control valve overhauls, all 3 disciplines need to be involved and so a single Class
B PTW for activity 6.2 can be used, provided that a Permit Holder is licensed for multidiscipline work. The Permit Holder will be less competent in the other disciplines than
his own but must still be able to ensure the Job HSE Plan is being complied with.

12.7.2 Work on pipeline and right of way areas


1.

For work on the Right of Way (ROW) between 10m and 25m of the pipeline a Right of
Way Certificate is required and for contractors not working for PDO, a No Objection
Certificate is required to have formal authorisation from PDO.

2.

The area within 10m of the gas pipeline is a hydrocarbon area so work (whether or not
it touches the pipeline) requires a Class A or B PTW as required by appendix 1. The
work shall be authorised by GGO/1 signing as the Other Affected Custodian.

3.

Work within 25m of the Main Oil Line or SOGL Gas Line (see GU501) within the
pipeline ROW requires a PTW.

4.

Trenching operations shall be conducted in compliance with the Excavating and


Working Around Live Pipelines guideline (GU-501).

5.

Hand excavations to depths less than 300 mm do not require a PTW but a Right of
Way Certificate is required.

6.

Work within 15m of the pipeline that does not involve any of the activities requiring a
PTW do not require a PTW (e.g. visual inspections).

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12.8 Electrical safety rules and PTW interfaces


12.8.1 Electrical safety documents
There are five electrical safety documents:
1.

Electrical PTW - For HV work or LV with Circuit Main Earth (CME)

2.

Sanction for Test - For HV work

3.

Limitation of Access - For HV and LV work

4.

Electrical Isolation / De-Isolation Certificate - For HV and LV work

5.

Electrical Immobilisation Certificate - LV isolation for Non Electrical work


The Electrical Safety Document highlights the electrical hazards of the relevant electrical
work but additionally the work also requires a Class A or B PTW relevant to the activity
when the work interfaces with other work/operations. This is to control the additional
hazard at the interface.

12.8.2

Types of electrical work


Work in electrical areas of a production asset
The work shall be authorised by the Area Electrical Supervisor (licensed as a
Responsible Supervisor) and agreed by the Production Responsible Supervisor as the
Other Affected Custodian and validated by the Electrical Area Authority. If however the
work extends or affects equipment outside the substation then a PTW authorised by the
Production Responsible Supervisor is required.
This includes work in sub-stations and switchyards located in production assets.
Electrical work on electrical assets controlled by power systems operations
The work shall be authorised by the Infrastructure Electrical Supervisor (licensed as a
Responsible Supervisor), no other Affected Custodian and validated by the Electrical
Area Authority.
Non electrical work on electrical assets controlled by power systems operations
The work shall be authorised by the Infrastructure Electrical Supervisor (licensed as a
Responsible Supervisor), no other Affected Custodian and validated by the Electrical
Area Authority, or he is not available validated by a Production Area Authority who is an
Electrically Appointed person.

12.8.3 Work at remote electrical assets controlled by power systems operations


Electrical work will have a suitably qualified electrical person in the work party to validate
the PTW.
Non-electrical work - e.g. work on gas turbine prime mover is covered by 11.9.2 above,
unless circumstances prevent the PDO Electrical Area Authority from validating in which
case the PTW can be validated by a suitably qualified Production Area Authority from the
local area. This requires agreement from the asset teams and a familiarisation briefing
for the Area Authorities.
If the asset team or project team working within an Asset wish to maintain construct or
commission plant under custodianship of UIE3 then they need to do so under the PDO
PTW system. If asset operations wish to carry out work on utility equipment inside a
power station fence the following shall be followed:
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Operations Responsible Supervisor shall authorise the PTW.


The PTW Applicant shall fax a copy of the PTW to the relevant Power System
Responsible Supervisor in Yibal, who will sign the faxed copy as Affected Custodian.

The PTW shall be faxed back to the PTW Applicant for him to arrange for the
Operations Responsible Supervisor to sign the actual PTW in box 5, by writing the
words signed on behalf of and writing in the name of the Affected Custodian.

The signed fax copy should be attached to the worksite copy of the actual PTW as an
auditable record of the agreement.

When Power Systems wish to carry out any physical work within the fenced area, a PTW
should be raised by the Power Systems Responsible Supervisor and countersigned by
the Operations Responsible Supervisor as Affected Custodian.
For daily validation within an area under the control of Power Systems this can be
completed by fax under strict adherence to the following conditions.

The Power Systems Area Authority shall visit the site for the first validation and at
least once per week for ongoing activities where the task or risks have not changed.

Subsequent validations can be completed by fax in the following way.


o
o
o
o
o
o

The Permit Holder emails/faxes the PTW to the Area Authority, who signs the
scanned copy in box 10, and returns it to the Permit Holder by email or fax.
The Permit Holder attaches the signed copy to the worksite copy.
On suspension of the activity on a daily basis, the Permit Holder emails/faxes the
suspension in box 10 to the Area Authority.
The process is repeated when validation is again required.
The worksite copy of the PTW will therefore contain a signed copy of box 10 for
each day the PTW was validated.
On completion or cancellation, the PTW is emailed/faxed to the Area Authority
who shall visit the site with the Permit Holder and check the worksite has been
left safe and tidy and close/cancel the PTW.

12.8.4 Live line washing


Requires only a Limitation of Access (LOA) unless the live lines pass through a
hazardous zone (1 or 2) where it needs a Class B PTW.
The Electrical Supervisor shall ensure that the auto-reclose facility is disabled.
12.8.5 Electrical isolation (low voltage)
Controls for this work are covered in the Electrical Safety rules. An electrical isolation /
de-isolation certificate shall be issued by a responsible member of the custodian
department to a third party who is to carry out non-electrical work on equipment that
needs isolating before work commences.

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12.9 PTWs for ESP activities


This includes work on ESPs, ESPCPs & PCPs and there is a standard approach for
requirements for a vendors use of our PDO PTW system.
12.9.1 Pre-requisites for ESP activities
The following shall be in place:

The Contract Holder (CH) shall ensure the competency of vendor


engineers assuring their competency credentials and certificates.

The Contract Site Rep (CSR) shall ensure that all controls in the
HEMP exercise and the Job HSE plan in place.

The CH shall ensure every activity has a robust safe execution


procedure.

The CSR with the Production Coordinator and vendor shall establish
Job HSE Plans for every specific activity for ESPs, ESPCPs & PCPs in
their area using the Online Job HSE Plan system as baseline.

The Job HSE Plans shall be readily available to the CSR, Production
Coordinator/Supervisor and vendor.

The following steps shall be adhered to for all ESPs, ESPCPs & PCPs activities:
1.

The Responsible Supervisor requests the CSR to attend job.

2.

The CSR instructs the vendor engineer to carry out the work (this
does not have to be face to face) and to refer to relevant Job HSE
Plan for the activity and verify all controls are in place.

3.

Vendor engineer informs CCR when the job is started.

4.

The CCR Operator logs the work details and start time in the
Station Log Book and reports the status to the Responsible
Supervisor.

5.

Vendor engineer informs CCR when the job is completed.

6.

The CCR Operator logs the work details in the Station Log Book
including the completion time and reports the status to the
Responsible Supervisor.

7.

Vendor engineer submits Job HSE Plans for all completed jobs to the
CSR for documentation and assurance on return to the base.

12.9.2 PTW requirements for ESP activities


*Activities
system:

requiring

Commissioning
ESPCP & PCP

Page 111

of

PTW

Activities requiring only Job


HSE plan:

Activities requiring
Authorisation Form:

ESP,

Working on ESP, ESPCP &


PCP panel/Troubleshooting

Data Collection including


download data from ESP by
using DH sensor

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*Activities
system:

requiring

PTW

Fluid Shot

ESP
etc
Generator

powered

by

Activities requiring only Job


HSE plan:

Activities requiring
Authorisation Form:

Program
software
(adjustment to controller) if
controller is inside the ESP
Panel

Program
software
(adjustment to controller) if
controller is outside ESP
Panel

Replacing pigtail at Wellhead


(Isolated)

Assist to restart ESP, ESPCP


& PCP after STN S/D. (In this
case if vendor engineer is in
remote area Access Permit
can be obtained by any
means of communication and
sign
off
the
Access
Authorisation Form on return
for
documentation
and
assurance)
Visual
Panel

Inspection

Access

of

ESP

*Note: The Electrical Supervisor shall sign as the Affected Custodian with direct liaison
with the ESP-CSR and the Production Supervisor to sign as the Responsible Supervisor.

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12.10PTWs to work on drilling rigs


Special consideration is given to PTWs on drilling rigs as cited below:
12.10.1 PTW systems on contractor operated drilling rigs
A drilling contractor can operate his own PTW system provided it has been formally
approved by UOP/6. The contractors PTW system shall be examined by PDO to ensure
it complies with PDO minimum requirements using the checklist in section 11.11.4 before
approval is granted.
If a contractor cannot meet the PDO PTW standard then the PDO PTW system shall be
used by the rig and PR-1172 shall be mandatory except for Section 4.2 (work tracking).
The PDO Drilling Supervisor is to act as the Responsible Supervisor and the Tool pusher
as the Area Authority. If the PDO PTW system is adopted then the list of activities
requiring a PTW listed below shall apply in addition to activities in Appendix 1.
Activities requiring a PTW on drilling rigs working for PDO.
Maintenance

Hot work, except when done in the approved rig workshop.

Isolation of rig safety systems.

Work in confined spaces where there is a risk from toxic fumes or oxygen depletion.

Major maintenance on mud pump.

Non-routine maintenance in mast during normal operations.

Maintenance / repair / painting from a personnel basket during any operation.

Man-riding hoist operations.

Scaffold erection on rig or camp site.

Work on equipment requiring electrical isolation.

Work on equipment requiring secure mechanical isolation to minimise hazards.

Re-charging of nitrogen unit bottles.

Mast/standpipe/derrick/substructure inspection of fixtures and fittings during normal


operations.

Killing well / major work on Xmas Tree during rigging up / down.

Grit blasting.

Pressure cleaning of tubulars by a subcontractor.


Pressure Testing

Cement unit pressure testing other than cement unit related rig work.

Any pressure tests not part of current rig work (e.g. pre-test of BOP / test manifold /
choke manifold).

Flowline pressure testing.

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Installation of secondary contractors equipment e.g. solids control equipment, filters


or mixing machinery.

Use of radioactive sources or materials.

12.10.2 Activities requiring signature from the PDO Drilling Supervisor when the
contractor PTW system is adopted.
The PDO Drilling Supervisor shall counter sign the contractors in-house PTW forms for
the following works:
Hot work except when done in the approved rig workshop.
Isolation of any rig safety systems.
The signature of the PDO Drilling Supervisor makes him responsible for:
Agreeing that the work shall be conducted on the equipment at the proposed time.
Ensuring that all hazards have been adequately identified and assessed.
Reviewing the Job HSE Plan to ensure that it is suitable and sufficient.
Deciding on necessary worksite preparations and safety precautions.
The Toolpusher responsibilities are listed within the contractors PTW system.
12.10.3 Work done on or near drilling rigs by departments other than Well Engineering
Some work on the drilling location can be performed by or for departments other than
Well Engineering. e.g. welding and testing flowlines, digging pits etc. This work shall take
place within the PDO PTW system and meet the following requirements:
Work On the drilling location

The PTW shall be raised by the appropriate Permit Applicant.

The PTW shall be authorised and validated by the PDO Drilling Supervisor who will
act as both the Responsible Supervisor and the Area Authority.

The PTW need not be entered into a Work Tracking System (see Section 4.2).
Work near the drilling location
This is work outside of the drilling location but within 100 metres of the well:

The PTW shall be raised by the appropriate Permit Applicant.

The PTW shall be authorised by a Responsible Supervisor and validated


by an Area Authority from the PDO Operations department for the area.

The Drilling Supervisor shall sign the PTW as the Other Affected
Custodian.

The PTW shall be entered in the PDO Work Tracking System (see
Section 5.2).

12.10.4 PDO checklist to assess a contractors PTW systems


The checklist is to assess the robustness and compliance of the contractor's proposed
PTW system before authorising it for use.
If the answer to any of the questions is 'No' the PTW system cannot be used.
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PTW system
1.

Is there a procedure defining how the PTW system operates?

2.

Is there a list of work requiring PTW compliant with the list in Appendix 1?

3.

Does the PTW system apply to the contractor and all its sub-contractors?

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PTW procedure
4.

Does the PTW procedure define who authorises PTWs?

5.

Are personnel prevented from authorising themselves to work?

6.

Are records of all authorised and suspended PTWs kept on the rig site?

7.

Shall a copy of the PTW be displayed at the worksite?

8.

Is the person to whom the PTW is issued named on the PTW?

9.

Are hazards and precautions listed on the PTW or Job HSE Plan?

10.

Does the PTW require clear definition of the work to be done?

11.

Does the PTW state the specific location of the work?

12.

Are PTWs signed by the person to whom they are issued?

13.

Is there a defined validity period for a PTW?

14.

Does the procedure check to prevent conflicting activities from being authorised?

15.

Is there a procedure for handover when the person in charge of the work changes?

16.

Are there documented isolation procedures?

17.

Does the procedure state action when an unsafe condition occurs or an alarm
sounds?

18.

Does the procedure require a signature confirming work is complete and that the
worksite has been left safe?

Training in PTW
1.

Are personnel trained in the operation of the system to the standards required by
PDO?

2.

Are personnel who authorise PTWs themselves authorised?

3.

Is competence of authorising personnel adequately assessed by a competent


assessor?

4.

Are there suitable and sufficient records of training and assessment?

5.

Are subcontractors included in the training requirement?

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12.11 Use of well flushby units (FBU)


The activity requiring a well flushby unit is often remote from a station and hence the
PTW validation can be carried out by the CCR provided the following applies:

A PTW shall be raised to cover a week or alternative specified period determined


appropriate by the production team.

A photocopy of the PTW shall be issued to each field Area Authority for inclusion in
their permit rack when a well associated with that station is identified for flushby.

The PTW shall not be well specific but will cover the 4 pre-defined activities detailed
in the FBU vendor procedures.

The FBU vendor shall detail the risk mitigation controls he identifies as necessary on
arrival at the site as well as for the FBU predefined work.

The PTW originator and Holder shall be FBU crew members.

By 16:00 hrs the day prior to work, the CCR, supervisors and appropriate operator
area authority accounts (and any additional requests to receive such notification by
the Production Programming Team) shall be notified via email of the wells to be
worked on the subsequent day by the FBU.

At 06:00 hrs the work crew shall obtain daily PTW validation from the CCR for that
day and the CCR shall provide the crew with the telephone numbers of the relevant
Area Authorities for each well to be used in the event of urgent issues.

When the crew arrives at a well site they shall assess whether it is safe to approach
the well pad. If it is safe they shall inform the CCR who enters this in the CCR log
book and shall approve the work. The work crew shall conduct the specifically
approved activity. The CCR shall keep the Area Authority at the appropriate station
informed of ongoing activities, and the Area Authority shall mark up the Permit
Location Board for the activity, using the PTW number and photocopy received
earlier.

Once the activity is complete the FBU crew shall inform the CCR that they have left
the well site in a safe condition.

The CCR shall advise the crew to leave the pump running or to it shutdown.

At the end of the day the crew shall return to the CCR to suspend the PTW.

The CCR shall advise the station Area Authority accordingly.

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13 Specific rules relating to work in remote locations


The following are rules only relating to work in a remote location.

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13.1 Roles that can be filled by single person on a PTW in a


remote location
This is described in section 10.2.

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13.2 Worksite examination for some Class B PTWs in a remote


location
A worksite examination to identify and assess the hazards is not necessary for Class B PTWs
where it is known that no other facilities, such as overhead or underground services could
create a hazard to the work party.

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13.3 PTW validation exceptions in a remote location


For restricted work categories in Seismic, Well Engineering in remote areas, and Electrical
works in remote locations (such as the passage of seismic crews under overhead lines), the
PTW validation from the Area Authority is able to be faxed provided the Permit Applicant and
Area Authority agree that it is appropriate to do so.
With permission from the Responsible Supervisor and Area Authority activities like Well
Services or Geomatics activities in remote areas can be validated for 24 hours (from the start
of the day shift). The permission recorded in the Authorisation Section of the PTW 24 hour
validation requires the Area Authority to use two lines in box 10, (one line for each 12 hour
period). e.g. 07.00 19.00 on one line and 19.00 07.00 on the next line.

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13.4 Isolation in a remote location


The Area Authority or Electrical Person shall fax a copy of the Isolation Certificate to the other
location if part of the isolation is at a remote location under the control of another Area
Authority. He shall not proceed until he has obtained a returned signed fax that the remote
isolation is complete.

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13.5 Isolating flowlines in a remote location


Isolation of flowlines at remote sites shall be authorized by a licensed Isolation Authority and
isolations shall be conducted in compliance with section 10.9 and recorded on the form in
Appendix 10. An Isolation Authority is a licensed position for authorizing the isolation of
flowlines at remote sites ensuring compliance with all requirements.

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13.6 Starting work in a remote location


The Permit Holders signature shall appear on both the Worksite and Permit Rack copies of
the PTW but when the worksite is remote from the Permit Issue Point and a worksite
examination before work starts is required the Area Authority shall take both copies of the
PTW to the worksite so that the Permit Holder can sign them.
When the worksite is remote from the Permit Issue Point but a worksite examination is not
required the Permit Holder shall sign the GREEN copy of the PTW at the Permit Issue Point
to indicate that he intends to start the work. He then signs the worksite copy of the PTW at
the worksite after satisfying himself that it is safe to start work.

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13.7 Finishing work at the end of shift in a remote area


The PTW Holder at a remote site shall communicate progress and worksite conditions to the
Area Authority before he leaves the permit validation point at the end his normal day shift and
also communicate completion of the activity to the Area CCR or appointed 24 hour monitoring
contact.

Where impracticable for the Permit Holder to return the PTW to the Permit
Issue Point when the work is stopped the worksite supervisor shall agree
with the Area Authority that the worksite copy of the PTW will be signed
and taken to an agreed collection point (e.g. PDO camp offices). This is
called Remote Suspension and must be annotated as such in the work
description of the associated PTW and be agreed by the Responsible
Supervisor.
Before this the Permit Holder must phone the Area Authority to advise on
work progress and site conditions prior to leaving the worksite. If the Area
Authority is not available, the Permit Holder shall leave a voice mail with
the full details of the activity, including the Permit Holders name and a
call-back number. On collecting the voicemail, the Area Authority shall
phone the Permit Holder to discuss.
The Area Authority shall not leave the station until after all discussions for
all PTWs. The Permit Holder shall not leave the worksite he has received
the phone call from Area Authority.
The Area Authority will then take the PINK/BLUE copies of suspended PTWs
back to the Issue Point the next time that the station is open, where the
normal PTW validation and issue process will be carried out when the PTW
is next required.

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13.8 Permit cancellation in remote location


After the Permit Cancellation has been signed, no further work shall take place under that
PTW. When the work is complete it may not be practicable to immediately return the PTW to
the Permit Issue Point. In these cases the Worksite Supervisor should agree with the Area
Authority that the Worksite PTW be taken to an agreed collection point (e.g. PDO camp
offices). The Area Authority shall then take the PINK/BLUE copies of completed PTWs back
to the Permit Issue Point to match them with the Permit Issue Point copies and sign them off.

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13.9 De-isolation on completion of work in a remote location


If part of the de-isolation is at a remote location under the control of another Area Authority,
fax a copy of the Isolation Certificate to that location and obtain a return fax with a signature
that the remote de-isolation is complete.

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13.10Specific activity rules in remote locations


13.10.1 Seismic work in a remote location
Seismic crews operating in remote areas do not require PTWs.
13.10.2 Maintenance of diesel engines in remote locations
Routine maintenance (e.g. oil or filter change) is the same as routine plant checks not
requiring a PTW but engine test runs will require a PTW.
13.10.3 Remote site working from a different production station
It is possible for work at a remote site to be managed from a different production station from
the one that the system being worked on flows to. The outside work section of the Permit
Location Board shall indicate this work (e.g. Work to remove sand from a 'B-Station' Well
cellar is required however, 'B-Station' is not open but 'C-Station' is open; the PTW can
therefore be issued from 'C-Station'). This rule can only be used when the work does not
directly affect the station process. If work is to take place inside a station then the station shall
be under the control of a fully licensed Area Authority based at that station.
13.10.4 Flaring operations in Well Engineering shall comply with the following:
Where the well site is a large distance from the production station, then on a case by case
basis, remote validation may be considered subject to the requirements below:
1. The Operations Area Authority shall visit the well site for the activities first validation and
thereafter at least once per week where activities are ongoing to check the task and risks
have not changed.
2. Interim validations can be completed by emailing or faxing a scanned copy as follows:
a. The Permit Holder emails/faxes the PTW to the Area Authority, who signs the
scanned copy in box 10, and returns it to the Permit Holder by email or fax.
b. The Permit Holder attaches the signed copy to the worksite copy.
c. On suspension of the activity on a daily basis, the Permit Holder emails/faxes the
suspension in box 10 to the Area Authority.
d. The process is repeated when validation is again required.
e. The worksite copy of the PTW will therefore contain a signed copy of box 10 for each
day the PTW was validated.
f. On completion or cancellation, the PTW is emailed/faxed to the Area Authority who
shall visit the site with the Permit Holder and check the worksite has been left safe
and tidy and close/cancel the PTW.
13.10.5 Work at remote electrical assets controlled by power systems operations
Electrical work will have a suitably qualified electrical person in the work party to validate the
PTW.
Non-electrical work - e.g. work on gas turbine prime mover is covered by 11.9.2 above,
unless circumstances prevent the PDO Electrical Area Authority from validating in which case
the PTW can be validated by a suitably qualified Production Area Authority from the local
area. This requires agreement from the asset teams and a familiarisation briefing for the
Area Authorities.
If the asset team or project team working within an Asset wish to maintain construct or
commission plant under custodianship of UIE3 then they need to do so under the PDO PTW
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system. If asset operations wish to carry out work on utility equipment inside a power station
fence the following shall be followed:

Operations Responsible Supervisor shall authorise the PTW.


The PTW Applicant shall fax a copy of the PTW to the relevant Power System Responsible
Supervisor in Yibal, who will sign the faxed copy as Affected Custodian.

The PTW shall be faxed back to the PTW Applicant for him to arrange for the Operations
Responsible Supervisor to sign the actual PTW in box 5, by writing the words signed on
behalf of and writing in the name of the Affected Custodian.

The signed fax copy should be attached to the worksite copy of the actual PTW as an
auditable record of the agreement.

When Power Systems wish to carry out any physical work within the fenced area, a PTW
should be raised by the Power Systems Responsible Supervisor and countersigned by the
Operations Responsible Supervisor as Affected Custodian.
For daily validation within an area under the control of Power Systems this can be completed
by fax under strict adherence to the following conditions.

The Power Systems Area Authority shall visit the site for the first validation and at least
once per week for ongoing activities where the task or risks have not changed.
Subsequent validations can be completed by fax in the following way.
o
o
o
o
o
o

The Permit Holder emails/faxes the PTW to the Area Authority, who signs the scanned
copy in box 10, and returns it to the Permit Holder by email or fax.
The Permit Holder attaches the signed copy to the worksite copy.
On suspension of the activity on a daily basis, the Permit Holder emails/faxes the
suspension in box 10 to the Area Authority.
The process is repeated when validation is again required.
The worksite copy of the PTW will therefore contain a signed copy of box 10 for each
day the PTW was validated.
On completion or cancellation, the PTW is emailed/faxed to the Area Authority who
shall visit the site with the Permit Holder and check the worksite has been left safe and
tidy and close/cancel the PTW.

13.10.6 Work on an ESP powered by a generator in a remote location


An Access Authorization Form is required where restarting an ESP, ESPCP & PCP after STN
S/D and in remote area an Access Permit can be obtained by any means of communication
and sign off the Access Authorisation Form on return for documentation and assurance.
13.10.7 Use of well flushby units (FBU) in a remote location

A PTW shall be raised to cover a week or alternative specified period determined


appropriate by the production team.

A photocopy of the PTW shall be issued to each field Area Authority for inclusion in their
permit rack when a well associated with that station is identified for flushby.

The PTW shall not be well specific but will cover the 4 pre-defined activities detailed in
the FBU vendor procedures.

The FBU vendor shall detail the risk mitigation controls he identifies as necessary on
arrival at the site as well as for the FBU predefined work.

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The PTW originator and Holder shall be FBU crew members.

By 16:00 hrs the day prior to work, the CCR, supervisors and appropriate operator area
authority accounts (and any additional requests to receive such notification by the
Production Programming Team) shall be notified via email of the wells to be worked on
the subsequent day by the FBU.

At 06:00 hrs the work crew shall obtain daily PTW validation from the CCR for that day
and the CCR shall provide the crew with the telephone numbers of the relevant Area
Authorities for each well to be used in the event of urgent issues.

When the crew arrives at a well site they shall assess whether it is safe to approach the
well pad. If it is safe they shall inform the CCR who enters this in the CCR log book and
shall approve the work. The work crew shall conduct the specifically approved activity.
The CCR shall keep the Area Authority at the appropriate station informed of ongoing
activities, and the Area Authority shall mark up the Permit Location Board for the activity,
using the PTW number and photocopy received earlier.

Once the activity is complete the FBU crew shall inform the CCR that they have left the
well site in a safe condition.

The CCR shall advise the crew to leave the pump running or to it shutdown.

At the end of the day the crew shall return to the CCR to suspend the PTW.

The CCR shall advise the station Area Authority accordingly.

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13.11Area Authority hand over in remote location


When a new Area Authority takes over he is required and so shall re-validate all PTWs in his
area. He will visit the worksites in his station and the immediate area and sign both copies of
the PTW however for remote locations when he takes over he will immediately sign the green
copy of the PTW at the Issue Point and the worksite copy when it is returned at the end of the
day.

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13.12Permit Holder hand over in remote location


The new Permit Holder of work in a process facility shall obtain the Area Authoritys approval
for the change and shall sign both copies of the PTW. In remote locations where he is
physically unable to visit the Area Authority he must speak to him and sign the worksite copy
when he takes over. The Area Authority will change the name of the Permit Holder on the
green copy which shall be signed by the Permit Holder when he returns to the station.

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13.13Level 3 Audit (3-6 months) - the PTW monitoring tool


Daily audits done as part of a worksite visit schedule using the PTW Monitoring tool
questionnaire unless it is a remote area where it shall be completed at least weekly.

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14 Training and licensing of PTW signatories

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14.1 Training and licensing PTW roles


Before attending PTW training, Responsible Supervisors, Area Authorities, Permit Applicants,
Permit Holders and Gas Testers shall be compliant with the SP-1157 HSE training
requirements for operational safety, meet the pre-requisites for the PTW course and have
complied with any other courses required by any contract documents.
For licensing requirements and processes see GU-624 - PTW Licensing Guidelines
PTW training and licensing requirements are shown in the table below.

Table 12.1: PTW training and licensing


TRAINING

LICENSING

Gas Testers
Course

Permit
Signatories
Course

Responsible
Supervisor

Area Authority

POST

Permit Applicant
Permit Holder

(Optional)

Permit Holders
Course

Licensed

(Optional)
Licensing after the PTW training is essential to ensure that Permit signatories understand
how to apply the PTW system in their area.

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14.2 Gas testers


Personnel who have completed Gas Tester and appropriate PTW course are Authorised Gas
Testers.

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14.3 Training course assessment tests


PTW training courses include formal assessment tests which attendees must pass to prove
they have achieved the required level of knowledge. The PDO Approved Training Provider
can recommend that a person who passes does not receive approval to go before the
licensing panel, giving a valid and detailed justification.

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14.4 Training records


Personnel who pass a PTW course shall have their HSE Training Passport endorsed by the
Approved Training Provider. Each area shall maintain a record of trained and licensed
personnel by updating the PTW licensing database in the PDO web under Applications.

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14.5 Licensing policy


After passing an appropriate PTW course personnel must be licensed by the Area licensing
team before being authorised to participate in the PTW system. This ensures competency.
Licensing assesses knowledge of hazards and procedures in the relevant working
environment and is not intended to assess PTW system knowledge (assessed in the PTW
course) or Job competence assessment.

Job Skill
Competence

Work in Area
Competence

Before Licensing

Licensing Process

PTW
Knowledge

PTW
Application
Knowledge

Quality,
well managed
Permits

Figure 12.5 - Knowledge and competence for permit activities


This shows how a range of skills and knowledge is developed to ensure PTWs are well
managed and is explained by the following.
Job skill competence
Ensuring adequate technical skill to do the work is the responsibility of PDO and contractor
line management and is not part of the PTW system.
PTW system knowledge
The PTW training ensures an understanding of how the system works.
Work in area competence
Is the capability to understand, manage and react to the hazards present in the work area
e.g. welding work in a station has both 'occupational hazards' and an ignition source hazard
to other flammable materials. Licensing assesses an ability to recognise and understand
additional risks.
PTW application knowledge
Licensing tests the ability to apply what was learnt on the PTW course to real worksite
activities. The training course only teaches the mechanics of the system so they need to
demonstrate an understanding of why the PTW is required and how they would apply the
requirements of the PTW system to the work.

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14.6 Licensing of PTW signatories


14.6.1 Licensing arrangements
Senior Production Area personnel shall formally license people in the PTW roles of
Responsible Supervisor, Area Authority, Permit Applicant and Permit Holder for production
areas.
Other departments are required to licence personnel for work in their area of control only.
Assessment teams should be no less than 4 people from relevant PDO departments and
chaired by the Production Coordinator or delegate.
Where job competence assessment schemes are in place, documented results of appropriate
competence assessments may be used without separate individual assessments for licensing
purposes. (See Section 12.7).
Before a licence is issued the person:

must have passed the appropriate PTW training within the previous 6
months and have been recommended by the training institute to
attend the licensing panel.

must have satisfied a licensor that he has the correct level of


knowledge of the Area and PTW system application, which is achieved
by questioning, (Section 12.6.3) or by previous competence
assessment.
Questioning on Work in Area knowledge may take place before an
individual attends a PTW course to ensure that he will be suitable for the
intended role. The PTW system application knowledge would be assessed
after passing the course.
When an individual transfers to another PDO location, it is the
responsibility of the new locations Production Coordinator to individually
endorse and license the individual for the new area.
Where a person has previously been licensed by the Engineering team
and operated as a Permit Applicant or Holder, then as it is now not a
recognised license, the Production Coordinator can hold the discussion to
assess the person and endorse a replacement license.
If an individual has a roaming role (e.g. metering specialist, well
services, NDT specialist, and geomatics survey) this shall be identified on
the license for the individual.
A change of employers does not affect the individuals PTW license as it is
transferable. The individual shall offer his existing license for immediate
replacement.
If a project commissioning team or Well Services Team requires regular
access to an existing operational asset the Area Coordinator can issue a
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person with a letter of temporary appointment with strict limitations to


act as an Area Authority for the agreed asset only. He shall do this only
after having satisfied himself that the nominated person is knowledgeable
of the asset in question and competent to sign appropriate permitry.
It is the responsibility of the area licensing panel to maintain a current
register of all personnel licensed for that area.
The following shows the licensing requirements for the various positions:

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Role

Licensed By

Production/Maintenance
Coordinator

Delivery Team Leader (following PTW training, interview &


issue of appointment letter)

Responsible Supervisor

Area Licensing Panel

Area Authority

Area Licensing Panel

Permit Applicant

Area Licensing Panel

Permit Holder

Area Licensing Panel

Isolation Authority

Area Licensing Panel

14.6.2 Assessment teams


The assessment team involve at minimum of 2 PDO personnel. one of which shall be a
HSE Advisor. The PDO personnel involved are to be familiar with:

the work area of the candidate.

the particular hazards associated with the discipline.

PDO operating and emergency procedures applicable to the work area.


The composition of the assessment teams is at the discretion of the licensor who retains
overall responsibility for the issuing of licenses and maintaining license records.
At least one of the assessment team members shall be at the same level or higher than the
candidate. One assessment team member shall have completed the PTW Signatories
Course in the last 3 years and the remainder shall have completed it within the last five years.
The licensing panel shall be chaired by the Production Coordinator who shall be licensed.
Well Engineering PTW licences are only valid for work on a Well Engineering controlled
asset. Well Engineering personnel using the PDO PTW system for work on a production
asset need to have been licensed by the Production Coordinator for that asset.
For UIP/UIB/UIE personnel, they should be licensed by an appropriate panel chaired by an
appropriate department manager.
14.6.3 Questioning of candidates for licensing
Candidates shall be questioned to ensure that they are familiar with the hazards that may be
encountered in their work areas, and the precautions necessary to control them. It shall be
verbal so that the licensor can understand the candidates capabilities and include questions
on:
Work in area competence
Checking their ability to understand, manage and react to the hazards present in the area
where the work is to be done.
PTW application knowledge
Checking their ability to understand why a PTW is required and how they would apply the
requirements of the PTW system to their work.
The candidate can use PR-1172 during the interview to demonstrate their navigation skills.
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Questioning shall cover the following topics:
Responsible Supervisors and Area Authorities

The plant and equipment in their area, and the processes taking place in that area.

Coordination of work, including interactions between different Permit activities, and


between Permit and Operational activities.

Potential hazards that may arise and the controls that they require.

Relevant Operating
maintenance.

Emergency procedures.

Procedures,

particularly

those

covering

preparations

for

Permit Applicants and Permit Holders

Knowledge of the hazards associated with the technical content of the work that they will
be supervising.

Knowledge of the potential hazards that may arise in the locations they will be working.

Emergency procedures.

Ability to communicate with their workforce in order to deliver Toolbox Talks, and other
personnel to explain the activity and hazards therein.
Isolation Authority

Knowledge of the isolation process, including the need to prove valves are leak tight.

Ability to complete a process isolation correctly using ProLock devices and complete the
appropriate documentation.

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14.7 Persons assessed under an approved competence scheme


Where a candidate has already been assessed for their role by an approved Competence
Assurance scheme they may be licensed without formally repeating the assessment testing.
In order to maintain standards and auditability the following minimum requirements apply:

The scheme under which they have been assessed must be


documented and approved by the Area Team Leader.

Written records of the assessment tests and the test results must exist.

The assessment testing methods must demonstrate that the person


has acceptable knowledge of the key areas of responsibility defined in
the PTW manual.

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14.8 License cards


Licenses can be issued to personnel who have passed the appropriate PTW training and who
can demonstrate adequate knowledge of the Area and PTW System Application. The person
issuing the license should show on the back of the license card the limitations within which
the licensee may work:

Responsible Supervisors and Area Authorities are licensed for an


Operational Area.

Permit Applicants and Permit Holders will normally be licensed for a


type of work. However, in areas with a specific hazard, Asset Managers
may require specific licences to cover their area.
There are license cards for each PTW role.
For each person who has completed PTW Training successfully the Licensor will have the
following available:

A stamped and signed HSE Training passport showing which PTW


course has been completed and the Licence Application / Notification
from Training Administration of the successful completion of the PTW
course, together with two passport photographs of each individual.

License cards are available via the electronic licensing card system.
Following completion and signing, the license cards are to be laminated in a plastic cover.

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14.9 Re-licensing
Personnel must attend the appropriate PTW training course and be re-licensed by the
Licensing panel if:
A person who has attended the Permit Signatory Course is required to

become an Area Authority, Permit Applicant or Responsible Supervisor.


A persons Line Manager believes that the individual would benefit from

re-training in order to become re-familiarised with the system.


There is no requirement for a person to be re-assessed by the licence
panel following attendance at a refresher course providing his work area
and/or discipline have not changed, however, this is at the discretion of
the Area licensing team, A new card should be issued showing the revised
expiry date following course attendance.

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14.10Refresher training
SP-1157 specifies that refresher training and assessment is required every:

3 years for PTW Licence Holders.

3 years for PTW Licence Signatories.

3 years for PTW System Auditors.


The licensing application /notification form is shown in Appendix 30.

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15 PTW monitoring, auditing and system review

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15.1 Assurance
Monitoring and auditing the PTW system is intended to:

Check compliance with the PTW system.

Check if it is meeting its objectives.

Identify improvements.
A system review is necessary to:

Improve the overall health of the PTW system.

Check that the PTW system is delivering the control level that is needed.

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15.2 Monitoring of the PTW system


Monitoring is by regular checks by supervisors managing the PTW system via a worksite
visit schedule.
When visiting Permit Issue Points and worksites as part of their normal duties, managers and
supervisors shall conduct spot checks of PTWs using the PTW monitoring tool questionnaire
(19 questions) on a daily basis.
They should check the following:

The PTW, Job HSE Plan and certificates are displayed at the worksite.

The documents are correct for the work and properly authorised?

The precautions in the PTW and Job HSE Plan are adequate and being complied with.

The work crew understand the work, controls and PTW requirements.

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15.3 Auditing of the PTW system


Audits examine how the PTW system is being complied with and uses standard checklists to
examine evidences.
The Auditor is responsible for leading the audit and when it is complete presents it to the
Audit Authority, who becomes responsible for allocating remedial actions to individuals and
ensuring they are implemented by the deadline agreed.
Auditors are to have passed the PTW Auditing Course in the last 4 years and been involved
in the PTW system within the last 12 months. He must prepare and conduct the audit and
prepare the audit report clearly showing the findings.
Auditors are responsible for:

Defining the audit objectives and communicating them to people involved.

Conducting the audit at the stated time.

Allowing sufficient time to do the audit.

Auditing in an alert and courteous manner.

Focusing on the audit objectives and not being distracted.

Carrying out the checks required in the audit.

Preparing a formal audit report.

Submitting the audit report to the Audit Authority within the time allowed.

The Audit Authority


Ensures the audits are taking place in accordance with the PTW audit programme and
organises sufficient time to review the audit findings and assure the remedial actions are
being completed. He is responsible for ensuring:

There is a published audit programme.

There are sufficient trained PTW auditors for the area.

Audit reports are reviewed.

Remedial actions are tracked and closure is assured.


15.3.1 The Three levels of PTW audit
There are three levels of PTW audit, Level 3, 2 and 1. The Audit Authority, Auditor and Audit
Programming and training requirements are defined in Table 13.3.
Level 3 Audit (3-6 months) - the PTW monitoring tool
Daily audits done as part of a worksite visit schedule using the PTW Monitoring tool
questionnaire unless it is a remote area where it shall be completed at least weekly. They
provide the user with assurance that the PTW process is being followed. The results are
entered into the monitoring tool with any findings within the AI-PSM audit tracking tool.
The auditor can be anyone who has an understanding of the PDO PTW system and who has
completed a signatory course. Area supervision should take a leading role as well as the Area
Authority.
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Level 2 Audit (3-6 months) - the PTW effectiveness tool

Looks at the operation and performance of the PTW system within an area and is designed to
last a maximum of 2 days. Auditor(s) from within the area or nominated auditors from other
areas can conduct the audit.
Up to 4 audits a year are conducted and they follow the annual audit programme published
by the Audit Authority indicating the date and the auditors. The Asset Manager shall ensure
the audits are conducted and comply with the frequency limits.
The audits check:

The operation of the PTW system and personnel performance (Audit Forms A E).

Any other aspect of the system considered necessary by the auditor.


Level 1 - Corporate audits (3 yearly)
Examines all aspects of the PTW system to ensure it is working effectively and is designed to
last no more than 10 days, the duration depending on the size and complexity of the
operation. The audit is organised by the PDO Corporate MSE Department. These audits
check:

The frequency, standard and results of Level 2 audits.

Audits of the system and personnel using the standard audit forms, to provide an
independent view of whether system requirements are in compliance.

Whether the nominated custodians in the PTW system are fulfilling their roles and
responsibilities and whether the current arrangements are adequate.

The quantity and quality of the PTW training.

Whether the PTW documentation is accurate and adequate.

The understanding of and attitude to the system, by personnel operating it.

Arrangements and controls for the appointment of PTW signatories.

Arrangements for system review.

Any other aspect considered necessary by the auditors.


Table 13.3 Audit structure

Level 3 (PTW Monitoring


Audit) Daily

Level 2 (PTW
Effectiveness Audit)
3-6 Monthly

Level 1
3 Yearly

Audit Authority to
whom Audit Report
is Presented

Area Co-ordinator

Area
Operations
Leader

Boundary
within
which
Audit
is
Conducted

Facilities

Area

Company

Lead Auditor

Can
be
individuals

Operations Team Leader or


Area Co-ordinator

Qualified
Individual

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Auditors

Can
be
individuals

Training of Auditors

Must have attended PTW


signatories training

Each to have successfully completed the PTW Auditors


Course

Publication of Audit
Programme

N/A

Audit Authority to produce


annual programme

MSE/53 to schedule
audit requirements

Presentation
Findings

Entered
into
tracking tool

Report submitted within 1


week

Report submitted within


2 weeks

Operations Team Leader

UOP/6

Area Co-ordinator

MSE/5

of

done

Review
of
Corrective Actions

D.T.L.

Archivist

UOM/2
via
tracking tool

by

AI-PSM

AI-PSM

Area
Co-ordinator,
Engineering Team Leader /
Co-ordinator
or
Safety
Advisor. Qualified Contractor
representative

Qualified
Nominated
Individuals

15.3.2 Audit organisation


Audit numbering
Each Level 2 Audit (PTW Effectiveness) is to be loaded into the PTW Effectiveness tool for
the area.
15.3.3 Conduct of the audit
To assess the PTW system operation the audit those being audited should cooperate with the
auditor and give sufficient time as required.
15.3.4 Audit reporting
Audit reports shall:

Be submitted to the Audit Authority for approval of the recommended actions and action
parties for Level 1 audits.

Be brief and concentrate on significant findings.

Separate *non-compliances from observations, and enter into PIM.

Recommend corrective actions and action parties.

Be signed by the Audit Authority to become a formal statement of actions required.

be distributed to:
o

Action parties,

Relevant Area Coordinator and DTL,

Audit Authority,

Area Coordinator,

Area Safety Supervisor,

PTW System Custodian.

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* NOTE: A non compliance is a deviation of unacceptable magnitude from the defined


standard which, unless corrected, may lead to a breakdown of the system.
Corrective actions
An isolated minor non-compliance not repeated by the individual involved or in the area
audited should be raised as an observation but should not constitute non-compliance in the
audit.
Non-compliances shall be categorised as follows:

PTW System Operation.

PTW System Requirements.

PTW System Documentation and Hardware.

PTW Training.

HSE Awareness.

Competency.

Motivation.

Information and Communication.

Management and Supervision.

Management of Contractors.
The Audit Authority shall ensure that all corrective actions are actioned, evidences and are
subject to regular monitoring.

15.3.5 Audit archiving


Audits for each Audit Area are to be archived to ensure that:

A record of corrective actions required is kept.

Future auditors can examine the reports and check if corrective actions have been taken.

Level 1 auditors can examine the reports for their audit.


Archives shall be managed as follows:

For each area, a position shall be responsible for the audit archive.

The archive shall contain the Master Copy of all audits for the area.

The Audit Form A and all supporting documentation shall be archived.

The Archive file shall include a list of all audits within it.

The Archive is kept in a secure location.

Audit reports shall be stored in the Archive file for 12 months.

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15.4 Review of the PTW system


15.4.1 Frequency and objectives
UOP shall arrange for an annual PTW system review to ensure any changes required to
the system, or its operation is incorporated.
15.4.2 Review mechanism
UOP shall arrange for the system to be reviewed on an annual basis. The objective is to
ensure that any changes required to the system, or its operation, are incorporated.
15.4.3

Interim amendments

Interim amendments shall be used to introduce minor changes or clarifications to the PTW
procedure between formal revisions and shall be authorised and issued by UOP/6. They
shall be interim until the next full revision is issued. Addendums shall be added to the
CMF Master Document and will contain the changes and their reference to the main body
of the procedure to which the change relates. Hard copy addendums shall be emailed to
nominated focal points responsible for ensuring addendums are displayed in prominent
positions throughout the area, i.e. Control Room, Production Stations and notice boards.

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Appendix 1 PTW type and controls for activities in each


type of work area
Class A PTW required
Class B PTW required
No permit document (HSE Plan) required
Gas Test required before starting work each day and after being away for over an hour

Gas Test required every two hours where significant quantities of gas may be present

Activity.

Location of Work
Process Facility

1.
1.1

Burning, Welding and Grinding


Welding (Gas) / Oxy-Acetylene cutting (Hot Work)

1.2

Welding (Arc) (Hot Work) (See 15.6.1)

1.3

Grinding (Hot Work)

2.

Confined Space Work

2.1

Confined Space Entry, except for Well Cellars and


Casasco pits, and excavations below 1.5m. Note-Gas Continuous
+ monitoring
testing in accordance with PDO policy is required. (See
3.5.1)

2.2

Entry into Well Cellars (See 12.6.3) and Casasco Pits


(See 12.5.2) and excavations below 1.5m.
Entry into Well Cellars or Casasco pits by Area Authority Continuous
to carry out Operational Tasks to an approved procedure. +
monitoring

2.3

3.
3.1
3.2
4.
4.1
4.2
4.3
4.4

5.

Hydrocarbon Area

Continuous
monitoring

Continuous
monitoring

Continuous
monitoring

Continuous
monitoring
+

Electrical Work and Work in Electrical Areas (See Section


15.9)
Work requiring an electrical safety document as specified
in Electrical Safety Rules (ESRs)
The opening of live electrical junction boxes by Electrical
Authorised Persons
Handling Hazardous Substances
Handling substances hazardous to health, e.g. toxic
chemicals or asbestos
Use of Radioactive sources (See 15.6.8)
Contamination with Naturally Occurring Radiation
Material (NORM)
Working with Pyrophoric Scale (except for scale
encountered during pigging operations)
Work on Safety Systems (See 15.6.1)

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Class A PTW required
5.1 Work that affects the availability of ESD & F&G Systems
5.2
6.

N/A
N/A

Work that affects the availability of Process and


Machinery control systems
Mechanical Maintenance Activities (See Section 15.6)

6.1 Work that involves cold cutting pipe on systems containing


hydrocarbons or hazardous fluids

Continuous
monitoring

+
6.2
6.3

Work that involves unbolting flanges on systems


containing hydrocarbons or hazardous fluids
Grit Blasting (Hot Work)

6.4

Power/hand tools (except grinders) that may create a


spark between surface and tool

6.5

High Pressure (HP) water jetting

6.6

Painting (hand and spray) (See 15.6.17)

6.7

Engineering and routine/corrective maintenance work


which does not involve unbolting flanges or cutting into
systems which have contained hydrocarbons or
hazardous fluids.
Work in authorised workshops located in non-hazardous
areas.
Leak clamping of oil/gas flowlines

6.8
6.9

Continuous
monitoring

6.10 Beam pump/PCP maintenance activities (See 15.6.2)


6.11 Polyethylene lining of pipelines and flowlines

6.12 Vacuum tanker discharge inside a process area. (See


15.6.6)
+

Continuous
monitoring

6.13 Suction tanker operations inside a process area. (See


15.6.6
+

Continuous
monitoring

6.14 Engineering and routine/corrective maintenance work


which involves the use of lifting equipment
7.
Work at Height
7.1
8.

Working where a person may fall more than 2 metres,


except on approved walkways and scaffolds
Scaffolding Activities

8.1

Erection or dismantling of scaffolding

9.

Operations using Cranes and other Heavy Machinery

9.1

Operations where heavy machinery e.g. cranes/crane


loads, mechanical excavators, trucks etc. could pass
over, or come into contact with, live hydrocarbon, high
pressure steam or chemical systems or overhead power
lines Gas testing requirements for any diesel engine
used is as per 11.1
10. Systems and Equipment Testing and Commissioning /
Decommissioning
10.1 Pressure testing of plant and equipment
10.2 Commissioning Systems and Equipment
10.3 Decommissioning
11.
Use of non-certified equipment in Hazardous Areas
11.1 Use of Temporary Diesel Engines in hazardous areas
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Class A PTW required
(including vehicle access, and the use of a mobile crane) +
(Including refuel operations)

monitoring

11.2 Use of non-Intrinsically Safe equipment

Continuous
monitoring

11.3 Use of Intrinsically Safe test / portable equipment


11.4 Use of cameras. Providing a gas detector is carried by an
individual who has been briefed in its use, and is able to
demonstrate an understanding of the detector operation
and actions to be taken on alarm activation. Flash
requirements to be included on the access authorisation
form
11.5 Mobile diesel powered cleaning units used only by Area
Authority for external cleaning of water injection plant, +
equipment and pipework.

Continuous
monitoring

Continuous
monitoring

Process Facility

11.6 Use of GPS equipment that is Non I.S. on a well pad.


Providing a gas detector is carried by an individual who
has been briefed in its use, and is able to demonstrate an
understanding of the detector operation and actions to be
taken on alarm activation
When GPS equipment used in a fenced Process area,
11.2 applies
12.

Hydrocarbon Area

Continuous
monitoring

Continuous
monitoring

Civil Works

12.1 Excavation. (Hand excavation to 300 mm depth is


required in areas where pipes or cables may be present)
(See 15.6.7)
12.2 Rebar cutting, bending and shuttering (form work) and
concrete pouring
12.3 Engineering construction activities, not involving welding,
burning or grinding (See Section15.2.)
13. Operational Activities
13.1 Production operations including routine checks and
visual inspections by the Area Authority which require
blowing down or sampling of hydrocarbons (providing an
approved Operating Procedure is being followed)
13.2 Routine,
documented
drilling
activities.
(See
Section15.11)

N/A

Hydrocarbon Area
requirements may apply See
3.3.2

13.3 Well Services operations at locations where well site


custodianship has not been transferred to the Well
Services department. (See 15.6.16)
13.4 Drilling Water Services activities listed in Procedure
DWSOP No P033
Use Pigging Authorisation
Use Pigging Authorisation
13.5 Pipeline pigging operations covered by authorised
Form
Form
procedures & listed in approved programme, including
vehicle access to pig trap area.
13.6 Operation of permanently installed approved equipment
which produced an ignition source or open flame when it
operates.
13.7 Seismic exploration activities. (See Section 15.3)

See Section 15.7


13.8 Terminal Operations.
See Section 15.8
13.9 Government Gas Operations.
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Class A PTW required
13.10 Geomatic Survey (See Section 15.4)

13.11 Sampling of Process fluids where the fluids are classed + Continuous
as low, high, or very high risk sour service, or are not yet
monitoring
classified and the sampling is carried out using approved
Production Chemistry procedures.
13.12 Sampling of Process fluids where the fluids are classed + Continuous
as sweet, and the sampling is carried out using approved
monitoring
Production Chemistry procedures.
13.13 Use of Flushby Unit following dedicated contractors
procedures approved by PDO. See Section 15.12
13.14 Use of Flare Ignition Gun by authorised Operations + Continuous
Personnel, providing Operating Procedure PR-1097 is
monitoring
being followed, the user is an AGT, and a gas test is
carried out
14. Inspection Work
No PTW Required.
14.1 Entry to Restricted Areas, for viewing purposes only, by
Use Access
personnel not on the access list for that Area.

+ Continuous
Monitoring

N/A

authorisation Form

15. Roadway Work


15.1 Levelling and grading using machinery

Hydrocarbon Area requirements


may apply See 3.3.2

16. Faultfinding
16.1 Minor Fault finding work. This may include the controlled
isolation and de-isolation of valves, the removal of
instruments for calibration, blowing through of pneumatic
relays or other routine minor activities. (See 15.1)
17 ESP Activities

17.1 Meggar Testing HV See E1.1


17.2
17.3
17.4
17.5

Replacing Pig Tail at Wellhead (Isolated)


Fluid Shot
Electrical Isolation - HV
Commissioning ESP, ESPCP & PCP (Will require gas test
if breaking hydrocarbon envelope)
17.6 Trouble shooting ESP, ESPCP, & PCP (Controlled under
ESRs. See E1.1 No Permit Job to be signed by
Electrical Supervisor)
17.7 ESP Powered by Generator (Controlled by ESRs See
E1.1)

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PR-1172 PTW System

Hazardous Area
(Zone 1 or 2)

Non Hazardous Area

Intrinsically safe
Equipment to be used

No PTW Required.
Controlled by ESRs
N/A
N/A

Activity Controlled by ESRs

No PTW Required.
Controlled by ESRs

No PTW Required.
Controlled by ESRs
No PTW Required.
Controlled by ESRs

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Appendix 2 PTW type and controls for activities in PDO


electrical installations
Activity.

Location of Work
Hazardous Area
(Zone 1 or 2)

Non Hazardous Area

E1.

Work in Electrical
Installations (See
Section15.8)
E1.1 Work requiring an electrical safety document as
specified in Electrical Safety Rules (ESRs)
(Activity 3.1)
No PTW Required.
E1.2. Periodic Electrical inspections at unmanned
Controlled by ESRs
substations and power stations as per ESRs and
Electrical
Safety
Operating
Procedures
(ESOPs), carried out by Power Systems
Operations own contractor staff.
E1.3. All construction activity such as excavation work,
civil and electrical work, lifting operations using
crane, shot blasting and painting etc. by third
party or PDO supervision. (Use equivalent
Activities from Appendix 1)
E1.4. Third party periodic visits to electrical substations
and power stations e.g. Telecoms/SCADA, Area
Services for routine electrical work.
E1.5. Live Line Washing on overhead lines to process

field facilities with or without auto-reclosers.


E1.6 The Opening of Live Electrical Junction Boxes by
Electrical Authorised Persons (Hot Work)
(Activity 3.2)
E1.7. Low Voltage (LV) work requiring an electrical
safety document as specified in ESRs
E1.8 Non electrical work in electrical switchrooms,

power stations or near overhead lines


E1.9 Electrical Switching controlled by ESOPs and
ESRs.
E1.10 Electrical Maintenance Activities at unmanned
substations and power stations as per ESRs and
ESOPs, carried out by Power Systems
Operations own and contractor staff.
E1.11 Non-routine electrical work in power stations and
substations, carried out by Power Systems
Operations own contractor staff.
E1.12 Non electrical work in power stations and
substations, carried out by Power Systems
Operations own contractor staff.

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PR-1172 PTW System

No PTW Required.
Controlled by ESRs
No PTW Required.
Controlled by ESRs

No PTW Required.
Use Limitation of Access
(LOA)
No PTW Required.
Controlled by ESRs
No PTW Required.
Controlled by ESRs
No PTW Required.
Use Limitation of Access
(LOA)

No PTW Required.
Controlled by ESRs

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Appendix 3 Class A PTW

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Appendix 4 Class B PTW

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Appendix 5 No Permit Job

NO PERMIT JOB
Number:
Work Description:

Location:
A. Questions Regarding Hazardous Areas
1. Is the work within the facilities?

YES

NO

2. Is the work within a hydrocarbon area?

YES

NO

3. Is the work in/ on electrical installations?

YES

NO

4. Is the work in a confined space?

YES

NO

5. Is a supplementary certificate required for the work?

YES

NO

6. Is the work within Emergency Planning Zone of a Critical Sour Area

YES

NO

If any of the questions above has a YES answer then a Permit to Work is required
B. Questions Regarding Type of Work to be Done
1. Is the work familiar to the work force?

YES

NO

2. Is the work going to be undertaken by competent staff?

YES

NO

3. Is there a written procedure for the work?

YES

NO

If any of the questions above has a NO answer then a Permit to Work is required
C. No Permit Job Requirements
1. Job HSE Plan been written for the work

YES

NO

2. Work Site Supervisor appointed for the work

YES

NO

Name of appointed Supervisor


If a Job HSE Plan has not been written or a Supervisor is not named, then a Permit to Work
is required.

Work Site Supervisor

Responsible Supervisor

Name:

Name:

Date:

Date:

Agreed duration and review date

Duration:

Approved:

Approved:

Review Date:

NO PERMIT JOB can only start when the above have been completed and signed by all parties
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Appendix 6 Electronic Job HSE Plan example

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Appendix 7 - Mechanical isolation certificate

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Appendix 8 - Mechanical de-isolation for test record

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Appendix 9 - Mechanical isolation continuation certificate

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Appendix 10 - Mechanical isolation certificate for flowlines

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Appendix 11 - Mechanical de-isolation test record for flowlines

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Appendix 12 Confined space entry certificate

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Appendix 13 Confined space entry additional gas test record

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Appendix 14 Confined space entry - Record of personnel entry


and exit

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Appendix 15 Access authorisation form

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Appendix 16 - Excavation certificate


Section 1 Application (Completed by the Permit Applicant)
Name:________________________________________

Ref ID._______

Sign:_________________________________________
Location of Worksite:

Department/Company:
______________________________

Associated Permits:
______________________________________________
______________________________________________

Section 2 Detail of the Excavation (Attach As-Built Drawing showing limits of the excavation work to this Certificate)

Section 3 Detail of the Existing Underground Services near the Excavation Work (Attach As-built Drawing showing limits of
the excavation work to this Certificate)

Section 4 Departmental Approval (responsible Supervisor to nominate Departments that require to be consulted. Nominated
departments complete required information below)
Department
Nominated

Remarks / Conditions / Observations

Name / Signature

Ref ID

Telecoms
/
NAWRAS / OmanTel

Electrical

Instruments

Pipelines

Geomatics

Section 5 Precautions (Completed by the Responsible Supervisor)


Other Precaution

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Date

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Cable detector to be used over proposed


route
Pilot trenches to be hand dug to locate
services
Excavation may be carried out by
mechanical means after pilot trenches are
completed, but no closer than 1m from the
services
When excavation rock, any soft areas to be
checked to ensure they are not trenches for
other services
Banksman to be provided
Section 6 Authorisation (Completed by the Responsible Supervisor)
I authorise the excavation work specified above to be carried out, subject to the above Precautions being
enforced and maintained, during the validity period of the covering Permit(s) to Work / No Permit
Certificate(s) for the work specified in Section 1 of this form.
Name: ________________________________________________ Ref ID. __________
Signature: _____________________________________________ Date: __________
Expiry Date: __________
NOTE: This Excavation Certificate is valid for the scope defined in Section 2 (including the supporting
drawings). The certificate may be used to support subsequent permits etc, provided the scope or any
associated risks do not change.
Section 7 Acceptance (Completed by the Permit Holder)
I understand the contents of this Certificate and shall ensure that all work is undertaken in accordance
with the instructions stated and in accordance with any other mandatory governing procedure(s) that are /
is in affect.
Name: ________________________________________________ Ref ID/ Position. ________________
Signature: _____________________________________________ Date: __________

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Appendix 17 Radiography certificate

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Appendix 18 Clearance certificate for work in vicinity or


passage under O/H electrical lines

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Appendix 19 Form authorising Area Authority to exceed the


maximum number of PTWs

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Appendix 20 Pigging authorisation form

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Appendix 21 - Master Isolation Sheet

Link to Master Isolation Sheet

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Appendix 22 - Permit Applicant quality checklist

Link to PTW Checklist 1

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Appendix 23 Licence application and notification form

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Appendix 24 Vehicle Access Checklist


REFERENCE INFORMATION PART
Area:
Station/ Facility:
Work Description:
Justification for Vehicle entry:

PART 1:

Permit to Work:
Vehicle entrance required Date:

VEHICLE ASSESSMENT

Vehicle Plate No./ Fleet No.:


1.
2.
3.
4.
5.

( DD/MM/YY )

Type of Vehicle:

Does the vehicle have a Diesel engine? (Petrol engines are not allowed )
There were NO leaks observed? (Fuel, Water, Lube/hydraulic oils, coolants, etc)
Does the vehicle have a valid RAS sticker?
Is the vehicle free of mobile phones or other sources of ignition? (e.g. Matches or lighters)
Have vehicles with portable welding machines been equipped with earthing leads and are they
in good condition?

6. Are vacuum tankers provided with 2 earthing leads in good condition?


7. Are vacuum tankers hoses provided with certified equipotential bonding connections?
8. Does all equipment on the vehicle have valid certification available with the vehicle?
9. Has a clear route map indicating the shortest route on station / facility been attached to the
permit to work?

Yes / No
Yes / No
Yes / No
Yes / No
Yes / No /
N/A
Yes / No /
N/A
Yes / No /
N/A
Yes / No
Yes / No

I hereby confirm that all the above mentioned has been checked and completed personally by myself
Position:
Name:
Staff No:
Signature:

PART 2:

AREA AUTHORITY CHECKS AND APPROVAL (if any No in PART 1 or 2 approval shall not be given)

1. Have the station / facility hazards and rules been discussed with the driver?
2. Have the emergency procedures been explained to the driver?
3. Has the Permit holder been instructed to accompany the Vehicle at all time when it is in the station?
(if not accompanied by AA)
4. Has driver demonstrated a proper understanding & knowledge of the station / facility hazards, rules,
emergency procedures and understands that the Vehicle shall be accompanied by a Gas Tester at all
times while it is moving through the Station ?
5. Has the Initial gas test been conducted by Area Authority in the work area before the entry and it is
within acceptable limit?

Yes / No
Yes / No

Yes / No

Yes / No

Yes / No

I, as an Area Authority, hereby confirm that PART 2 has been checked and completed personally by myself
I, as an Area Authority, approve first Vehicle entry as requested by the Permit to Work and Permit Holder
Name:

Staff No:

Signature:

Permit Holder shall request Vehicle entrance from Area Authority prior to Vehicle entrance to the station and the Vehicle shall
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be accompanied by a Gas Tester at all times with continuous Gas monitoring while it is moving through the Station

PART 3:

Has gas test


been conducted
along the route
just before the
entry and within
acceptable limit?
Yes / No

PART 4:

VEHICLE ENTRY RECORDS


Has Area
Is vehicle Authority been
Are there
free of mobile informed
still NO
phones and about vehicle
leakages
other sources entrance
observed?
of ignition?
(if
applicable)
Yes / No

Yes / No

Yes / No

Time
IN

Yes / No

Yes / No

Yes / No

Name /Signature/ Staff No.

Yes / No

Yes / No

Yes / No

Yes / No

Yes / No

Yes / No

Yes / No

Yes / No

Yes / No

Yes / No

______ ______________ _______


HH:MM

Yes / No

______ ______________ _______


HH:MM

Yes / No

Name /Signature/ Staff No.

______________
______________
Name /Signature/ Staff No

HH:MM

______________
Name /Signature/ Staff No

HH:MM

______________
Name /Signature/ Staff No

HH:MM

HH:MM

I hereby confirm
that PART 4 has
been checked
and completed
personally by
myself
Name /Signature/ Staff No

______ ______________ _______


HH:MM
Name /Signature/ Staff No.

Yes / No

Yes / No

HH:MM

Yes / No

Name /Signature/ Staff No.

Yes / No

Has Area
Authority been
informed that
vehicle left
station (if
applicable)

______ ______________ _______


HH:MM
Name /Signature/ Staff No.

Yes / No

Time
OUT

______ ______________ _______


HH:MM

Yes / No

I hereby confirm
that PART 3 has
been checked
and completed
personally by
myself

VEHICLE EXIT RECORDS

______________
Name /Signature/ Staff No

NOTE:
General:

Permit Applicant
and/or Holder task:

Area Authority task:

Permit Holder task:

Page 185

Vehicles are not permitted to enter (other than into a prescribed car
parking area) or to drive within 50m of a Process Facility. If a vehicle is
required to enter a one of these areas as part of a work activity, a PTW
is required.
Vehicle access should be granted for delivering essential materials or
equipment only. It should not be used for general access or transport of
personnel, and the vehicle should be removed immediately the delivery
is completed. In the case of crane use, this requires continuous gas
monitoring
A satisfactory Gas Test is required before each vehicle access or
movement. Details and results of the Gas Test are to be entered on the
PTWt form. The Station gates must be closed after each entry or exit
Hydrocarbon Gas test acceptable limit for the Vehicle entrance
is 0% LEL
Check and assess Vehicle before completing PART 1 of the checklist on the
day when Vehicle entry required.
Check Vehicle Entry checklist, verify correctness and approve vehicle entry if
applicable.
Complete PART 2 of the Vehicle checklist.
Check and complete minimum requirements of the PART 3 and PART 4
(if not checked and completed by authorised Gas tester Permit Holder)
Check and complete minimum requirements of the PART 3 and
PART 4
(if not checked and completed by authorised Gas tester Area Authority)

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Appendix 25 Summary of PTW activities by stage


1.

APPLICATION

Permit Applicant

EXAMINE

Worksite to check work and identify hazards (except for Class B Permit at remote
sites with no risk from overhead lines, buried services etc)

COMPLETE

Permit Applicant's parts of the Permit, and system certificates using Checklist 1 as
aide memoire, and attach to permit.

PRODUCE

Job HSE Plan and attach it to Permit.

GIVE

Completed documents to PTW Co-ordinator

2.

QUALITY CHECK

PTW Co-ordinator (if applicable)

CHECK

Permit Applicants details and dates proposed for work.

CHECK

All required documents are present and of required quality.

3.

AUTHORISATION

Responsible Supervisor

EXAMINE

Worksite with Permit Applicant, if required, to confirm protection and precautions


are suitable for the conditions.

CHECK

Correct certificates are attached, and correct level of isolation


Permit and Certificate boxes are correctly completed.
If another custodian is affected.
Job HSE Plan is correct for the work.

IDENTIFY

If an Isolation is required and nominate competent person to identify isolation


points (Senior Foreman / Electrical Competent Person).

SET

Authorisation period for Permit.

SIGN

Permit and Certificates to Authorise them. (If a Class A permit and/or a


hydrocarbon isolation, Production Coordinator must countersign)

GIVE

Permit and certificate copies to Permit Applicant (keep white copy in file).

4.

PREPARATION Permit Applicant

BRIEF

The Permit Holder on the work and Hazards.

GIVE

Permit, Certificates and Job HSE Plan to Permit Holder.

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5.

PREPARATION Area Authority

OBTAIN

Permit and Certificates from Permit Holder, place in the Authorised section of the
Permit Rack.

CHECK

Permit is Valid on Work Tracking System listing or agreed for pre-validation.

WRITE

Any isolation details on the Isolation Certificate and tag labels.

CHECK

In conjunction with PTW Co-ordinator for any conflict Do not allow the isolation or
work to proceed if there may be a safety conflict.

DO

The isolation, attaching Pro-locks securely and labels.

RETURN

To the Permit Issue Point.

SIGN

The Isolation Certificate and tag label stubs.

PLACE

Tag label stubs and Isolation Certificate in the Authorised section of the Permit
Rack with the Permit.

ENSURE

PTW Coordinator (if applicable) has updated the isolation on the Isolation Wall
with correct colour pegs and labels.

6.

VALIDATION

Area Authority

CHECK

Any isolations are correctly displayed on Isolation Wall and signed up on the
certificate.

CHECK

For any conflicting work on the Permit Location Board.

CHOOSE

A marker from the board and write its number on the top of the Permit.

INSPECT

The worksite with the Permit Holder (if required) taking the Permit and Job HSE
Plan with you.

PREPARE

Worksite as required by Job HSE Plan.

CHECK

All preparation controls on the Job HSE Plan are in place, initialling each control in
the Area Authority section of the Job HSE Plan.

SIGN

The Permit to VALIDATE or PRE-VALIDATE it

OBTAIN

Permit Holders signature to ACCEPT the Permit and Job HSE Plan.

GIVE

The RED/BLUE Permit and YELLOW isolation certificate copies to the Permit
Holder to display at the worksite.

RETURN

To the Permit Issue Point.

PLACE

The marker previously chosen on the location board, at the location of the
worksite.

PLACE

The GREEN Permit copy in the VALIDATED section of the Permit Rack with
GREEN Certificate copies and isolation tag label stubs.

7.

BRIEFING

Permit Holder

CONDUCT

TRIC discussion with the work party on the job, the hazards, the precautions and the actions
to take in the event of an emergency. Assign any responsibilities for applying any agreed
controls

PLACE

The RED/BLUE Permit copy, Job HSE Plan and YELLOW isolation Certificate
copies in the wallet and display it at a prominent position at the worksite.

THE WORK MAY START AFTER THE PERMIT HOLDER HAS FULLY BRIEFED THE
WORK PARTY AND DISPLAYED THE PERMIT
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8.

SUSPENSION (activities close to Permit Issue Point)

Permit Holder

CHECK

The work site has been left clean and safe.

RETURN

The Permit to the Area Authority at the Permit Issue Point.

SIGN

Both copies of the Permit under Suspension

9.

SUSPENSION (activities at remote site)

Permit Holder

CHECK

The work site has been left clean and safe.

SIGN

Top copy of the Permit under Suspension

RETURN

The Permit to previously agreed return point.

INFORM

Responsible Supervisor of Permits and pre-validations required for next day (May
be done by the Applicant)

10.

SUSPENSION (activities close to Permit Issue Point)

Area Authority

CHECK

Permit Holder has signed Permit under Suspension and for work in Process
Facilities, has left his worksite clean and safe.

PLACE

Both Permit copies in the SUSPENDED section of the Permit Rack.

REMOVE

The marker from the location board.

NOTE: If the job has not finished, the marker should be put where it can be used for the same
Permit again and not used for another Permit.
11.

SUSPENSION (activities at remote site)

Area Authority

REMOVE

Green copy of Permit from Permit Rack, write in under Suspension Remote
Site.

PLACE

Green Permit copy in the SUSPENDED section of the Permit Rack.

REMOVE

The marker from the location board.

COLLECT

Top copy of Permit from agreed collection point (next day).

PLACE

Both Permit copies in the SUSPENDED section of the Permit Rack when next at
the Permit Issue Point.

THE WORK HAS NOW STOPPED IF WORK IS COMPLETE, GO TO STEP 14.


IF THE WORK IS CONTINUING: PERMIT HOLDER WILL RETURN FOR NEXT WORKING
PERIOD.
IF PERMIT HOLDER HAS CHANGED, A FULL BRIEFING BY APPLICANT OR PREVIOUS
PERMIT HOLDER SHOULD BE GIVEN AND A NEW TRIC TALK CONDUCTED.

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12.

RE-VALIDATION Area Authority

CHECK

Work Tracking System list to see that the Permit is on today's list of to be
validated Permits.

CHECK

Any isolations are still correctly displayed on Permit Location Board.

CHECK

For conflicting activities on Permit Location Board.

TAKE

Both copies of the Permit and certificates from the rack.

INSPECT

The worksite with the Permit Holder, if required.

CHECK

Requirements of Job HSE Plan are being met.

SIGN

Both copies of the Permit under Validation to RE-VALIDATE or, PRE-VALIDATE


it

OBTAIN

Permit Holder's signature under Acceptance to ACCEPT the Permit.

GIVE

RED/BLUE Permit copy to the Permit Holder to display at the worksite with the job
HSE plan (after checking it is still valid) with the YELLOW Isolation Certificate
copy.

RETURN

To the Permit Issue Point.

CHOOSE

The marker from the board that has the same number as the number on the top of
the Permit.

PLACE

The marker at the location of the worksite, on the Permit location board.

PLACE

GREEN Permit copy in the VALIDATED section of the Permit Rack with GREEN
certificate copies and isolation tag label stubs.

13.

BRIEFING

Permit Holder

CONDUCT

TRIC discussion with the work party on the job, the hazards, the precautions and
the actions to take in the event of an emergency. Assign any responsibilities for
applying any agreed controls

PLACE

The worksite copy of the Permit, Job HSE Plan and Certificate copies in the wallet
and display it at a clear position at the worksite.

WHEN THE JOB IS COMPLETED


14.

CANCELLATION Permit Holder and Area Authority

Permit Holder
CHECK

That the worksite has been left clean and safe.

RETURN

The Permit to the Area Authority at the Issue Point

SIGN

Both copies of the Permit under Cancellation

Area Authority
CHECK

Permit Holder has signed the correct Permit Box and left his worksite clean and
safe.

PLACE

Permit copies in the SUSPENDED section of the Permit Rack

REMOVE

The marker from the location board.

CHECK

That it is safe to de-isolate, if applicable, and that this will not conflict with other

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isolations.
OBTAIN

Authorisation to de-isolate, if applicable.

REMOVE

Small third part of tag from tag label stubs.

DO THE

De-isolation, checking tag labels against third part of tags, returning Pro-locks,
labels and cable ties and checking the worksite is left clean and safe.

CHECK

Tag labels match the tag stubs in the rack.

SIGN

Isolation Certificate for de-isolation complete.

REMOVE

Isolation pegs and labels from location board.

SIGN

Permit under Cancellation

RETURN

Permit to the Responsible Supervisor for Archive.

15.

ARCHIVE

Permit Coordinator/Responsible Supervisor

CHECK

The status as Cancelled in the Work Tracking System. The system will
automatically Archive all Cancelled Permits when the Archive icon is selected.

RETAIN

The worksite copies of the Permit and Certificates and the Job HSE Plan in a safe
place for 6 months.

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Appendix 26 Definitions and abbreviations


AI-PSM

Asset Integrity Process Safety Management

AGT

Authorised Gas Tester

ALARP

As Low As Reasonably Practicable

CCR

Central Control Room

CSR

Company Site Representative

DWD

Deep Water Disposal

DTL

Delivery Team Leader

EPI

Extended Period Isolation

ESD

Emergency Shutdown

ESOP

Electrical Safety Operating Procedures

ESP

Electric Submersible Pump

ESPCP

Electric Submersible Pump Control Panel

ESR

Electrical Safety Rule

F&G

Fire and Gas

GPS

Global Positioning System

HEMP

Hazard and Effects Management Process

HSE

Health Safety and Environment

HV

High Voltage

LOA

Limitation of Access

LV

Low Voltage

NDT

Non Destructive testing

NOC

No Objection Certificate

NORM

Naturally Occurring Radioactive Material

PCP

Pump Control Panel

PTW

PTW

QA

Quality Assurance

QC

Quality Control

ROW

Right of Way

SAP-PM

Systems Applications and Processes Planned Maintenance Module

SBM

Single Buoy Mooring

SFT

Sanction for Test

SIMOPS

Simultaneous Operations

SOGL

South Oman Gas Line

TRIC

Toolbox Talk Risk Identification Card

UV

Ultra Violet

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Appendix 27 - Reference material


PDO Specifications
SP-1108 22 Electrical Safety Operating Procedures
SP-1157 - HSE Specification - HSE Training
SP-1170 Naturally Occurring Radioactive Materials
SP-1237 Ionizing Radiation.
SP-2087 Specification for Onsite Mercury Management
PDO Procedures
PR-1001a Facilities Change Procedure
PR-1001c Temporary Override of Safeguarding Systems
PR-1001e Operations Procedures Temporary Variance
PR-1002 - Engineering & Operations Excavation Certificate Procedure
PR-1076 Isolation of Process Equipment
PR-1078 Hydrogen Sulphide Management
PR-1148 Entry in to a Confined Space
PR-1154 - Gas Testing Procedure.
PR-1242 Activities in the Vicinity of Overhead Power Lines
PR-1418 - Incident Notification, Reporting and Follow-up Procedure Part 1
PR-1418b - Incident Notification, Reporting and Follow-up Procedure Part 2
PR-1418c - Incident Notification, Reporting and Follow-up Procedure Part 3
PR-1515 Onsite Mercury Management
PR-1709 - Lifting and Hoisting Procedure Lift Planning Execution
PDO Guidelines
GU-501 - Guidelines for Excavating and Working Around Live Pipelines
GU-612 - Guidelines - Incident Investigation and Reporting
GU-624 - PTW Licensing Guidelines

Coordinate activities to ensure HSE through the Permit Control Facility where appropriate.

Conduct site inspections and provide ongoing coaching for people involved in the management of
the PTW system.

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Appendix 28 - User Feedback Page


PR-1172 Permit to Work System User Feedback Page
Any user who identifies an inaccuracy, error or ambiguity is requested to notify
the custodian so that appropriate action can be taken. The user is requested
to return this page fully completed, indicating precisely the amendment(s)
recommended.
Name:
Ref ID
Page Ref:

Date:
Brief Description of Change Required and Reasons

UOP6
Custodian of Document

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Date:

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