Ppap

CASE MANAGEMENT INFORMATION SYSTEM
INDEXES
INDEXES
INDEX A: System Flowchart (Existing System)
Start
Case Requirement
Motion Requirements
Consolidated Case
Case Resolution
Motion Resolution
Payment Receipt for Case
Payment Receipt for Motion
Plaintiffs clearance receipt
Filled-Up Clearance Form
Affidavit of Denial
Plaintiffs clearance requirements
Clients clearance requirements
Clients Clearance receipt
Subpoena
Order of Arrest
Is it Payment
Receipt for
Motion?
Payment
Receipt for
Motion
Plaintiffs
clearance
receipt
Filled-Up
Clearance
Form
Affidavit of
Denial
Plaintiffs
clearance
requirements
Clients
clearance
requirements
Is it Case
Requirements?
Case
Requirement
Is it a plaintiffs
payment
receipt for
clearance?
N
N
Is it Motion
Requirements
Motion
Requirements
Is it Plaintiffs
Filled-Up
Clearance
Form?
N
N
Is it
Consolidated
Case?
Consolidated
Case
b
Is it an Affidavit
of Denial?
N
N
Is it Case
Resolution?
Case
Resolution
Is it a plaintiffs
clearance
requirements?
N
N
Is it Motion
Resolution?
Motion
Resolution
b
Is it a clients
clearance
requirements?
b
N
Is it Payment
Receipt for
Case?
Payment
Receipt for
Case
JUDICIAL RECORDS DIVISION - SANDIGANBAYAN | iAspire1
114
INDEXES
Is it a clients
clearance
receipt?
Clients
Clearance
receipt
Subpoena
ab
Order of
Arrest
ab
ab
Is it a
Subpoena ?
Is it Order of
Arrest ?
ab
N
END
115
INDEXES
CASE REQUIREMENTS
START
CHECK CASE
REQUIREMENTS
IS IT
COMPLETE?
STAMP DATE AND

TIME RECEIVED
IS THE
ACCUSED ALREADY
HAVE A CASE OF
SAME NATURE?
PROCESSING
OF FEES
Y
N
c
RETURN TO
SPECIAL
PROSECUTOR
CASE
INFORMATION
FOR EXISTING
CASE
RETURN
116
INDEXES
PROCESSING OF CASE FEES
START
IS IT FROM
PRIVATE
INDIVIDUAL?
COUNT NUMBER
OF PAGES OF THE
DOCUMENTS
CASE
INFORMATION
FOR NEW
CASE
GET THE
EQUIVALENT CASE
FEES IN LEGAL
FEES BOOK
d
FINDING
MISCELLANEOUS
FEES IN LEGAL
FEES BOOK
PREPARE ODER OF
PAYMENT SLIP FOR
CASE
GIVE ORDER
PAYMENT SLIP FOR
CASE TO THE
PLAINTIFF
RETURN
117
INDEXES
CASE INFORMATION FOR

EXISTING CASE
CASE INFORMATION FOR

NEW CASE
CASE PAYMENT RECEIPT
START
START
START
FIND AND
RETRIEVE CASE
NUMBER FROM
PREVIOUS CASE
ON ARCHIVES`
CREATE CASE
NUMBER
CREATE CASE
NUMBER
REPRODUCE TWO
COPIES OF CASE
INFORMATION
REPRODUCE TWO
COPIES OF CASE
INFORMATION
REPRODUCE TWO
COPIES OF CASE
INFORMATION
ARCHIVES
ARCHIVES
ARCHIVES
PASS THE OTHER

COPY OF CASE
INFORMATION TO
LEGAL
PASS THE OTHER

COPY OF CASE
INFORMATION TO
LEGAL
PASS THE OTHER

COPY OF CASE
INFORMATION TO
LEGAL
RETURN
RETURN
RETURN
118
INDEXES
CONSOLIDATED CASES
START
IS IT SCHEDULE
FOR RAFFLING?
RAFFLE THE
FIRST CASE
STORE
CONSOLIDATED
CASES IN DOCKET
SECTION
SET THE OTHER

CONSOLIDATED
CASES IN
CHRONOLOGICAL
ORDER
PRODUCE
RAFFLED REPORT
WRITE THE CASE

ON THE LOG BOOK
PER DIVISION
GIVE RAFFLED
REPORT IN CASES
TO DEPUTY CLERK
OF COURT
RETURN
119
INDEXES
CASE RESOLUTION
START
IDENTIFY CASE
NATURE
IS IT A CASE WITH ONE

PLAINTIFF AND WITH
MULTIPLE ACCUSED?
RETRIEVE
MONITORED
INFORMATION
CHECK
DECISION
RETRIEVE
MONITORED
INFORMATION
CHECK
DECISION
DATABASE
RETRIEVE
MONITORED
INFORMATION
TYPE CASE
RESOLUTION
DATABASE
DATABASE
IS IT A CASE WITH
MULTIPLE PLAINTIFFS AND
WITH ONE ACCUSED?
IS IT A CASE WITH ONE

PLAINTIFF AND WITH ONE
ACCUSED?
PRODUCE TWO
COPIES OF
STAMPED CASE
RESOLUTION
EXPEDIENTE
GIVE THE OTER

STAMPED CASE
RESOLUTION TO
THE PLAINTIFF
RETURN
120
INDEXES
MOTION REQUIREMENTS
START
CHECK MOTION
REQUIREMENTS
IS IT
COMPLETE?
STAMP DATE AND

TME RECEIVED
PROCESSING
OF MOTION
FEES
RETURN
DISAPPROVED
MOTION
REQUIREMENTS
TO THE SPECIAL
PROSECUTOR
RETURN
121
INDEXES
PROCESSING OF MOTION
FEES
START
IS IT FROM
PRIVATE
INDIVIDUAL?
COUNT NUMBER
OF PAGES OF THE
DOCUMENTS
GET THE
EQUIVALENT
MOTION FEES IN
LEGAL FEES BOOK
MOTION
INFORMATION
h
FINDING
MISCELLANEOUS
FEES IN LEGAL
FEES BOOK
PREPARE ORDER
PAYMENT SLIP FOR
MOTION
GIVE ORDER OF
PAYMENT SLIP TO
THE PLAINTIFF
RETURN
122
INDEXES
MOTION INFORMATION
START
IDENTIFY THE
CURRENT CASE
CONDITION
IS IT ONGOING?
GET CASE NUMBER

FROM ORIGINAL
CASE
CONSOLIDATE
CASE AND MOTION
RETRIEVED
CASE REPORT
WITH CASE
NUMBER FROM
PREVIOUS CASE
PRODUCE TWO
COPIES OF
MOTION
INFORMATION
ARCHIVES
FORWARD THE
OTHER MOTION
INFORMATION TO
THE DEPUTY
CLERK OF COURT
RETURN
123
INDEXES
MOTION PAYMENT RECEIPT
START
IDENTIFY THE
CURRENT CASE
CONDITION
IS IT ONGOING?
GET CASE NUMBER

FROM ORIGINAL
CASE
CONSOLIDATE
CASE AND MOTION
RETRIEVED
CASE REPORT
WITH CASE
NUMBER FROM
PREVIOUS CASE
PRODUCE TWO
COPIES OF
MOTION
INFORMATION
ARCHIVES
FORWARD THE
OTHER MOTION
INFORMATION TO
THE DEPUTY
CLERK OF COURT
RETURN
124
INDEXES
MOTION RESOLUTION
START
RETRIEVE
MONITORED
INFORMATION
TYPE INDIVIDUAL
MOTION
RESOLUTION
RECORD
IS THE MOTION
GRANTED?
DROP INITIAL CASE

DECISION IF ANY
k
N
PRODUCE TWO
COPIES OF
STAMPED MOTION
RESOLUTION
ARCHIVES
GIVE OTHER COPY

OF STAMPED
MOTION
RESOLUTION TO
THE PLAINTIFF
RETURN
125
INDEXES
PLAINTIFF CLEARANCE
REQUIREMENTS
CLIENT CLEARANCE
REQUIREMENTS
START
START
CHECK PLAINTIFFS
CLEARANCE
REQUIREMENTS
CHECK CLIENTS
CLEARANCE
REQUIREMENTS
IS IT
COMPLETE?
GIVE BLANK
CLEARANCE FORM
TO THE PLAINTIFF
IS IT
COMPLETE?
GIVE BLANK
CLEARANCE FORM
TO THE CLIENT
RETURN
REJECTED
CLEARANCE
REQUIREMENTS
TO THE PLAINTIFF
RETURN
REJECTED
CLEARANCE
REQUIREMENTS
TO THE CLIENT
RETURN
RETURN
126
INDEXES
PLAINTIFFS FILLED-UP
CLEARANCE FORM
CLIENTS FILLED-UP
CLEARANCE FORM
START
START
CHECK THE
COMPLETENESS
OF THE
PLAINTIFFS
FILLED-UP
CLEARANCE FORM
CHECK THE
COMPLETENESS
OF THE CLIENTS
FILLED-UP
CLEARANCE FORM
IS IT
COMPLETE?
CLEARANCE
FEE FOR
PLAINTIFF
IS IT
COMPLETE?
CLEARANCE
FEEFOR
CLIENT
N
n
RETURN
INCOMPLETE
CLEARANCE FORM
TO THE PLAINTIFF
RETURN
INCOMPLETE
CLEARANCE FORM
TO THE CLIENT
RETURN
RETURN
127
INDEXES
CLEARANCE FEE FOR PLAINTIFF
CLEARANCE FEE FOR CLIENT
START
START
FIND THE
CLEARANCE FEE
ON THE LEGAL
FEES
FIND THE
CLEARANCE FEE
ON THE LEGAL
FEES
PREPARE
CLEARANCE
PAYMENT SLIP FOR
PLAINTIFF
PREPARE
CLEARANCE
PAYMENT SLIP FOR
CLIENT
GIVE CLEARANCE
PAYMENT SLIP TO
THE PLAINTIFF
GIVE CLEARANCE
PAYMENT SLIP TO
THE CLIENT
RETIURN
RETIURN
128
INDEXES
PLAINTIFFS CLEARANCE RECEIPT
CLIENTS CLEARANCE RECEIPT
START
START
FIND THE NAME

OF THE PLAINTIFF
IN THE ARCHIVES
FIND THE NAME

OF THE CLIENT IN
THE ARCHIVES
IS THERE A
NAME-SAKE?
IS THE
SENTENCE
ALREADY
SERVED?
PRODUCE
CERTIFICATION OF
CLEARANCE
GIVE THE FORM OF

AFFIDAVIT OF
DENIAL TO THE
CLIENT
N
PRODUCE
CERTIFICATION OF
CLEARANCE
CERTIFICATION
DENIED NOTIFY
THE PLAINTIFF TO
COMPLETE THE
SERVICE
GIVE
CERTIFICATION OF
CLEARANCE TO
THE PLAINTIFF
GIVE
CERTIFICATION OF
CLEARANCE TO
THE CLIENT
p
p
q
RETIURN
RETIURN
129
INDEXES
ORDER OF ARREST
START
RECORD
ORDER OF
ARREST
INTO
`LOGBOOK
STAMP DATE
AND TIME
RECEIVED
GIVE STAMPED
ORDER OF
ARREST TO
DEPUTY CLERK
OF COURT
RETURN
SUBPOENA
START
RECORD
SUBPOENA
DATE INTO
LOG BOOK
STAMP DATE
AND TIME
RECEIVED
GIVE STAMPED
SUBPOENA TO
POLICE
RETURN
130
INDEXES
FILLED-UP AFFIDAVIT OF DENIAL
START
CHECK OF AFFIDAVIT OF
DENIAL
PRODUCE CERTIFICATES
OF CLEARANCE
GIVE CERTIFICATION OF
CLEARANCE TO THE
CLIENT
RETURN
131
INDEXES
CHECK DECISION
START
DOES IT HAVE
MULTIPLE
DISPOSALS?
GET THE
MAJORITY/
WORST CASE
DECISION
TYPE THE
MAJORITY/
WORST CASE
DECISION IN
CASE
RESOLUTION
ac
N
TYPE THE
DECISION IN
CASE
RESOLUTION
ac
RETURN
132
INDEXES
Generating
Reports
Start
Retrieve Case
Records, Motion
Records and
Clearance Record
from Archives
Identify Records to
be made
Is it Number of Cases filed according to nature

of offense for the month?
Manual
Tallying
Typing of Tallied
Record on Excel
Generation of
Report
Pass Number of Cases

filed according to nature
of offense for the month
to Presiding Judge
Is It Number of cases filed according to

nature of offense from start to present?
Manual
Tallying
Typing of Tallied
Record on Excel
Generation of
Report
Pass Number of cases

filed according to nature
of offense from start to
present to Presiding
Judge
p
N
Is it Number of Cases Filed Classified

According to the nature offense and the
particular region where the alleged offense
was committed?
Manual
Tallying
Typing of Tallied
Record on Excel
Generation of
Report

Filed Classified
According to the nature
offense and the particular
region where the alleged
offense was committed
to Presiding Judge
N
1
133
INDEXES
Is it Number of cases disposed of according to the

nature of offense from the start to present?
Manual
Tallying
Typing of Tallied
Record on Excel
Generation of
Report

disposed of according to
the nature of offense
from the start to present
to Presiding Judge
Is it Number of Accused whose cases were

terminated classified by nature of offense according
to manner of disposal from start of the year to
Manual
Tallying
present?
Typing of Tallied
Record on Excel
Generation of
Report
Pass Number of Accused

whose cases were
terminated classified by
nature of offense
according to manner of
disposal from start of the
year to present to
Presiding Judge
Is it Number of Cases Filed Classified according to

the nature of offense and the particular region where
the alleged offense was committed
Manual
Tallying
Typing of Tallied
Record on Excel
Manual
Tallying
Typing of Tallied
Record on Excel
Generation of
Report
From the start to present?
Pass Number of Cases Filed

Classified according to the
nature of offense and the
particular region where the
alleged offense was
committed
From the start to present to
Presiding Judge
s
N
Is it Number of Cases Disposed according to nature of

offense for the month ?
Generation of
Report

Disposed according to
nature of offense for the
month to Presiding
Judge
Is it Number of cases disposed of according to the
nature of offense from the start to present?
Manual
Tallying
Typing of Tallied
Record on Excel
Generation of
Report

disposed of according to
the nature of offense
from the start to present
to Presiding Judge
Is it Statistics on Case Filed, Pending as of Present?
Manual
Tallying
Typing of Tallied
Record on Excel
Generation of
Report
Pass Statistics on Case

Filed, Pending as of
Present to Presiding
Judge
134
INDEXES
Is it Annual
Summary?
Manual
Tallying
Typing of Tallied
Record on Excel
Generation of
Report
Pass Annual Summary

to Presiding Judge
Is it Distribution of accused whose cases

were terminated from the start of the
year to present?
Manual
Tallying
Typing of Tallied
Record on Excel
Generation of
Report
Pass Distribution of
accused whose cases
were terminated from the
start of the year to
Judge
w
N
Is it Comparative Distribution of Number of

Cases Filed, Disposed of and Pending from
Manual
Tallying
start to present?
Typing of Tallied
Record on Excel
Generation of
Report
Pass Comparative
Distribution of Number of
Cases Filed, Disposed of
and Pending from start to
Judge
Is it Number of cases disposed of classified by

nature of offense according to manner of disposal
from the start of the year to present?
Manual
Tallying
Typing of Tallied
Record on Excel
Generation of
Report

disposed of classified by
nature of offense
according to manner of
disposal from the start
of the year to present to
Presiding Judge
Is it Monthly Report on status of cases?
Manual
Tallying
Typing of Tallied
Record on Excel
Generation of
Report
Pass Monthly Report on

status of cases to
Presiding Judge
135
INDEXES
Compile all report

for Final Annual
Report
Pass the Annual

Report at the end
of the year to
Presiding Judge
return
136
INDEXES
CASE INFORMATION
START
IS THE CASE
REVIVED?
ca
IS THE CASE
RESOLVED
FROM 1979 2006
FIND THE CASE

RESOLUTION ON
EXPEDIENTE
DRAWER
IS THE
PENDING
CASE FILED
BETWEEN
1979-2006
FIND CASE
INFORMATION IN
ARCHIVES
EXPEDIENTE
DRAWER
IS THE CASE
FOUND?
LOOK AT THE
YEAR FILED IN
CASE NUMBER
ca
LOOK AT THE
YEAR FILED IN
CASE NUMBER
FIND THE CASE

RESOLUTION ON THE
EXPEDIENTE DRAWER,
LET THE YEAR BE THE
SOURCE OF THE SEARCH
IS THE CASE
FOUND?
GO TO THE NEXT
DRAWER
FIND THE CASE INFORMATION IN

ARCHIVE EXPEDIENTE DRAWER.
LET THE YEAR BE THE SOURCE OF
SEARCH.
IS THE CASE
FOUND?
GO TO THE NEXT
EXPEDIENTE
DRAWER
ca
Y
IS THE CASE
FOUND?
GO TO THE NEXT
EXPEDIENTE
DRAWER
RETURN
GO TO OTHER
EXPEDIENTE
DRAWER
137
INDEXES
Statistics on Cases Filed,

Pending and Disposed Of
START
ab
TALLY THE CASES

FILED AND DISPOSED
OF THE PRESENT
MONTH PER DIVISION
AND AS A WHOLE
ADD THE TOTAL CASE

FILED, DISPOSED, REVIVED,
ADJUSTMENT, WORKLOAD
AND CASE PENDING OF
THE PREVIOUS YEARS UP
TO PRESENT YEAR
IS IT
FINISHED?
RETURN
Y
GET THE TOTAL
CASES FILED AND
DISPOSED OF THE
PRESENT MONTH
TYPE THE
TALLIED AND
TOTAL PER
DIVISION
TALLY THE CASES

REVIVED, ADJUSTMENT,
THE TOTAL WORKLOAD
AND THE CASE PENDING
OF THE PRESENT
MONTH
IS THE
TALLYING
FINISHED?
Y
GET THE TOTAL CASE
REVIVED,
ADJUSTMENT, THE
TOTAL WORKLOAD AND
THE CASE PENDING OF
THE PRESENT MONTH
RETRIEVE ALL CASE

RECORDS FROM THE
PREVIOUS YEARS
AND MONTHS
ADD THE TOTAL CASE

FILED, DISPOSED, REVIVED,
ADJUSTMENT, WORKLOAD
AND CASE PENDING OF
THE PREVIOUS MONTHS UP
TO PRESENT MONTH
ab
138
INDEXES
Annual Summary
Number of Cases Filed According to

Nature of Offense for the Present
Month
START
RETRIEVE ALL
THE RECORDS
OF CASES
GET THE TOTAL

# OF CASE
FILED, REVIVED,
ADJUSTMEN,
CASELOAD
DISPOSED PER
YEAR
RETURN
START
TALLY THE CASE FILED

ACCORDING TO THE
NATURE OFFENSE OF
THE PRESENT MONTH
IS IT
FINISHED?
Y
GET THE TOTAL
CASE FILED PER
NATURE OF
OFFENSE AND
AS A WHOLE
COMPUTE FOR
THE PRESENT
DISTRIBUTION
RETURN
139
INDEXES
Number of Cases Filed according

to Nature of Offense
Number of Cases Filed

Classified according to the Nature
of Offense and the Particular
Region where the Alleged Offense
was Committed
Number of Cases Filed Classified

according to the Nature of Offense and
the Particular Region where the
Alleged Offense was Committed from
start of the present year up to present
month
START
START
START
RETRIEVE ALL
RECORDS OF
CASEFROM THE
PREVIOUS YEARS
UP TO PRESENT
GET THE TOTAL # OF

CASES FILED
ACCORDING TO
NATURE OF OFFENSE
TALLY THE
NUMBER OF
CASE FILED OF
THE PRESENT
MONTH
ACCORDING TO
THE NATURE OF
OFFENSE AND
THE REGION
WHERE
OFFENSE WAS
COMMITTED
COMPUTE FOR
THE PERCENT
DISTRIBUTION
IS IT
FINISHED?
RETRIEVE ALL
THE CASE
RECORDS OF
THE PRESENT
YEAR
GET THE TOTAL

# OF OFFENSE
ACCORDING TO
NATURE OF
OFFENSE AND
ACCORDING TO
THE REGION
WHERE
OFFENSE WAS
COMMITTED
END
Y
GET THE TOTAL
# OF CASE FILED
ACCORDING TO
REGION
RETURN
RETURN
140
INDEXES
Monthly Report on
Status of Cases
Number of Cases Disposed of

Classified by Nature of Offense
according to Manner of Disposal
START
START
TALLY # OF CASES
PENDING AT THE END
OF THE PRECEDIN
MONTH ACCORDING
TO DIVISION
TALLY THE # OF
CASE DISPOSED
OF THE
PRESENT
ACCORDING TO
THE NATURE OF
OFFENSE AND
THE MANNER OF
DISPOSAL
TALLY # OF CASES
SUBMITTED FOR
DECISION DURING
THE MONTH
ACCORDING TO
DIVISION
TALLY # OF CASES
FILED DURING THE
MONTH ACCORDING
TO DIVISION
TALLY # OF
ADJUSTMENTS
ACCORDING TO
DIVISION
TALLY # OF CASES
DISPOSED OF DURING
THE MONTH
ACCORDING TO
DIVISION
TALLY # OF CASES
PENDING AT THE END
OF THE MONTH
ACCORDING TO
DIVISION
COMPUTE FOR EACH

TOTAL NUMBER
IS THE
TALLYING
FINISH?
GET THE TOTAL

# OF TALLIED
CASE DISPOSED
ACCORDING TO
NATURE OF
OFFENSE AND
MANNER OF
DISPOSAL
RETRIEVE
RECORDS OF
CASE DISPOSED
FROM THE
PREVIOUS
MONTHS OF THE
PRESENT YEAR
ADD THE
TALLIED CASE
DISPOSE
ACCORDING TO
NATURE OF
OFFENSE AND
MANNER OF
DISPOSAL TO
THE PREVIOUS
MONTHS OF THE
PRESENT YEAR
RETURN
RETURN
141
INDEXES
Number of Cases Filed Classified

according to the Nature of Offense and
the Particular Region where the
Alleged Offense was Committed from
start up to present month
Number of Cases Disposed

of According to Nature of
Offense for the Present
Month
Number of Cases Disposed

of According to Nature of
Offense from Start up to the
Present Month
START
START
RETRIEVE ALL
CASE RECORDS
OF THE
PREVIOUS
YEARS UP TO
PRESENT YEAR
GET THE TOTAL

CASE FILED
ACCORDING TO
THE NATURE OF
OFFENSE AND
ACCORDING TO
THE REGION
WHERE
OFFENSE WAS
COMMITTED
START
TALLY CASE
DISPOSED OF
THE PRESENT
MONTH
ACCORDING TO
THE NATURE OF
OFFENSE
IS IT
FINISHED?
RETRIEVE ALL
CASE RECORDS
OF THE
PREVIOUS
YEARS UP TO
PRESENT
GET THE TOTAL

# OF CASE
DISPOSED
ACCORDING TO
THE NATURE OF
OFFENSE
Y
GET THE TOTAL
CASE DISPOSED
ACCORDING TO
THE NATURE OF
OFFENSE
COMPUTE FOR
THE TOTAL
DISTRIBUTION
RETURN
RETURN
COMPUTE FOR
THE PERCENT
DISTRIBUTION
RETURN
142
INDEXES
Number of Accused Whose

Cases were Terminated
classified by Nature of Offense
According to Manner of Disposal
From start of the present year up
to present month
Number of Cases Disposed Of

Classified by Nature of Offense
According to Manner of Disposal
Distribution of Accused Whose

Cases were Terminated as of
start of the year up to date
START
START
START
TALLY THE # OF
ACCUSED
CLASSIFIED BY
NATURE OF
OFFENSE
ACCORDING TO
MANNER OF
DISPOSAL
IS THE
TALLYING
FINISHED?
TALLY THE # OF
CASE DISPOSED OF
THE PRESENT
ACCORDING TO THE
NATURE OF
OFFENSE AND THE
MANNER OF
DISPOSAL
IS THE
TALLYING
FINISHED?
y
y
GET THE TOTAL
OF TALLIED # OF
ACCUSED
CLASSIFIED BY
NATURE OF
OFFENSE
ACCORDING TO
MANNER OF
DISPOSAL
RETRIEVE ALL
RECORDS OF #
ACCUSED FROM
THE PREVIOUS
YEAR
ADD THE
TALLIED # OF
ACCUSED OF
THE PRESENT
MONTH AND THE
RECORDS OF
CASE DISPOSED
OF THE
PREVIOUS
NMONTH OF THE
PRESENT YEAR
GET THE TOTAL #

OF TALLIED CASE
DISPOSED
ACCORDING TO
NATURE OF
OFFENSE AND
MANNER OF
DISPOSAL
RETRIEVE
RECORDS OF
CASE DISPOSED
FROM THE
PREVIOUS
MONTHS OF THE
PRESENT YEAR
TALLY # OF
ACCUSED
WHOSE CASES
WERE
TERMINATED OF
THE PRESENT
MONTH
RETRIEVE THE
RECORDS OF
ACCUSED
WHOSE CASES
WERE
TERMINATED
FROM THE
PREVIOUS
MONTHS OF THE
PRESENT YEAR
COMPUTE
TOTAL NUMBER
COMPILE WITH
REPORTS OF
THE PREVIOUS
YEARS
RETURN
ADD THE TALLIED

CASE DISPOSED OF
ACCORDING TO
NATURE OF
OFFENSE AND
MANNER OF
DISPOSAL TO THE
PREVIOUS MONTHS
OF THE PRESENT
YEAR
RETURN
RETURN
143
INDEXES
INDEX B: Proposed Flowchart (Centralized Network Set-up)
START
CASE REQUIREMENT,
MOTION REQUIREMENTS,
CONSOLIDATED CASES,
CASE RESOLUTION,
MOTION RESOLUTION,
PAYMENT RECEIPT FOR CASE,
PAYMENT RECEIPT FOR MOTION,
PLAINTIFFS CLEARANCE
REQUIREMENT,
CLIENTS CLEARANCE
REQUIREMENT,
FILLED-UP CLEARANCE FORM,
PLAINTIFFS CLEARANCE
RECEIPT,
CLIENTS CLEARANCE RECEIPT,
AFFIDAVIT OF DENIAL,
SUBPOENA,
ORDER OF ARREST
RECORDS
OFFICER
END
144
INDEXES
LOG-IN
START
LOG-IN FORM
USERNAME
AND
PASSWORD
CHECK
USERNAME AND
PASSWORD
DOES THE
USERNAME AND
PASSWORD
EXIST?
IS IT
RECORDS
OFFICER/
CLERK?
JDR
DEPUTY
CLERK
IS IT DEPUTY
CLERK?
STATISTICIAN
END
145
INDEXES
JDR
START
IS IT CASE
REQUIREMENTS?
CASE
RQMTS
IS IT CLIENTS
CLEARANCE
RQMT?
IS IT MOTION
REQUIREMENTS?
CLIENT
CLEARANCE
RQMT
FILLED-UP
CLEARANCE
FORM
PLAINTIFF
CLEARANCE
RECEIPT
CLIENT
CLEARANCE
RECEIPT
AFFIDAVIT
OF DENIAL
SUBPOENA
MOTION
RQMTS
IS IT FILLED-UP
CLEARANCE
FORM?
IS IT
CONSOLIDATED
CASES?
CONSOLIDATED
CASES
IS IT PLAINTIFFS
CLEARANCE
RECEIPT?
N
N
IS IT CASE
RESOLUTION?
CASE
RESOLUTION
IS IT CLIENTS
CLEARANCE
RECEIPT?
N
N
IS IT MOTION
RESOLUTION?
MOTION
RESOLUTION
IS IT AFFIDAVIT
OF DENIAL?
N
N
IS IT PAYMENT
RECEIPT FOR
CASE?
RECEIPT
FOR CASES
c
IS IT SUBPOENA?
N
N
IS IT PAYMENT
RECEIPT FOR
MOTION?
RECEIPT
FOR
MOTION
ORDER OF
ARREST
IS IT PLAINTIFFS
CLEARANCE
RQMT?
PLAINTIFF
CLEARANCE
RQMT
RETURN
146
INDEXES
R.O. CASE RQMTS
START
CHECK CASE
REQUIREMENTS
IS IT
COMPLETE?
STAMP
DATE AND
TIME
RECEIVED
SCAN
STAMPED
DOCUMENTS
IS THE ACCUSED
ALREADY HAVE A CASE
OF SAME NATURE?
DATABASE
PROCESSING
OF FEES
N
RETURN TO
SPECIAL
PROSECUTOR
d
d
RETURN
147
INDEXES
PROCESSING OF
FEES
START
IS IT FROM
PRIVATE
INDIVIDUAL?
COUNT
NUMBER OF
PAGES OF THE
DOCUMENTS
Y
CASE
INFORMATION
FOR NEW
CASE
FEES
CHOOSE
NATURE OF
CASE
TYPE NUMBER
OF PAGES
COMPUTE THE
PRICE OF THE
COUNTED
DOCUMENTS
DATABASE
PREPARE
ORDER OF
PAYMENT
SLIP
GIVE
ORDER OF
PAYMENT
SLIP TO
PLAINTIFF
e
RETURN
148
INDEXES
CASE INFORMATION
START
CASE
INFORMATION
IS IT AN
EXISTING
CASE?
GENERATE CASE
NUMBER
TYPE CASE NAME,

NAME OF ACCUSED,
AND SUMMARY OF
CASE INFORMATION
FIND AND
RETRIEVE CASE
FROM
DATABASE
PRODUCE 1
COPY OF CASE
INFORMATION
DATABASE
GIVE TO LEGAL
SECTION
RETURN
149
INDEXES
CASE
RESOLUTION
CONSOLIDATED
CASES
START
START
IS IT SCHEDULE
FOR RAFFLING?
RETRIEVE CASE
INFORMATION
FROM THE
DATABASE
RAFFLE
THE
FIRST
CASE
PRODUCE CASE
INFORMATION
N
STORE
CONSOLIDATED
CASES IN
DOCKET
SECTION
DATABASE
SET THE OTHER

CONSOLIDATED
CASES
GIVE A COPY
OF CASE
RESOLUTION
TO PLAINTIFF
SET THE OTHER

CONSOLIDATED
CASES IN
CHRONOLOGICAL
ORDER
RETURN
PRODUCE
RAFFLED
REPORT
DATABASE
TYPE
CASE
UPDATES
DATABASE
FORWARD
RAFFLED CASES
TO RESPECTIVE
DIVISION
RETURN
150
INDEXES
MOTION RQMTS
START
CHECK MOTION
REQUIREMENTS
IS IT
COMPLETE?
STAMP
DATE AND
TIME
RECEIVED
N
RETURN TO
SPECIAL
PROSECUTOR
SCAN
STAMPED
DOCUMENTS
DATABASE
RETURN
PROCESSING
OF FEES
151
INDEXES
MOTION
PAYMENT
RECEIPT
START
IDENTIFY THE
CURRENT CASE
CONDITION
IS IT ONGOING?
GET CASE
NUMBER FROM
ORIGINAL CASE
RETRIEVED
CASE FROM THE
DATABASE
TYPE
CASE
UPDATES
DATABASE
g
CONSOLIDATE
CASE AND
MOTION
FORWARD
CONSOLIDATED
DOCUMENTS TO
THE DEPUTY
CLERK OF
COURT
RETURN
152
INDEXES
INDEX C: Proposed System Flowchart (Web Application Set-up)

START
USER LOGIN
USERNAME
AND
PASSWORD
N
CHECK USERNAME
AD PASSWORD
USER LOGIN
IS THE
USERNAME
AND
PASSWORD
MATCH?
IS IT A CLERK?
CLERK
IS IT DEPUTY CLERK
OF COURT?
DEPUTY
CLERK OF
COURT
IS IT RECORDS
OFFICER?
RECORDS
OFFICER
IS IT STATISTICIAN?
STATISTICIAN
END
153
INDEXES
START
CLERK
MAIN FORM
IS IT CASE
INFORMATIO
N?
CASE
INFORMATI
ON
CASE
RESOLUTIO
N
MOTION
RESOLUTIO
N
CERTIFICATI
ON
N
IS IT CASE
RESOLUTION
?
N
IS IT MOTION
RESOLUTION
?
N
IS IT
CERTIFICATI
ON?
B
RETURN
154
INDEXES
CASE RESOLUTION
CASE INFORMATION
START
START
GENERATE
CASE NUMBER
TYPE CASE
NUMBER
ACCESS CASE
FROM
DATABASE
TYPE NAME OF
ACCUSED AND
PLAINTIFF
DATABASE
COPY THE CASE

INFORMATION
TYPE CASE
INFORMATION
GENERATE
CASE
INFORMATION
RETURN
COPY THE CASE

UPDATES
DATABASE
GENERATE
CASE
RESOLUTION
DATABASE
RETURN
155
INDEXES
CASE RESOLUTION
CERTIFICATION
START
START
TYPE CASE
NUMBER
AFFIDAVIT
OF DENIAL
ACCESS CASE
FROM
DATABASE
DATABASE
COPY THE CASE

INFORMATION
DATABASE
TYPE
CERTIFICATION
GENERATE
CERTIFICATION
DATABASE
COPY THE CASE

UPDATES
RETURN
GENERATE
MOTION
RESOLUTION
DATABASE
RETURN
156
INDEXES
START
RECORDS OFFICER
MAIN FORM
TYPE THE CASE

NUMBER
TYPE THE
NATURE OF
DOCUMENT
TYPE THE
INFORMATION
DATABASE
END
157
INDEXES
STATISTICIAN
START
CASE
INFORMATION
CASE
RESOLUTION
GENERAL
FEES
DATABASE
PRODUCE
REPORTS
RETURN
158
INDEXES
INDEX D: Proposed System Flowchart (Network with E-mail Application)
START
USER LOGIN
USERNAME
AND
PASSWORD
N
CHECK USERNAME
AD PASSWORD
IS THE
USERNAME
AND
PASSWORD
MATCH?
USER LOGIN
IS IT A CLERK?
CLERK
DEPUTY
CLERK OF
COURT
IS IT DEPUTY CLERK
OF COURT?
IS IT RECORDS
OFFICER?
RECORDS
OFFICER
STATISTICIAN
IS IT STATISTICIAN?
N
A
END
159
INDEXES
START
CLERK
MAIN FORM
IS IT CASE
INFORMATIO
N?
CASE
INFORMATI
ON
CASE
RESOLUTIO
N
MOTION
RESOLUTIO
N
CERTIFICATI
ON
N
IS IT CASE
RESOLUTION
?
N
IS IT MOTION
RESOLUTION
?
N
IS IT
CERTIFICATI
ON?
B
RETURN
160
INDEXES
CASE RESOLUTION
CASE INFORMATION
START
START
GENERATE
CASE NUMBER
TYPE CASE
NUMBER
ACCESS CASE
FROM
DATABASE
TYPE NAME OF
ACCUSED AND
PLAINTIFF
DATABASE
COPY THE CASE

INFORMATION
TYPE CASE
INFORMATION
GENERATE
CASE
INFORMATION
RETURN
COPY THE CASE

UPDATES
DATABASE
GENERATE
CASE
RESOLUTION
DATABASE
RETURN
161
INDEXES
CASE RESOLUTION
CERTIFICATION
START
START
TYPE CASE
NUMBER
AFFIDAVIT
OF DENIAL
ACCESS CASE
FROM
DATABASE
DATABASE
COPY THE CASE

INFORMATION
DATABASE
TYPE
CERTIFICATION
GENERATE
CERTIFICATION
DATABASE
COPY THE CASE

UPDATES
RETURN
GENERATE
MOTION
RESOLUTION
DATABASE
RETURN
162
INDEXES
START
RECORDS OFFICER
MAIN FORM
TYPE THE CASE

NUMBER
TYPE THE
NATURE OF
DOCUMENT
TYPE THE
INFORMATION
DATABASE
END
163
INDEXES
STATISTICIAN
START
CASE
INFORMATION
CASE
RESOLUTION
GENERAL
FEES
DATABASE
PRODUCE
REPORTS
RETURN
164
INDEXES
INDEX E: Proposed Icon-based Presentation (Centralized Network Set-up)
165
INDEXES
166
INDEXES
167
INDEXES
168
INDEXES
169
INDEXES
170
INDEXES
171
INDEXES
172
INDEXES
173
INDEXES
174
INDEXES
175
INDEXES
176

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