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PJM5900 Introduction to Project Management - Project Development

Document
Project Name: Improve Flood Control System
Project Author: Khanh Tran
Current Date: September 20, 2016
Purpose of this document:
The purpose of this document is to provide you with a structured template for answering each weeks assignment.
This document is what you will be sharing with your stakeholders each week to show progress on the deliverables
for the project setup.

1.0 Project Introduction Week 1


In this section, we want the reader to understand the purpose of the project, what it entails and its background.
Complete these two sections:

A. Project Introduction Summarize in one paragraph the following:


a. Project Purpose: This project serves to develop methods to
reduce/minimize detrimental effects of flood imposed on non-urban
areas.
b. Describe how this project fits into the definition of a project
B. Project Background Summarize in 3 paragraphs, with sources cited,
including the following:
a. Triple Constraint Challenges
b. Your approach to the project
i. What are your next steps?
ii. Which process group will you focus on in this project?
iii. What are some of your success criteria?

2.0 Business Case Week 2


In this section, we want the reader to understand the business justification of the project.
Complete these three sections:

A. Project Justification (3 paragraphs with sources cited)


a. Identify reasons for the project
b. Provide supporting evidence for the reasons
c. Provide a brief summary of your justification
B. Project Impacts Identify and describe areas within the organization
impacted by the project
a. Provide at least 3 areas
b. Provide the reason those areas are impacted
C.

Role describe your role in the project

3.0 Process Groups with Deliverables Week 3


In this section, we want the reader to understand the Process Groups and deliverables for the project.
Complete these this section:

A. Process Groups
a. List each process group for your project
i. Use names that make sense for your process group or phase
do not use the PMBOK@ process groups names
b. Add at least 3 deliverables per process group

4.0 Scope Week 4


There are two parts to the Week 4 assignment.
In this section, we want the reader to understand the scope of the project. In the second part, you will create a WBS
from the template included in the assignment and you will insert it in the Appendix. The WBS cannot be submitted as
a separate document, it must be pasted into this document for submission.
Complete these five sections:

A.
B.
C.
D.
E.

Scope Statement
Acceptance Criteria Describe at least 3 criterion
Boundaries - Describe at least 1 boundary
Constraints Describe at least 2 constraints
Change plan Describe your approach to handling change in the project
scope

5.0 Stakeholder Management Week 5


In this section, we want the reader to understand the stakeholders involved and their impact to the project.
Complete this section describing at least 10 stakeholders:

Stakeholder
Name

Provide the
name of the
Stakeholder

Stakeholder
Position/Rol
e

Position in the
organization or role
in project

Type of
Stakeholder

Internal or
External

Stakeholder
Expectation
(s)
Informed;
Requirements;
Approval;
Status;
Testing

Stakeholder
Interest(s)

High/
Med/Low

Influence on
Project
Result

Supporter/
Opposed/
Neutral

Stakehold
managem
t strategi
Strategies and
tactics to maxim
positive stakehol
influence and
minimize or
neutralize negat
stakeholder
influence.

6.0 Communication Management Week 6


In this section, we want the reader to understand the communication plan for the project.
Replace the descriptions in this section and describe at least 10 communication methods:

Stakeholder
(Who)

Tool/Vehicle
(How)

Purpose
(What/Why)

Project
Sponsor

Status Report

Update
progress of
project

Monthly

SharePoint

Accounts
Payable
Liaison

Invoices,
purchase
orders,
delivery
report
Status
Meeting with
Minutes

To verify
payment is
ready to
process

Weekly

File Cabinet
Folder

To review the
project
schedule and
prepare the
Status Report
Validate the
progress of
deliverables

Weekly

SharePoint
Folder

Weekly

SharePoint
Folder

Accounts
Payable
Manager

Stakeholders

Project
Schedule

Frequency
(When)

Repository
(Where)

7.0 Time and Cost Management Week 7


In this section, we want the reader to understand schedule and cost planning for the project.
Below, enter each phase and deliverable from your WBS. You want to ensure that all of your activities roll up to (add
up to) your deliverable and all of your deliverables for a phase roll up to (add up to) you phase.
Roll up
Deliverable
or Phase
1. Initiation
1.1 Project
Charter
1.2 Kick-off
Meeting

Start Date
11/7/15
11/7/15

End Date
11/13/15
11/12/15

Cost
$150
$100

11/13/15

11/13/15

$50

Earliest
Start
Date

Latest
End
Date

8.0 Risk Week 8


In this section, we want the reader to understand the risk plan for the project.
Replace the descriptions in this section and describe at least 5 risks with their score and response strategy:

#/
ID
1,
2,
3,
et
c
1

Risk Statement
Write a clear
statement using
Cause-ConditionConclusion format
Because special order
materials are often
delayed (cause), the
marble tiles ordered
from Italy may take
longer to deliver than
anticipated
(condition), leading to
a delay in installing
the cabinets and
delaying completion
of home (conclusion).

Impa
ct
Assig
n
impa
ct
score
.5
(see
info
&
scale
belo
w)

Probabi
lity
Assign
probabili
ty score

.25 (see
info &
scale
below)

P&I
Rating
Multiply
Impact
X
Probabili
ty
.125 (a
higher
value
indicate
s a risk
should
be
given
more
attentio
n)

Risk
Owner
Who is
responsi
ble

John Doe

Response Strategy
Write a clear strategy
based on one of the
following strategies: 1)
Accept, 2) Transfer, 3)
Mitigate, 4) Avoid
Mitigate Instead of
following general lead time
of four weeks to order
marble tiles, we will order
tiles six weeks prior to
date needed to ensure on
time delivery.

Probability & Impact Scale:

The probability scale is very straight-forward the value for the ranking indicates the percentage
likelihood that the risk event will occur. In other words, if the project did nothing to avoid (threat) or
promote (opportunity) the risk, what are the odds that the risk would occur? By having values to put to
the ratings, the assigning of ratings to risks becomes less subjective and can be performed by various
team members with similar results.
Similarly to the probability scales, the impact scales are weighted heavily towards the higherimpact items. Thus, the bigger the impact, the higher a risk should rise in the rankings. By utilizing the
same ranking categories and values between the two scales, the team members can avoid confusion in
terminology when working between the scales. In addition, the teams can equate the definitions between
the two scales to get a clear understanding of how the company views risk and what it considers high vs.
low.

Rating
Very Low
Low
Moderate

Value
.05
.10
.25

High
Very High

.50
.75

9.0 Quality Week 9


In this section, we want the reader to understand the quality plan for the project.
Replace the descriptions in this section and describe at least 5 quality methods:

#/ ID

Quality
Standard

Verificatio
n Method /
Tool

Responsibl
e
Person(s)

1, 2, 3, etc

Write a clear
and concise
quality goal
that is as
measurable
and objective
as possible
More than 80
percent of
participants
will score a
75% or
higher on the
final exam

How will you


verify or
measure?

Who will be
responsible

Review final
exam results

Jane Doe

Date
Reviewed

Feedback /
Results
Insert any notes or
comments

11/12/13

85% percent of the


students who took
the final exam earn
a grade greater than
75%

10.0 Human Resource & Procurement Management Week 10


In this section, we want the reader to understand the resource plan for the project.
Replace the descriptions in this section and describe at least 5 resources (include at least 1 of each type of resource equipment, space, person, funding, and natural resource)

Resource
Type

Description

Date /
Duration

Approval
From?

Approval
Secured?

Resource
confirme
d?

Identify
type of
resource
(equipment
, people,
space, etc.)

Describe different
resources that you need
on your project and why
you need them.

Describe
what days
or for what
duration
you
require the
resources.

Who can
approved this?

Insert
result
(approved,
partial
approval
or denial)
and date
received

Confirm the
date that
the
resource
started or
was
procured.

Conferenc
e Room

Need conference
room to provide
training for X

3 days

Sally
Supervisor

15
October
2013

Yes, room
is booked
in
corporate
calendar

Appendix
A1 WBS Week 4
A2 WBS with Tasks Week 7