AEB Conduct &

Safety Regulations

At AEB we have the following 10 golden safety rules. We expect

that you will:
1 take responsibility for your own safety and that of your
colleagues, third parties and the work environment;
2 only start work upon the issue of a work permit and when the
measures indicated on this permit have been fully complied with;
3 work only on installations that have been secured and locked
down with your personal lock in accordance with the procedures;
4 always be in possession of your access pass and that you will
call the alarm number 111 or 020 407 6000 in the event of an
emergency;
5 only work on electrical installations when you have been
appointed to do so in writing by the AEB person responsible
for the installation;
6 only enter enclosed spaces if you are in possession of a work
permit to do so, when the space has been declared safe by
means of a gas analysis and when there is a manhole watch
present;
7 ensure that you cannot fall from a height by always working
on the safe side of a handrail, on reliable ladders or secured
by a harness;
8 never stand under a suspended load, only perform hoisting
work when you have been trained to do so with approved
hoisting equipment and with the working area cordoned off;
9 prevent fire by securely covering combustible objects and
materials when performing hot work, have extinguishing
equipment within easy reach and check the work space
regularly for any evidence of fire;
10 utilise the required personal protective equipment.

Welcome
Welcome to the Afval Energie Bedrijf (Waste Energy Company or
AEB). We process waste and residue materials into high quality
products such as energy, heat and new raw materials. Safety and
sustainability are our watchwords and we strive continuously to
improve upon our performance. Therefore for us a safe and secure
working environment is vital and it is of equal importance we can
offer the same to you. To help us achieve this, we would like to
introduce you to and inform you about our Conduct & Safety
Regulations.

Roelof Kruize
Director
Afval Energie Bedrijf
3

Contents
1
1.1
1.2
1.3
1.4

Introduction
Language skills
Confidentiality
Images
Working at AEB

7
8
8
8
9

2
Training & Instruction
2.1 Training
2.2 Recording of training and instruction

10
10
10

3
3.1
3.2
3.3
3.4
3.5
3.6

AEB terrain access regulations

Particular groups of employees
Traffic regulations
Parking facilities
Access pass
Cordoned off areas and pictograms
Security searches

11
11
11
12
13
16
16

4
4.1
4.2
4.3

Use of personal protective equipment

Standard personal protective equipment (PPE)
Additional means of protection
Exceptions to the obligation for wearing standard PPE

17
17
17
18

5
Incidents and emergency services
5.1 In-house emergency and first aid services
5.2 Evacuation
4

19
19
21

Personal health and hygiene

22

Neatness and tidiness

24

Environmental regulations

25

Safety rounds

26

10
10.1
10.2
10.3
10.4

Performing work
Work permits
Last Minute Risk Analysis
Securing and labelling
Completion of the work

28
28
28
29
30

11
11.1
11.2
11.3
11.4
11.5
11.6
11.7
11.8
11.9

Specific regulations
Working at height
Hoisting work
Elevator use
Hot work
Enclosed spaces
Working with hazardous materials
Digging work
Fork-lift trucks, mechanical shovels and loaders
Machines, equipment and tools

31
31
33
35
35
36
36
37
37
38

12

Sanctions procedure

40
5

1 Introduction
Everyone working at AEB will carry out their tasks in a safe,
environmentally sound and correct manner. To prevent accidents,
calamities and damage, AEB operates a care system regarding
Health & Safety and Environment which sets out our procedures
and regulations. The most important regulations regarding this
care system are summarised for you here in these AEB Conduct
& Safety Regulations. The AEB Conduct & Safety Regulations
apply to everyone: AEB personnel, interim personnel and (sub-)
contractors carrying out work for AEB (from here on referred to
as third party firms).
In addition to these regulations, your manager or AEB contact
person is tasked with informing you on specific rules which apply
directly to your work. For specific questions on safety and
environment you can contact the Quality, Health & Safety and
Environment (QHSE) Section.
All regulations applicable to the AEB terrain are to be strictly
adhered to. This also applies to all directions and instructions
given by the client, the supervisor and/or manager.
To encourage and stimulate a professional working atmosphere
we expect all AEB personnel and employees of third party firms
to contribute towards a helpful and flexible cooperation with one
7

another. Intimidation, aggression or violence of any kind will not

be tolerated. If anything is unclear this will be discussed with each
other and an explanation will be sought. Each of us has the
individual responsibility of addressing directly any form of unsafe
practices.
1.1 Language skills
To communicate effectively and understand each other, AEBs own
employees are required to have a command of the Dutch language. Third party firms are expected to be able to communicate
clearly in Dutch, English or German. Those with language skills
other than the previously mentioned will only be allowed to work
at AEB with the permission of the QHSE Manager, whereupon
certain conditions will be set out for the performance of the work.
1.2 Confidentiality
All knowledge and information supplied by, or acquired from AEB
remains the property of AEB and may not be passed on to others
without written permission of AEB. Any drawings, reports or other
documents supplied by AEB on behalf of the good performance
of the work are not to be copied, revealed or otherwise passed on
to others. Making information public in for example newspapers or
trade magazines, as well as supplying the press with information is
not permitted without the express consent of the AEB Corporate
Communication Section.
1.3 Images
Making images (photos or film etc.) is not permitted without the
express permission of AEB, unless this is required for the performance of the work and agreed by contract.
8

1.4 Working at AEB

Only people from countries whose nationals have the right to take
up employment in the Netherlands will be permitted to work at
AEB. This is recorded in a valid residence document stating
Labour is allowed. If this entry does not appear, the employer will
be required to produce a valid work permit for the employee.
If you can not produce one of these valid documents, you will
not be allowed to work at AEB.

2 Training & Instruction

2.1 Training
Everyone working at AEB is required to be in possession of a basic
VCA Health & Safety training certificate. Managers are required to
have a VOL-VCA certificate (Health & Safety for operational
managers). Employees and managers of foreign third party firms
are required to have undergone and passed an equivalent of the
VCA training. This will be assessed by the QHSE Section.
In addition to basic training, everyone will be instructed on the
work to be performed.
2.2 Recording of training and instruction
Third party firms personnel are required to have their full and
appropriate training recorded in a personal safety logbook (PSL). If
this is unavailable, a copy will need to be produced. The safety
logbook (or copies thereof) are, together with a valid ID (passport,
ID document or driving license), required to be produced upon
request.

10

3 AEB terrain access regulations

3.1 Particular groups of employees
With the exception of AEB trainees on work experience, all AEB
employees will be 18 years of age or older. Trainees on work
experience are only permitted to carry out certain hazardous tasks
under the direct supervision of their manager if this will be of
benefit to their training and is within the framework of their
training/working agreement with AEB. At AEB, certain activities
may be harmful to the unborn child. Examples are spaces containing fly ash, excessive sound levels, the presence of solvents and
tasks which can be considered physically heavy. As a starting point,
pregnant women are not permitted to work in the AEB plant.
However, certain tasks may be allowed. These will be determined
in consultation with the company medical officer and the QHSE
Section.
3.2 Traffic regulations
The National Highway Code is applicable to the entire AEB
terrain. The maximum speed for all vehicles is 15 km/hour.
Whenever complex traffic situations develop, driving speeds are
to be reduced to walking pace. A quiet approach to accelerating
and driving in general is to be adopted. This will help prevent
unnecessary exhaust emissions.

11

3.3 Parking facilities

AEB provides parking facilities for various means of transport. It is
self evident that everyone is required to park their car, motorcycle
or bicycle in the correct manner in the appointed spaces provided.
Parking is entirely at the owners risk. Spending overnight in a
vehicle parked in the parking facilities is not permitted. It is
forbidden to leave behind any litter or waste materials.
Parking; AEB personnel and visitors
The parking facilities in front of the head office are intended for
both AEB personnel and visitors. The first row of parking spaces
adjacent to the office building is reserved for visitors. AEB
personnel are to report in at the barrier using their access pass.
Visitors may use the intercom to announce their arrival. For the
safety of both your and our property, the parking facilities are
CCTV monitored 24 hours per day.
Parking third party firms
Third party firms employees arriving to carry out work at AEB are
requested to park their vehicles in the parking facilities on the
right hand side of the AEB terrain. The entrance to this parking
area is immediately on the right after the railway level crossing on
the Australihavenweg.
Parking at the AEB terrain
A parking permit is required to park on the AEB terrain. This
needs to be applied for. The access of vehicles to the AEB terrain
procedure will apply. In general, parking is only permitted for
short term requirements, such as loading or offloading of heavy
equipment or materials. As required the QHSE Section will issue
12

a parking permit for several days, for example if the necessary

equipment forms an integral part of a vehicle. Written details of
this procedure can be obtained both at the reception desk and the
weighbridge. For AEB personnel, the details are also available via
the intranet. Parking is only permitted on the spaces and bays
indicated. Emergency escape routes, fire extinguishing equipment
and transport routes are to be kept clear at all times.
3.4 Access pass
As an employee of AEB you will receive a personal access pass on
your first working day. If you are a third party firm employee, you
will be required to report to the reception desk. When there is no
one available at reception desk (from 17.30 - 06.45 hours), you will
need to report to the security officer located at the weighbridge.
You will be required to provide a valid ID and a copy of your VCA
or VCA-VOL health & safety training (or a record of these in your
personal safety logbook).
Everyone accessing the terrain for the first time is required to view
the AEB Gatevideo and read the AEB Conduct & Safety Regulations. Third party firm employees will sign to confirm that they
have read and understood the AEB Conduct & Safety Regulations.
Anyone viewing the video and reading the AEB Conduct & Safety
Regulations will have this recorded in their safety logbook. This
entry is valid for one year, after which period this process is
obliged to be repeated.
Reception desk staff or the security officer will provide third
party firms employees with the following:
n 
a visitors pass to be clearly displayed at all times when
13

present on the AEB terrain;

the Waste is safe brochure;
n the AEB Conduct & Safety Regulations.
n

When exiting the terrain, the visitors pass is to be surrendered at

the turnstiles adjacent to the head office or at Gate 4. In the event
of a pass being lost, an on the spot 10 fee will be levied.
During servicing periods
Third party firms carrying out servicing work are required to report
upon arrival to the security officer at Gate 4. During these periods
Gate 4 will be manned 24 hours per day. An access pass will be
issued when the following criteria are met:
n 
a valid ID is produced;
n 
a valid VCA certificate is produced;
n 
the AEB Gatevideo has been viewed less than 1 year previously;
n 
the AEB Conduct & Safety Regulations have been received and
signed for to confirm that they have been read and understood.
The above criteria will be recorded in the employees safety
logbook. Upon receipt of an access pass the third party firm
employee will be given access to the AEB terrain via the turnstile
at Gate 4.
Access passes are personal and non-transferable. The access pass
will only work during the servicing period. On the last day of
servicing work, the pass is to be surrendered to the security officer
at Gate 4.

14

15

3.5 Cordoned off areas and pictograms

On the terrain or at the plant, areas may be cordoned off using
red/white or black/yellow markers. It is prohibited to enter these
areas without permission, as you have no way of knowing which
hazardous activity may be in progress within the demarcated area.
Commands, warnings and prohibitions are indicated by pictograms. These will make you aware of the various hazards. A blue
pictogram for example will indicate the kind of personal protective
equipment (PPE) you are required to wear. You are required to
adhere strictly to these instructions.
3.6 Security searches
The AEB security officer is tasked with and has the authority to
search coats, bags and vehicles currently on or exiting the terrain.
Upon request, the security officer can identify himself/herself as
such. It has to be satisfactorily demonstrated that everything you
have in your possession is indeed your property.

16

4 Use of personal protective equipment

As it is impossible to exclude all hazards, personal protective
equipment and work clothing is required to be worn. The work
clothing is required to cover the entire body and is to be worn
completely closed, fully covering arms and legs. Instruction will be
given on the correct use, maintenance and replacement of PPE.
4.1 Standard personal protective equipment (PPE)
The following PPE is to be worn whilst carrying out work:
n 
work clothing in accordance with the EN 531 standard;
n 
safety footwear (S3 class) in accordance with the EN 345
standard;
n 
safety helmet in accordance with the EN 397 standard;
n 
eye protection (with side protectors) in accordance with
the EN 166 standard.
4.2 Additional means of protection
For specific work and in certain areas additional forms of protection are to be used. These protective means are indicated in
specific work instructions, work permits, TRAs or on pictograms.
Examples include:
n 
face screen in accordance with the EN 166 standard;
n 
P3 dust mask in accordance with the EN 149 standard;
n 
ear protection in accordance with the EN 352 standard;

17

 work gloves in accordance with the EN 388, EN 374 or EN 407

standards;
n 
chemical protective clothing in accordance with the EN 13034
standard;
n 
harness belt in accordance with the EN 361 standard;
n 
safety vest (class 2) in accordance with the EN 471 standard.
n

4.3 Exceptions to the obligation for wearing standard PPE

n 
within the office environment, monitoring station, crane cabin,
In-house Emergency and First Aid rooms, weighbridge hut,
break rooms and on the safe walking routes where under
normal circumstances there is no obligation to wear PPE;
n 
visiting groups making their way along the demarcated routes
are required to wear a helmet, eye protection and a dust coat
during the excursion. This safety equipment will be supplied
by AEB;
n 
safety footwear and work clothing are obligatory in the
storerooms;
n 
a safety helmet is not obligatory at the following locations:
the depot, RSC, the technical sections workshop, carpentry
workshop, AEC chimney measuring platform and in the
laboratory;
n 
in E-spaces, the PPE is to be worn as set out in the NEN-EN
50110 and NEN 3140 standards;
n 
at the hopper platform, everyone, including drivers and
co-drivers who alight from their vehicles, is required to wear
eye protection, safety footwear, reflective clothing and work
clothing which completely covers arms and legs.

18

5 Incidents and emergency services

In case of accidents, the internal alarm number is 111 or
020 407 6000. In the event of a fire or a personal injury this
number is to be called immediately. In addition, all physical injury
cases are to be reported as soon as possible to the QHSE Section.
All incidents are also to be reported immediately to your manager
or supervisor. This not only includes actual incidents involving fire,
bodily injury or material damage, but also near incidents. At
AEB we find it vitally important that everyone learns from these
occurrences and that steps towards improvements can be initiated.
Each incident is to be recorded on an incident form in the QSHE
recording system. The incident will then be fully investigated to
uncover the underlying cause. The sooner we receive the report,
the sooner we can initiate remedial or protective measures.
5.1 In-house emergency and first aid services
In the unfortunate event of a fire occurring, fire extinguishing equipment are located at various designated points. This equipment is to
be used only in the event of calamities and must not be used for
other purposes, such as cleaning or for propping open doors. After
you have called the alarm number 111 or 020 407 6000 you may
attempt to extinguish the beginnings of a fire, but always think
safety first. The in-house emergency services will extinguish the fire,
with the help of the local fire brigade if required. For administering
first aid, AEB has various first-aiders who can also be alerted via
19

20

the alarm number. They are able to treat minor injuries and assess
whether a doctor should be consulted. AEDs are available at the
monitoring station, reception desk, SOI, the depot and in the fire
trucks for resuscitation procedures.
5.2 Evacuation
When the evacuation signal sounds in your part of the building,
you are to leave the workspace as quickly as possible. Close off
gas bottles and turn off welding equipment and machines. Follow
the instructions of the evacuator. Depending on the wind direction
and the location of the calamity you will make your way to one of
three assembly points. Using your personal visitors pass you will
be required to check yourself out at the calamity column; this will
avoid a search being launched to locate you. The location is only
to be re-accessed once the evacuator at the assembly point has
given permission to do so.
The following assembly points are located on the terrain:
n quayside behind the HR power plant (KIG30) (north);
n parking terrain in front of the head office (east);
n gate 6 (south).
Evacuation and work permits
The moment the evacuation signal sounds, all work permits
currently in force are immediately invalid. The holder will alert all
employees working under his work permit. The work permits are to
be surrendered to the supervisor or to the evacuator at the
assembly point. After the location has been declared safe, the
collected work permits will be revalidated by the manager, supervisor and/or possibly others involved. Reissue of work permits will
take place at the same location where they were originally issued.
21

6 Personal health and hygiene

Hazardous materials, dust and waste may be present when carrying
out various work activities. In certain adverse circumstances this
material can result in damage to your health. It is therefore
important that you follow the hygiene rules set out below.
n 
use the personal protective equipment supplied in the correct
manner;
n 
wash your hands with soap and water before smoking, eating
or drinking and before visiting the WC;
n 
eating or drinking is only permitted in areas where PPE is not
required;
n 
the company restaurant is only to be accessed in clean clothing,
i.e. not work clothing;
n 
a shower is to be taken at the end of the working day;
n 
we strongly advise you against leaving the AEB terrain in
work clothing.
AEB makes showers, washing facilities and changing rooms
available. AEB arranges for AEB personnels work clothing to be
laundered. Clothing requiring laundering is to be placed in the
soiled laundry closets available for this purpose. If your clothing
locker is supplied without a padlock then you will be required to
provide your own. The showers, washing facilities and changing
rooms are to be left clean, tidy and undamaged. In the event of
misuse or abuse, AEB may deny you access to the showers,
22

washing facilities and changing rooms. Personal property left

behind will be kept for one week after completion of the work.
Items remaining unclaimed after this period will be disposed of.
Smoking
Within AEB smoking is only permitted in areas specifically
designated for this purpose. These areas will be clearly marked
by a pictogram. An example can be seen here.
Use of medication
If you are using certain medication for health reasons, this may
have an adverse influence on your ability to function properly; such
as indicated in the directions for use or according to the advice
given to you by a doctor. If this applies to you, you are required to
consult the company medical officer. The company medical officer
will assess whether you may or may not perform tasks. If any doubt
exists, AEBs QHSE Section is to be consulted. We also advise you
to inform your direct colleagues of your use of medication and any
illnesses (such as diabetes). This will enable them to take the
appropriate action in the event of anything happening to you.
Alcohol and drugs
It is not permitted to bring on site, have in your possession and/or
use drugs or consume alcoholic beverages within AEBs terrain
boundaries. AEB reserves the right to order any employee whom
they suspect of being under the influence of drugs or alcohol off the
terrain. AEB also reserves the right, via their security, to search for
the presence of alcohol or drugs. Everyone is obliged to cooperate
fully with these procedures. The sanctions policy procedure will
immediately be applied for any transgression of this regulation.
23

7 Neatness and tidiness

A tidy work station will ensure a clear view of the work and help
prevent accidents. Ensure that your work station is kept tidy and
easily accessible. Ensure also that the escape routes are kept clear.
Upon leaving your work station, for example at lunchtime or at the
end of the day, everything is to be left clean, tidy and obstacle
free. Tools are to be secured and, if required, the work station
cordoned off. After completion of the work, all waste materials
and clutter is to be properly disposed of.
To help prevent your colleagues from tripping over things, fix
tools, cables and pipes to the side of the access gantry or hang
these on cable hooks above head height.
AEB operates a clean desk policy for office staff. The policy
requires that at the end of the day the desk is to be left neat and
cleared. Cabinets are to be maintained in an orderly fashion and
nothing is to be stored on top of the cabinets.

24

8 Environmental regulations
As an environmental company, the environment is our greatest
concern. You too are responsible for this. Think carefully about the
sections of the plant you have to access or open and consider the
kinds of environmentally damaging substances that may be
released by your actions. Take measures to prevent damage to the
environment. Wherever possible use a drip tray and firmly shut off
drains. If any leakages occur, report these immediately to your
manager and the monitoring station, and try to remedy any
leakages that you see starting. Use absorbent materials to clean
up and remove any liquid spillage. In any event always try to
prevent the pollution reaching drains or the soil.
Upon finishing the work, do not leave behind any waste materials
in the plant or on the terrain. Dispose all waste materials in the
containers specifically designated for this purpose; paper and
cardboard, metals, hazardous materials and remaining refuse are
to be separated out. In addition, for certain types of work separate
containers will be arranged, such as for insulation wool.

25

9 Safety rounds
We place a high value on safe working at AEB. Therefore
supervisors oversee the work and carry out safety rounds. We
ask everyone to cooperate in this. We observe in these rounds
whether the work is being performed correctly and whether
tasks could be completed in a safer manner. If required, we will
address you to correct or improve your work. Please do not look
upon these comments as reprimands, but as opportunities for
improvement.

26

27

10 Performing work
10.1 Work permits
At AEB work is performed under work permits. All the agreements
to perform the work safely are summarised and will appear on
these permits. For high risk work, in addition to the work permit, a
Task Risk Analysis (TRA) or specific work instruction is required.
Before starting the task, the work will be discussed with the
manager, supervisor and holder. There will also be a short kick-off
meeting to include all employees involved in carrying out the
work. This will provide the opportunity for everyone to be fully
informed and understand the tasks to be performed as stated on
the permits. The AEB Conduct & Safety Regulations and the
individual aspects of the work will also be addressed. No work is
to begin before the required work permit has been issued. For the
duration of the work the permit holder will remain in possession of
the work permits.
10.2 Last Minute Risk Analysis
As the last step before starting on a task, check whether your work
can be performed safely. You must be able to answer YES to each
of the following:
n 
do I have the correct personal protective equipment for the
work?
n do I know the escape routes and are these accessible?
28

 has the work permit been completed fully and has it been
discussed with me?
n 
am I sure that the installation has been secured?
n 
do I have the correct tools for performing the work?
n 
am I sure there are no unsafe situations present in the work
environment?
n 
with hot work, am I sure the environment is well protected
against sparks and naked flame?
n 
am I sure fire extinguishing equipment and eye/emergency
showers are within easy reach?
n 
am I competent and do I know how the work is required to be
performed?
n

If you cannot give a clear and full YES to any of these questions,
then do not to start the work and inform a supervisor. Before the
work can start, the appropriate remedial action is required to be
taken.
10.3 Securing and labelling
It is prohibited to operate or open an installation without the
installation managers permission. Before the work starts, the AEB
manager will secure the plant sections. This will be achieved by a
managers padlock and label securing each work switch. Once this
padlock and label are secured, you are required to fill in your name
and mobile telephone number on your personal padlock. This will
prevent someone else accidentally starting up the installation. As a
final check, satisfy yourself that the power to the installation has
indeed been shut off. Upon completion of your work and before
leaving the AEB location, you are required to remove your
personal padlock. If you forget to remove your padlock, you
29

will be contacted at any moment and be required to come

immediately in person to remove your padlock.
Electrical installation securing
At AEB, access to and performing work inside high and low
voltage electrical installation spaces is only permitted by
authorised individuals. These authorised individuals have been
appointed by the AEB person responsible for the installation.
Hazardous materials
If your task involves working on process pipes which have carried
hazardous materials, these pipes are required to have been rinsed
and shut off. Preferably, a blind flange should be applied. Ensure
you are fully aware of the product information regarding the
hazardous material and also that the process pipe is completely
free of hazardous material before opening. A rinsed pipe will be
marked with a clear label stating that the pipe has been rinsed and
declared safe.
10.4 Completion of the work
Upon completion of the work, the third party firm is required to
report to the supervisor. The supervisor will check the work carried
out, inspect the work spaces and surrender the work permit to
the manager who issued it. Upon delivery, the work spaces are
to be left clean and tidy. Any applied markings, tools and/or
containers are all to be removed. Unless, of course, AEB has
agreed otherwise.

30

11 Specific regulations
11.1 Working at height
When working at a height, AEB follows the preferred order set
out below:
n 
if possible avoid working at a height;
n structurally applied facility (fixed platform or gantry);
n temporary stationary facility (steel scaffolding or fencing);
n temporary mobile facility (tower wagon or mobile scaffolding);
n ladders or stepladders;
n personal fall protection (secured harness belt).
Steel scaffolding
If no fixed means of working at a height exists, scaffolding is to be
erected. Erecting, making changes to and removing scaffolding
will be supervised by a specialist. Making your own changes to the
scaffolding is strictly prohibited. Scaffolding is required to be
inspected by a scaffolding inspector before anyone is permitted to
use it. The scaffolding inspector will issue the scaffolding with a
completed scaffolding notice to include a validity date. If you
notice any changes to the scaffolding you are required to remove
the scaffolding notice and report this to the manager. If any
changes to the scaffolding are desirable or needed, you are
required to report this to the supervisor. It is not permitted to work
below someone or support loose ladders on scaffolding floors.

31

Mobile scaffolding
Mobile scaffolding is only to be erected and used by those who
have received the appropriate training. To prevent the risk of
tipping over, mobile scaffolding is only to be used on even, level
ground and requires to be secured against involuntary tipping
over or movement. No personnel or materials are to remain on
the scaffolding floor when relocating the structure. Mobile
scaffolding is only to be climbed internally.
Tower wagons
Possession of a valid proof of competence is required to operate
a tower wagon. Each person on the work platform is required to
always wear a secured harness belt at all times. Alighting from
a platform at height is prohibited. The tower wagon is not to be
used when the wind-force is 6 or above.
Ladders and stepladders
Ladders (and stepladders) are only to be used for light, short term
work (max. 5 minutes). The maximum height for using ladders is
10 meters, where the ladders rise a minimum of 1 meter above the
roof edge. Ladders are to be supported on level, solid ground, to
prevent sinking or tipping over. Before using, check the ladders
thoroughly for any signs of weaknesses or failure and ensure they
have been supplied with a valid inspection sticker.
Safety harness
If the measures set out above against the risk of falling are
insufficient, you are required to wear an approved harness belt.
You are required to receive an appropriate demonstration on the
safe and correct use of this equipment. Before use, check that
32

there is no mismatch between the working height and the length

of the fall line and the fall absorber.
Working on roofs
All roofs of the AEB buildings have been provided with demarcated walking routes or anchoring points for securing your harness
belt and safety line. It is not permitted to approach within 4
meters of a roof edge without fall protection. No work is to be
performed on the roofs when the wind-force is 6 or above.
11.2 Hoisting work
Hoisting work is hazardous due to the unseen loaded energy.
The load can fall or strike persons or objects during the hoisting
procedure. A real danger of jamming, trapping or crushing exists.
At AEB, every form of hoisting procedure is covered by regulations set out in the work instruction, the Task Risk Analysis (TRA) or
in the hoisting plan. A hoisting plan will be drawn up for loads in
excess of 5 ton. Hoisting is only to be carried out with approved
hoisting equipment. The hoisting area around the load is to be
cordoned off in a secure manner. During the hoisting procedure,
no one is allowed inside the cordoned off hoisting area. Never
stand under a load.
Heavy or bulky materials are not to be transported by an
elevator. These are to be moved with the appropriate hoisting
or gantry crane using a hoisting cage designed for the purpose,
and with the approved hoisting gear or sufficient chains or slings.
Hoisting tackle and winches are to be anchored to special hoisting
hooks or hoisting beams. Never attach these to banisters or
process pipes.
33

34

Operators of vehicle mounted cranes are required to possess a

valid vehicle mounted crane operators certificate of competence.
Operators of other hoisting equipment, such as gantry cranes and
fork-lift trucks with hoisting gear, are required to possess specific
expertise with demonstrable proof of competence.
11.3 Elevator use
Elevators are only to be used for transporting people and manageable quantities of material. Do not hold back the elevator unnecessarily. In the event of fire, evacuation by elevator is prohibited.
11.4 Hot work
Hot work is defined as tasks that can produce heat, presenting a
fire risk. Examples of hot work are welding, soldering, drilling,
grinding and tasks involving the use of a naked flame. Hot work
also includes work carried out in explosion sensitive zones
(EX-zones) due to the risk of explosions from gas or dust.
The following preventive measures are to be taken with regard to
hot work:
n mount up a fire watch;
n removal of all flammable materials and liquids;
n cover flammable and vulnerable objects and materials;
n ensure fire extinguishing equipment is within easy reach;
n check the work space regularly for any evidence of fire.

35

11.5 Enclosed spaces

Enclosed spaces, such as tanks and process installations, form an
additional risk, because:
n these are difficult to access;
n there may be atmospheric abnormalities;
n they may be poorly or artificially lit;
n communication with those on the external side may be difficult;
n 
they may be difficult to exit or access in the event of an
escape or rescue.
Therefore different rules apply prior to these spaces being
entered. These include:
n 
the space is only to be accessed once it has been declared
safe to enter;
n 
the air quality is to be assessed before starting and periodically
checked during the work;
n 
a manhole watch adjacent to the entrance is to be mounted
to provide security to the space;
n 
only electric tools with a safe power rating (50 volt alternating
current or 120 volt direct current) are to be used;
n 
gas bottles are to remain outside the enclosed space.
11.6 Working with hazardous materials
Everyone working with hazardous materials will be advised on the
safe handling of these and what to do in the event of an incident.
For each hazardous material, AEB has placed a Material Safety
Data Sheet (MSDS) on the intranet. Third party firms will also make
their own MSDS sheets available to AEB. Any spillage of hazardous
materials is to be removed and the area cleaned up immediately.

36

Gas bottles
The use of gas bottles is only permitted inside the plant when
necessary for the work. Gas bottles are to remain on a gas bottle
wagon at all times, unless this proves impossible for the task in
hand. In any event, gas bottles are to be firmly secured against
falling over by chains or lashing. Gas bottles are to be located
outside enclosed spaces and the installation sections only and
never in an escape route or stairwell. Whenever there is a pause in
the work, the flexible gas pipes are to be removed from the
space(s) concerned. Gas bottles not in use are to be securely shut
off. Bottle keys are to be available and present.
11.7 Digging work
For carrying out groundwork, such as digging, drilling and piling,
the permission of the civil engineering coordinator and AEBs
person responsible for the installation will be required. They will
provide information on possible subterranean piping and cabling
runs and are able to supply drawings. They will also determine the
appropriate manner in which the groundwork is to proceed, such
as digging by hand or machine, and whether prior to starting the
work trial trenches are required.
11.8 Fork-lift trucks, mechanical shovels and loaders
A fork-lift truck is only to be used upon permission of the manager
concerned. Fork-lift truck, mechanical shovel or loader drivers are
required to be in possession of a valid certificate of competence.
This has to be shown upon request. When driving, a safety belt is
to be worn at all times, unless the vehicle is supplied with solid
enclosing doors.

37

With or without load, a fork-lift truck is always to be driven slowly,

particularly when negotiating thresholds or bumps in the road. If
the load limits the view, the fork-lift truck is to be driven in reverse.
When parking the fork-lift truck, mechanical shovel or loader,
engage the handbrake and lower the shovel or excavator to
ground level. Remove the ignition key to prevent unauthorised
use.
If the vehicle is supplied with a pressurised cabin, windows and
doors are to remain closed to prevent unnecessary exposure to
substances among other things.
Giving lifts to passengers is prohibited on fork-lift trucks, mechanical shovels or loaders not equipped with the appropriate passenger seats for this purpose.
11.9 Machines, equipment and tools
Machines, equipment and tools are only to be used after you have
received instructions or training in their use. The equipment used
is to be appropriate to the work. You are required to check this
before starting a task. All work equipment is to be inspected and
approved at least once a year and supplied with a clear, readable
CE-marking and valid inspection sticker.
The risk of tripping over is to be reduced to a minimum. Cables,
reels or pipes are not to be left lying about on the access gantries.
Suspend these on cable hooks (if possible) to the external side of
the railing. When extending cables the rule is that cables may only
be lengthened by one extension.

38

When means of transport or equipment is moved or used on the

grid floors, the wheels are to be at least 20 mm wide and must not
be the source of damage. A wooden base may be used to
distribute the weight evenly across the grid floors.

39

12 Sanctions procedure
If the AEB Conduct & Safety Regulations are not followed, AEB
will apply the internal sanctions procedures to its own employees.
These sanctions can vary from a verbal warning through to
dismissal. The QHSE Section maintains a record of the sanctions
applied, and the Human Resource Section will preserve a register
of these in the personnel files. The sanction to be applied will be
determined in consultation with the line manager, the QHSE
Manager and, if applicable, the HR Manager.
For employees of third party firms in principle the following four
sanction possibilities can be applied:
1 Verbal warning (yellow card), upon a minor breach of the
regulations without directly risking injury or damage. The
offender will be spoken to, the digression rectified and the
incident recorded in the Dagelijkse Afstemming Vergadering
(daily reporting meeting or DAV).
2 Written warning (red card), after repeated verbal warnings
and a serious breach, risking serious injury or damage. The
work of the third party firm will be suspended at the expense
of the third party firm. The offender will be denied access to the
terrain for three working days. The AEB manager will consult
with the offender and the foreman. If required, agreements will
be clearly restated. The incident will be recorded in the DAV.
The work can continue once the digression has been rectified
40

and after this has been checked and approved by the

AEB manager.
3 Suspension of the offender, after repeated warnings and a
serious breach. The work will be suspended and the offender
will be denied access to the terrain indefinitely. A meeting
between the AEB management and the management of the
third party firm will follow.
4 Denial of access to the terrain to a third party firm, upon
repetition without the third party firm having demonstrated
improvement or when more than one person has been involved
or AEB having been seriously failed. A meeting between the
AEB management and the management of the third party firm
will follow. The third party firm involved will be liable for all
expenses incurred if an alternative third party firm is subsequently appointed to complete the work.
Eating, drinking or smoking in areas where this is prohibited, the
incorrect use of personal protective equipment, ignoring cordoned
off areas or bypassing security will be followed immediately by a
written warning. Causing malicious damage, unauthorised passing
on of company information to others, theft, assault or gross
negligence will be followed immediately by a suspension.

41

Smoking areas

Waste and Energy Company

Australihavenweg 21 1045 BA Amsterdam 020 587 6299
www.afvalenergiebedrijf.nl