HP 9100C Digital Sender

Quick Reference

E-mail

Computer

Network printer

Fax

Table of contents
Identifying control panel features . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Using the digital sender . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
To e-mail documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
To fax documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
To make copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
To send to a computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
To send to another program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
To send to an HP JetSend-enabled device . . . . . . . . . . . . . . . . . . 4
Working at the computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Using the HP Address Book Manager . . . . . . . . . . . . . . . . . . . . . . . . 5
To start the ABM and log in . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
To add e-mail destinations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
To change or delete e-mail destinations . . . . . . . . . . . . . . . . . . . . 7
To add fax destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
To change or delete fax destinations . . . . . . . . . . . . . . . . . . . . . . . 7
Other documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

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Quick Reference 1

Identifying control panel features

Use the following diagram to help you locate control panel features:

12
13

14
9

15

6 7

2
3
5

10

11

Control Panel Display Displays information and messages.

Tab key Moves between fields on the control panel display.

Alt key When pressed in conjunction with another key, types

the character displayed in the upper-right corner of the other key.

Function keys Do the functions shown above the keys.

Alphabetic keys Enter letters or special characters.

Back key Deletes the last typed character or removes

destinations from the selection list.

Enter key Accepts information in a field.

Scroll Arrow keys Scroll up and down or items in a field.

Help key Activates the Help window, which offers information

on the selected screen or field.

10 Numeric keys Enter numbers or special characters.

11 Special characters sticker Contains instructions for
accessing the special characters available for your language
(except English).
12 Go key Sends a document.
13 Activity light Indicates the status of the digital sender.
(Appears in the outline of the symbol on the Go key.)
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14 Cancel key Stops sending or returns to the main screen.

15 Single- or double-sided key Selects single- or double-sided
original (indicated by the light under the icon).

Using the digital sender

To e-mail documents
1

Load the document in the digital sender.

Log in (if prompted) and press E-MAIL. If your name is not in the
FROM field, type in your user name or e-mail address.

Press

If your user name is password protected, a dialog box opens.

Type your password and press
.

Type a message in the SUBJECT field (optional).

Press

In the TO field, type an e-mail address or the name of an e-mail

destination in an address book and press
. Repeat to add
more destinations.

To CC someone, press TO. Press

to choose CC and press
. Type an e-mail address or the name of an e-mail destination
in an address book and press
.

Press

To fax documents

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Load the document in the digital sender.

Log in (if prompted) and press FAX.

In the FAX field, type a fax number or the name of a fax

destination in the Public Fax address book and press
. Repeat
to add more fax destinations.

If you are a registered user and want to receive an e-mail

confirmation of the transmission, press
twice to go to the
NOTIFY field and type your user name.

Press

Quick Reference 3

To make copies
1

Load the document in the digital sender.

Log in (if prompted) and press COPY.

Using the

In the COPIES field, type the number of copies you want.

Press

and

keys, choose a printer and press

To send to a computer
1

Load the document in the digital sender.

Make sure the computer is on and that the HP Digital Sender Link
is running and enabled.

Log in (if prompted) and press PC.

If your user name is not already in the NAME field, type it in.

Press

To send to another program

1

Load the document in the digital sender.

Log in (if prompted) and press the key for the location you want
(press
first if necessary).

Using the

Press

and

keys, choose a destination.

To send to an HP JetSend-enabled device

1

Load the document in the digital sender.

Log in (if prompted) and press JETSEND (press

necessary).

Using the and keys, choose a device from the list. Or, type
the DNS name or IP address for an HP JetSend-enabled device.

Press OK.

Press

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first if

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Working at the computer

Using the HP Address Book Manager
Use the HP Address Book Manager (ABM) program at your computer
to add frequently used numbers to the Public Fax address book and
e-mail destinations to your Private Email or Distribution Lists address
books.
The main ABM window looks like this:

On the left side of the ABM main window, you see these address
books: Your address book (your private address books are in here);
Public Email; Public Distribution Lists; Public Fax; and Public Printers.
The right side of the window shows the items in the selected address
book.
You can view, use, and change information in your two private
address books and the Public Fax address book. You can view and
use information in the Public Email and Distribution Lists address
books, but you cannot change it. The Public Printers address book is
for viewing only.
In addition to using the ABM to manage fax numbers and e-mail
destinations, you can use it to view the activity log or switch to the
ABM for another digital sender.

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Quick Reference 5

To start the ABM and log in

1

Start the ABM in one of the following ways:

Click Start, point to Programs, then HP 9100C, and click HP
Address Book Manager.
If the HP Digital Sender Link icon is showing in the taskbar,
right-click it and click HP Address Book Manager.

If the DNS name or IP address for the digital sender you want is
not in the Digital Sender name field, type it or choose it from the
list.

If your user name is not in the User name field, type it or choose
it from the list.

In the User password field, type your password (if one is

defined) and click OK. If all of the login information is valid, the
ABM main window appears.

To add e-mail destinations

Note

In the ABM main window, click the + next to the folder for your
user name, and then click Private Email.

On the File menu, click New.

Type a name and the e-mail address for this destination and click
Add.

To add more addresses, repeat step 3.

When finished, click Close.

In addition to adding e-mail addresses manually, you can import them

from certain e-mail programs or LDAP servers. For more information,
see the chapter on using the ABM in the user guide.

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To change or delete e-mail destinations

1

In the ABM main window, click the + next folder for your user
name, and then click Private Email.

Click the e-mail destination you want.

Do one of the following:

To change the name or e-mail address: On the File menu,
click Properties. Make changes and click Change.
To delete the destination: On the File menu, click Delete, and
click Yes.

To add fax destinations

1

In the ABM main window, click Public Fax.

On the File menu, click New.

Type the name and fax number for the destination and click Add.

To add more fax destinations, repeat step 3.

When finished, click Close.

To change or delete fax destinations

1

In the ABM main window, click Public Fax.

Click the fax destination you want.

Do one of the following:

To change the name or fax number: On the File menu, click
Properties. Make changes and click Change.
To delete the destination: On the File menu, click Delete, and
click Yes.

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Quick Reference 7

Other documentation
Also included with your HP 9100C Digital Sender are these sources
of information:

User guide The user guide provides information on how to

use the HP 9100C Digital Sender. (There is one printed copy of
this manual, and an electronic copy is installed on your computer
when you install the software.)

Circulate and Exchange manual This manual contains

information on doing common tasks in the Circulate and
Exchange programs.

ABM help Access the ABM help by choosing a command from

the Help menu in the ABM main window or any window in which
the Help menu or button appears.

Circulate and Exchange help These help sources offer

information on how to use the Circulate and Exchange programs
and work with scanned documents.

HP Digital Sender Link help Access help for changing this

programs settings by clicking Help in the Control Panel applet.

Administrator guide The administrator guide gives detailed

information about setting up and maintaining the HP 9100C
Digital Sender.

Getting started guide The getting started guide contains

basic instructions on how to set up the HP 9100C Digital Sender.

Copyright 1998
Hewlett-Packard Co.
Printed in USA 10/98
Publication Part No.
C1311-90905

*1311-90905*
*1311-90905*
C1311-90905

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