CS and IT Thesis 1

THESIS 1 REQUIREMENTS
1. The group shall start working on their thesis after the proposal has been approved by their
respective school.
2. The group shall maintain a thesis journal that serves as the diary of the thesis group. This
shall contain the activities performed and/or accomplished, ideas and/or plans, as well as
the results of tests of the ideas. Results of weekly meetings/consultation with the thesis
adviser shall also be logged in the journal. The suggested format for the thesis journal can
be found in ATTACHMENT F.
3. The thesis adviser shall meet the group at least once a week for consultation. The thesis
adviser shall countersign the thesis journal at these times.
4. The group shall submit a status report every grading period to the Thesis Coordinator, noted
by the thesis adviser, for the purpose of monitoring the groups performance.
ATTACHMENT G gives the outline of the status report.
5. The group shall present a demo of their working prototype in class on week 17. This may
be moved earlier by the Thesis Coordinator depending on the number of thesis groups.
6. The CD Jacket shall conform to the following format:
Thesis Titles
Thesis Coordinator (signed)
Sem / SY

SCHEDULE OF ACTIVITIES
Week 1
Every week
Weeks 5, 10, 14, 18
Week 17

Thesis coordinator explains the requirements for Thesis 1 and the thesis
documentation outline.
Weekly meeting with the thesis adviser; Adviser signs the thesis journal
Submission of status report to the thesis coordinator
Conduct demo of working prototype in class

Revised Thesis Guidelines

Page 1 of 18

CS and IT Thesis 1

THESIS 1 GRADING SYSTEM

The Thesis 1 grade is given only at the end of the semester when all requirements for Thesis 1
have been complied with. Sixty percent (60%) of the overall grade will come from the adviser
while the remaining forty percent (40%) will come from the thesis coordinator.
The following are the required grading components for Thesis 1:
From the adviser (60%)
1. Performance of assigned tasks
2. Participation in weekly discussion
3. Attendance
From the thesis coordinator (40%)
1. Status reports
2. Thesis documentation (draft of Chapters 1 - 3)
3. Presentation/Demo
4. Class participation

40%
30%
30%
100%
40%
20%
30%
10%
100%

The Rubrics for grading Thesis 1 is provided in ATTACHMENT H.

The following grading system will be adopted.
Grade
1.0
1.25
1.5
1.75
2.0
2.25
2.5
2.75
3.0
5.0

Equivalence
98 - 100 %
95 - 97 %
92 - 94 %
89 - 91 %
86 - 88 %
83 - 85 %
80 - 82 %
77 - 79 %
75 - 76 %
Below 75 %

DRP

Officially
Dropped
Incomplete

INC

Description
EXCELLENT
VERY GOOD
SATISFACTORY
FAIR
FAILED
Due to performance, absence or withdrawal
without notice
DROPPED, with approved dropping slip
INCOMPLETE REQUIREMENTS,
but with passing class standing

DEMO MECHANICS
Each group will be given thirty (30) minutes to present the demo of their working prototype in
class with the adviser. Fifteen (15) minutes will be allotted for the presentation of the problem,
objectives, scope and limitations, and design overview of the thesis project; ten (10) minutes for the
demonstration of the working prototype; and five (5) minutes for question and answer. The
laboratory sessions shall be utilized for the demo.
The thesis coordinator shall grade each team member according to the criteria given in the
rubrics.
The thesis adviser and other faculty member/s may be invited to observe and give
comments on the thesis project.

Revised Thesis Guidelines

Page 2 of 18

CS and IT Thesis 1

GENERAL POLICY ON REGROUPING

In the event that one or more thesis members fail to continue on to Thesis 1 with the rest of the
group due to any reasons, the following policies on regrouping of thesis members shall be
applied:
1. If three members remain in the group, the group shall continue the approved thesis topic.
2. If one or two members remain in the group, the remaining member/s has the option to
continue or disband the group.
a. Should the group decide to continue the approved thesis topic, member/s from other
disbanded groups may join them as long as the maximum number of members per
group is not exceeded. In this case, the remaining members will need to be adopted by
other group/s with approved thesis topics.
b. Should the member/s decide to disband the group, they should look for a group or
groups who could and are willing to adopt them. In this case, the approved thesis topic
shall be inherited by the remaining member/s of the group.
3. Regrouping should be approved by the thesis coordinator.

Revised Thesis Guidelines

Page 3 of 18

CS and IT Thesis 1

ATTACHMENT A
OUTLINE OF THE THESIS DOCUMENT
(Title Page)
Advisers Recommendation Sheet
Panels Approval Sheet
Thesis Coordinator and Deans Acceptance Sheet
Table of Contents
Observe the following format:
1 Introduction
1-1
1.1 Statement of the Problem
1-1
1.2 Current State of the Technology
1-2
:
:
2 Theoretical Framework
2-1
:
:
Note that the page number notation is as follows: <chapter/appendix>-<page number>.
Thus, the first page of Chapter 2 is at 2-1, while the first page of Appendix A is at A-1.
List of Tables (optional)
List of Figures (optional)
Abstract
This should contain a brief summary of the thesis project. It is composed of a single
paragraph of at most 200 words and should include the overview of the problem, the
project design, and the results of the thesis project.
Preface
This should contain a brief statement of the problem, the significance of the study, the
proposed system, and an overview of the structure of the thesis document.
Chapter 1 INTRODUCTION
1.1 Statement of the Problem
This should introduce the general problem that the proposed system addresses, and the
need to find a solution to the problem. It states the rationale and significance of finding a
solution to the problem.
1.2 Current State of the Technology
This should include the state of the current technology and the different solutions proposed
so far (based on a literature survey). It contains discussion on the specific problems faced
by or that still exist in the specific technology or field (e.g., limitations of existing systems,
software, or algorithms).
The discussion should include only enough detail to show the
rationale behind and the problems in each, leading to the specific need for the proposed
system.
1.3 Objectives
This should be taken from the corresponding sections of the approved thesis proposal. The
scope and limitations may be further elaborated but nothing must be changed, added, nor
removed without the written approval of the Thesis Coordinator.
1.3.1 General Objective
1.3.2 Specific Objectives
1.3.3 Scope and Limitations
Revised Thesis Guidelines

Page 4 of 18

CS and IT Thesis 1

Chapter 2 THEORETICAL FRAMEWORK

This chapter should give the theoretical background that leads to the design of the proposed
system. This may be broken into different sections for logical grouping of the topics.
2.1 Introduction
This should give the relation of the chapter to the proposed solution, as well as the
interrelation between the different sections of the chapter.
2.2 <Theory 1>
2.3 <Theory 2>
:
:
2.n

<Theory n-1>

2.n+1 Summary
Chapter 3

<Name of the Project>

3.1 Introduction
This should introduce how the proposed system solves the problem cited in Statement of
the Problem . This should also give the interrelation between the different sections of the
chapter.
3.2 System Design Specification
This should contain an explanation of how the system is put together. This chapter may
have several sections and subsections. This section may start by giving an overview of the
overall specifications and functional requirements of the system. It shall discuss the
functionalities and detailed description of the different components of the system.
Hardware and software components, as well as their interactions, may be discussed
graphically using design tools such as hierarchical charts, data flow diagrams (DFD), entity
relationship diagrams (ERD), and block diagrams.
Normally, the general diagram of the
system is presented and explained here on a per block basis, including the interrelation of
each. The next section/s should describe the inner working of each block/module in detail.
Emphasis should be given on how the proposal attempts to solve the specified problem.
:
:
3.n

Summary

Chapter 4 PERFORMANCE ANALYSIS

This chapter provides a list of experiments conducted by the group, as well as the discussion of
the results and observations done on the system. In this section, the proponents must prove
that the objectives of the thesis project have been achieved.
4.1 Introduction
This should give the major objectives of the experiments conducted.
(The minor/specific
objectives of each experiment should be included in the Experimental section.) There
should be a description of the parameters to be measured. All assumptions made in the
analysis should be explained in detail.
4.2 Experimental
This section should describe the experiments conducted in analyzing the
behavior/performance of the proposed system. This should include how the required
parameters were quantified, i.e., what measurable parameters were used to give an
indication of the desired parameters if these are not directly measurable. This should also
include the basis for such assumptions. The information given should be enough that the
reader can repeat the experiments for evaluation and verification.
Revised Thesis Guidelines

Page 5 of 18

CS and IT Thesis 1

4.3 Results and Analysis

This should give an overview of the results from the experiments. Sample raw data shall be
included to explain how these are presented and analyzed. The full set of data shall be
included as an appendix. This shall also contain a discussion of the information derived from
the results, with sample raw data to support each conclusion.
4.4 Summary
Chapter 5 CONCLUSION
The conclusion shall be a one-section chapter. This should contain a summary of the
problem, the proposed system, the major results of the performance analysis, and the
recommendations for further work/s.
BIBLIOGRAPHY
This should contain the references cited throughout the thesis document.
may either be in the order of citing or in order of the first authors surname.

The sequence

ACKNOWLEDGEMENT
APPENDICES
These should contain the raw data, program listing, and the technical and users manuals.
The program listing must be unformatted and in a fixed width font (e.g., Courier).
The
technical manual for hardware systems shall include the list of parts/components used, the
detailed schematic diagram/s (possibly by circuit block/section) and circuit board layout/s (if
available).
The technical manual for software systems shall contain a description of the
main program structure. This should also include a short description of each user-defined
functions/procedures that contain what each does, what parameters are passed, how the
parameters are used, which routines call them, and which routines they call. The users
manual should contain detailed procedures on how to set-up and use the system.

Notes:
Physical format:

Use 8 11 bond paper with 1 margin on each side.

The text must use Double line spacing and 12pt Times New Roman font
or equivalent.
The pages shall be numbered at the bottom right except at the start of
each chapter which shall contain no page number. All pages from the
cover page to the Preface shall use lower-case Roman numerals while
Arabic numerals shall be used from Chapter 1.
Each chapter should start on a new page.
The document should be written such that reading the first chapter
(Introduction) and the last chapter (Conclusion) should give the reader a
general idea of the thesis work.
Each of the other chapters should have an introduction and summary
section. These shall be written such that by themselves, a little more
detail regarding the content of the chapter may be obtained without
reading the whole chapter.
Revised Thesis Guidelines

Page 6 of 18

CS and IT Thesis 1

ATTACHMENT B
TITLE PAGE FOR THE THESIS DOCUMENT

<THESIS TITLE>

(In bold characters, underlined, font size 14)

A Thesis Project
Presented to
the Faculty of <Name of School>

In Partial Fulfillment
of the Requirements for the Degree of
(Program title)

by
<last name, first name, middle initial of proponent 1>
<last name, first name, middle initial of proponent 2>
<last name, first name, middle initial of proponent 3>
<last name, first name, middle initial of proponent 4>

<Thesis Advisers Name>

Thesis Adviser

<date of submission>

Revised Thesis Guidelines

Page 7 of 18

CS and IT Thesis 1

ATTACHMENT C
ADVISERS RECOMMENDATION SHEET

ADVISERS RECOMMENDATION SHEET

(In bold characters, underlined, font size 14)

This Thesis entitled

<Thesis Title>

(in bold characters, font size 14)

by:
<last name, first name, middle initial of proponent 1>
<last name, first name, middle initial of proponent 2>
<last name, first name, middle initial of proponent 3>
<last name, first name, middle initial of proponent 4>

submitted in partial fulfillment of the requirements of the

Bachelor of Science in <Program> degree
has been examined and is hereby recommended
for acceptance and approval

<Thesis Advisers Signature>

<Thesis Advisers Name>
Thesis Adviser

<Date of submission>
Date

Revised Thesis Guidelines

Page 8 of 18

CS and IT Thesis 1

ATTACHMENT D
PANELS APPROVAL SHEET

PANELS APPROVAL SHEET

(In bold characters, underlined, font size 14)

This Thesis entitled

<Thesis Title>

(in bold characters, font size 14)

developed by:
<last name, first name, middle initial of proponent 1>
<last name, first name, middle initial of proponent 2>
<last name, first name, middle initial of proponent 3>
<last name, first name, middle initial of proponent 4>

after having been presented is hereby approved

by the following members of the panel

<Panelist 1s Signature>
<Panelist 1s Name>
Panelist

<Panelist 2s Signature>
<Panelist 2s Name>
Panelist

<Lead Panelists Signature>

<Lead Panelists Name>
Lead Panelist

<Date>

Revised Thesis Guidelines

Page 9 of 18

CS and IT Thesis 1

ATTACHMENT E
THESIS COORDINATOR AND DEANS ACCEPTANCE SHEET

THESIS COORDINATOR AND DEANS ACCEPTANCE SHEET

(In bold characters, underlined, font size 14)

This Thesis entitled

<Thesis Title>

(in bold characters, font size 14)

After having been recommended and approved is hereby accepted

by the <Name of department> Department
of <Name of School>

<Thesis Coordinators Signature>

<Thesis Coordinators Name>
Thesis Coordinator

<

Deans Signature
<Deans Name>
Dean

>

<Date of submission>
Date

Revised Thesis Guidelines

Page 10 of 18

CS and IT Thesis 1

ATTACHMENT F
SUGGESTED FORMAT OF THE JOURNAL
(Date) (Name/s of Member/s) (Location, if applicable)
(Description of Activity)
(Result/s, if applicable)
(Date) (Name/s of Member/s) (Location, if applicable)
(Description of Activity)
(Result/s, if applicable)
:
:
(Signature of Adviser/Date)
(Date) (Name/s of Member/s) (Location, if applicable)
(Description of Activity)
(Result/s, if applicable)
(Date) (Name/s of Member/s) (Location, if applicable)
(Description of Activity)
(Result/s, if applicable)
:
:

Revised Thesis Guidelines

Page 11 of 18

CS and IT Thesis 1

ATTACHMENT G
OUTLINE OF THE STATUS REPORT
DATE

FOR

FROM

RE

(Thesis coordinator)

(Thesis Title) STATUS REPORT

SOFTWARE:
Date:
Finished Activity:
Description:
Date:
Next Activity:
Description:
HARDWARE:
Date:
Finished Activity:
Description:
Date:
Next Activity:
Description:
DOCUMENTATION:
Date:
Finished Activity:
Description:
Date:
Next Activity:
Description:
Noted by:
(Thesis Adviser)

Revised Thesis Guidelines

Page 12 of 18

CS and IT Thesis 1

RUBRICS FOR THE THESIS ADVISER

Evaluation Scale:
Unsatisfactory
Meets Minimum Requirements
Exceeds Requirements
Outstanding

Below 75%
75 - 83%
84 - 92%
93 - 100%
Unsatisfactory

Performance of assigned tasks

(40%)
Contribution to the thesis work
(15%)

ATTACHMENT
H
GRADING RUBRICS

Meets Minimum
Requirements

Exceeds Requirements

Does not collect any

relevant information; no
relevant suggestions or ideas
whatsoever

Collects information when

asked; tries to offer some
ideas, but not well
developed and not clearly
expressed

Collects basic, useful

information related to the
project; occasionally offers
useful ideas

Taking responsibility (10%)

Does not perform assigned

tasks; often misses meetings;
does not have anything
constructive to say; relies on
others to do the work

Performs all assigned tasks;

attends meetings regularly
and usually participates
effectively; generally reliable

Journal (15%)

Journal is not submitted

Performs assigned tasks but

needs many reminders;
attends meetings regularly
but generally does not say
anything constructive;
sometimes expects others to
do his/her work
Form is submitted but late
and incomplete

Journal is filled out

completely but late

Outstanding

Collects and presents to the

team a great deal of relevant
information; offers welldeveloped and clearly
expressed ideas relevant to
the thesis work
Performs all tasks very
effectively; attends all
meetings and participates
enthusiastically; very
reliable
Journal is filled out and on
time

Participation in weekly
discussion (30%)

Revised Thesis Guidelines

Page 13 of 18

CS and IT Thesis 1

Participation (20%)

Never participate in group

discussions nor offers ideas
and asks questions

Only offers comments when

specifically asked a question
by groupmates or the
adviser

Usually participates in group

discussions, offers ideas and
asks questions

Valuing other team members

(10%)

Often argues with team

mates; doesn't let anyone
else talk; occasional
personal attacks and "putdowns"; wants to have
things done his way and
does not listen to alternate
approaches

Usually does much of the

talking; does not pay much
attention when others talk,
and often assumes their
ideas will not work; no
personal attacks and putdowns but sometimes
patronizing; when others get
through to him, works
reasonably well with them
With absences and lates

Generally listens to others'

points of view; always uses
appropriate and respectful
language; tries to make a
definite effort to understand
others' ideas

Actively participates in
group discussion by offering
ideas and asking questions
and helps to keep the group
on task
Always listens to others and
their ideas; helps them
develop their ideas while
giving them full credit;
always helps the team reach
a fair decision

No absents but with lates

No absences and lates

Attendance (30%)
Note: Proportional to the
number of absences and lates

Revised Thesis Guidelines

Does not attend class

Page 14 of 18

CS and IT Thesis 1

RUBRICS FOR THE THESIS COORDINATOR

Evaluation Scale:
Unsatisfactory
Meets Minimum Requirements
Exceeds Requirements
Outstanding

Below 75%
75 - 83%
84 - 92%
93 - 100%
Unsatisfactory

Status Report (40%)

Presentation/Demo (30%)
Content (10%)

Reports are not logically

organized

Meets Minimum
Requirements
Organized but lacks
sufficient information

Exceeds Requirements
Well organized; with
sufficient information
relevant to activities

Well organized; abundant

information that are
arranged logically and are
clearly linked to each other.
Clearly identifies the
purpose of the thesis;
abundance of materials or
information clearly related
to thesis; points are clearly
made and all evidence
supports thesis
Thesis is clearly stated and
developed; good transitions;
well-organized

Fails to identify the purpose

of the thesis work; thesis not
clear

Purpose identified but not

clearly presented; have
some information that are
not clearly connected to the
thesis

Clearly identifies the

purpose of the thesis;
sufficient information related
to thesis; many good points
made

Coherence and Organization

(10%)

No apparent logical order of

presentation; development
of thesis is vague

Information are presented in

logical sequence; organized
but clear transitions needed

Speaking skills (5%)

No eye contact; inaudible or

too loud; rate too slow or
too fast; used monotone

Concepts and ideas are

loosely connected; lacks
clear transitions; flow and
organization are choppy
Little eye contact; uneven
rate; little or no expression

Revised Thesis Guidelines

Outstanding

Clear articulation but not as

polished

Poised; clear articulation;

proper volume; steady rate;
good posture and eye
contact; enthusiasm;
confidence

Page 15 of 18

CS and IT Thesis 1

Ability to answer questions

(5%)

Thesis documentation (20%)

Organization (10%)
Grammar (10%)
Note: the instructor should
list down here all the major
and minor errors
Class Participation (10%)

Revised Thesis Guidelines

Unable to answer questions;

shows no real understanding
of the thesis work

Able to answer the questions

directly related to the
presentation

Shows basic knowledge of

the topic but no mastery of
some of the finer details

Demonstrate in-depth
knowledge of the topic in
excess of that contained in
the presentation; shows
confidence in his/her
answers; can thoroughly
explain the topic or
presentation materials

Main points of the thesis

documents are ambiguous

Writing has minimal

organization and a basic
thesis statement
Has many basic grammar
and typo errors but the
meaning is somewhat clear

Writing follows a logical

organization, but sometimes
drifts from the thesis
Has few major errors; may
have multiple minor errors
as long as they do not
interfere with understanding

Participate in the class

discussion when required

Actively participate in the

class discussion but lacks
confidence in his answer

Writing is clear, logical, and

well organized around a
developed thesis
Has no major grammatical
and typo errors and very few
minor errors; any minor
errors do not interfere with
the understanding
Actively participate in the
class discussion;
shows eagerness and
enthusiasm in the class;
brilliant ideas and
suggestions

Has many basic grammar

and typo errors that the
document cannot be readily
understood
No participation in the class
discussion

Page 16 of 18

CS and IT Thesis 1

THESIS 1 ADVISERS EVALUATION FORM

BSCS/BSIT
SCHOOL CAMPUS:

COURSE:

NAME OF GROUP MEMBER:

THESIS ADVISER:

THESIS TITLE:
Evaluation Scale:
Unsatisfactory
Meets Minimum Requirements
Exceeds Requirements
Outstanding

Below 75%
75 - 83%
84 - 92%
93 - 100%

Criteria

Rating

Weight

Points

Performance of assigned tasks (40%)

Contribution to the thesis work (15%)
Taking responsibility (10%)
Journal (15%)
Participation in weekly discussion (30%)
Participation (20%)
Valuing other team members (10%)
Attendance (30%)
Note: Proportional to the number of absences and
lates
TOTAL

Revised Thesis Guidelines

Page 17 of 18

CS and IT Thesis 1

THESIS 1 COORDINATORS EVALUATION FORM

BSCS/BSIT
SCHOOL CAMPUS:

COURSE:

NAME OF GROUP MEMBER:

THESIS COORDINATOR:

THESIS TITLE:
Evaluation Scale:
Unsatisfactory
Meets Minimum Requirements
Exceeds Requirements
Outstanding

Below 75%
75 - 83%
84 - 92%
93 - 100%

Criteria

Rating

Weight

Points

Status Report (40%)

Presentation/Demo (30%)
Content (10%)
Coherence and Organization (10%)
Speaking skills (5%)
Ability to answer questions (5%)
Thesis documentation (20%)
Organization (10%)
Grammar (10%)
Note: the instructor should list down here all the
major and minor errors
Class Participation (10%)
TOTAL

Revised Thesis Guidelines

Page 18 of 18