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Project

Planning Document for:


Aquatic Fitness Center Design Project

Moshari Alahmari
Nick Kohrs
Brian Zaremski

Submitted to:
Dr. Sushil Acharya
Robert Morris University
ENGR 4030/5030 Project Engineering
December st, 2014

Revision History
Name

Date

Reason for Changes

Alahmari, Zaremski
Zaremski
Kohrs
Alahmari
Kohrs, Zaremski
Kohrs
Zaremski
Alahmari
Kohrs, Zaremski
Zaremski
Kohrs, Zaremski
Alahmari
Kohrs, Zaremski

10/27/2014
11/2/2014
11/2/2014
11/2/2014
11/3/2014
11/9/2014
11/9/2014
11/21/2014
11/22/2014
11/23/2014
11/30/2014
12/05/2014
12/07/2014

Objectives and Introduction Created


Objectives updated, Scope Created
WBS Created
Cost Breakdown Created
Cost Breakdown Updated
Project Staffing Requirements Added
Corrections and Other Resources Added
Monitoring and Control Added
Microsoft Project File Updated
Monitoring and Control Updated
Scheduling and Monitoring Updated
Risk Management Added
Risk Update, Close Out Strategy, Open Issues

Version
0.0
0.1
0.2
0.3
0.4
0.5
0.6
0.7
0.8
0.9
0.10
0.11
0.12

Aquatic Fitness Center Design Proposal


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Table of Contents
Section 1: Project Introduction and Overview ............................................................................................. 4
Section 2: Project Goals and Objectives ...................................................................................................... 5
Project Goals ............................................................................................................................................ 5
Project Objectives .................................................................................................................................... 5
Constraints ............................................................................................................................................... 5
Assumptions ............................................................................................................................................ 5
Section 3: Work Breakdown Structure ........................................................................................................ 6
Section 4: Scope of Work ............................................................................................................................. 7
Section 5: Project Staffing Requirements .................................................................................................... 9
Section 6: Other Resources Needed .......................................................................................................... 11
Section 7: Detailed Schedule and Resource Loading ................................................................................. 12
Section 8: Project Performance Monitoring and Control Procedures ....................................................... 15
Section 9: Cost Estimation ......................................................................................................................... 17
Section 10: Risk Management.19
Section 11: Project Completion and Closeout Strategy.......20
Section 12: Open Issues/Future Decisions..21





Aquatic Fitness Center Design Proposal


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Section 1: Project Introduction and Overview




There are two great places for students to exercise at Robert Morris University; the Jefferson
Fitness Center and the Yorktown Fitness Center. They give students the opportunity to lift weights,
work on their cardiovascular strength, and participate in fitness classes. One thing that both fitness
centers lack, however, is a pool. Having an aquatic fitness center on campus would open up a lot of
opportunities for RMU students. This proposal is a project development plan for building an Olympic-
sized swimming pool within a brand new fitness center.


The installation of an Olympic-sized pool opens up the door for a new population of student-
athletes. Swimming and diving teams are obvious additions, but water polo is an increasingly popular
sport that could benefit from a pool as well. Robert Morris University has already seen the benefits of
installing top notch athletic facilities when you consider the Neville Island Sports Center. Both the
Mens and Womens NCAA Ice Hockey Teams are well known across the country which provides the
university with a lot of great publicity. Having brand new facilities in the area of water sports could
draw some great new student athletes.


Its not just athletes that can take advantage of a pool. It opens the School of Nursing and
Health Sciences to teaching aquatic rehabilitation. Without a pool they can only read about the topic. It
opens the School of Engineering to a controlled environment for testing of hydrodynamics projects.
Without a pool they can only use computer simulation to verify a design. Last, but not least, a student
doesnt have to be an athlete to enjoy the pool in an exercise capacity. Swimming is a great way to get a
low impact cardio workout!


While the primary focus is on the pool, opening a newer, larger facility gives the opportunity to
expand on other gym amenities that are not currently available to students. The new facility will include
racquetball and squash courts. Students will have access to a sauna. With the location being located
near the existing intramural fields, the university will be able to provide a place for storage for
equipment used on those outdoor facilities. It is important to note the gains for intramural sports in this
regard, as well as the addition of the following sports: inner tube water polo, racquetball, squash, and
wally-ball. All great ways to get exercise while having fun!


The addition of an Olympic-sized swimming pool and new fitness center will be a great addition
for RMUs growing campus. The Jefferson Fitness Center is simply not going to be able to handle that
growth as it is already often crowded. The Yorktown Fitness Center is simply too inconvenient being at
an off campus residence hall. This proposal will set forth a clear and precise course of action to making
these ideas a reality.

Aquatic Fitness Center Design Proposal


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Section 2: Project Goals and Objectives


Project Goals

Provide a state of the art design for an Olympic-sized pool and racquetball courts for the Robert
Morris Community.

Project Objectives
1.
2.
3.
4.
5.

Ensure a staged design such that pieces can be built and added when funding is available
Obtain 50% of materials from local manufacturers (within 100 miles)
Obtain 90% of materials from domestic manufacturers
Obtain LEEDs certification at a Silver level
Ensure a Net Energy Zero Design (Annual Solar Production to match or exceed Annual Building
Energy Consumption
6. Ensure design phase takes less than 9 months

Constraints
1. The facilities must accept all Robert Morris Students and Faculty
2. Holidays and breaks could affect the schedule

Assumptions
1. The facility will be built near the residence halls for the convenience of the students
2. The fees will be included within student tuition
3. The softball field could be eliminated or relocated to make room for this project

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Section 3: Work Breakdown Structure



Aquatic Fitness Center Design Proposal

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Section 4: Scope of Work


1. General Engineering Requirements
1.1. Building shall be LEED certified at Silver level
1.2. Electrical Engineering
1.2.1.Must provide detailed schematic
1.2.2.Must account for staged building construction
1.2.3.Must design solar array to meet or exceed energy requirements
1.3. Mechanical Engineering
1.3.1.Must provide detailed HVAC schematic
1.3.2.Must account for staged building construction
1.3.3.Must design geothermal well to reduce energy consumption
1.3.4.Must design pumps and deliver electrical requirements to Electrical Engineers
1.4. Civil Engineers
1.4.1.Must provide Site Survey
1.4.2.Must Provide Soil Stability Analysis
1.4.3.Must coordinate with local utilities for Water, Sewage, and Electric
1.5. Building shall be located where the softball field is currently located
1.6. Building shall have swipe access for RMU students
2. Architecture
2.1. Building roof must take solar array into account (Orientation and Pitch)
2.2. Plans for different stages must be submitted
2.2.1.Pool and Locker rooms First Stage
2.2.2.Intramural Fieldhouse Second Stage
2.2.3.Racquetball/Squash Courts Third Stage
2.2.4.Solar Array Fourth Stage
2.3. Pool
2.3.1.Olympic Sized Pool (50mx25m)
2.3.2.Diving Platforms
2.3.2.1.
1-meter spring board
2.3.2.2.
3-meter spring board
2.3.2.3.
5-meter platform
2.3.2.4.
7.5-meter platform
2.3.2.5.
10-meter platform
2.3.3.Bleachers that sit up to 500 spectators
2.3.4.Lifeguard stand
2.3.5.Lane dividers
2.4. Locker Room
2.4.1.Must accommodate up to 100 students (50 male, 50 female) at a time
2.4.2.Lockers for 500 students (250 male, 250 female) total
2.4.3.Sauna
2.4.4.Showers
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2.4.4.1.
Soap Dispensers
2.4.5.Towel Dryers
2.5. Recreation Courts
2.5.1.Two Racquetball courts
2.5.2.One Squash Court
2.5.3.All courts shall have glass back-wall in order for spectating
2.6. Intramural Fields Storage
3. Planning
3.1. Must find local manufacturers for 50% of materials
3.2. Must find domestic manufacturers for 90% of materials
3.3. Must find local contractors to bid on construction
3.4. Must keep design time to less than 9 Months
3.5. Safety
3.5.1.Must coordinate NEC review
3.5.2.Must coordinate with campus security/facilities for security requirements

Aquatic Fitness Center Design Proposal


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Section 5: Project Staffing Requirements


Project
Manager

Senior Civil
Engineer

Senior
Mechanical
Engineer

Senior Electrical
Engineer

Senior Architect

Civil Engineer

Mechanical
Engineer

Electrical
Engineer

Architect

Surveyor

Mechanical
Engineer

Electrical
Engineer

Architect

Safety
Consultant

Surveyor

Project Manager:
Detailed scope of work
Developing work plan
Gaining access to resources
Ensure work is complete
Stay in budget
Meet project deadlines

Civil Engineers:
Analyze survey reports
Analyze blueprints
Analyze maps
Inspect project site

Mechanical Engineers:
Design pool components
Design HVAC system
Test designs and make changes

Electrical Engineers:
Design Solar Array System
Design wiring layout
Fuse/breakers for safety

Architect:
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Design building within budget


Create workable blueprints
Consult with other architects about structure
Specify materials needed
Prepare presentation on design


Safety Consultant:
Ensure fire safety is taken into consideration
Check designs for electrical safety
Chose appropriate signs for caution
First aid

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Section 6: Other Resources Needed




In addition to the project personnel, other resources will be needed in order to complete this
project. For the purpose of streamlining the project the Engineers and Architects have requested a new
software package called Revit by Autodesk. The software package will give them the ability to draw all
schematics in one software package so that everything is generated in the same format and a revision
history is kept to track progress. Prior to the start of the design a new server needs to be setup so the
files can be kept in one place with backup. Engineers and architects will use their existing laptops to
complete their work. The surveyors will use their existing equipment, but they will need to have it
recalibrated prior to execution of the survey. The project manager will need to reserve a collaboration
room for bi-weekly meetings.

Resources Needed:

-Revit licenses

-Server Setup for Project

-Existing Laptops

-Calibration of surveying equipment

-Collaboration Room Reservation


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Section 7: Detailed Schedule and Resource Loading


Task Name

Duration Start

1 Aquatic Fitness Center 58 days


1.1 Preliminary Tasks 13 days
1.1.1 Land Survey

3 days

1.1.2 Soil Stability

10 days

1.1.3 Deconstruction
5 days
Estimation
1.1.4 Mechanical
4 days
Room Estimations
1.1.5 Electrical Room
4 days
Estimations
1.2 Stage 1: Pool

30 days

1.2.1 Building Design 10 days


1.2.1.1 Structure

10 days

1.2.2 Pool

5 days

1.2.2.1 Pool Design 5 days


1.2.3 Pool Area
1.2.3.1 Diving
Tower
1.2.3.2 Spectator
Stands
1.2.3.3 Lifeguard
Station

5 days
3 days
5 days
2 days

1.2.4 Locker Rooms 10 days


1.2.4.1 Lockers

3 days

1.2.4.2 Saunas

4 days

1.2.4.3 Showers

2 days

1.2.4.4 Toilet/Sinks 1 day

Mon
11/17/14
Mon
11/17/14
Mon
11/17/14
Thu
11/20/14
Thu
11/20/14
Mon
11/17/14
Mon
11/17/14
Thu
12/4/14
Thu
12/4/14
Thu
12/4/14
Thu
12/18/14
Thu
12/18/14
Thu
12/25/14
Thu
12/25/14
Thu
12/25/14
Tue
12/30/14
Thu
1/1/15

Finish

Wed
2/4/15
Wed
12/3/14
Wed
11/19/14
Wed
12/3/14
Wed
11/26/14
Thu
11/20/14
Thu
11/20/14
Wed
1/14/15
Wed
12/17/14
Wed
12/17/14
Wed
12/24/14
Wed
12/24/14
Wed
12/31/14
Mon
12/29/14
Wed
12/31/14
Wed
12/31/14
Wed
1/14/15
Mon
Thu 1/8/15
1/12/15
Tue
Thu 1/8/15
1/13/15
Tue
Wed
1/13/15 1/14/15
Wed
Wed
1/14/15 1/14/15

Aquatic Fitness Center Design Proposal


Predecessors Resource Names Cost

$189,874.48

$11,111.84

Surveyor
2,Surveyor 1

$1,297.92

Lead Civil Eng.

$3,051.20

Civil Eng.

$1,525.60



2


9

11



13



Mech Eng.
1,Mech Eng. 2
Elec. Eng.
1,Elec. Eng. 2

$2,479.36
$2,757.76
$30,978.24

Lead Civil Eng.

$6,102.40

Civil Eng.

$3,051.20

Lead Civil Eng.

$3,051.20

Civil Eng.

$1,525.60

Lead Architect

$4,216.80

Architect 1

$843.36

Architect 2

$1,405.60

Architect 1

$562.24

$3,654.56

Architect 1

$843.36

Architect 2

$1,124.48

Architect 1

$562.24

Architect 2

$281.12
Page 12

1.2.4.5 Furniture

1 day

Thu 1/1/15 Thu 1/1/15


1.2.4.6 Supplies
1.2.5 Water
Treatment

1 day

1.2.5.1 Pumps

5 days

Thu 1/1/15 Thu 1/1/15



Thu
Wed
9
12/18/14 12/24/14
Thu
Wed
12/18/14 12/24/14
Thu
Wed
9
12/18/14 12/24/14
Thu
Wed
12/18/14 12/24/14
Thu
Fri
12/18/14 12/19/14
Thu
Wed
24
12/25/14 12/31/14
Thu
Fri
12/25/14 12/26/14
Mon
Wed
30
12/29/14 12/31/14
Thu
Fri
12/4/14 12/12/14
Thu
Wed
12/4/14 12/10/14
Thu
Fri
33
12/11/14 12/12/14
Thu
Wed
17
1/15/15 1/21/15

5 days

1.2.6 Electrical Room 5 days


1.2.6.1 Lighting
5 days
Needs
1.2.6.2 Mechanical
2 days
Room Loads
1.2.7 HVAC

5 days

1.2.7.1 Mapping
Vents

2 days

1.2.7.2 System

3 days

1.2.8 Safety

7 days

1.2.8.1 Safety

5 days

1.2.8.2 Fire Safety 2 days


1.3 Stage 2: Field
House

5 days

1.3.1 Structural
Design

5 days

1.3.2 Lighting

2 days

1.3.3 Electrical
Receptacles
1.4 Stage 3:
Racquetball Courts

Thu
1/15/15

Thu
1/15/15
Thu
2 days
1/15/15
Mon
13 days
1/19/15

1.4.1 Structural
Design

10 days

1.4.2 Lighting

2 days

1.5 Stage 4: Solar


Array

7 days

Thu
1/22/15

Wed
1/21/15

$562.24
$281.12
$4,648.80
$3,099.20

Lead Elec. Eng.

$4,136.64

Elec. Eng. 1

$1,723.60

Elec. Eng. 2

$689.44

Lead Mech.
Eng.

$3,099.20

Mech Eng. 1

$619.84

Mech Eng. 2

$929.76
$2,068.64

Safety
Consultant
Safety
Consultant

Architect
1,Lead
Architect

$1,477.60
$591.04
$4,190.08
$2,811.20

Fri 1/16/15

Elec. Eng. 1

$689.44

Fri 1/16/15

Wed
2/4/15

Elec. Eng. 2

$689.44

Wed
2/4/15

36

Mon
Tue
37,38
1/19/15 1/20/15
Thu
Fri 1/2/15
12/25/14

Aquatic Fitness Center Design Proposal


Architect
1,Lead
Architect
Architect 2
Lead Mech.
Eng.
Mech Eng.
1,Mech Eng. 2

$7,001.28
Architect
2,Lead
Architect
Elec. Eng.
1,Elec. Eng. 2

$5,622.40
$1,378.88
$7,239.12

Page 13

1.5.1 Photovoltaic
System
1.5.1.1 Solar Array
Panel
1.5.1.2 Solar
Inverter
1.5.1.3 Storage
Device

7 days
3 days
3 days
1 day

Thu
12/25/14
Thu
12/25/14
Tue
12/30/14

Lead Elec. Eng.

Mon
12/29/14

Elec. Eng.
1,Elec. Eng. 2
Elec. Eng.
1,Elec. Eng. 2
Elec. Eng.
1,Elec. Eng. 2

Thu 1/1/15 44

Fri 1/2/15 Fri 1/2/15 45

Mon
11/17/14
1.7.1 Office
Mon
58 days
Space/Supplies
11/17/14
Mon
1.7.2 Contingencies 58 days
11/17/14
1.7.3 Human
Mon
58 days
Resources/Payroll
11/17/14

1.7 Overhead

Fri 1/2/15 26

58 days

Wed
2/4/15
Wed
2/4/15
Wed
2/4/15
Wed
2/4/15

$2,068.32
$2,068.32
$689.44
$129,353.92

$7,239.12

Office Lease

$64,672.32

Contingencies

$32,340.80

HR/Payroll

$32,340.80

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Section 8: Project Performance Monitoring and Control Procedures


Monitoring Responsibility:
Project performance monitoring will be carried out by the project manager. This task will
involve tracking the accuracy of cost estimation as well as the schedule estimation, and they will need to
ensure that the project remains within the scope set forth in the project plan. The method being used
will be an Earned Value Analysis. The Earned Value is the sum of the resources expended according to
how much progress has been made on the projected schedule. It tracks the accomplished work versus
the planned work. Keeping accurate financial records will be a key factor in monitoring this metric. The
project manager will be responsible for holding weekly meetings with the leaders of each team to
ensure that tasks are being completed on time. Following these meetings the project manager must
send out a summary e-mail in order to record what was discussed in the meeting.
Technique of Monitoring the Project:

Completion of tasks will be measured using the proportionality rule. On a daily basis the leaders
of each team will have a short meeting to discuss progress with each of their subordinates. From those
meetings the project manager will get the feedback from each leader on where each task stands. The
proportionality rule involves dividing the current time to date worked on a task by the scheduled time
for the task. If a task is behind or ahead of schedule resources can be reallocated in order to optimize
the time it would take to complete the tasks. These numbers will be tracked using our companys
normal project tracking software (MS Project, File Available on Server).
Other Factors to Monitor:

Monitoring the safety of these building designs must be carried out on a regular basis. All
project documentation and design must conform to the guidelines set forth by the National Fire
Protection Association, with specific attention being given to the National Electric Code.

The goals of meeting certain LEED certification must be tracked as well. Designs must be
reviewed in order to ensure that they are meeting this requirement. While generally this would fall into
the tracking of the scope of the project, it is worth mentioning here because of the importance of LEED
certification with respect to our image.
Prioritization of Critical Path:

If certain tasks fall behind the appropriate action for handling the consequences will depend
heavily on whether or not the task falls on the current critical path. Regardless of whether the task is in
the critical path, the estimation of tasks will be monitored extensively. This is important because as
employees estimate more tasks and receive feedback on the accuracy of that estimate they can become
more proficient at estimating their remaining work. If a task on the critical path is underestimated the
project manager must be able to reallocate resources in order to maintain the schedule.

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Page 15


Project Review:
At the end of the project the project manager will be responsible for holding a project review
meeting to discuss the projects overall performance. During this meeting the entire team will discuss
the lessons they learned during the project. Not only will the tasks be reviewed for accuracy with regard
to time, cost, and scope, but the monitoring system itself will be reviewed. In particular, with the
estimation of tasks, the process of breaking down individual tasks will be reviewed to determine
whether the granularity of the tasks made sense. In order to help make scheduling more accurate the
project manager must be able to break tasks down at a reasonable level.

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Section 9: Cost Estimation




For the cost allocation we have decided to use the median hourly rate for each of the roles
involved in the project design phase, and we are using a 3x multiplier to account for overhead of each
role. The 3x multiplier is intended to cover overhead costs such as office space (1x), contingencies (.5x),
and other office related headcounts such as Human Resources and Payroll (.5x). It is important to note
that the overhead is not currently reflected in the Microsoft Project File. This may be high in terms of
actual cost, this should help offset the issue of most projects coming in late. Hourly rates for each role
were determined using the median hourly wage given by the Bureau of Labor Statistics. The breakdown
of each of these roles is below:
Median Hourly
Effective Rate (With
Position
Rate
Contingency/Overhead)
Architect
$35.14
$105.42
Architecture/Engineering Manager
$61.62
$184.86
Civil Engineer
$38.14
$114.42
Surveying Crew
$27.04
$81.12
Electrical Engineer
$43.09
$129.27
Mechanical Engineer
$38.74
$116.22

The Cost Breakdown is then:

Project

Task Name

Days

Hours

Resource Type

Resource Quantity

Hourly Cost

Total Cost

Engineers

Civil Engineers

Survey Land

Civil Engineer

$28.36

$226.88

Soil Stability

Civil Engineer

$28.64

$229.12

Utilities Plan

10

80

Civil Engineer

$38.83

$6,212.80

Mechanical Engineers

Pool System Design

20

160

Mechanical Engineer

$39.47

$18,945.60

HVAC

10

80

Mechanical Engineer

$39.47

$3,157.60

Electrical Engineers

Electrical Schematics

10

80

Electrical Engineer

$42.88

$6,860.80

Solar Array Design

10

80

Electrical Engineer

$42.88

$6,860.80

16

Electrical Engineer

$42.88

$1,372.16

Solar Array Energy Consumption Study


Planning

Architecture

Building Design

20

160

Architect

$35.83

$17,198.40

Furniture Layout

40

Architect

$35.83

$2,866.40

Safety

Fire

Safety Consultant

$36.94

$295.52

Security

Safety Consultant

$36.94

$295.52

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Page 17

First Aid




2f

Safety Consultant

$36.94

$147.76
$64,669.36

Total Salary Costs


Overhead (Office Space/Supplies)

1 x hourly rates

$64,669.36

Contingencies

.5 x hourly rates

$32,334.68

Overhead (HR/Payroll)

.5 x hourly rates

$32,334.68

Total=

$194,008.08

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Page 18

Section 10: Risk Management Plan



The purpose of calculating risk management in the project is to recognize and control possible
events that could have an effect on the project. The project manager will head the procedure to classify
the sources of risk and create strategies that will reduce risk. Risk strategies are created based on the
WBS and continuously monitored and evaluated throughout the project. Developing a plan to assess the
probability of risk will help to keep the risk under the control of the project manager. Risk will be
evaluated by the PM on a monthly basis, which will help to lower risks and more accurately estimate
financial impacts.

In this project, we can expect that there is some probability of risk. Risk could apply to some
parts of the project like performance, schedule, and budget. It is important to know the risks of the
project so they can be evaluated and proper actions to correct them can be taken. In the table below,
we have summarized the risks that may happen within the project. We calculated the predicted risk by
multiplying the probability percentage of the event by the financial impact. We have calculated the
probabilities based on previous project experience, and it may subject to adjustment during the project.

Risk Assessment:

Item

Risk

Probability

Financial Impact

Expected cost
Risk

1
2
3
4
5
6

Bad Weather During Land Survey


Available Labor Works Delays
Damage In Equipment
Late In Materials
Local Government Approval Issue
Corruption of Security

25%
15%
10%
30%
20%
20%

$2,000
$30,000
$15,000
$20,000
$45,000
$40,000

$500
$4,500
$1,500
$6,000
$9,000
$8,000

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Page 19

Section 11: Project Completion and Closeout Strategy




When the project is completed, the project manager needs to close out the project. The project
manager will verify that all of the tasks have been completed utilizing the scope of work. The PM will
also make sure that the necessary documentation was created and saved from the work completed. A
project report will be created, showing what has been completed throughout the project. The project
report will provide documentation of the projects completion, compare the planned/actual costs, and
have an overview of the projects performance. This report is important in showing the difference in the
planned outcome of the project and the actual outcome of the project; it will also help the project
manager with managing future projects. Once the project report is completed, the project manager will
have a meeting with executives about the completed project, discussing the goals and outcome of the
project as a whole. Comments, concerns, and suggestions will be noted by the project manager for
future projects. When everything is finalized with the executives, the project team and staff will be
relieved from the project.

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Page 20

Section 12: Open Issues/Future Decisions




The biggest issue facing this project is the displacement of the softball team. It is not feasible to
trade an established athletics team in favor of the potential addition of athletics teams. This is an issue
that would need to be addressed prior to the project advancing past this initial proposal, which is only
for design. It could mean having to relocate the facility, which would mean starting over on a lot of the
preliminary work like the survey of the land. Essentially it would be the first big decision needed from
the University on how to handle the use of the land. The baseball team already uses an off-campus
facility for their practices and games, a larger existing nearby facility may be more suitable for the
softball team. Beyond that, there are very few open issues concerning this project.
While there are few open issues on this project, there will be a plethora of future decisions to
be made. The project is set up for a multi-stage construction project where the second, third, and
fourth stage must be able to be built independent once the first stage is complete. While the planning
currently is to have them built in the same order that they are designed, that order may change in light
of the changing needs of Robert Morris University students. The project is currently only planned for
designing the structures, but if those designs are put into production there will be a lot of future
decisions to be made.

Aquatic Fitness Center Design Proposal


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