C O M P A C T

P M P

PMP

2016

COMPACT
RIGHTS

PMP.

ALL

RESERVED.

DATA DUMP

FREE EXAMPLE OF WHAT TO WRITE DOWN

THE FIRST 15 MINUTES OF THE EXAM
WHAT IS A DATA DUMP?
During the course of the exam , it can be
very easy to get confused since many of
the concepts are so closely related . Even
if you are confident that you know
everything you need to know , it is VERY
IMPORTANT that you do a data dump .

WHEN TO DATA DUMP?

Before the exam officially begins , you will

have 15 minutes to review the computer
system . The good news is that the system
is very easy and intuitive so you can use
this time to write down anything that
you know you will have trouble
remembering .

WHAT SHOULD BE INCLUDED?

Everyone should include 2 main things :

- all 47 process in a chart by process group
and knowledge area
- all relevant project management
In addition , you should include notes that
you personally have trouble memorizing .

C O M P A C T

P M P

W W W . C O M P A C T P M P . C O M

Values
AC - Actual Cost :
PV - Planned Value :
EV - Earned Value :
FV - Future Value
PV - Present Value

FORMULAS

Actual amount spent

PV = BAC x Planned % complete
EV = BAC x Actual % complete
FV = PV * (( 1 + i ) ^ N )
PV = FV / (( 1 + i ) ^ N )

2016
ALL

Estimate Activity Duration / PERT

O , M , P = Optimistic , Most Likely , Pessimistic
Triangular Distribution : ( O + P + M ) / 3
Beta Distribution :
Standard Deviation :

O + 4P + M ) / 6
(P - O) / 6

RIGHTS

Communication
Channels
N (N-1) / 2
N = number of channels
Expected Monetary Value
EMV = Probability x Impact

NPV - Net Present Value NPV = PV of Cashflow - PV of Costs

Variances
SV - Schedule Variance : SV = EV - PV
CV - Cost Variance :
CV = EV - AC

Estimates at Completion
BAC - Budget at Completion
VAC - Variance at Completion

No formula , given
VAC = BAC - EAC

SV or CV = 0
SV or CV < 0
SV or CV > 0

VAC = 0
VAC < 0
VAC > 0

On budget
Over budget = Bad
Under budget = Good

ETC = Estimate To Complete

ETC = EAC - AC

EAC 1 - budgeted rate

EAC 2 - current rate
EAC 3 - considers SPI / CPI

EAC = AC + ( BAC - EV )
EAC = BAC / CPI
EAC = AC + ( BAC - EV ) / ( CPI * SPI )

TCPI = To - Comp . Perf . Index

Or if BAC is no longer valid

TCPI = ( BAC - EV ) / ( BAC - AC )

TCPI = ( BAC - EV ) / ( EAC - AC )

Indexes
SPI - Sched . Perf . Index : SPI = EV / PV
CPI - Cost Perf . Index
CPI = EV / AC
SPI or CPI = 1
SPI or CPI < 1
SPI or CPI > 1

On schedule
Behind schedule = Bad
Ahead of schedule = Good

PMP.

RESERVED.

Activity Ranges :
Activity Variance :

On schedule
Behind schedule = Bad
Ahead of schedule = Good

Distribution +/- SD
SD ^ 2

COMPACT

Float
Free Float = LS - ES or LF - EF
TCPI < 1
Easier at BAC
Critical Path = Path with 0 float
TCPI = 1
Same as BAC
TCPI
> 1
Harder
at
BAC
Contracts
Point of Total Assumption : PTA = (( Ceiling Price - Target Price ) / Buyer s Sharing Ratio ) + Target Cost
Target Price :
TP = Target Cost - Target Fee

C O M P A C T

P M P

W W W . C O M P A C T P M P . C O M

Initiating ( 2 )
Integration
(6)

Scope ( 6 )

Develop Project
Charter

PROCESSES
Planning ( 24 )
Create PM Plan

Plan Scope Man

Collect Req .
Define scope
Create WBS

Executing ( 8 )
Direct / Manage
Project Work

2016
ALL

M / C ( 11 )
Monitor / Control
Project Work
Perform Integrated
Change Control

COMPACT

RIGHTS

RESERVED.

Closing ( 2 )
Close Project or
Phase

Validate Scope

Control Schedule

Plan Schedule Man .

Schedule ( 7 )

Define Activities
Sequence Activities
Estimate Resources
Estimate Duration
Develop Schedule

PMP.

C O M P A C T

P M P

W W W . C O M P A C T P M P . C O M

Initiating ( 2 )
Cost ( 4 )

Quality ( 3 )

HR ( 4 )

Comm . ( 3 )

X
X
X
X

PROCESSES
Planning ( 24 )
Plan cost Man .
Estimate Costs
Determine Budget

Plan Quality Man .

Executing ( 8 )

X
Perform Quality
Assurance
Acquire Team

Plan HR Man .

Develop Team
Manage Team

Plan Communication
Man .

Manage
Communication

2016
ALL

M / C ( 11 )
Control Costs

Perform Quality
Control

X
Control
Communication

COMPACT

RIGHTS

PMP.

RESERVED.

Closing ( 2 )

X
X
X
X

C O M P A C T

P M P

W W W . C O M P A C T P M P . C O M

Initiating ( 2 )

PROCESSES
Planning ( 24 )

Executing ( 8 )

2016
ALL

M / C ( 11 )

COMPACT

RIGHTS

PMP.

RESERVED.

Closing ( 2 )

Plan Risk Man .

Risk ( 6 )

Identify Risks
Perform Qualitative
Risk Management
Perform Quantitative
Risk Management

Control Risks

Plan Risk Response

Procure ment ( 4 )
Stake holder ( 4 )

Plan Procurement
Man .

Identify
Stakeholders

Plan Stakeholder
Management

Conduct
Procurement

Manage Stakeholder
Engagement

Control
Procurement

Control Stakeholder
Engagement

Close
Procurement

C O M P A C T

P M P

W W W . C O M P A C T P M P . C O M

7 Basic Quality Tools

Checksheet
Cause - and - Effect Diagram
Control Chart
Pareto Diagram
Histogram
Flowchart
Scatter Chart
7 Quality Man and Control Tools
Affinity Diagrams
Process Decision Program Charts
Interrelationship Diagraph
Tree Diagram
Prioritization Diagram
Activity Network Diagrams
Matrix Diagram
Philosophers
Maslow ' s Hierarchy of Needs
McLelland ' s Need Theory
Hertzberg ' s Hygiene - Motivation
McGreggor ' s X and Y Theory
Victor Vroom ' s Expectancy Theory

OTHER
Management Styles
Formal / Legitimate / Title
Reward
Penalty / Coercive / Punishment
Expert
Referent
Information
Contacts
Charismatic
Interpersonal Skills
Leadership
Team Building
Motiviation
Communication
Decision Making
Influencing
Political and Cultural Awareness
Negotiation
Trust Building
Conflict Management
Coaching
Rules Based on Numbers
80 / 20 Rule
0 / 50 / 100
40 Hours in Work Package

2016
ALL

COMPACT

RIGHTS

PMP.

RESERVED.

Leadership Styles
Directing
Facilitating
Coaching
Supporting
Delegating
Democratic / Participative
Laissez Faire
Autocratic
Consultative
Consultative / Autocratic
Consensus
Bureaucratic
Charismatic

Conflict Management Styles

Withdraw / Avoid
Compromise
Smoothen / Accomodate
Collaborate
Confront / Problem Solve
Force

Estimates
ROM :
- 25 % to + 75 %
Budget : - 10 % to + 25 %
Definitive : - 5 % to + 10 %

RACI Chart
Responsible
Accountable
Consulted
Informed

Cost Of Quality
EFTW + COPQ = POC + PONC
Essential first time work
Cost of poor quality
Price of Conformance
Price of non - conformance

Group Decision Making Criteria

Brainstorming
Idea / mind mapping
Nominal technique
Affinity diagrams
Multi - criteria decision analysis

PMBOK Code of Ethics

Respect
Responsibility
Honesty
Fairness

For full definitions and explanations , download the Compact PMP Study
at www . compactpmp . com