Professional Documents
Culture Documents
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Important Notice
This is a publication of Sage Software, Inc.
2016 Sage Software, Inc. All rights reserved.
Sage, the Sage logos, and the Sage product and service names mentioned herein are registered
trademarks or trademarks of Sage Software, Inc. or its affiliated entities. All other trademarks are the
property of their respective owners.
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02/2016
Table of contents
Course objectives
4 55
56 69
70 84
85 118
119 146
147 171
Course conclusion
172
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Course Objectives
Objectives
Learn about new functionality in
Sage X3 Update 9 including:
Finance and compliancy:
BIC option
Miscellaneous finance/compliancy
improvements SWISS addon and VAT
functions
Fixed Assets improvements and new
Sage X3 Physical assets app
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Prerequisites
The activity code FCT must be active
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Setup - Factors
Reserve %: This field can only be
edited if the factoring type is
No recourse. It is the percentage
of the invoice that the factor
withholds to anticipate a possible
unpaid.
b)
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10
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11
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18
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19
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20
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21
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22
Factors:
Customer:
ES001
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23
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24
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1 $ =0.833
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The change rate has been calculated with the entry date of the posting
receipt
1 Line: It is the account where the invoice was posted
2 Line: Recourse account 5 line of the accounting code
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Line: Bank account. It is the deposited amount by the factor in our bank
account
Line: Debts by factoring operation. Line 10 from the accounting code.
Line: Financial cost. Line 8 from the accounting code.
Line: VAT account. From the accounting code associated with the tax.
Line: Interest. Line 7 from the accounting code.
In this example, the dimension ACCT-001, has been fed thanks to the setup
from the definition of the bank:
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If the general parameter DCLVATPAY is set as 2 for the company, then the
matching is not done in this step, but in the payment notification.
2015 Sage Software, Inc. All rights reserved.
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If the general parameter DCLVATPAY is set as 2 for the company, then the
matching is not done in this step, but in the payment notification.
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1 Line: Bank account: It is the amount taken from our bank account by the
unpaid
2 Line: Debts by factoring operations 10 line of the account code
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For this example we are using the same invoices, but assigned to a No
recourse factor. The receipt posting is as follows :
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The only difference with the recourse case is the Reserve amount field. Now it
can be edited and the suggested value is the result of applying the reserve
percentage to the Amount + tax value. In this example is 10%:
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For the invoices in $: There are two journal entries: 1 in for the deposit in
the bank (the bank account is in ) and 1 in $:
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A journal entry by the other concepts of the receipt in the bank currency
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Lesson Objectives
Make BIC optional so that this information is
not anymore required for SEPA in 2016.
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56
Mandatory BIC
National SEPA
Transactions
Cross-Border SEPA
Transactions
NO
Possible member state
derogation
NO
Until the 1st February 2016
YES
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Steps
Mandate validation
IBAN on mandate
BIC on Mandate
FR7620041000019876543219693
SOGECAPP
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Steps
Mandate validation
IBAN on mandate
BIC on Mandate
FR7620041000019876543219693
SOGECAPP
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66
BIC on Mandate
FR7620041000019876543219693
SOGECAPP
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67
BIC on Mandate
FR7620041000019876543219693
SOGECAPP
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BIC on Mandate
SOGECAPP
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Lesson Objectives
Be able to generate international transfers
using XML format.
Use X3 delivered bank file, which respects the
standards below:
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Financial Improvements
XML bank file management - Set up
Set up Bank file format (GESTFB)
Bank file format : VIRINT03 - XML International Transfer
Variable format type
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Financial Improvements
XML bank file management - Set up
Set up Payment transaction (GESTPY)
Payment transaction : FVIRV
New payment transaction setup with variable bank file format in FILREF6 field :
VIRINT03
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Financial Improvements
XML bank file management - Set up
Set up Sequence number
definition (GESANM)
Sequence number definition : VARFB Message variable reference
Use in VIRINT03 bank format, XML
tag <MsgId>
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Financial Improvements
XML bank file management - Set up
Set up Sequence number
assignment (GESTCA)
Sequence number assignment
Assignment of VARFB sequence
number in for AP/AR module
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Financial Improvements
XML bank file management Process description
Payment process
Payment flow: No modification of standard flows
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Financial Improvements
XML bank file management Process description
Magnetic file creation
Variable management within the generated file
Existing variables used for SEPA XML file, extended to non SEPA XML file:
[L]MSGID defined in XML Tag <MsgId>
o [L]MSGID returns the sequence number defined in (GESTCA) ,
/generated file.
[L]TOTCUR defined in XML Tag <CtrlSum>
o [L]TOTCUR returns the total amounts of payment within the payment
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Financial Improvements
XML bank file management Process description
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Financial Improvements
XML bank file management - Process description
Magnetic file creation
Address management
Case 1: Payment with BP
The address information transmitted in the magnetic file, comes from the
address code defined on the payment but not from the default address of
the business partner.
Example:
Supplier SUP1, setup with 2 addresses
AD1 is defined as default address at supplier level
AD2 is defined on the payment.
The address information transmitted in the magnetic file comes
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Financial Improvements
XML bank file management - Process description
Magnetic file creation
Address management
Case 2: Payment without BP
The address information transmitted in the magnetic file, comes from the
address code defined on the payment but not from the default address of
the account.
Example:
Account 437100, setup with 2 addresses
AD1 is defined by default at account level
AD2 is defined on the payment.
The address information transmitted in the magnetic file comes
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Financial Improvements
XML bank file management - Process description
Magnetic file creation
Contact management
It only concerns payment with BP, as there is no contact information at
accounts level.
The contact information transmitted in the magnetic file comes from the
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Financial Improvements
XML bank file management - Process description
dynamically.
Example in the magnetic file :
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Financial Improvements
XML bank file management - Process description
Magnetic file creation
Bank file format setup:
Within the start separator, when the specified character string $1$ is entered, it is
replaced by the information indicated & valuated in the formula field right after
[F:PYH]CUR. This $1$ character string is hardcoded and it is always considered as
to be replaced by the formula valuated information.
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Financial Improvements
XML bank file management - Process description
Magnetic file creation
Unauthorized characters management
Some particular characters are not authorized
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Important note:
The objective of this lesson is primarily a
description of the essential settings and
parameters related to Swiss ISR
payments.
It will not describe the payment process
itself.
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Discount tolerance
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Financials module
Functional type
Dependency = None
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Set to No for all legislations but AUS and ZAF in update 9 reference
folder
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Financials module
Functional type
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Process description
DCLVATOTH function can only be run on a company for which OTHVAT
parameter is set to Yes.
When running it, if OTHVAT is set to No for the current company, the standard
message Function not implemented for this company is displayed.
For reports, the existing ones (DCLVATDEB1/DCLVATDEB2/
DCLVATENC1/DCLVATENC2) are also used in this function.
Other VAT standard parameters (FILVATDEF and VATRPTBAT and VATRPTDIR)
are also used when the DCLVATOTH declaration is run in batch mode and when a
report needs to be printed.
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Fixed Assets
Physical assets management
Overview and Prerequisites
The sub-module for Physical assets management in Fixed Assets has been
transformed using the latest Sage X3 technology.
You will learn about the new features and modifications linked to these
improvements.
Note: This training does not present a complete description of the module
already available in the previous versions of Sage X3.
The inventory process previously available in Fixed assets has been removed
and replaced by a new mobile app.
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Fixed Assets
Physical assets management
Overview and Prerequisites
The highlighted menus and associated functionalities are no longer available in
Update 9.0.0
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Fixed Assets
Physical assets management
Overview and Prerequisites
In Common data, the Locations function has been renamed and reviewed:
New menu:
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Fixed Assets
Physical assets management
Overview and Prerequisites
Misc. table 604 Building has been removed and replaced by the Builidngs
function in Common data
Misc. table 605 Floor is no longer used for controls
123
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Fixed Assets
Physical assets management
Set up Buildings
Buildings are now full Sage X3 web objects:
A query displays the list of buildings
CRUD actions are available
Secondary queries can be displayed using Actions
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Fixed Assets
Physical assets management
Set up Buildings
In creation mode:
Mandatory fields are building code + description
Geolocation can be entered as address or coordinates
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Fixed Assets
Physical assets management
Set up Buildings
In display mode:
A Google map is displayed
A picture is also available (if uploaded at creation/update)
126
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Fixed Assets
Physical assets management
Set up Locations
Locations are now full Sage X3 web objects:
A query displays the list of locations
CRUD actions are available
Secondary queries can be displayed
127
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Fixed Assets
Physical assets management
Set up Locations
Geolocation data for the Location is defaulted from the building but can be
modified
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Fixed Assets
Physical assets management
Set up Locations
Locaton sub-queries
From the buttons available in the
Locations right panel, it is possible to list :
The physical elements / assets linked to
the location
The physical elements / assets not yet
counted (FA inventory)
129
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Fixed Assets
Physical assets management
Set up Locations
Filters are applied to the Physical element query
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Fixed Assets
Physical assets management
Process description CRUD
Physical elements are now full Sage X3 web objects:
A query displays the list of physical elements
CRUD actions are available
Predefined filters are available
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Fixed Assets
Physical assets management
Process description CRUD
In creation mode:
Description and location are mandatory
Site is inherited from the location
A geolocation tab has been added
(defaulted with location)
The other fields were already available
in the previous versions
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Fixed Assets
Physical assets management
Process description CRUD
From the display mode, links and actions are available from the Right panel.
It is possible to:
Acces the event log
Manage the disposal of an item
Transfer an item
Cancel the transfer
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Fixed Assets
Physical assets management
Process description Banks
Events log:
A query displays all the events associated to a physical element
134
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Fixed Assets
Physical assets management
Process description Disposal
Dispose an item by entering:
Issue date
Disposal reason
A picture can be added to clarify the
disposal reason
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Fixed Assets
Physical assets management
Process description Disposal
A disposal can be cancelled. The movement will be set pending if linked to a
fixed asset.
136
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Fixed Assets
Physical assets management
Process description Disposal
The disposal is validated from the fixed asset by the Dispose action:
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Fixed Assets
Physical assets management
Process description Disposal
The disposal cancellation can be stopped (removed from pending movements)
prior to the actual disposal from the asset.
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Fixed Assets
Physical assets management
Process description Transfer
Action - Transfer : The fields required are the transfer date, a reason code, and
a new location (destination).
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Fixed Assets
Physical assets management
Process description Transfer
If the financial site associated to the new location is different from the original
site, the movement will be put on hold / pending as it was in the previous
version of Sage X3.
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Fixed Assets
Physical assets management
Process description Transfer
A message is displayed on item with pending movements.
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Fixed Assets
Physical assets management
Process description Transfer
The transfer is validated from the Fixed asset by the Transfer action:
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Fixed Assets
Physical assets management
Process description Transfer
To cancel a transfer, use the button
A screen displays the items ID:
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Fixed Assets
Physical assets management
Process description Mass transfer & issue
The transfer and disposal / issue can be executed for a group of physical
elements.
The rules and controls will be the same as the ones applying to the unit actions.
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Fixed Assets
Physical assets management
Process description Mass transfer & issue
The selection is made by using the criteria block + the Extended selection tab
(optional)
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Fixed Assets
Physical assets management
Process description Mass transfer & issue
The target location site is entered on the Main tab. The financial site is inherited
from the location.
146
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Fixed Assets
New Physical assets app
Lesson Objectives
Understand the new Physical assets app
Overview and prerequisites
Set up
Process description:
Main screen
Locations
Physical elements
Transfer
Disposal
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Fixed Assets
New Physical assets app
Overview and prerequisites
The Fixed assets inventory process
previously available in Sage X3 has
been removed and replaced by a new
mobile app: Sage X3 Physical Assets
The barcode scanner Symbol
PDT3100 and Windows mobile
devices running Sage Inventory Tools
(SIT) are no longer supported in
Update 9.0.0
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Fixed Assets
New Physical assets app
Setup
Install and set up the mobile app Sage X3
Physical Assets.
It requires the installation of an APK file on a
compatible mobile device (phone or tablet).
The installation can also be made for demo
purposes on an Android virtual device (using
AVD manager).
A connection to a Sage X3 server has to be
defined:
For the initial connection setup Full
documentation availabe from the Sage X3
Online help center > Technical help >
Implementation > V7 development platform >
8-UI Definition > 8-UI Mobile pages
2015 Sage Software, Inc. All rights reserved.
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Fixed Assets
New Physical assets app
Set up
Enter:
A connection name (desciption)
A Sage X3 web server URL (by
giving the IP address)
The corresponding Syracuse server
port
A valid user and password
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Fixed Assets
New Physical assets app
Set up
After the connection has been defined,
it appears on the home page.
More than one connection can be
defined to different servers.
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Fixed Assets
New Physical assets app
Set up
Use the Add application icon to install
the app
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Fixed Assets
New Physical assets app
Set up
Select the endpoint(s) for which the
app will be available
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Fixed Assets
New Physical assets app
Set up
After the endpoints have been added,
the application icon is available:
Use
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Fixed Assets
New Physical assets app
Set up
Options can be defined from the app
home page
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Fixed Assets
New Physical assets app
Set up
Show location at scan: Automatically brings the user to the location detail
screen when a scan is performed.
Picture size: choose depending on upload capabilities and speed (original /
large / medium / small - by default).
Camera scanner: You can use the camera of your device and a compatible
app (Zxing or QR droid) to read barcodes
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Fixed Assets
New Physical assets app
Process description
From the main screen, it is possible to:
Create directly a location or a physical asset
View the list of locations or physical asset
through a query
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Fixed Assets
New Physical assets app
Process description Main screen
To return to the main screen ,use the Physical
assets button in the Left panel
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Fixed Assets
New Physical assets app
Process description Locations
Create locations screen
The user must enter:
A description
A location code
A building (incorporating this location)
A set of optional fields (necessary for the
Inventory process) can also be defined.
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Fixed Assets
New Physical assets app
Process description Locations
View locations screen
A query is displayed with the main fields to
identify the location
Filter & sort can be added
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Fixed Assets
New Physical assets app
Process description Locations
View location
Displays all the characteristics of the
location
Displays the number of assets associated to
this location and the number of assets
already counted
Buttons allow to create a new physical
asset for the location or list the assets of the
location
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Fixed Assets
New Physical assets app
Process description Locations
The location selected is identified at the top of
the screen as the current location
A picture can be associated to the location
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Fixed Assets
New Physical assets app
Process description Locations
Actions and links are also available in the
Right panel
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Fixed Assets
New Physical assets app
Process description Physical elements
Create physical elements screen
The user must enter:
A description and a location code
The reference can be attributed by an
automatic sequence number
A set of optional fields (necessary for the
Inventory process) can also be defined.
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Fixed Assets
New Physical assets app
Process description Physical elements
View physical elements
A query is displayed with the main fields to
identify the asset
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Fixed Assets
New Physical assets app
Process description Physical elements
Display physical elements
Displays all the characteristics of the asset
A Register button allows you to update the
fields
Note the date and time in the Count block
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Fixed Assets
New Physical assets app
Process description Physical elements
If a physical element is scanned (or selected)
and if the value of the field location is not
equal to the current location then the
header will be displayed with an orange
background to alert on the discrepancy.
It will be possible to use the Actions menu to
record a transfer or a disposal.
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Fixed Assets
New Physical assets app
Process description Physical elements
From the Physical elements screen, the
following actions are available:
Register (mark the asset as counted)
Cancel the register
Dispose
Transfer (the current location will be
defaulted to the destination location)
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Fixed Assets
New Physical assets app
Process description Transfer
The transfer will result in the direct transfer if
the physical element is not linked to an asset
or if linked + the financial site is unchanged.
For the other transfers, the movement will be
set pending and will be validated by the actual
transfer of the Fixed Asset.
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Fixed Assets
New Physical assets app
Process description Disposal
The disposal will result in the direct disposal if
the physical element is not linked to a Fixed
asset.
If linked to a Fixed asset, the movement will
be set pending and will be validated by the
actual disposal of the Fixed Asset.
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Fixed Assets
New Physical assets app
Process description Disposal
When disposing of a physical element ,a picture can be added to justify the
reason
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Course Conclusion
In this course, you have learned:
About Factoring management, including set up and using factor types
About SEPA improvements and BIC option
About XML bank file management
About Miscellaneous finance/compliancy improvements, including Swill addon and VAT
About Fixed assets improvements and new Sage X3 Physical assets app
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