5.3-Safe Work Permitting

5.
3 Safe Work Permitting

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PURPOSE:
To define the types of work that require a Safe Work Permit and to detail requirements that shall be
applied to Safe Work Permitting. This includes how to:
.1
Communicate and understand the scope of work.
.2
Provide for review of work activities to appropriately address environmental, health and safety
concerns.
.3
Communicate the hazards of the area and the work and the safeguards that are in place to
remove or minimize those hazards.
.4
Limit access to work and/or equipment to people who have the appropriate skills and required
training.
.5
Limit access to work and/or equipment to people who have been informed of the hazards and
safeguards of the work and/or equipment.
SCOPE:
Applicable to all work done at all facilities owned or operated by EQUATE.
DEFINITIONS:
Term
Definition
Authorized
Alternate
An individual authorized by the Department Leader with the authority to act with the
same power as the Department Leader as defined by this procedure.
Authorized
Operating
Procedure User
A person authorized to use an Operating Procedure instead of an SWP for a specific

activity.
Authorized
Representative
A person who is formally authorized by the Department Leader to approve SWPs as

defined by this procedure.
Critical Lift
A lift that meets any of the following conditions:
The load exceeds 80% of the crane's load chart under lifting conditions.
The load exceeds 50% of the crane's load chart under lifting conditions over
power lines or process equipment.
The lift requires two cranes
The crane would be traveling with the load that poses a hazard or that
exceeds 50% of the crane's load chart under lifting conditions.
Department
Leader
The person authorized by management to have the final responsibility to meet the
requirements of policies and procedures. He may delegate certain work but remains
accountable.
EPPS
An Electronic Permit Procedure System designed for
Performing all activities related to Safe Work Permitting (such as requesting,

processing, issuing, closing, etc.).
Creating Energy Control Plans, Red Tags, Personal Tags and Master Cards
(both associated with SWPs and non-associated).
/var/www/apps/conversion/tmp/scratch_3/328902609.doc
Issue Date: 31 Dec-04
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Term
Definition
High Energy
Ignition Source
(High Energy Hot
Work)
Click on this link or Refer to procedure 2.3-Hot Work.
Hot Work
Hydroblasting
The use of pressurized water sprayed at more than the Hydro blasting Trigger Point
from the tip. The Hydroblasting Trigger Point is 250 kg/cm2 provided that the flow is
less than 13 liters/minute, or 70 kg/cm2 if the flow is greater than 13 liters/minute or
when the pump capacity exceeds 10 kW at a pressure of greater than 25 kg/cm2.
ISBL
Inside Battery Limits - within the boundaries of a process or any other area that may
be OSBL where Department Leader requires an SWP to be written for work done in
that area (examples: control rooms, motor control centers, non-chemical storage
warehouses, etc.).
Line & Equipment

Opening
The act of opening a process or a part of a process to the atmosphere; the removal or
opening of equipment when that equipment is still connected to the process in any
manner.
A line or equipment opening begins when there is an effort to break the normal
operating containment of the system (for example: at the point when the first bolt is
loosened on a flange, or the first latch is opened on a centrifuge lid).
A line or equipment opening ends when the line or equipment is opened (examples:
when all of the bolts on a flange have been removed and an air gap is seen or the
centrifuge lid is opened), is confirmed to be depressurized, cleared of contents to
acceptable levels (examples: any suspected blockages cleared, any low spots drained
of material, all drain valves open, all residues cleared to acceptable levels, etc...) and
that the isolating devices are confirmed to be isolating the energy sources.
Low Energy
Ignition Source
(Low Energy Hot
Work):
OSBL
Outside Battery Limits - outside of the boundaries of a process.
Person Accepting
Safe Work Permit
The person representing the work crew who accepts the responsibilities, as defined in
this procedure, for representing the work crew in the Safe Work Permitting process.
He is normally the job representative.
Person Issuing
Safe Work Permit
The person from the facility who accepts the responsibilities, as defined in this
procedure and is authorized to issue a Safe Work Permit for the facility. All SWP
issuing personnel (such as Authorized Representatives, Authorized Alternates, etc.)
are covered under this definition.
Pressure washing
The use of mechanically generated pressurized water sprayed at pressures greater

than 10 kg/cm2, but less than the Hydro-blasting trigger point from the tip.
Process
All systems containing gases, liquids or solids.
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Term
Definition
Safe Work Permit

(SWP)
A written authorization between the Person Issuing an SWP and Person Accepting an
SWP that:
Safe Work
Permitting
Provides for a review of work activities to appropriately address

environmental, health and safety concerns.
Communicates and documents the scope of work.
Communicates the hazards of the area, the work to be done, and the
safeguards that are in place to remove or minimize those hazards.
Limits access to work and/or equipment to people who have the appropriate
skills and required training and have been informed of the hazards and
safeguards of the work and/or equipment.
The process by which an SWP is issued, used and then closed and signed-off.
I . GENERAL REQUIREMENTS
.A Activities that ALWAYS Require an SWP:

An SWP shall always be required for work that includes any of the following:
.1
Confined Space Entry.
.2
Welding, flame cutting and grinding in flammable areas.
.3
Class A-1, A-2, B and C Electrical hot works.
.4
Excavation greater than 1.3 m in depth.
.5
Hot Tapping.
.6
Elevated Work.
.7
Hydro-blasting.
.8
Pile driving
.9
Radiography or Work on equipment containing radioactive sources
.10 Work on exchangers with exposed tube plugs.

.11 Lifting when: 1) doing a Critical Lift, or 2) doing a lift of personnel on suspended work
platforms, or Any other lift work in areas other than exempt area.
.12 When requested by the personnel doing the work.
.13 Non-routine work in enclosed areas.
.14 Maintenance and non-operating work in areas where it is known that airborne concentrations
of toxic materials exceed permissible exposure limits.
.15 In-place sawing or cold cutting of process lines.
.16 Powered excavations
.17 Grating removal/creating hole when there is a potential for fall greater than 2m.
.B Activities that Require an SWP when

not performed by an Authorized Operating Procedure User:
When not performed by an Authorized Operating Procedure User, an SWP shall be required for work
that includes any of the following:
.1
Line and/or Equipment Openings

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.2
High Energy Hot Work other than work requiring ALWAYS an SWP in all areas (Note: Hot
Work is not allowed in Restricted Areas).
.3
Low Energy Hot Work in Flammable Areas.
.4
Work Over Water
.5
Class D Electrical Hot Work.
.6
Abrasive blasting
.7
Pressure washing
.8
Manual excavations less than 1.3 meters in depth
.9
Planned or routine operational
.10 Work Inside Battery Limits (ISBL) that is not specifically listed on the facility's list of activities
that do not require a Safe Work Permit (see II.E) and is not listed in Procedure II.A.
.B Activities that do not require an SWP:

An SWP shall not be required for any of the following work:
.1
It is not an activity listed in procedure A or B above, and:

()a
()b
.2
.3
The activity is Outside Battery Limits (OSBL), or

The activity is Inside Battery Limits (ISBL), and is specifically listed on the facility's list of
activities that do not require a Safe Work Permit.
Activities in Non-EQUATE operated facilities on EQUATE Property that are authorized by the
personnel of those facilities.
Emergency Response Activities during actual plant emergencies.
Note: A procedure might still be required for activities from II.C. This will be determined by the
Procedure Use Policy.
.B
Working at non-EQUATE owned facilities:
A permit or approval from the facility owner is required for all work done by EQUATE personnel in nonEQUATE owned facilities.
.A Facilitys list of activities that do not require SWP:

.1
The Department Leader shall identify and document activities that do not require an SWP for
the facility. The items on this list must meet the requirements of procedure II.C.
.2
The Department Leader and the EH&S engineer shall review this list annually and update as
necessary.
.3
The Department Leader should consider the following activities as examples when
developing list of activities that do not require an SWP:
()a While ISBL:

()i Taking operator rounds.
()ii Taking readings.
()iii Sweeping.
()iv Housekeeping.
()v Surveying lines.
()vi Checking pump oil levels.
()vii Taking vibration readings.
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()b While OSBL:

()i
Taking measurements,
()ii
Picking up garbage,
()iii Surveying.
()iv Painting.
()v Hanging up signs.
()vi Housekeeping.
()vii Contract personnel servicing a leased copy machine, printer
or fax machine.
.B An Activity Communications
Form (Appendix-B) is used for control of the activities by non-facility personnel when the work being
done does not require an SWP as per procedure-C or the activity is performed by an AOPU using an
operating procedure in lieu of an SWP. This form shall be completed prior to start of the work and
whenever the work is stopped or completed.
The Facility representative shall:
.1
Confirm that the activity does not require an SWP as per procedure-C before signing in Work
start section, and
.2
Verify the status of activity before signing in section Work stopped/Completed.
Exceptions: Use of activity communication form is not required for AOPU activities in facilities where
EPPS and Access Control systems are integrated and functioning effectively. The AOPU accessing or
leaving the facility are notified to the facility through access control system monitors installed at control
rooms.
.B Authorized Operating Procedure Users (AOPU)

shall be personnel (EQUATE and Contractors) that meet both of the following:
.B
.1
He is individually authorized by Department Leader of the specific facility to work without an

SWP in that specific facility and
.2
His authorization is documented.
Authorization as AOPU shall be granted if:

.1 He is trained on the hazards and safeguards to eliminate or minimize those hazards.
.2
He is trained on the use of the Operating Procedures and the Procedure Use Policy (PUP)
within the facility.
.3
He has a method of communicating when he arrives to do work and when he leaves.
.4
He is trained on the specific Operating Procedure(s) that he will use.
.5
He is knowledgeable of day to day activities and conditions such that he can evaluate the
impact that these activities and conditions will have on the work he is doing and vice versa.
.6
The Department Leader is satisfied with his knowledge, skill and experience level to perform
these tasks using an Operating Procedure.
.C Authorization to Issue an SWP:

Only authorized individuals shall issue a Safe Work Permit. Authorized individuals are people that meet
the following requirements:
.1
Person is individually authorized by Department Leader of the specific facility to issue an

SWP in that specific facility and the authorization is documented.
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.2
Authorization may only be granted if:
()a He has completed working level training on this procedure as well as the Procedure
()b
2.3-Hot work, Procedure 5.2- Isolation of energy sources and the Procedure 5.4Confined Space Entry (if applicable).
He is knowledgeable of the boundaries of the area, the location of emergency response
equipment and the operation of the facility and equipment to be serviced.
()c He is knowledgeable of day to day activities and conditions such that he can evaluate
the impact that these activities and conditions will have on the work he is permitting and
vice versa.
()d Department Leader is satisfied with his knowledge, skill and experience level to issue a
()e
Safe Work Permit.

He is trained on the hazards of the area and equipment and the safeguards to eliminate
or minimize those hazards.
.B General Requirements of Safe Work Permitting:

.1
SWP (Appendix-A) shall be issued only by authorized personnel.
.2
Safe Job Plans (Appendix-C) and/or procedure in PUP format shall be attached electronically
(in EPPS tool) to each SWP by the person requesting a permit. SJP shall address all possible
hazards and their mitigation. Developers of SJP shall use the Hazard Analysis checklist
(Appendix-F-Click Here) for developing SJP. This checklist is intended to be used as a mental
checklist, not for filling or attaching to the SJP. The Do-Teams (CMD) will also review this
Hazard Analysis checklist at job site before starting the work and update SJP/Procedure for
any identified hazards and hazard controls.
.3
No one can issue an SWP to himself/herself.
.4
Following work shall be authorized only by Department Leader or his alternate if Department
Leader is not on site:
()a
SWP for Non-routine Confined Space Entry
()b Class-A1 Electrical hot work

()c High energy hot work in flammable areas
()d
Excavation greater than 1.3 meter in depth.
()e Critical Lift.
.5
Exception: Department Leader can authorize 'Authorized Alternates' to sign these SWP even
when he is on site during Plant Shutdown/Turnaround or OL2K project related activities to
take care of large number of SWPs. Such authorization shall be documented with names of
authorized alternates and the period of validity of such authorization.
Note: All other work can be authorized by Authorized Representatives.
SWPs are executed at the job site after conducting an on-site inspection and verification that
the requirements of the permit are met, immediately prior to the start of work.
Note- Person receiving the SWP in the field must have in his possession a copy of the SJP
and/or the applicable procedure in PUP-format.
.6
SWPs are signed by all 3 signatories at the job site.
.7
SWP approvals:
()a
Section 3A shall be signed by the Facility representative.
()b Section 3B shall be signed by the Person Accepting the SWP.

()c Section 3C shall be signed by the Person Issuing the SWP.
.8
SWPs are made in duplicate with the original posted or made readily available at the job site
and the signed duplicate kept at a designated location in the facility. Duplicates of the SWP
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shall be legible.
.9
SWPs involving the use of a high energy ignition source within 10 meters of process piping or
equipment containing flammable material located in another facility are initialed by a
representative of the adjacent facility.
.10 If an additional checklist or permit is required by another procedure based upon the scope of
the work (for example, Confined Space Entry, Hot Work, Excavation, etc.) then the Person
Issuing an SWP shall ensure completion of required checklists. Checklists shall be attached
to the original Safe Work Permit.
.11 SWPs are valid for a maximum of 5 days.
Note: If work is stopped (work not completed) before expiry of a permit, the job
representative notifies the Shift Activity Coordinator of the permit issuing department before
leaving work site. Before resuming work on the same permit, the job representative notifies
the Shift Activity Coordinator.
.12 For all active SWP , Daily verification of SWP Conditions by Facility representative using
Appendix-E shall be completed by Facility representative at job site prior to re-start of work
and within the first hour of each shift for ongoing work.
.13 SWP requests shall be initiated in accordance with the schedule (Primavera) as agreed
between Operations and the Requesting Department. Request shall be submitted at least
before 15:00 hrs on the day preceding the day the job is scheduled.
For planned jobs* and project work, request for SWP shall be initiated at least 5 days in
advance.
*Note- Planned jobs are priority P3 or P4 jobs.
- P3 is work that can be planned and scheduled making optimal use of all resources while
meeting the need date set by business; this is the preferred priority ; normally the start date
will be after 5 working days or beyond.
- P4 is work that requires a unit shut down and has to be executed in a (the next) turnaround
or unplanned shutdown.
.14 Changes in the requirements of a permit are initialed by the original signers (or their relief).
.15 A Facility Representative trained in the use of the appropriate oxygen and flammable gas
meter will record as required the % oxygen and % flammable gas, date and time, and sign,
for the first initial readings and any other test required. Any retest results are entered in
section-2 of SWP.
.16 Concerned WAC (Work Activity Coordinator) from MFTs shall enter the names of the
personnel assigned to work on an SWP in EPPS after the SWP is requested. These names
shall be updated by WAC as necessary until the SWP is closed or cancelled in EPPS.
.17 Shift Activity Coordinator (SAC) of the unit shall enter the names of the personnel assigned to
work on an SWP requested by either his facility personnel or SWPs requested in silent hours
for work by other personnel. These names shall be updated as necessary until the SWP is
closed or cancelled in EPPS.
.C
Requirements for Work on Exchangers with Exposed Tube Plugs:
When the scope of work includes work on exchangers with exposed tube plugs (including Hydro-blasting
& Pressure washing), the SWP shall document and communicate:
.1
That enough lighting shall be supplied to ensure that the job is performed safely.
.2
That the area around the work shall be clear of all persons not directly involved.
.3
That the boundaries of this area shall be determined by the Person Issuing an SWP and the
Person Accepting a Safe Work Permit, based upon the hazards involved and clearly marked.
.4
That the presence of exchangers with exposed tube plugs and the location of barricaded
areas shall be communicated to all personnel working within the area.
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.5
.B
That barricades shall be used, when there is the potential that people who are not directly
involved in the work can enter the area.
Hot Work Requirements:

.1 When the scope of work includes hot work, the SWP shall document and communicate the
requirements of EHS-2.3 Hot Work procedure.
.2
Hot work is not allowed in restricted areas.
.3
Workers shall not carry or use portable electronic devices (for example: non-intrinsically safe
portable phones and radios, pagers, cameras and hand-held PDA's, etc.) or other ignition
sources in a Restricted area, and shall not carry them in a Flammable Hot Work area.
.4
Prior to performing hot work, the area shall be prepared as per EHS-2.3 Hot Work procedure.
.C EPPS shall be primarily used

for all SWP related activities such as requesting, processing, issuing, closure, etc. Blank SWP Form
(Appendix-A) shall only be used in case of emergency or in the event of non-availability of EPPS for
Safe Work Permitting. All departments shall keep adequate number of hard copies of blank SWP
forms available within the department for use in case of EPPS failure.
.A Requesting SWP:
SWP can be requested by any EQUATE/non-EQUATE employee. The requester shall provide
information as required by Section-1 of the SWP (Appendix-A), identify and attach appropriate safe
job plan for the activity to be carried out.
.A Processing SWP (Setting Conditions):

The SWPs shall be processed by department Process Activity Coordinator/designee, after verifying that
the information in Section-1 is complete and accurate. PAC shall process the permit in coordination
with concerned facility technical staff.
This person shall:
.1
Provide information as required in section-2 of SWP (Appendix-A).
.2
Review the SJP and/or procedure in PUP format attached by the permit requester and
ensure it is appropriate for the job.
.3
Reject the permit request and inform the requester if the information provided in section-1 is
inadequate or inappropriate, giving reasons.
.B Person Issuing an SWP:

Prior to approving, the Person Issuing an SWP shall:
.1
Complete applicable portion of Section-3 of SWP, and
.2
Ensure that the following is understood with the Person Accepting an SWP and documented
when issuing an SWP:
()a
The length of time that the permit will be active for this work.
()b That an initial on-site inspection of the work area is conducted to review the scope of
work with the Person Accepting a Safe Work Permit.
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()c
The potential hazards of the area and equipment and the safeguards that are in place to
remove or minimize those potential hazards.
()d That any needed field tests (oxygen, flammable gas, etc.) are performed to assure the
safe status of the area and equipment.
.B Person Accepting an SWP

shall ensure that hazards of the work and the safeguards that are in place to remove or minimize those
hazards are understood with the Person Issuing an SWP and documented when the SWP is issued.
.A After the SWP has been issued, the Person Accepting an SWP shall:
.1
Know the locations and activities of all worker(s) working under the Safe Work Permit,
especially during emergencies.
.2
Notify the Person Issuing an SWP of any changing conditions that could impact the work or
SWP or present a hazard to the workers.
.B All work is suspended and personnel shall be evacuated from the affected area when
a Gas Release or Evacuation alarm is sounded. In case of an Emergency Alarm, only Hot work and
CSE shall be suspended in the affected zone and personnel shall stay away from the affected
location. The suspension remains in effect until the permit issuer/designee authorizes the work to
resume.
.A If the Person Accepting an SWP leaves the site while work is still being done, then:
()a The SWP shall be transferred to another worker that is able to meet these requirements,
and
()b That worker shall assume the role and responsibilities of the Person Accepting a Safe
Work Permit, and
()c The change in the Person Accepting an SWP shall be communicated to the Person
Issuing a Safe Work Permit or his relief.
.B While the SWP is active,

the Person Issuing an SWP or his designee shall:
.1
Ensure that Person Accepting an SWP is notified of any changing conditions that could
present a hazard to the workers.
.2
Conduct additional on-site inspection(s) to ensure that the safe working conditions upon
which the SWP is based are maintained.
.3
Suspend until re-authorized or cancel the SWP if the safe working conditions are not
maintained.
.4
Complete any additional activities required by other policies (for example: atmospheric
monitoring for Hot Work) while the work is being done.
.B SWP Cancellation:
An existing SWP shall be cancelled by permit issuer or his designee and all work shall be stopped until
a new SWP is issued if any of the following occur:
.1
The safe conditions upon which the SWP was based have changed such that the hazards
and safeguards identified on the original permit have changed, (for example: an evacuation,
increased exposure levels, changes in PPE requirement, etc.)
.2
The work goes beyond the scope defined in the SWP such that the hazards addressed and
safeguards specified in the SWP have changed.
.3
The work has gone on longer than the time permitted on the Safe Work Permit.
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.B SWP Suspension and Re-Authorization:

An existing SWP shall be suspended by permit issuer/designee and all work shall be stopped until the
SWP is re-authorized if any of the following occur:
.1
A work stoppage occurs due to an emergency or plant operating problem (This excludes nonemergency or non-operating problem work stoppages like coffee and lunch breaks.)
.2
If during an on-site inspection it is determined that the safe working conditions upon which
the SWP are based are not being maintained and the permit conditions need to be corrected
(the hazards and safeguards identified on the original permit have not changed).
.3
The work goes beyond the scope defined in the SWP such that the hazards addressed and
safeguards specified in the SWP have not changed.
.B SWP Closure:
.1
When the work is completed or the SWP is cancelled:
.1
Person Accepting an SWP returns original copy of SWP and any additional checklists to the
Person Issuing the Safe Work Permit.
.2
The permit issuer or his designee and the job representative shall complete applicable
portions of the section 4 of the SWP.
.C If work is being done in an area near or adjacent to another ISBL area

such that the operations and/or hazards ISBL may have an impact on the work, or such that the work
being done may have an impact on the another ISBL owner, then:
.1
The ISBL owner shall co-sign the SWP indicating that he acknowledges the presence of the
worker(s) and agrees that the safe conditions shall be maintained in the work area.
.2
The Person Issuing an SWP shall provide a copy of the SWP to the ISBL owner.
.3
The ISBL owner shall maintain the copy of the SWP in a designated centralized location for
as long as the SWP is active and work is being done.
.4
The Person Issuing an SWP shall notify the ISBL owner when the job is completed or if it has
been delayed.
.B Use of an Operating Procedure in place of an SWP:

An Operating Procedure can be used in place of an SWP for authorizing work only when the work does
not include any of the work listed in procedure A and the Operating Procedure is used by Authorized
Operating Procedure Users only.
The Operating Procedure shall be specific to the work being done and shall. document and
communicate:
.1
The scope of work and the proper preparation of all equipment to be worked on.
.2
For the type of work being done, the potential hazards and safeguards (including reference to
the Personal Protective Equipment requirements) of the equipment, work and area.
.3
Emergency operations and safe shutdown methods.
.4
The potential environmental impacts and procedures for addressing.
.5
The identification of potential ergonomic concerns (position, force, duration and repetition)
and requirements.
.6
Any needed field tests (oxygen, flammable gas, etc).
.7
That other workers in the area are notified if the work could potentially impact them.
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II. Record Keeping Requirements:

These are the requirements for record keeping for Safe Work Permitting.
.1
Closed SWPs and any associated Checklists shall be retained for 7 days.
.2
Completed self-assessment checklists shall be retained for a period of

1Year + Current year.
III. Documentation Requirements :

Following are the documents required to meet the requirements of this procedure.
.1
Documented list of activities that do not require an SWP for the facility.
.2
Documented list of Authorized Operating Procedure Users.
.3
Documented list of personnel authorized as Person Issuing an SWP for the facility.
.4
SWP (Appendix-A), issued in duplicate at the time of permitting.
IV. Documentation Requirements:

Each facility, to which this procedure applies, shall establish and maintain programs and procedures for
periodic audits to determine if the Facility complies with the requirements of this procedure.
The specific minimum Audit requirements for Safe Work Permitting include, but are not limited to:
.1 Does the Facility have a Safe Work Permitting program in place that meets the requirements
of this procedure? (Note: Refer to the Self Assessment Checklists for more detailed
information if needed.)
.V
.2
Are Safe Work Permits, any additional Safe Work Checklists and Operating Procedures
being used? Do they meet the requirements of this procedure?
.3
Is work being done without incident?
.4
Do people understand and are they meeting their responsibilities?
.5
Has training been done, is it documented and has it been successful?
.6
Is the Facility doing self assessment for Safe Work Permitting and has the results of this
identified any issues that need further investigation?
Self Assessment Requirements:

Each Facility to which this procedure applies, shall conduct monthly self-assessment using the Monthly
Self Assessment Form (Appendix-D) to ensure conformance with the requirements of this procedure.
VI. Training requirements:
.A Working level training:

Following personnel shall receive training on this procedure.
.1
Person Issuing SWP
.2
Person Accepting SWP
.3
Facility representatives
.4
Fire watches
.5
Authorized Operating Procedure Users
Overview shall be provided to all other EQUATE personnel as determined by their respective Department
Leader. These personnel shall be given re-training whenever the procedure is revised.
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.A Refresher Training
shall be done every 3 years or as and when the procedure is revised.
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VII. ROLE & RESPONSIBILITIES:

Responsibilities
Role
Department
Leader:
1.
Delegate authority to, and document and

maintain the list of those people that are authorized to be Person Issuing an
SWP for the facility.
2.
Delegate authority to, and document and

maintain the list of those people that are authorized to be Authorized
Operating Procedure Users for the facility.
3.
Document and maintain the list of those

activities that do not require an SWP for the facility.
4.
Ensure an SWP is issued for those activities

that require an SWP for all work activities within the facility
5.
Ensure that the ISBL boundaries for the facility

are determined and communicated.
1.
Approve SWP by signing section 3-C of the

SWP form.
Person Issuing
an SWP or his
designee
2.
Ensure an SWP is issued for those activities

that require a Safe Work Permit.
3.
Issue an SWP and to ensure that the hazards of

the work, area and/or equipment have been reviewed with the Person
Accepting an SWP and understood.
4.
Ensure initial, periodic and closing on-site

inspections of the permitted work as needed to ensure that the requirements
of this procedure are met.
5.
Ensure that any additional requirements (fire

watch, flammable atmospheric tests, checklists, etc.) based upon the scope
of the work are appropriately addressed.
6.
Maintain a copy of the SWP and any additional

checklists.
7.
Notify the Person Accepting an SWP of any

changing conditions, suspend and re-authorize and/or cancel Safe Work
Permits as needed.
8.
Cancellation, Suspension and Closure of Safe

Work Permits.
9.
Person Accepting
an SWP
SWP re-authorization after suspension.
10.
Determine if there is joint ownership of

equipment and/or the need for co-signatures, and if so, to document and
communicate this information.
1.
Accept an SWP (Sign section 3-B) and to

ensure that the hazards of the work, area and/or equipment have been
reviewed with the Person Issuing an SWP and understood.
2.
Ensure that the hazards of the work, area and/or

equipment have been reviewed with all personnel working under the SWP
and understood.
3.
Notify the Person Issuing an SWP of any

changing conditions or if he will be leaving the site.
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Responsibilities
Role
Person
Requesting SWP
Authorized
Operating
Procedure User
4.
Maintain the SWP and any additional permits

and/or checklists at the work site.
5.
Ensure that any additional requirements,

permits and/or checklists that are needed based upon the scope of the work
are appropriately addressed.
6.
Sign-off the SWP upon closure.
1.
Use EPPS for raising permit request.
2.
Complete Section 1 of the SWP
3.
Attach appropriate safe job plan and/or

procedure (in PUP format) to the SWP.
4.
Use an Operating Procedure that meets the

requirements of this procedure for those activities that require either an SWP
or an Operating Procedure within the facility.
5.
1.
Ensure that all equipment to be worked on has

been properly prepared identified and is ready to work on.
2.
Inspect the equipment at the work site and to

ensure all conditions and preparations have been met.
3.
Ensure that conditions, potential hazards and

precautions regarding the work are reviewed with the job representative(s)
and/or other functional groups at the job site.
4.
Sign Section 3A of the permit at the job site

acknowledging that all requirements and reviews have been updated.
Facility
Representative
Process Activity
Coordinator
Work Activity
Coordinator
Shift Activity
Coordinator
While working in another unit, raise AOPU work

request using EPPS.
5.
Record the name of the fire watch.
6.
Carryout atmospheric monitoring as required.
.1
Process SWP after verifying that the information in Section-1 is complete

and accurate.
.2
Process the permit in coordination with concerned facility technical staff.
.3
Provide information as required in section-2 of SWP (Appendix-A).
.4
Review the SJP and/or procedure in PUP format attached by the permit
requester and ensure it is appropriate for the job.
.5
Reject the permit request and inform the requester if the information
provided in section-1 is inadequate or inappropriate, giving reasons.
Enter the names of the personnel assigned to work on an SWP in EPPS after the
SWP is requested. These names shall be updated by WAC as necessary until
the SWP is closed or cancelled in EPPS.
Enter the names of the personnel assigned to work on an SWP requested by
either his facility personnel or SWPs requested in silent hours for work by other
personnel. These names shall be updated as necessary until the SWP is closed
or cancelled in EPPS.
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VIII. Implementation- N/A

IX. Practice and Guidance: N/A.
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DOCUMENT HISTORY:
Approved by : EH&S Department Leader
Date : 24 March 2008
The following information documents at least the last 3 changes to this document, with
all changes listed for the last 3 months (most current is first).
Date
24 March-08
Activity by
Sabir
Activity
Minor change at General requirement S to reflect the change
in emergency response procedure.
MOC# EHS2008020001
10 May-07
Sabir
See changes at procedures (red fonts).
Hazard analysis checklist is added. (J2)
WAC/SAC roles added for adding to EPPS names of

personnel working on permit. (J16, J17)
Exception to activity communication form (at F)

added.
MOC-EHS2007040002
Changes will become effective from 27 May-2007.
4 Sep.06
Sabir
6 Aug., 06
Sabir
See changes at procedures J4 exceptions-red fonts.

MOC-EHS200609002.
See changes at procedures J, M & O in this document.
Changes are 'Tracked' with red fonts.
MOC-EHS2006070030.
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5.3-Safe Work Permitting

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5.3-Safe Work Permitting

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5.

3 Safe Work Permitting

Communicate and understand the scope of work.

A person authorized to use an Operating Procedure instead of an SWP for a specific

A person who is formally authorized by the Department Leader to approve SWPs as

A lift that meets any of the following conditions:

The lift requires two cranes

An Electronic Permit Procedure System designed for

Performing all activities related to Safe Work Permitting (such as requesting,

Issue Date: 31 Dec-04