FAIR PARK TEXAS FOUNDATION PRELIMINARY BUDGET (Subject to Annual Appropriations and Foundation Board Approval.

)
Fair Park - City of Dallas - FY 2016 - Updated

Fair Park Department - City of Dallas

FAIR PARK TEXAS FOUNDATION BUDGET

YEAR 2016 ( 000"s omitted)

CASH FLOW ESTIMATES

Rental Payments - (Gexa-.5, SFT-0/1.5, Events-.7/1.3) 8 26
540
Concession Income
Sponsorships
Management Fee - City of Dallas
Parking
Other (Utility Reimb, Per Cap.Fee, Non-City Donations)
TOTAL CASH INFLOW
CASH OUTFLOW - OPERATING EXPENSES
Code 2016 Actual
Current Fair Park Personnel
Ee Payroll $$ >>
Ee Numbers>
Salary/Civilian
1101
Other Wages
1104
Cell Phone Stipend
1111
Overtime
1201
S.I.P. (1111)
1203
Comp-Time Forfeited-Paid
1207
In Lieu Of Vac Ter Civl
1210
Pensions/Civilian
1301
Life Insurance
1303
Health Insurance
1304
Fica
1306
Mand Def Comp Admin Fee
1308
Sick Leave Civilian
1401
Vacation Leave Civilian
1402
Holiday Leave Civilian
1403
Court/Jury Duty Leave-Civilian
1404
Death In The Family Leave-Civl
1405
Administrative Leave-Civilian
1406
Attendance Incentive Leave-Civilian
1408
Temporary Help Svcs
1510
TOTAL PAYROLL BURDEN (Excl. Sal + O/T)

Personnel To Be Added >>

1,992,631.17
13.05
7,241.86
175,932.76
15,456.00
27,716.49
6,351.06
314,109.01
988.37
237,929.72
33,616.92
430.48
47,708.79
109,435.80
71,981.98
1,104.69
2,479.65
8,262.50
16,513.88
27,207.53

TOTAL - YR 2016

1,200
550
0
0
400
500
2,650

2,355
48

3,097
(2,355)
742
250
992
1000
32%
42%

F-ADM

RESIDENTS

E-C.Bowl

EVENTS

250

700
300

500

YEAR 2017

400
0

479
7

500

0
0

250

345
7

YEAR 2018

YEAR 2019

OPN-MAINTCOMM/PR PLAN/D/C DONR/VOL

1,400

500
500

556
9

975
25

Payroll-2017-15%, then 3% >>

Approx.2017 Payroll Burden >

1,200
550
0
16,700
400
750
19,600

2,750
600
150
18,700
500
1,000
23,700

3,150
700
200
20,700
600
1,250
26,600

2,708
1,000

2,789
1,000

2,873
1,000

50
0
150
40
200
70

50
0
150
40
200
70
60

50
350
150
40
200
70
60

Total F.P. Dept Payroll Expenses - Base Payroll + Burden

Total F.P. Dept Base Payroll Compensation
Payroll Burden for Year 2016
Incremental Inc. over 2016 in Health Costs per H.R. consultant
Percentage Burden to Total Comp + Burden
Approx. Payroll Burden > Years 2017-2020
Percentage Burden to Total Comp + Burden
Percentage Burden to Base payroll

2014 BOMA Internatl - 2014 Experience

Grounds
0.21
Security
0.73
Cleaning
1.45
Adm
1.53
Rep/Maint
1.97
Utilities
2.15
Total/sq.ft.
8.04
Bldg - mm sq.ft 1.7
Total O/M cost
13.67 << Fair Park O&M cost for 2016 was only $7.8 Million
BOMA Bldg
PERSONNEL TO BE ADDED -- YEARS 2017 THRU 2020
Adm Asst CEO-17
X
CEO - YR 2019
X
CFO - 17
X
CFO-ASST.-17
X
ADM - SUPR
X < Need 2 more ee's, CPA for Audit and Perf. Analysis-Total=3
EVENT-SALES MGR
X
EVENT-COORD. SALES/BOOKING-'18
X

Fair Park - City of Dallas - FY 2016 - Updated

Fair Park Department - City of Dallas

FAIR PARK TEXAS FOUNDATION BUDGET

YEAR 2016 ( 000"s omitted)

CASH FLOW ESTIMATES

TOTAL - YR 2016

F-ADM

RESIDENTS

E-C.Bowl

EVENTS

EVENT-SALES-Cotton Bowl - '17

SPEC. EVENT -SALES - '18

X
X
X
X

8-FAC/ SPEC-17
6-FAC. SPEC-18
2-FAC. SPEC-19
2 - TRANSP-18
MGR-COMM/PR-17
ASST TO MGR-C-17

Skill

Present

Add-'17

Add-'18

Add-'19

SOCIAL MEDIA

Plumber

PR,CR,GR

Electrician

MGR -P/D/C

HVAC

ASST TO P.MGR-C-17 Carpenter

MGR-DONOR/VOL-17 Pool mech

41
5
0
89
12
0
3,097 << Year 2016

1
8

4
13

22
47

Office Supplies
Min App Inst Tools & Uten-Hand Tools
Light & Power* (incl. OCA UTIL)
Fuel Supplies
Water & Sewer
Fuel & Lube For Vehicle
Fuel & Lube
Chemical Medical Surgical
Laundry & Cleaning Suppl
Clothing
Food Supplies
Meter Postage Fund Level
Educational & Recr Suppl
Botanical & Agric Suppl
Other Supplies
Event Supplies-Ceremony Event Supplies
Building Materials
Other Structures
Other Improvements
Furniture & Fixtures
Mach Tool & Implement Maj -Fleet Veh.
Instr & Apparatus Major
Data Processing Equipment
Software Purchase <$1000

2110
2120
2140
2160
2170
2181
2183
2200
2220
2231
2232
2252
2261
2262
2280
2290
2310
2420
2590
2710
2720
2730
2731
2735

3,097,112

9,493.74
25,151.99
2,418,641.54
116,682.62
477,165.14
22,840.54
2,233.14
27,575.77
29,923.89
20,840.54
2,335.80
1,083.13
1,836.71
82,005.13
150,016.29
281.50
28,514.00
71.87
70,159.22
18,663.61
12,726.17
3095
22,023.60
140.00

60
130
40
50
50
150
50
130
50
50

X
X
X
X
X
X
X
X
X

Grant writer-17

Added Personnel Count by Year 2020

Total Personnel Count -Current + To Be Added
Total Personnel Cost

YEAR 2019

80
120
80
400
300

400

Opns-Maint Dept - Facilities Specialists

TOTAL

YEAR 2018
80
60

X
X

EVENT - SET UP STAFF -1-'17,1-'18,1-'19,1-'20

ASST TO MGR--17

YEAR 2017

OPN-MAINTCOMM/PR PLAN/D/C DONR/VOL

4
4

2
2

80
180
80
400
300
100
60
130
40
50
50
150
50
130
50
50

60
130
40
50
50
150
50
130
50
50

3
3
5,518

6,099

6,693

9
25
2,419
117
477
23
2
28
30
21

Pwr-$1.648
Water-$0.477
Gas - $0.177
Total-$2.278

30

30

30

50

50

50

100

50

50

2
1
2
82
150
0
29
0
70
19
13
3
22
0

Fair Park - City of Dallas - FY 2016 - Updated

Fair Park Department - City of Dallas

FAIR PARK TEXAS FOUNDATION BUDGET

YEAR 2016 ( 000"s omitted)

CASH FLOW ESTIMATES

Radio & Communication Eqp
Photography & Film Equip
Books Reference Book Only
Miscellaneous Equipment

Materials

TOTAL - YR 2016

2760
2780
2860
2890

44,822.79
399.99
405.67
6,844.76
3,595,974.15

F-ADM

RESIDENTS

E-C.Bowl

YEAR 2017

YEAR 2018

YEAR 2019

OPN-MAINTCOMM/PR PLAN/D/C DONR/VOL

EVENTS

45
0
0
3,596

56

3,532

7
7

$360
0

10% /yr incr in 2018 thru 2020;

3,956

4,351

4,351

.
Printing & Photo Services
3030
20,361.81
Communications
3050
Telephone Equip Charges
3051
1,302.60
Data Circuit Billing
3053
12757.44
Equip Rntl (Outside City)
3060
34,038.33
Pc Leasing(Outside City)
3062
104.50
Security Monitoring Services
3068
234,907.14
Professional Services - EBS + P&R Facilities 3070
89,186.60
Professional Services
Management Service Fees
3071
71,650.00
Contractor Service Fees- (Subsidy-OCA/PRD)) 3072
1,527,165.95
Contractor Service Fees - ??
Music License Fees
3074
2,019.00
Cable Tv Services
3080
14,631.37
City Forces - DPD, DFD
3090
46,110.66
Custodial Services
3091
17,461.04
Security Services
3092
529,324.57
Day Labor
3098
255,636.38
Misc Special Services-Cotton Bowl Subsidy 3099
1,663,245.45
Repair&Maint Serv Equip
3110
130,402.07
Copy McH Rent/Lease/Maint
3130
10,766.21
Copy Center Charges
3150
Department Support
3151
100,000.00
Stores Overhead Charges - O/H Alloc
3201
60.28
Repair&Maint Ser Bldg Etc
3210
200,728.27
Insurance
3310
Prem Pub Liab & Pub Dam
3313
Advertising - Overall & Event Generation 3320
166,725.51
Social Media - Material, Other Expenses
Audit Fees Payroll & HR Services
Information Tech - Support/Rental
Legal, Permits, Reg Compliance
Public, Governmental, Community Relations-Person
Landscape Services - Turnkey
Maintenance - Elec/Mech/HVAC -Turnkey
Purchasing/ Accts Payable Services
Membership Dues
3330
2,000.00
Membership Dues
3340
3,000.00

20
1
13
34
0
X

235
1,300

89

Increase >>

100
1,300

125
1,300

150
1,300

400

400

400

100

125

150

150

150

150

500
200
50
50
50
50

1,500
250
50
50
50
50

2,000
300
50
50
50
50

72
OCA Subsidy in 2016 = $1.332

1,527

Cushion to Allow a $2.0 Max Subsidy to Residents >>

PRD Subsidy in 2016 = $307

Cot Bowl Sub in 2016= $1,550

15
46
17
529
256

Increase >>

1,663
130
11
100
0
201
-

2
3

167
-

Fair Park - City of Dallas - FY 2016 - Updated

Fair Park Department - City of Dallas

FAIR PARK TEXAS FOUNDATION BUDGET

YEAR 2016 ( 000"s omitted)

CASH FLOW ESTIMATES

TOTAL - YR 2016

Professional Development
3361
Reimb-Vehicle Use,Parking
3363
Entertainment Rental & Service-Mayor's fund?
3415
Commun Equip Rental
3420
Programming - Computer
3434
Disposal Services - In water bill
3460
Credit Card Charges
3518
Misc. Capital
3599
Contengicies

Services

20,323.46
560.83
261,428.44
2025.22
89,680.50

20
1

2,837.80
43,235.31

5,553,676.74

CAPITAL ACCOUNTS (Over $5,000)

New Projects - Prel. design, permit, donor fee, etc
Repair Existing Assets - Priority #1, #2, if City cannot
Other Improvements-other than Building 4599
164,540.00
Machine Tools Implem Major
4720
44,027.24
Motor Vehicles Cap-All veh + yrs old
4740
14,060.90
TOTAL CAPEX SPENT BY F.P. DEPT.
222,628.14
Reimbursement Fr Othr Organizaton

5011

F-ADM

Reimbursement

(10,301.76)
(10,301.76)

TOTAL CASH OUTFLOW -Unit 5206 Total

12,459,089

RESIDENTS

E-C.Bowl

EVENTS

YEAR 2017

YEAR 2018

YEAR 2019

100

100

100

OPN-MAINTCOMM/PR PLAN/D/C DONR/VOL

261
2
90

43
6,854

419

1,527

1,663

310

2,705

187

43

8,604

250
250

Major Repair Amount Needed BEFORE Bond/Private Funding of $125 million-See Row 228 >>>

9,704

1,000
500

0
10,304

3,000
2,000

165

223

44
14
58

0
-

165

723

200
1,923

200
5,423

18,800

22,077

26,771

800
800

1,623
800
2,423

13,769

NET CASH FLOW (Income - Expenses)

CASH IN BANK - BEGINNING OF YEAR
CASH IN BANK - END OF YEAR

13,769
(11,119.39)

954

1,527

2,008

1,078

7,800

194

208

<<<Net Cost to the City of Dallas

For New Foundation, the Continuing Bank Balance should be around $2.0 million >>>>

CAPITAL PROJECTS - TO BE DETERMINED BASED ON CONSENSUS CAPEX PLAN FOR FAIR PARK
City Bond Program
Contributions - Private, Govt entities
TOTAL CAPITAL CASH FOR CAPEX NEEDS INVENTORY
As of August 25, 2016
PRIORITY #1 PROJECTS
CITY
32,411,907
PRIORITY #2 PROJECTS
CITY
47,107,077
PRIORITY #3 PROJECTS
CITY/FDN
93,077,499
PRIORITY #4 PROJECTS
FND
68,952,190
NEW LARGE PROJECTS
TOTAL CAPITAL CASH OUTFLOW
241,548,673
ENDING FUNDS IN CAPITAL ACCOUNT
CITY OF DALLAS - FOUNDATION CAPEX AGREEMENT
2017 BOND PROGRAM
Total Funding
(000's Omitted)

WHO FUNDS WHAT PART OF CAPEX

City of Dallas
Private - Non-City Sources (e.g., Like private and non-profit
Bond Program
corporations, individuals and 501c3 foundations)

(171)
2,423
2,252

Fair Park - City of Dallas - FY 2016 - Updated

Fair Park Department - City of Dallas

FAIR PARK TEXAS FOUNDATION BUDGET

YEAR 2016 ( 000"s omitted)

CASH FLOW ESTIMATES

Ist Trounce

TOTAL - YR 2016

F-ADM

RESIDENTS

E-C.Bowl

EVENTS

OPN-MAINTCOMM/PR PLAN/D/C DONR/VOL

- Split - City = 100%; Fnd - 0%

25,000

25,000

0%

2nd Trounce - Split -City = 50%; Fdn = 50%

50,000

25,000

50%

25,000

50%

City Bonds spent only if Private Funds Raised

50,000
TOTAL CAPEX FUNDING
125,000
Footnote 1 - City Pays for Priority #1 & #2 projects
Footnote #2 - City Pays for Priority #1 & #2 projects
Footnote #2 & #3 -Foundation May Have To Pay
for some #2, #3, and #4 projects.

25,000
75,000

50%

25,000
50,000

50%

City Bonds spent only if Private Funds Raised

3rd Trounce - Split - City = 50%; Fdn = 50%

YEAR 2017

YEAR 2018

YEAR 2019