INTERNSHIP REPORT

HEAVY VEHICLES
FACTORY

SUBMITTED BY
NAME

C.PRATHEEP KUMAR

DURATION

20/06/2016 to 01/07/2016

SUBJECT

MATERIAL MANAGEMENT

COLLEGE NAME

VELS UNIVERISTY, CHENNAI

Introduction about the company

Heavy vehicles Factory (HVF) is located at Avadi in Chennai in
the Indian state of Tamilnadu. HVF was set up in 1965 by the Ordnance factory
board, government of India to manufacture heavy battlefield equipment, including
vijayantas and T-72 tanks , HVF manufactures Indias main battle tank Arjun and
the T-90s (Bhishma tank)
Acknowledgement
First I would like to thank Officer D.D. JADHAV /WM/OH (MS)
for providing permission to do an internship within the organization. It was a
unique experience to be in HVF to study interesting facts of Battle tanks and their
production

methodology.

would

also

like

to

thank

D.RAMESH

BABU/JWM/Stores for providing opportunity to work and to gain abundant

knowledge o store management. Finally I thank VERAKUMAR /JWM/OH (MS)
for providing knowledge information regarding production inventory scheme and
all the people worked in that company for supported me in completing the
internship

Internship Activities
HVF involves various operations and production departments. My
internship is completely focused on purchasing (procurement) and store
management. Each activity of the department is discussed in following paragraphs

WEEK 1:

PURCHASING DEPARTMENT

WEEK 2:

STORE DIVISION

PURCHASING ACTIVITIES

Purchasing division plays an important role in entire organization. The entire

production activities depend on the purchasing activities of purchasing department.
0nce the material is purchased by the purchasing department it is forwarded to
stores and made in stock, and then it is issued to production department for
carrying out production function
Purchasing starts with the annual production plan , annual material planning
and requirement plan. It contains the amount of materials required for performing
the annual production and also at what quantity at what rate
Based upon the above scheme Material planning sheet (MPS) which
involves details regarding item name, item code, and quantity. For each and every
item individual MP sheet is generated. It should not be clubbed with any other
materials
Technical procurement committee checks and rectifies the necessity and
demand requirements of the material and they will give approval for purchasing
the items
Procurement team publishes the tender and e notice for requirements and
supply of materials. Tender notice includes publishment date and material details
and quantity of materials needed, duration of the tender and delivery period
Suppliers/ vendors quote the tender according to the rules and norms of the
company and the pricing bid is based on type of material and production scheme,
taxes exercise duty, transportation delivery

At the deadline date the tenders are opened and processed by the technical
procurement team and comparison of tender price bids is generated .in this sheet
all the prices are compared then finally the lowest quoted tender will get approved
and the order is sanctioned to that company
Then by approval supply order is generated and one copy is forwarded to
finance division and one copy is forwarded to Supplier Company and one copy is
sent to store division for their reference
Each and every activity is documented and updated in Informix database for
further references and then rest all process is managed by stores division

STORE DIVIOSN ACTIVITY

All the materials receiving, issuing, handling, segregation and receipt generation of
the material are done by stores department. Store department is classified into three
division based of the category of materials

GS General stores division manages stationary items safety items electrical

items. all non product items are manage by general store division
IFD Inter factory demand goods manages all the ordinance factory materials
which includes gun barrels engine etc
SI Steel division manages all types of steel items ,steel blocks ,tools and
other equipments

Operations
Initially store division operations/functions starts with IGP (Inward material
gate pass) where security inspection team checks the goods and IGP receipt will be
generated it contains materials details and description, vehicle description and
amount of materials
Then vehicle is weighed in a weigh bridge and weight slip is generated .it
contains vehicle description material type , supplier name ,and gross weight of the
vehicle then the material is unloaded and weighed again to calculate the net weight
of the material
Then in next step material is unloaded and checked whether the correct
items is received at correct quantity or not. Then the weight slip is compared with
the invoice if both the quantity matches then the material is approved and daily
receipt is generated and then the material is forwarded to MI group along with the
daily receipt
MI group checks the samples to ensure the quality if the material, they will
check the dimensions of the material. if the material clears all the inspection
procedure MI slip is generated
Then the mi slip is transferred to store division and that voucher receipt is
generated bassed on the MI slip. All the document copy are entered in register and
also updated in database for further references
Voucher receipt contains Ledger folio no ,IGP no, daily receipt no store code
date of receiving date of generation of receipt. Three copies of receipt is generated,
one copy is forwarded to specific store division and other one is forwarded to
accounts department for auditing purpose

After all these procedures then the material is transferred tom stock along
with the receipt .the store in charge checks the voucher receipt and checks the
quantity of the material then it is updated in bin card and also in stock data base
Then item is stored in location and that location also updated in bin card for
easy access of items .Alpha numerical method scheme is used for marking the
location
Once the material and quantity is updated in the database then stock details
can be viewed to all production departments. if there is any demand for the
material the production department checks the stock database if its available then
demand note is generated by the production section in charge
The demand note is verified and release order number is generated. Each
and every demand note must contain release order no, validity period of voucher,
item no, quantity.
The store in charge checks the demand note and release order number and
also the validity period of that demand note. Then the particular item is issued and
updated in database, also in Bin card along with demand note no, by that material
is handled and used for production

Conclusion
On the whole this internship was useful experience. I have gained new
knowledge and skill set on material handling and material management and met
new people. I achieved several of my learning goals. I got insight into professional
practice