BSBRKG601 Define Recordkeeping Framework: Student Assessment Pack

Student Assessment Pack
BSBRKG601
Define Recordkeeping Framework
Developed By ACTE
This document is a Student Assessment Pack
for the above Unit of Competency and is to be
completed by a student to demonstrate his/her
competency.
Adelaide College of Technical Education
Table of Contents
Purpose of Assessment........................................................................................................... 3
Target Group ............................................................................................................................ 3
Selected Methods and Intended Use ........................................................................................................3
Standard Instructions for Assessor/Trainer ........................................................................... 3

Standard Instructions for Learners ......................................................................................... 3
Plagiarism ..................................................................................................................................................3
Evidence Requirements ........................................................................................................... 4

Documents to be attached along with each Submission ...........................................................................4
Assessor Expectations ..............................................................................................................................4
Resources for Learner ...............................................................................................................................4
Resources for Trainer / Assessor ..............................................................................................................5
Reasonable Adjustment........................................................................................................... 5
Procedure to Login to Education Club .......................................................................................................5
Format for Written Submissions ............................................................................................. 6

Assessment Method Coversheet ............................................................................................ 7
Overview ....................................................................................................................................................8
Elements ....................................................................................................................................................8
When to Commence your Assessment .....................................................................................................8
Assessment Methods ................................................................................................................................8
Assessment Definitions .............................................................................................................................9
Assessment Preparation Checklist ....................................................................................... 10

Case Study: ............................................................................................................................ 11
Assessment Method Four - Major Project ................................... Error! Bookmark not defined.
Facilitators Guide .......................................................................... Error! Bookmark not defined.
Advice to Assessors ................................................................................. Error! Bookmark not defined.
Advanced Diploma Qualification Type Descriptor .................................... Error! Bookmark not defined.
Assessment Response Guide .................................................................. Error! Bookmark not defined.
Unit Feedback Not including Method Four (4)..................................................................................... 19
Record of Assessment Outcome& Mapping ........................................................................ 20
RTO ID: 40336 CRICOS ID: 03187D

Assessment tool BSBRKG601
Page 2 of 20
V1.01 September 2015

Copyright 2015 Adelaide Educators Pty Ltd ABN 84136893831
Purpose of Assessment
Purpose of this assessment is to check that the competency should be achieved on all
elementsof Define Recordkeeping Framework.
Target Group
ACTEs learners enrolled in the unit BSBRKG601Define Recordkeeping Framework must have
basic literacy and numeracy skills who are either experienced or having no experience of
working in a professional environment. To check the ACSF level of a student http://lln.safework.com.au/
Selected Methods and Intended Use

Methods used to achieve competency in this unit of competency (UOC) are a Case Study,
Written Response questions, a Role Play and an entire qualification Major Project that must be
completed in a simulated environment of Crimson Hotel through Education Club website
http://www.educationclub.com.au/Your submissions will be used by trainers and assessors of
ACTE as evidence in achieving competency of the above mentioned unit.
Standard Instructions for Assessor/Trainer

The Trainer / Assessor should inform all the learners that all the tasks should be linked with
Crimson Hotel onthe Education Club website and help can be taken from available resources.
Standard Instructions for Learners
Hand written assignments will not be accepted, assignments should be prepared in

Microsoft Office. Refer to the enclosed Style Guide.
All tasks should be linked with the identified organisation on Education Club website.
When answering the tasks use your own words and also refer to the given Scenario.
Plagiarism
Plagiarism is using the words or ideas of others and presenting them as your own. Plagiarism is
a type of intellectual theft. It can take many forms, from deliberate cheating to accidentally
copying from a source without acknowledgement. In your assessments you must come up with
your own ideas, however, at times you may need to make reference to work that has been
conducted by others. Important points to be aware of:
Know what plagiarism is. Go to this website if you require additional
information. http://www.plagiarism.org/
Plan your work
Reference your work / acknowledge all of your sources
What is Plagiarism? (n.d.)
Retrieved February 2015, from http://www.plagiarism.org/plagiarism-101/what-is-plagiarism
Page 3 of 20

Evidence Requirements
The evidence you submit as part of this assessment will be assessed by your trainer/assessor
to determine your competency. Your trainer/assessor will be guided by the following rules of
evidence when making their assessment decision.
Rule
Valid
Current
Sufficient
Authentic
Evidence must...
Address the elements and performance criteria
Reflect the skills, knowledge and context described in the competency standard
Demonstrate the skills and knowledge are applied in real or simulated workplace
situations
Demonstrate the candidate's current skills and knowledge
Comply with current standards
Demonstrate competence over a period of time
Demonstrate competence that is able to be repeated
Comply with language, literacy and numeracy levels which match those required
by the work task (not beyond)
Be the work of the learner
Be able to be verified as genuine
Documents to be attached along with each Submission
Completed Cover Sheet. Refer to the enclosed Cover Sheet.
Answer all assessment methods 1- 4
Assessment Preparation Checklist. Refer to the enclosed Checklist.
All answers of the Written Questions
Assessor Expectations
All Tasks should be answered with a minimum of half () page length per
question/activity/issue, unless otherwise advised, or to be answered as per the requirement of
the Task in an appropriate manner. This requirement does not apply to the Major Project as it is
expected that all responses will be detailed and of no defined length or word count.
Resources for Learner
ACTE Tailored Resources; and/or

Library Books; and/or
Education Club Website; and/or
Other Websites (References should be included in any submission. Referencing
guidelines are available in the Student handbook.)

Page 4 of 20

Resources for Trainer / Assessor
ACTE Tailored Resources; and/or

Library Books; and/or
Education Club Website; and
Other Websites related to the unit.
Reasonable Adjustment
A reasonable adjustment is any measure or action that a student requires because of their
disability, and which has the effect of assisting the student to access and participate in
education and training on the same basis as students without a disability. An adjustment is
reasonable if it achieves this purpose while taking into account factors such as the nature of the
students disability, the views of the student, the potential effect of the adjustment on the student
and others who might be affected, and the costs and benefits of making the adjustment.
ACTE will also maintain the academic integrity of a course and to consider the requirements or
components that are inherent or essential to its nature when assessing whether an adjustment
is reasonable. There may be more than one adjustment that is reasonable in a given set of
circumstances; ACTE will make adjustments that are reasonable and that do not cause the RTO
unjustifiable hardship.
Procedure to Login to Education Club

Go the following link and click the Login tab on the top.
http://www.Educationclub.com.au/
The web page will show the different organisations, youshould click on Crimson Hotel icon on
the webpage and proceed further to login section of the particular organisation.
Consulting Trainers
Last date of Submission

Submitted to

Page 5 of 20

Format for Written Submissions

This unit describes the performance outcomes, skills and knowledge required to review
corporate governance requirements, implement operating procedures and monitor policy.
You are required to use a word processing program such as Microsoft Word >97/2003 to
compile your report. The following guidelines for your report (wherever required) is a suggested
style guide. Submission of assignment can also be done in other formats which should be
clearly readable and legitimate.
Format of the report

1. Assessment Cover Sheet
2. Title of the report
Arial, Size 14 pt., Bold
3. Headings
Arial, Size 12 pt., Bold
4. Text
Arial, Size 11 pt.
5. Table Content
Arial, Size 10 pt.
6. Line Spacing
1.5
7. Report length
The number of words is detailed in the instructions/task description for each
individual assessment method.
8. Presentations are to be created in presentation software such as Microsoft PowerPoint.
Resources such as overhead/data projector, whiteboard markers, speakers, pen
pointers, and presentation screens will be provided.
Your Trainer/Assessor will guide you through the assessment method/requirements for each
period.

Page 6 of 20

Assessment Method Coversheet

Student Name
Student Number
Receipt of Assignment
Receivers Signature
Date
I certify that this assignment is my own work based on my personal study and/or research and
that I have acknowledged all materials and resources used in the preparation of this assignment
whether they are books, articles, reports, lecture notes and any other kind of document,
electronic or personal communications. I also certify that the assignment has not previously
been submitted for assessment in any award or course and that I have not copied in part or
whole or otherwise plagarised the work of other students and/or persons. I have read the advice
on plagiarism and understood its implications. I can produce another hard/soft copy of this
assignment within 24 hours if requested.
Student Signature
Qualification Code
Unit Code
Date
BSB60915
Qualification
Name
Advanced Diploma of Management

(Human Resources)
BSBRKG601
Unit Name
Due date
Trainer/Assessor
This assignment will not be marked unless the the above declaration is signed

Page 7 of 20

Overview
This unit describes the skills and knowledge required to define, identify and establish the
recordkeeping framework for an organisation or business unit at functional level.
It applies to individuals who use analytical skills and specialist knowledge of records systems
and business areas to develop frameworks to support business operations. The individual may
have responsibility for a team or sole responsibility for their work within the business system.
Elements
To achieve competency in this unit you must demonstrate your ability to:
Establish regulatory and social environment

Determine principal areas of risk requiring recordkeeping strategy
Determine record requirements for each business function
Establish recordkeeping framework for organisation
When to Commence your Assessment

Your training facilitator / assessor will advise you when to commence the parts of this
assessment by taking signature on Candidate Preparation Checklist.
Assessment Methods
In order to be deemed competent in this unit you must competently complete all the following
assessment tasks:
Method & Purpose
Title or Method
Task 1
Assessment Method One
Establish regulatory and social environment

Determine principal areas of risk requiring
recordkeeping strategy
Assignment
Formative Assessment
Written Response
Task 2
To be issued to students at the commencement of

training delivery
Task 3
Determine record requirements for each

business function
Task 4
Establish recordkeeping framework for

organisation
Task 5
Written Response Questions
Task 6
Role Play
Task 7
Major Project
Assessment Method Two
Summative Assessment
To be applied to students at the completion of training

delivery
Assessment Method Three
To be applied to students after the completion of

methods 1 & 2
Assessment Method Four
Major Project
Three (3) Stage Written Response
To be issued to students at the commencement of

training delivery
Note: Each Assignment Task and the stages of the Major Project must be issued with a submission
schedule or date.
Page 8 of 20

Assessment Definitions
Formative assessment: The goal of formative assessment is to monitor student learning to
provide ongoing feedback that can be used by instructors to improve their teaching and by
students to improve their learning. More specifically, formative assessments:
Help students identify their strengths and weaknesses and target areas that need work;
and
Help faculty recognise where students are struggling and address problems immediately
Formative assessments are generally low stakes, which means that they have low or no point
value.
Examples of formative assessments include asking students to:
Draw a concept map in class to represent their understanding of a topic;
Submit one or two sentences identifying the main point of a lecture; and
Turn in a research proposal for early feedback.
Summative assessment: The goal of summative assessment is to evaluate student learning at

the end of an instructional unit by comparing it against some standard or benchmark.Summative
assessments are often high stakes, which means that they have a high point value. Examples
of summative assessments include:
A mid unit assessment;
A final project;
A paper; and/or
A role play
Information from summative assessments can be used formatively when students or faculty use
it to guide their efforts and activities in subsequent courses.
Assignment: A task or piece of work allocated to someone as part of a job or course of study.
Project: an individual or collaborative enterprise that is carefully planned to achieve a particular
aim.
Written Response: In a response submission, you do assess the item youve been assigned to
observe, but you add your personal reaction and impressions to the report. The steps for
completing response submission are:
Observe or read the piece for an initial understanding;
Re-read the piece and stop to reflect often;
Record your thoughts and impressions in notes;
Develop an opinion; and
Write an outline.
Role Play: Role-playing refers to role training where people rehearse situations in preparation
for a future performance and to improve their abilities within a role. The most common examples
are occupational training role-plays and educational role-play exercises.

Page 9 of 20

Assessment Preparation Checklist

Unit/s of Competency
BSBRKG601Define Recordkeeping Framework
Candidate Name
Assessor Name
Yes
No
Has the assessment process been explained to you

and that to achieve a successful outcome for this unit of
Competency you must be deemed Satisfactory in all
assessment tasks?
Yes
No
Do you understand The Recognition of Prior Learning

(RPL) process?
Yes
No
Do you understand which evidence is to be collected

and how?
Yes
No
Do you understand your rights and the appeal system?
Yes
No
Have you discussed any special needs that should be

considered during the assessment process?
Yes
No
Do you require an adjustment to the conduct of the

assessment to respond to a specific or a special need?
E.g. Cultural, Language, Disability, Literacy or
Numeracy purposes.
Yes
No
As the candidate are you ready for assessment?
I agree to undertake this assessment in the knowledge that the information gathered will only be
used for the purpose of determining my skills as Satisfactory or Not Satisfactory for each
assessment method. Additionally the information gathered is for the determination of my
Competency by the collection of all assessment evidence for this unit of competency and can
only be accessed by my workplace supervisor, my RTO and nominated regulatory authorities.
Candidate Signature
Assessor Signature

Page 10 of 20

Assessment Method One - Assignment

Case Study:
You have been given a task as General Manager for new branch of crimson hotel and you are
required to define, identify and establish the recordkeeping framework for your branch at all
functional level.
You can assume all the required information for your assignment (if required).
To complete this assignment, you need to answer the following tasks.
Task One: Establish regulatory and social environment
1. Identify and document legal and regulatory framework for the Crimson Hotel Branch in
accordance with hospitality industry standards
2. Analyse and document relevant legislation for implications for recordkeeping
3. Review existing documentation of Crimson Hotel for compliance purposes and give your
recommendations?
4. Analyse broad social context of hospitality industry and its related community expectations
about how it should conduct itself with recommendation for improvements.
Task Two: Determine principal areas of risk requiring recordkeeping strategy

1. Document risk analyses for implications in relation to redundancy of records for Crimson
Hotel branch.
2. Document regulatory requirements and legal liabilities for their impact on recordkeeping
framework
3. Determine and document risks and liabilities to be managed by recordkeeping to inform
development of the framework
Task Three: Determine record requirements for each business function

1. Determine and analyse risks, liabilities and regulatory requirements for at least two business
function
2. Communicate and document determined evidence requirements for the above listed
business function, identifying evidences to be captured as records
3. Form the specifications for records from the evidence requirements in accordance with
Crimson Hotels technologies, standards and corporate culture, and in appropriate formats

Page 11 of 20

Task Four: Establish recordkeeping framework for organisation

1. Develop an overview of responsibilities for recordkeeping requirements of Crimson Hotel
2. Define responsibilities and authorities in relation to regulatory requirements in accordance
with industry standards
3. Define recordkeeping responsibilities and rights for at least two business function
4. Integrate identified risks and liabilities managed by recordkeeping with the definition of
responsibilities for at least two business function
5. Define, assign and document levels of accountability and responsibility for different level of
recordkeeping
6. Communicate documented framework including areas of risk, regulatory requirements,
records specifications and responsibilities for recordkeeping review and endorsement, to
appropriate persons within Crimson Hotels
7. Establish a review process and charge appropriate persons with maintaining the currency of
the organisations recordkeeping framework

Page 12 of 20

Assessment Method One - Assignment

Student Name
Feedback
Result for Assessment
Satisfactory (S)
Not Satisfactory (NS)
Student Signature
Date
Assessor Signature
Date

Page 13 of 20

Assessment Method Two - Written Response Questions

Scenario
After reviewing your submission for assessment one it has raised several more concerns and as
the author of the document you need to explain the issues. You have considered that about half
() to one (1) page for each separate point would be a sufficient piece of information.
Issue One
Outline the key provisions of standards relevant to recordkeeping
Issue two
Outline the recordkeeping implications arising from the legislative and regulatory context
Issue three
Describe the general principles and processes of records management and records
management systems including:
systems of control
records continuum theory
mandate and ownership of business process
Issue four
Explain how organisational business functions, structure and culture relate to the recordkeeping
framework
Issue five
Outline key recordkeeping policies, strategies, functions and structures.

Page 14 of 20

Assessment Method Two - Written Response Questions

Student Name
Feedback
Satisfactory (S)
Student Signature
Date
Assessor Signature
Date

Page 15 of 20

Assessment Method Three - Role Play

Scenario
As you have covered all the above task with record keeping framework, assume that you are
now need to present your finding to the board of directors.
Kindly cover all the above areas you have mentioned in your assessment method one and two
For this purpose your assessor will work as CEO of Crimson Hotel and four (4) classmates will
act as stakeholders. It is considered that a maximum of 10 minutes allocated for the
presentation.

Page 16 of 20

Assessment Method Three - Role Play Assessor Checklist

To be completed by the RTO Assessor during the candidate conduct of the Role Play
assessment method.
During the conduct of the role play assessment method did the candidate use or
complete:
Activity
Assessor Comments
NS
Reading
Researches, analyses and evaluates

information from a range of complex texts
against specific requirements to determine
organisational needs
Writing
Prepares logically structured documentation that

integrates complex concepts, processes and
relationships and meets required organisation
practice and standards
Uses clear language and terminology to effectively

convey information appropriate for purpose and
audience
Oral Communication
Presents information using language and nonverbal features appropriate to audience

Uses listening and questioning skills to clarify
information and confirm understand
Navigate the world of work
Understands implications of industry standards, and

legislative and regulatory requirements, on
recordkeeping requirements and considers these
when identifying a recordkeeping framework
Interact with others
Identifies the requirements of important

communication exchanges, selecting appropriate
channels, format and content to suit purpose and
audience
Get the work done
Develops plans to manage complex, non-routine

tasks with an awareness of how they contribute to
the overall organisation
Makes a range of critical and non-critical decision in
relatively complex situations, taking a range of
factors into account
Evaluates effectiveness of decisions to identify and
implement improvements
Recognises and addresses some unfamiliar
problems of increasing complexity within own scope
Understands the uses of digital tools and
technologies in the recordkeeping process

Page 17 of 20

Assessment Method Three - Role Play

Student Name
Student ID
Satisfactory (S)
Student Signature
Date
Assessor Signature
Date

Page 18 of 20

Unit Feedback Not including Method Four (4)

Unit of Competency
Student Name
Feedback
Satisfactory (S)
Student Signature
Date
Assessor Signature
Date

Page 19 of 20

Record of Assessment Outcome& Mapping

Candidate Details
Assessor Details
Name
Name
Course Code
BSB60915
Unit Code
BSBRKG601
Date
Unit Name
RTO Record of Assessment Results(please tick appropriate box)

Method
One
One
One
One
Assessment Activity
PC
Mapping
Assignment
1.1
Assessment Methods 1 &4
Task 1 - Establish
1.2
regulatory and social

environment
1.3
1.4
Assignment
2.1
Task 2 - Determine
2.2
principal areas of risk

requiring recordkeeping
strategy
2.3
Assignment
3.1
Task 3 - Determine
record requirements for
each business function
3.2
3.3
4.1
4.2
Assignment
4.3
Task 4 Establish
4.4
4.5
4.6
recordkeeping framework
for organisation
4.7
Written Response
Questions
Required Knowledge
Three
Role Play
Required Skills & Critical Aspects
Four
Major ProjectPart 2
Major ProjectPart 3
Result
All units of competency, Elements,

Performance Criteria, Required Skills,
Required Knowledge and Critical Aspects
of BSB60915 Advanced Diploma of
Management (Human Resource)
Competent
Yes
Is Re-Assessment Required
Assessors Signature

Not
Satisfactory
Two
Major ProjectPart 1
Satisfactory
Not Yet Competent

No
Date
Page 20 of 20


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Student Assessment Pack

Adelaide College of Technical Education

Standard Instructions for Assessor/Trainer ........................................................................... 3

Evidence Requirements ........................................................................................................... 4

Format for Written Submissions ............................................................................................. 6

Assessment Preparation Checklist ....................................................................................... 10

Record of Assessment Outcome& Mapping ........................................................................ 20

RTO ID: 40336 CRICOS ID: 03187D

V1.01 September 2015

Adelaide College of Technical Education

Selected Methods and Intended Use

Standard Instructions for Assessor/Trainer

Standard Instructions for Learners

Hand written assignments will not be accepted, assignments should be prepared in

V1.01 September 2015

Adelaide College of Technical Education

Address the elements and performance criteria

Demonstrate the candidate's current skills and knowledge

Comply with current standards

Demonstrate competence over a period of time

Demonstrate competence that is able to be repeated

Be the work of the learner

Be able to be verified as genuine

Documents to be attached along with each Submission

Completed Cover Sheet. Refer to the enclosed Cover Sheet.

Answer all assessment methods 1- 4

Assessment Preparation Checklist. Refer to the enclosed Checklist.

All answers of the Written Questions

Resources for Learner

ACTE Tailored Resources; and/or

RTO ID: 40336 CRICOS ID: 03187D

V1.01 September 2015

Adelaide College of Technical Education

Resources for Trainer / Assessor

ACTE Tailored Resources; and/or

Procedure to Login to Education Club

Last date of Submission

RTO ID: 40336 CRICOS ID: 03187D

V1.01 September 2015

Adelaide College of Technical Education

Format for Written Submissions

Format of the report

Arial, Size 11 pt.

RTO ID: 40336 CRICOS ID: 03187D

V1.01 September 2015

Adelaide College of Technical Education

Assessment Method Coversheet

Advanced Diploma of Management

Define Recordkeeping Framework

RTO ID: 40336 CRICOS ID: 03187D

V1.01 September 2015

Adelaide College of Technical Education

Establish regulatory and social environment

When to Commence your Assessment

Assessment Method One

Establish regulatory and social environment

To be issued to students at the commencement of

Determine record requirements for each

Establish recordkeeping framework for

Written Response Questions

Assessment Method Two

To be applied to students at the completion of training

Assessment Method Three