HUMAN RESOURCE MANAGEMENT

Conduct detailed Job analysis, Job Description and Job

Specification for 1 worker of Banu Mukhtar concrete (Pvt) Ltd.
Question 1
Explain which methods will you use for this Job analysis and why?

Answer 1
We use Interviewer method because this interview assists us to describing the position of
Architect/ Sales Manager. So, we prepare questionnaire and asked from Mr.Imran Qamer.He
is Architect/ Sales Manager in Banu Mukhtar concrete (Pvt) Ltd. After conduct the interview
we are able to know the duties, responsibilities of an Architect/ Manager Sales and as well as we
aware now about the experience and skills required for an Architect/ Sales Manager.

Question 2
Develop a JA questionnaire (Use help from provided JA question or PAQ)

Answer 2

Job Analysis questionnaire:

1) What is the job's overall purpose?
2) What are the activities that are part of the Sales manager duties?
3) What is the content of the job; what tasks make up the job on a day to day basis?
4) What are the main duties and responsibilities?
5) What outputs are required from the post-holder?
6) How does the job fit into the structure of the organization?
7) What skills or qualifications are needed to carry out the job?
8) What (if any) personal attributes are needed to carry out the job?
9) What experience is required to carry out the job?
10) What knowledge is required to perform the job?
11) Is it a genuine requirement of the job that the post-holder be of a particular religion,
sexual orientation, gender, age, ethnicity, or meet particular physical or health
requirements?

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Job Analysis:
Hiring is the key importance to the overall productivity of any kind of business.
Name: Mr. Imran Qamer
Job Title: Architect/sr.Manager Sales
Department/ Section: Sales
Employee Contact#:0321-7514755
Superior's Title: CEOs
Date: 21/04/14
Hours worked: 9 AM - 5 PM
Job Analyst's Name: Salim Qaz, Ali zulqernain, Muhammad Baqer
1. What is the job's overall purpose?
The jobs overall purpose is to attain the organization mission by providing quality
product and service to the customer. According to Mr.Imran Qamer.
2. What are the activities that are part of the Sales manager duties?
a. Client hunting:
List out the customers and provide them information about the projects and tell them to
which product will be benefited for them and arrange meeting with clients and if the
customer is willing to attain our services then next activity starts.
b. Negotiation + Booking:
Quotation provide, sampling of goods, specification of product and if done the booking
and interdepartmental process starts. In interdepartmental process we shape out the
project and then computerized the record and make the documents .Copied the
documents and of which one copy sent to the customer and 2nd copy sent to the
manufacturing department to make sure the material is available or not and last copy
retained in to the custody of head office of Banu Mukhtar to accomplish the legal
obligations.
c. Execution:
Delivery of product to the customer as per the agreement and if the customer is willing to
attain the constructing service then we refer to the constructing department.
3. What is the content of the job; what tasks make up the job on a day to day basis?
Job Contents:
These are the job related contents:

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1. Admirable communication skills, both written and oral.
2.
3.
4.
5.
6.

High levels of creativity and vision.

Willingness to work long hours, under short time and budget pressure.
Brilliant design and drafting skills and ability with computer-aided design.
Strong mathematical skills.
Organisational, development management and forecast skills, including the ability to
manage multiple tasks.
7. An analytical intelligence with excellent problem-solving ability.
8. Leadership skills as well as the capability to work fine within a team.
Day To Day Task:

Creating building designs and drawings both by hand and by computer-aided

design software.
Discussion with construction professionals about the feasibility of a planned
project, including restricted factors such as town planning legislation,
environmental impact and project budget.
Working with a team of other professionals such as building service engineers,
construction managers and magnitude surveyors.
Applying for planning permission and advice from governmental new build and
legal departments.
Writing and presenting reports, proposals, applications, contracts and discuss with
CEOs.
Adapting plans according to circumstances and resolving any related problems
that may arise during construction.
Making sure the project is successively organizing according to agenda and
financial plan.
Travelling regularly to building sites, proposed locations and client meetings.

4. What are the main duties and responsibilities?

The duties and responsibilities of architect sales manager are plan assign and supervise
daily projects to make sure servicing clients as per standards and perform management
activities. Listen customer requests properly on time and visit to the customer sites. Offer
feedback to sales employees to recognize performance, service, safety, and client
retention. Handle business records and maintain managerialvalues to include workers
records, delivery and invoice, product inventories. Complete production reports, sales and
invoice forms, and daily report. Offer cost effective and quality solutions to enhance
customer satisfaction.
5. What outputs are required from the post-holder?
The top management is not assigned target oriented tasks from the sales manager post in
Bunu Mukhtar Pvt, means sales manager is not required to achieve the task with in
specific time but it is necessary that the profit of the organization must be more than the
last year. From the sales manager we are required strong marketable and business

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expertise and the also the strong technical support. Manager should behave ethically with
the subordinates and provide the best solution to his customer.
6. How does the job fit into the structure of the organization?
Architect Sales manager job in Banu Mukhtar is very important because the reputation of
the organization based on two wings is sales and construction. These two generates the
output of the organization, increase the goodwill of the organization and helps to achieve
the competitive advantages to quality product and services.
7. What skills or qualifications are needed to carry out the job?
According to Mr. Imran Qamer experience and relevant education required for Architect
Sales manager in Banu Mukhtar. The some skills that are required are under as follows.
Passion skill:
Without a passion for the construction industry, its impossible to lead and
inspire a team,
Integrity:
Sales manager should be integrate with its company
Positive attitude:
Manager should put smiles on the faces of the sales team and set the tone for the
company.
Leadership:
The sales manager should be out on the sales floor with his people. That where
you are most productive
Motivation skill:
This includes encouragement and recognition.
8. What (if any) personal attributes are needed to carry out the job?
These are the personal attributes needed to carry out the job.

He should be affectionate with hard work.

He must know how to generate resources.
Must be self-disciplined otherwise he cannot disciplined to its subordinates.
Should be desire and ability to lead.

9. What experience is required to carry out the job?

5 to 10 years is required for the Architect sales managers after the specific qualification.
10. What knowledge is required to perform the job?
He should have the knowledge of relevant field like market knowledge, competitive
knowledge and management knowledge.
11. Is it a genuine requirement of the job that the post-holder be of a particular religion,
sexual orientation, gender, age, ethnicity, or meet particular physical or health
requirements?
It is not genuine requirement of the job.

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Sales Manager Position Analysis:
Additional Recruitment&Selection planning and forecasting questions:
Mr. Hamid Sajjad Sial. Manager HR in Banu Mukhtar concrete (Pvt) Ltd. Aanswered the
following questions.
Q1. How does the firm undergo Planning and Forecasting for R&S.?
Manpower planning is being done by relevant H.O.D.s. As Banu Mukhtar is primarily a
construction concern, so forecasting is mainly performed based on the size of the projects
at hand.
Q2. Which tools does it use for the above question (Trend analysis, Ratio analysis,
scatter plotter etc)
Ratio Analysis is used as a main tool. However, as every project is different from the
other, the subjective opinion of the Project Managers and Head Project Controls also play
a key role in determining the Manpower needs of the organization.
Q3. Does it use any computer software-If yes give basic details of it.
No software is being used for manpower forecasting.
Q4. Does it fill positions from within or fill from outside the organization.
Both sources are being used with external resources being the main source of hiring.
Q5. Does the firm maintain Qualification Inventories-Give basic details?
No.
Q6. Does the firm maintain or develop replacement charts for succession planning of
executives.
No.
Q7. If the recruitment function centralized in the firm or decentralized. Give basic
information.
Recruitment function is centralized for key positions. However, lower staff especially
labor needs are being fulfilled locally.

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Q8. How does the firm undergo internal recruiting?

At offices, it is mainly done on the request of the employee with the consent of H.O.D. At
projects / sites it depends mainly on needs. Employees are transferred from one project to
another on regular basis.
Q9. Which outside sources does the firm use for recruiting and external hiring?
No outside source is being used at the moment. External hiring is mainly done on the
basis of employee references and through advertisements in social media and print media.
Q10. Does the firm use Temp or Alternative staffing? If yes, for whichpositions.
Temp staffing is done only at our construction sites. The option of alternative staffing is
not being exercised at the moment.
Question # 2:

Write the Job Description of the employee by using the JD form.

Job Description:
Architects work in the construction industry is involved with designing new buildings,
extensions or alterations to existing buildings. They can work on individual buildings or
on large redevelopment schemes.
Architects work closely with their client and users to make sure that projected designs
match their needs and are functional, safe and economical. They usually control a project
from start to finish and work with a number of construction professionals, including
surveyors and engineers, producing drawings and specifications that the construction
team works to.

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Job description form of Banu Mukhtar(Pvt) Ltd.

1. JOB DETAILS
Position Title:

Architect /Sale Manager

Level:

His level is 3. (No.1 CEO, No.2 General

Manager )

Reports to:

CEOs

Department:

Sales

Prepared / Revised:

Salim Qaz, Ali zulqernain, Muhammad

Baqer

2. JOB PURPOSE:
To Attain the organization mission by providing quality product and service to the
customer.

3. JOB DIMENSIONS

Number of staff supervised

Direct Reports:

Overall:

2 Assistant sales managers

Wing of BMP
Department.

Total: 2

4. KEY RESPONSIBILITIES
1: Listen customer requests properly on time
2:plan assign and supervise daily projects
3: Handle business records and maintainmanagerial values
4: Complete production reports, sales and invoice forms
5: Offer cost effective and quality solutions to enhance customer satisfaction

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5. DECISION MAKING AUTHORITY
Internal:

BMP (Banu Mukhtar Product) Sales authority

External:

No

6. JOB CONTEXT
Shift & Timings:

9 Am 5 Pm

Nature of Job:

Architect + Sale Manager

7. COMMUNICATIONS & WORKING RELATIONSHIPS

Internal Relations:

With the CEOs ,with all departments and with the subordinates

External Relations:

Relation with the consultancy company, customers and stock

exchangenumber of construction professionals, including
surveyors and engineers etc.

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Question 3

Create Job Specifications for the selected position.

Job Specifications:
He should be expert in sale of architectural products. Such as blocks, road edges, rock
tiles, drains, windows, doors, movable walls, paints, brick and paving stones etc. Their
main goals are to strategically generate sales leads and increase product sales for their
company.

Some job specification of Architect Sales Manager:

Having 5-7 years of experience in Architect sales management.

Having experience of the different project solutions and drawing.
Strong understanding of customer and market dynamics and requirements.
Willingness to travel and work in a global team of professionals.
Ability to monitoring and analyzing market trends and ability to studying competitor
products and services.
Should have excellent communication skill.
Be able to response well to pressure.
Think creatively for the benefit of both company and its subordinates.
Have knowledge of a wide range of marketing techniques and concepts.

The End