No.

Business Process Steps Transaction Code

No. Business Process Steps

Transaction Code

1
2

Create Material
Change Material

MM01
MM02

1
2

Create PR
Change PR

ME51N
ME52N

3
4

Display Material
List Extendable Materials

MM03
MM50

3
4

Display PR
Release individual PR

ME53N
ME54N

5
6

Stock Overview
Flag for Deletion

MMBE
MM06

5
6

Release Collective PR
Create RFQ

ME55
ME41

7
8

Enter storage locations

Create vendor (centrally)

MMSC
XK01

7
8

Change RFQ
Display RFQ

ME42
ME43

XK02
XK03

9
10

Print RFQ
Maintain Quotations

ME9A
ME47

11
12

Comparitive statement
Create contract

ME49
ME31K

9 Change vendor (centrally)

10 Display vendor (centrally)
11
12

Vendor Changes (Centrally)

Block Vendor (Centrally)

XK04
XK05

13
14

Mark vendor for deletion (centrally) XK06

Excise Master Maintenance
J1ID

13
14

Change Contract
Display Contract

ME32K
ME33K

15
16

Create Purchasing Info Record ME11

Change Purchasing Info Record ME12

15
16

Release Contract
Print Contract

ME35K
ME9K

17
18

Display Purchasing Info Record ME13

Changes to Purchasing Info Record ME14

17
18

Create PO
Change PO

ME21N
ME22N

19
20

Flag for Deletion

Info Records Per Vendor

21
22

19
20

Display PO
Release Individual PO

ME23N
ME29N

Info Records per Material ME1M

Create/ Change Service Master AC03

21
22

Release collective PO
Print PO

ME28
ME9F

23
24

Display Service Master AC04

List Display: Service Master AC06

23
24

Goods Receipt/Change /Display MIGO

Print of Material Document MB90

25
26

Invoice Verification MIRO

Park Invoice MIR7

27
28

Display Invoice
Cancel Invoice

29
30

Release Blocked invoice MRBR

Display of Invoice documents MIR5

31

ME15
MW1L

MIR4
MR8M

Automatic Invoice(ERS)

MRRL

Test Description: Procurement of Non-Stock Items

Gas in Bonded Warehouse
No.

Business Process Steps

Test Description: Procurement of Imported

Transaction Code

Code
1 Create PR with account assignment category
ME52N
ME53N

2
3

No.

Business Process Steps

ME51N

Create contract

2
3

Change PR
Display PR

4
5

Release individual PR
Release Collective PR

6
7

Create RFQ ME41

Change RFQ ME42

6 Create PO (do not select GR based IV)

7 Change PO ME22N

8
9

Display RFQ ME43

Print RFQ ME9A

ME31K

Change Contract ME32K

Display Contract ME33K

ME54N
ME55

Transaction

4
5

Release Contract ME35K

Print Contract ME9K
ME21N

Display PO ME23N
Release Individual PO ME29N

10
11

Maintain Quotations ME47

Comparitive statement ME49

12
a/c

Create PO with account assignment category (A for asset and K for cost center) and enter G/L
ME21N
12 Invoice verification (for customs duty, warfage , CVD) MIRO

13
14

Change PO
Display PO

15
16

Release Individual PO
Release collective PO

17
18

Print PO ME9F
17 Invoice Verification MIRO
Goods Receipt/Change /Display MIGO
18 Park Invoice

19
20

Print of Material Document MB90

Invoice Verification MIRO
20

21
22

Park Invoice MIR7

Display Invoice
MIR4

23
24

Cancel Invoice MR8M

Release Blocked invoice

25

Display of Invoice documents

ME22N
ME23N

10 Release collective PO
11 Print PO ME9F

13
14

GR bonded MIGO
Transfer the material Plant storage to unbonded

ME29N
ME28

21

ME28

19 Display Invoice
Cancel Invoice MR8M

MIR7
MIR4

Release Blocked invoice MRBR

22 Display of Invoice documents MIR5

MRBR
MIR5

Test Description: Procurement of Imported Gas in Non-Bonded Warehouse

Procurement of Gas (Domestic) in Manufacturing Location
No.

Business Process Steps

Transaction Code

No.

Test Description:

Business Process Steps

Code
1 Create contract

ME31K

Create Contract

2
3

ME32K
ME33K

2
3

Change Contract ME32K

Display Contract ME33K

Change Contract
Display Contract

MIGO/MB1B

15 Capture excise invoice J1IG

16 Print of Material Document MB90

ME31K

Transaction

Release Contract

ME35K

5
6

Print Contract ME9K

5 Print Contract ME9K
Create PO (do not select GR based IV) ME21N
6

7
8

Change PO
Display PO

ME22N
ME23N

7
8

Release Contract

9
10

Release individual PO
Release collective PO

Print PO ME9F
11 Print PO ME9F
Invoice verification (for customs duty, warfage , CVD)

delivery VL31N
13 GR plant stocks

MIGO

13

ME21N

Capture excise invoice J1IG

14
Print of Material Document MB90

16
17

Invoice Verification MIRO

Park Invoice MIR7
17

18
19

Display Invoice
Cancel Invoice

20
21

Release Blocked invoice MRBR

Display of Invoice documents MIR5

ME29N
ME28

MIRO

Change Inbound delivery

14
15

MIR4
MR8M

Create PO

Change PO ME22N
Display PO ME23N

9 Release Individual PO ME29N

10 Release collective PO ME28
11
12

ME35K

12

Create Inbound

VL32N

Display Inbound delivery VL33N

15 Create Shipment(Transport Planning)

VT01N

16 Change Shipment VT02N

Display Shipment VT03N
18
19

Create Shipment costs VI01

Change Shipment costs VI02
20

Display Shipment costs VI03

21 Goods Receipts MIGO

22
23

Capture and Post Excise

GR for free goods receipt

MIGO / J1IEX
MIGO

24
25

Post Excise for free goods

Print of Material Document

26
27

Invoice Verification MIRO

Park Invoice MIR7

28
29

Display Invoice
Cancel Invoice

30
31

Release Blocked invoice MRBR

Display of Invoice documents MIR5

MIGO / J1IEX
MB90

MIR4
MR8M

Test Description: Procurement of Gas (Domestic) in Trading Location

Test Description: High

Sea Sales
No. Business Process Steps
Code

Transaction Code

No.

Business Process Steps

1
2

Create Contract ME31K

Change Contract ME32K

1 Create Contract ME31K

2 Change Contract ME32K

3
4

Display Contract
Release Contract

3
4

5
6

Print Contract ME9K

Create PO ME21N

Print Contract ME9K

Receipt of Order from Customer

7
8

Change PO
Display PO

7
8

Create sales order SD process

Automatic PR Automatic

ME33K
ME35K

ME22N
ME23N

Display Contract ME33K

Release Contract ME35K
Manual Process

Transaction

Release individual PO

ME29N

Display PR

ME53N

10
11

Release collective PO ME28

10 Create PO
Print PO ME9F
11 Change PO ME22N

ME21N

12
13

Create Inbound delivery VL31N

Change Inbound delivery VL32N

12 Display PO ME23N
13 Release individual PO

14
15

Display Inbound delivery VL33N

Create Shipment(Transport Planning)

14 Release collective PO ME28

VT01N
15 Print PO ME9F

16
17

Change Shipment
Display Shipment

18
19

Create Shipment costs VI01

Change Shipment costs VI02

18 Invoice Verification MIRO

19 Park Invoice MIR7

20
21

Display Shipment costs VI03

Goods Receipts MIGO
21

20 Display Invoice
MIR4
Cancel Invoice MR8M

22
23

Capture and Post Excise

GR for free goods receipt

24
25

Post Excise for free goods

Print of Material Document

26
27

Invoice Verification MIRO

Park Invoice MIR7

28
29

Display Invoice
Cancel Invoice

30
31

Release Blocked invoice MRBR

Display of Invoice documents MIR5

VT02N
VT03N

16
17

Goods Receipt/Change /Display MIGO

Print of Material Document MB90

J1IG
MIGO

22 Release Blocked invoice MRBR

23 Display of Invoice documents MIR5

J1IG
MB90

MIR4
MR8M

Test Description: Procurement Scenario in Haldia / Aegis

Services
No.

ME29N

Business Process Steps

Transaction Code

Test Description: Procurement of

No.

Business Process Steps

Code
1 Create Contract

ME31K

Create PR( with Item category D)

2
3

Change Contract
Display Contract

ME32K
ME33K

2
3

Create PR
Change PR

4
5

Release Contract ME35K

Print Contract ME9K
5

6
7

Create PO ME21N
Change PO ME22N

6 Release Collective PR
7 Create RFQ ME41

8
9

Display PO ME23N
Release individual PO

8 Change RFQ ME42

ME29N
9 Display RFQ

ME51N

ME51N
ME52N

4 Display PR ME53N
Release individual PR ME54N
ME55

ME43

10
11

Release collective PO ME28

10 Print RFQ ME9A
Print PO ME9F
11 Maintain Quotations ME47

12
13

Receipt of Order from Customer

Goods Receipt/Change /Display

12
MIGO

Comparitive statement
13 Create contract

ME49
ME31K

Transaction

14

Print of Material Document

15
16

Invoice Verification MIRO

Park Invoice MIR7
16

17
18

Display Invoice
Cancel Invoice

19
20

Release Blocked invoice MRBR

Display of Invoice documents MIR5

MIR4
MR8M

MB90

14

Change Contract

ME32K

15 Display Contract ME33K

Release Contract ME35K
17
18

Print Contract ME9K

Create service PO
ME21N
19

Change PO ME22N
20 Display PO ME23N

21
22

Release service PO ME29N

Release collective PO ME28

23
24

Print PO ME9F
Service Entry/ Acceptance

25
26

Invoice Verification MIRO

Park Invoice MIR7

27
28

Display Invoice
Cancel Invoice

29
30

Release Blocked invoice MRBR

Display of Invoice documents MIR5

ML81N

MIR4
MR8M

Test Description: Procurement of Assets via Internal Order

Test Description: Painting /

Rework of Cylinders
No. Business Process Steps
Code

Transaction Code

1 Create Capital Investment order

Assignment K) ME21N
2
3

KO01

Create an AUC for the Internal Order

Release the Internal order KO02

No.

Business Process Steps

Transaction

PO Creation (Item Category L, Account

KO02
2 Change PO
3 Display PO ME23N

ME22N

4 Create a Purchase order with account assignment 'F' and asssinging the suitable order
number ME21N
4 Release service PO ME29N
5
6

Post Goods Receipt with reference to PO

Post Invoice Verification MIRO
6

MIGO
Print PO

5 Release collective PO
ME9F

ME28

7 Do an initial settlement of internal order to AUC (automatic). Need not maintain settlement rule in the
order for AUC KO88
7 Material transfer to vendor MB1B
8 Create an asset against which the order needs to be finally settled (Full
settlement) AS01
8 Receive the material from vendor MIGO
9 Settlement rule need to be maintained in the order for asset number for full
settlement KO02
9 Logistics Invoice Verification MIRO
10 Do a final(Full) settlement of the internal order to asset. 'Select the option full
settlement' KO88
10 Park Invoice MIR7
11

Check the posted entries for the asset

12 Cancel Invoice MR8M
13
14

AS03

Release Blocked invoice MRBR

Display of Invoice documents MIR5

11

Display Invoice

MIR4

Test Description: Posting of Gas Gain / Loss at the end of the Month
Physical Inventory
No.

Business Process Steps

Transaction Code

Code
1 Create Physical Inventory Document and Post
document MI01
2 Update Excise Records

J1IG / J1I5

1
2

MI10

Display Physical Inventory Document

Enter Inventory count MI04

5
6

Recount MI11
Post difference count

Business Process Steps

Business Process Steps

1

Transaction

Create Physical inventory

Change Physical Inventory Document

3
4

MI02

MI03

MI07

7 Count/ difference MI08

Test Description: Filling of Cylinders
No.

No.

Test Description:

Update Excise Records

J1IG / J1I5

Transaction Code

Run the Filling Transaction ZFILL

Check for the Material Document MB03
Test Description: Day End Excise Transactions
No. Business Process Steps Transaction Code
1 Update of Registers RG1 and RG23 (Part 1) J1I5
2
3

Escise Register Extraction J2I5

Print Excise Registers J2I6

Download Register Data

J1IR

Test Description: STO Process Manufacturing to Trading

Trading to Trading
No.

Business Process Steps

Transaction Code

Test Description: STO Process

No.

Code
1 Create PO

ME21N

Create PO

2
3

Change PO
Display PO

ME22N
ME23N

2
3

Change PO ME22N
Display PO ME23N

4
5

Print PO ME9F
4
Create Outbound delivery

Print PO
VL10B

6
7

Change Outbound delivery

Display Outbound delivery

VL02N
VL03N

8
9

Print of Material Document MB90

Create Excise Invoice J1IS
9

Business Process Steps

ME21N

ME9F
5 Create Outbound delivery
6
7

VL10B

Change Outbound delivery VL02N

Display Outbound delivery VL03N

8 Print of Material Document

Create Excise Invoice J1IJ

MB90

Transaction

10

Goods Receipts

MIGO

10

11
12

Capture and Post Excise

GR for free goods receipt

J1IG
MIGO

13
14

Post Excise for free goods

Print of Material Document

J1IG
MB90

Goods Receipts

MIGO

11 Capture and Post Excise J1IG

12 GR for free goods receipt MIGO
13 Post Excise for free goods J1IG
14 Print of Material Document MB90

Test Description: STO Process Trading to Manufacturing

No. Business Process Steps
1 Create PO ME21N

Transaction Code

2
3

Change PO
Display PO

ME22N
ME23N

4
5

Print PO ME9F
Create Outbound delivery

VL10B

6
7

Change Outbound delivery

Display Outbound delivery

VL02N
VL03N

8
9

Print of Material Document MB90

Create Excise Invoice J1IJ

10
11

Goods Receipts MIGO

Capture and Post Excise

12
13

GR for free goods receipt MIGO

Post Excise for free goods J1IG

14

Print of Material Document

J1IG

MB90

Sr.no

Transaction

Menu Path

1 Create PR for Materials

(ME51) LogMMPurchasingRequisitioncreateEnt
er appropriate document type,item category(blank for materials),appropriate A/C ***.Cat,Del
date,plant,pur grp,mat grp and Req tracking no and Requisitioner(not mandatory)press
enterEnter MESC no. of the material or Description in short text/long text,Qty,unitpress
enterEnter estimated unit pricepress enterEnter G/L A/C and Cost centre or
ORDERdepending upon A/c ***. Categorypress enterSave. Note the PR no.
2 Create PR for Services
(ME51) LogMMPurchasingRequisitioncreateEnter
appropriate document type,item categoryD, appropriate A/C ***.Cat,Del date,plant,pur grp,mat grp and
Req tracking no and Requisitioner(not mandatory)press enter Do you want to create
outline?NoEnter job heading in Short text,service no or service descriptionin item
10,20,- - - - ,Qty,unit,estimated priceclick on OutlineEnter G/L A/C noand Cost centre
or ORDERdepending upon A/c ***. CategoryClick on job headingclick on new sub

groupCreate new subgroups such as Scope of work, Special conditions, etcSave.

Note the PR no.
3 Check Release Strategy for PR
(ME54) LogMMPurchasingRequisitiondisplayEnter PR
no.Press Enter Select the line item and click on the Release Strategy (Green)
iconNote the release strategy.
4 Create Service RFQ
(ME41) LogMMPurchasingRFQ/QuotationRFQCreate
Enter Quot. Deadline,pur org,pur grp,plant, Click on Ref to Preq,Enter PR
no.press enterSelect services Click on Copy+Dtails Click on
Vendor adressSelect VendorPress EnterCheck vendor
detailsSaveNote collective RFQ no.Press EnterNote the individual
vendor RFQ no.Select second vendor and follow the same procedure for as many no of vendors
as deesired.
If Quotations are to be compared with the BPCL estimate, then create RFQ for BPCL Estimateas a
vendor (vendor no.300648)
5 Printing of
RFQs(ME9A) LogMMPurchasingRFQ/QuotationRFQ
Messagesprint/transmitEnter individual vendors RFQ
noExecutetick in the check boxclick on output
6 Reprinting of
RFQ LogMMPurchasingRFQ/QuotationRFQchange&#
61664;Enter RFQ no.enterclick on HeaderMessagesDelete the
message NEU and create new message by writing NEUpress
enterSaveenter printer nametick on print immediately & release after
outputEnter.
7 Maintain RFQ
(ME47) LogMMPurchasingRFQ/QuotationQuotationM
aintainEnter each partys Individual RFQ no.Enterselect the item and click on
services Enetr the tax code Enter quotations of each party against each line item and
saveEnter jurisdiction code. .

8
Quotation comparison
(ME49)

LogMMPurchasingRFQ/QuotationQuotationPrice
ComparisonEnter collective RFQ no.Execute

Create PO wrt RFQ(ME21)

LogMMPurchasingPur.

Ordcreatevendor knownRef to RFQEnter Vendors RFQ

noEnterSelect the items Copy+ Detailspress enterEnter
jurisdiction codeSave. Note the PO no.
10 Create Service PO
Vendor known
(ME21) LogMMPurchasingPur. Ordcreate-vendor
knownEnter vendor no, Pur org1000, Pur Grp, Item Cat.D, A/C ***.cat.K, Delivery Date,
Plant, Material group (alpha numeric for services), Req tracking no. (Optional)Press
enterAcknowledge the warningDo you want to create Outline? Press
NOEnter the short text of the services in the headerEnter service no. or the short text
of the services with quantity,Unit and Price.To write more details about services,select the line item &
click on Long text for line(Paper and pencil symbol) OR double click on the service line item
click on long text symbol against line item short textEnter G/L A/C and Cost
CentreSaveenter Tax code 00press enterEnter jurisdiction code
IN 00Note the PO number.
11 Check Release Strategy for
PO(ME23) LogMMPurchasingPOdisplayEnter PO
no.Press EnterGo backSelect the line item and click on the Release Strategy
(Green) iconNote the release strategy.
12 Release
PO(ME28) LogMMPurchasingPOReleaseEnter PO no
in document no. and Release code Executeselect the POClick on Release +
Save.
13 To paste a file in any long text

Create a word document and save the same as RTF file.

To upload this file in the long text, click on TextUploadselect radio button on
RTFClick on TransferGive menu path for the saved RTF fileClick on
TransferGo backSave.
14 Create SES(ML81) Logistics Materials Management  Purchasing 
Purchase order DisplayPurchase Order Select Purchase Order Follow on Functions
 Service Entry Sheet  Maintain  Press Enter  Select the item
Click on Create Entry sheet icon  Click Service sel icon  Press enter
 Select items  Click on Adopt services icon  Enter the actual quantities
 Save.
15 Release SES(ML81)

Logistics  Materials Management  Purchasing 

Purchase Order  Follow On Functions  Service Entry Sheet Maintain
 Select the Purchase order No.  Press Enter  Double Click on Service Entry
Sheet No.  Go Back  Click on Accept icon (green colour)  Enter appropriate
release code as per authority  Save.
16 Logistic Invoice verification
(MR1M) Logistics  Materials Management  Purchasing Purchase Order
 Display  Purchase Order Follow On Functions Log .Inv
Ver.Enter Doc date, Gross inv amount,Press enetr . Check the tax code for TDS/WCT W.tax

base (if applicable.If w.tax base amount is not mentioned the system will take Gross inv amount by default
for calculating works contract tax) ),terms of payment & W tax code will get defaulted from vendor master,
Click on header  Enter PO number in Allocation ,House bank and Payment method as
C ( Cheque) Go Back Click on item list Check the green signal and then
save.
17

Goods Issue(MB1A)

Logistics  Materials Management Inventory

managementGoods movement Goods IssueClick on To Reservation and

enter Resservation no,if GI to be done wrt to reservation.Otherwise enter movement
type,plant,slocpress enterEnter MESC no,Qty,Cost centre or ORDER as the case may
be and SAVE.
L8 Goods Receipt
(MB01) Logistics  Materials Management  Purchasing Purchase Order
DisplayPurchase Order  Follow On Functions Goods
receiptBill of lading or delivery challan noclick on copy+details,Enter quantity to be
receivedSave.
19 Electricity and other Statutory payments
(ME21) Create PO with Vendor known, order type FO, Item Category B and A/C ***.Cat
K.Press enterEnter validity start and end dateEnterEnter short
text, overall limit & expected valueEnterEnter G/L A/C, Cost
CentreEnterSaveEnter tax codeEnterNote the FO order
no.
For this order neither Service Entry nor Goods receipt is required. An Invoice can be directly processed in
the system for making payment.
Carryout Logistics Invoice verification in reference to the purchase order. Though the cost center defaults
from the purchase order, the same can be changed during the invoice verification.
20 LIV for FO order
(MR1M) Logistics  Materials Management  Purchasing Purchase Order
 Display Purchase Order Follow On Functions Log .Inv
Ver.
Enter Document Date, Reference, & Amount to
be paid. Press enter .Check the tax code for TDS/WCT.Click on header . Enter the PO number in
Allocation/House bank and payment method. Go back.
Click on Item list  Select the invoice item by ticking in the check
box on the left  Click on Account Assignment  In the account assignment page
 enter the amount you have entered earlier in the amount field (The amount can be distributed
amongst various cost centres)  Go back  Indicator turns green  Save
21 Travel & Ticketting Create standard PO type NB with item category D and A/C ***. Cat K.Enter
each bill as line item.While entering the G/L A/C and Cost centre , enter INDAIRLINES or JETAIRWAYS
in the ORDER so that corporation can avail of bulk discount.
22 Outline Agreement Creation w.r.t. RFQ
(ME31K) Logistics Materials Management PurchasingOutline
AgreementContractCreate

Click on Reference to RFQ Give the individual RFQ number against which the contract is to be
created Press enter Give the validity start ,end dates and the target value of the
contract. Press EnterSelect the material line item and click on Copy +Details .In case the
account assignment is not given befor give the relevant account assingnment category K/F/P and then
click on Copy Details Press Enter If the ssignment is not given give the
required account assignment now . If it is to be maintained same for all the services click on
Auto repeat AAGive the Jurisdiction code as IN00 . Check whether all the services
have been copied from the RFQ along with the rates by selecting the material line item and
then going to services screen (HammerSpanner) Save the contract . note the number
23 Create PO w.r.t. Contract
(ME21) Logistics  Materials Management  Purchasing Purchase Order
Create  Vendor known Click on Reference to Contract  Give the Contract
number in Outline agreentment field Press Enter Select The material line item and
click on Copy +Details Press enter Say No when asked Do you want to create an
outlineChange the short text as per the requirement and then click on Service Sel icon
Press enter to select the services from the contract .Select the required services and then click
on Services(Adopt Services icon). The quantities of the various line item are defaulted as 1 . Change the
quantities as per the requirement. Press enter . Save the PO and note the number .
24 PO for one time vendor Create standard PO with vendor code 900000. Give correct vendor
details. Save and release the PO. For one time vendor IV to be done and not LIV.
25 IV for one time vendor Logistics Materials Management  Purchasing 
Purchase order DisplayPurchase Order Select Purchase Order Follow on Functions
Invoice verificationEnter all details of billsEnter
CancelEnter Amount ,Payment method,Payment method
supplementEnterSimulate Save.
26 Cancel PO(ME22) LogMMPurchasingPurchase
orderchangeEnter PO no.enterSelect the items to be
cancelledClick on delete.
27 Close PO
(ME22) LogMMPurchasingPurchase
orderchangeEnter PO no.enterclick on
HeaderDetailsTick on complete DeliverySave
28 Print PO
(ME9F) Logistics  Materials management  Purchasing  Purchase Order
Messagesprint/transmitEnter PO no.ExecuteTick in the
check boxClick on outputOutput device LOCLtick on print immediately
29 Reprinting of PO LogMMPurchasingPurchase
orderchangeEnter PO no.enterclick on
HeaderMessages create new message by writing NEUpress
enterSaveenter printer nametick on print immediately & release after
outputEnter.
30

PO History

(ME23)

LogMMPurchasingPurchase

orderDisplayEnter PO no.Press Enter(Incase of metrials select the

material line item . For services Go back to material screen Select line item & click on PO
history(Graph symbol)
31 LD Deductions LogMMInvoice verification Invoice
verificationClick on Enter credit memoEnter document date,vendor code,company
code 1000,currencyClick on Memo iconEnter reason for LDClick on
enterEnter the amount,payment method supplementpress enterClick on
EditNew itemG/L AccountEnter G/L A/C 480070,click on Credit
PostingPress EnterFill in the same amount & Business
areaEnterSave.
32 Release of Retention Money
documents from the PO history.

After the final Invoice verification, Find out all the Invoicing

LogMMPurchasingPurchase orderDisplayEnter PO
no.Press Enter(Incase of metrials select the material line item . For services Go back
to material screen Select line item & click on PO history(Graph symbol)
Double click on the LIV documentsclick on Follow on DocumentsDouble click on the
retention money documentDocumentDisplay->ChangeChange the base line
date (6 months from the final bill) and remove payment block HSave.
By this procedure the payment shall fall due 6 months after the final bill or on the Base line date
33 Down payment Request AccountingFinancial AccountingAccounts
payablePostingDown paymentRequestEnter Document date,
document type KA, company code 1000,posting date, currency. vendor code, Trg .SP G/L Ind. A
Press EnterEnter the amount of advance, Business area, Due on date, PO no against
which the advance is being paid, item no 10 in the next field, Enter PO no preceded by * in the allocation
field, Enter relevant text in the text field, Enter the relevant W.tax code(from D series)Press
EnterAccept warning, if anyClick on more data from menuEnter house bank
Save
34 Check Vendor Line items for above

Accounting Financial AccountingAccounts

payableAccountDisplay Line itemsEnter Vendor codeTick open

items with special G/L indicators button, Go to selection criteria, Enter business
areaEnterNote the displayed Vendor line items for Down payment request in open
items
35 Clearing Down Payment AccountingFinancial AccountingAccounts
payablePostingDown paymentClearingEnter Document date,
posting date, company code, currency, Vendor code, Relevant Invoice document no against which the
document is to be recovered, fiscal year, Enter PO no preceded by * in the Allocation field, Enter relevant
text in the text fieldEnterMessage Correct the line marked line items appears, Double
click the line item, Enter the relevant text, payment method supplementSave. For checking the
Vendor line item for Down payment clearing, follow the same menu path as in Sr no. 31
36 Enter Credit Memo LogisticsMaterial Mgmt Invoice verification Enter
Credit memoFill in the details: Date - Todays Date, Document Type - KA, Company code -

1000, Currency - INR, Vendor code - fill in vendor code Do not enter P.O No. Press Enter
Fill in the amount to be deducted with withholding Tax code as Z0, Payment method as C, payment
method supplement as applicable Invoice ref No Eight digit No as noted from invoice document and
Necessary text in allocation. Press Enter In this screen, use path Edit New
item GL Account(480070 for LD and 480000 for misc income), In the pop-up box press Radio
button as Credit posting Fill in necessary GL Account as mentioned below Press enter  In this
screen Give the same amount and fill in the Business Area where credit is to be given {In case of Credit,
to be given for multiple business area/ GL account repeat} Press EnterClick on simulate (check
the entries are Proper i.e. diff is zero.) Save Note and record Credit document No