Professional Documents
Culture Documents
1.
TITLE
1.1
1.2
1.3
2.
DEFINITIONS
2.1
Member shall mean a fully registered member with paid up subscription (Annually)
2.2
3.
OBJECTIVES
3.1
3.2
3.3 To promote physical and mental health & well-being, including that of our youth and
young ones.
3.4
3.5
4.
AFFILIATION
5.1
The Team will affiliate to the Athletic Association of Swaziland or its successor.
5.2
All Team members including committee members and coaches shall register annually
with the Athletic Association of Swaziland (AAS) and will be subject to the rules and
regulation.
6.
MEMBERSHIP
6.1
6.2
6.1.1
Active members;
6.1.2
Inactive members;
6.1.3
Junior members;
Application for membership shall be made by completing and signing the Teams
proposal forms and join fee.
6.3
7.
TEAM IDENTITY
7.1
A logo for the Team shall be designed and approved by the Team membership.
7.2 The teams main colour will be light (sky) blue and shall conform to AAS rules where
applicable.
7.3
8.
FINANCIAL YEAR
The financial year for TUBUNGU RUNNERS will run from 1 January to 31 December.
9.
OFFICE BEARERS
9.1
The Committee shall be elected from members of good standing at the Annual General
Meeting or at a Special General Meeting.
9.2
The Team shall elect from its members the following officers:9.2.1
Chairperson
9.2.2
Deputy Chairperson
9.2.3
Secretary/PRO
9.2.4
Treasurer
9.2.5
9.2.6
9.3
Member
All Team officers and committee members shall familiarize themselves with the Code of
Ethics and Good Practice.
9.4
the
Members shall propose nomination of the committee. Should any nominee be absent at
Annual General Meeting his name shall go forward only if she/ he signified his consent.
9.5
9.6
The Committee shall meet at least once in 3 months where all decisions and records
The term of office for the Committee shall be a period of two years.
9.8 The Deputy Chairperson shall be entitled to act as Chairperson in the absence of the
Chairperson. If neither are present at a meeting, the members of the committee shall
elect an Acting Chairperson from those members present.
9.9
10.
10.1 C h a i r p e r s o n
10.1.1
10.1.2
10.1.3
10.1.4
10.1.5
To manage and oversee the work of officers and other team personnel.
To present the Teams annual report, in association with the Team secretary
10.1.6
To present the Teams annual accounts, in association with the Team treasurer.
10.1.7
To determine the content and agenda for Team meetings, in association with
Team secretary.
10.1.8 To be an ex-officio member of all committee of the Team but shall not vote.
10.1.9 To be co-signatory on the account of the Team together with the Treasurer or
10.2.2
10.3 Treasurer
10.3.1
10.3.2
10.3.3
10.3.4
10.3.5
10.3.6
10.3.7
the
Prepare and present annually to the Team Committee for onward submission to
Annual General Meeting, the financial statements and budgets of the Team.
10.3.8
Chair
Be co-signatory on the account of the Team with the Chairperson and the deputy
10.5 Secretary
10.5.1
10.5.2
10.5.3
10.5.4
10.5.5
10.5.6
10.5.7
10.5.8
10.5.9
10.5.13
10.5.14 To ensure that Team statutory documents and other returns are administered
and filed on .
10.7 Main Duties Joint Responsibility
10.7.1
All committee members are expected to attend meetings. In the event they
are unable to attend, apologies should be sent to the secretary.
10.7.2
The Team shall maintain adequate financial records, which shall be audited
and presented to the registered members at the Annual General Meeting.
10.7.3
The Team shall endeavor that no member be discriminated against on the basis
of religion, race, language, marital status, age, gender, class or creed.
10.7.4
10.7.5
10.7.6
In the event of a complaint, ensure that the complaints procedures are met
and followed through to the final decision.
10.7.7
11.
ANNUAL SUBSCRIPTIONS
11.1 Annual subscriptions shall be set and approved at the Annual General Meeting.
11.2 Subscriptions become due and should be paid within three months after the 1st of each
year.
11.3 Any member who has not paid his subscription within three months of the last day of
December shall be considered to be in default.
11.4 Any member considered to be in default shall have no right to vote at any meeting
11.5 Any member, who is in default for a minimum of six months may at the
discretion of the committee have his membership terminated
12.
GENERAL MEETING
12.1 The Annual General Meeting shall be held during November each year.
12.2 Fourteen days notice shall be given of a General Meeting.
12.3 A quorum shall consist of at least two thirds majority of members.
12.4 If a quorum cannot be attained at a General Meeting, a further Special General Meeting
shall be called and all members attending such meeting shall form a quorum and such a
meeting shall be held within 14 days of original scheduled meeting.
12.5 A Special General Meeting shall be called within thirty days if so requested by at
least one third of the members.
12.6 The committee may, at their own discretion convene a Special General Meeting.
12.7 The Team shall not be dissolved except by a resolution passed by at least two thirds
of the members.
12.8 In the event of dissolution, any monies other assets shall be distributed equitably
to all fully subscribed members registered as such immediately prior to the
dissolution.
13.
COMMITTEE MEETING
13.1 Committee meetings may be convened at the request of any committee member at
the discretion of the Chairman./ deputy
13.2 Emergency meetings may be convened at request of any committee member at
the discretion of the Chairman.
13.3 Any committee member failing to attend three consecutive meetings without due cause
shall at the discretion of the committee relinquish his post.
13.4 A quorum shall consist of at least five members.
14.
GRIEVANCE
A member of the Team who is aggrieved by the decision of the Committee or any of the
committees of the Team shall communicate his grievances to the Team Secretary /
chairperson of the Team.
15.
15.1 All cases not specifically provided for in this constitution shall be decided by the
Committee of the Team and ratified at the next Annual General Meeting
16.
16.1 An official elected into the Committee, Annual General Meeting or any of the
committees of the Team shall cease to hold office if such official:16.1.1
16.1.2
16.1.3
17.
APPEALS
An aggrieved member of the Team may appeal to an ad hoc committee which shall be
appointed by the main committee
18.
ALTERATIONS TO CONSTITUTION
18.1 This constitution shall not be amended unless majority of at least two thirds of the
members present (which would be at least 51% of team membership) votes in favour of
such an amendment at a General Meeting.
18.2 Fourteen days notice shall be given of any intention to amend this constitution.
19.
19.1
INDEMNITY
The Team does not hold itself in any responsible or liable in any manner for any
fatality or accident by any of its members which may occur before, during or after
any of the Teams activities.
SECRETARY
SIGNATURE
CHAIRPERSON
SIGNATURE
DATE